Fayetteville Advertising and Promotion Commission - March

AGENDA
ADVERTISING AND PROMOTION COMMIS SION
Fayetteville Town Center
2:00 p.m.
March ll,20ll

L

Call to Order

[.

Appointment of New Commissioner to replace Neal Crawford

m.

-

Reports

A. Approval of Minutes for February 15 ,2011 regular monthly
B. Financial Report
1. HMR Revenues - Marilyn Heifner

2.
3.

meeting

Financial Statements - Keith Glass
Update from City Attorney re: delinquent tax collection efforts
Williams
C. Clinton House Museum Report D. Visitor Bureau Report E. Town Center Report - Sandra Bennett
F. Executive Director Report - Marilyn Heifner
G. Advertising Agency Report - Mike Sells

ry.

Old Business

A. Approval of Town

Center bids

V.

New Business
B. Resolution for chanse in HMR ordinance

VI.

Adjourn

- Kit

RECEIVED

Assistant Manager

Hannah l-. Mills
Spouse name (if applicable)

Name

AR

Fayetteville

2124 EFrazier Terrace

I

Dickson Street Inn

Occupation/Employer Name

72703

Resident Street Address

City

Zip Gode

Mailing Addrcss

City

Zip Code

479-301-5934
Advertising & Promotion
Choice of

Gommittee

479-695-2100
Commission

26 years
Length of Residency in the City Limits of Fayetteville

Are you a Fayetteville registered voter? Yes

1.

hannah@dicksonstreetinn,com

l:l

no

!

What are your qualifications for serving on this committee, including education and expertise in the subiect matter?

see attachment

2.

Why would you like to be considered for appointment to this commiftee?

see attachment

References:

Dr. Stephen

Name

Smith

340 N Rollston,

Fayetteville

479443-9706

Address

Phone

4794664629

119 E Markham St, Little Rock

Timothy Freeman

Phone

Address

How dld you hear about the opening(s)? NWA flmes
GovernmEntchannel

]

chamberof

cott"rce

ll

f

Frce

Week[

D

Accessfayetteville.org

otherE Dr' Stephen Smith

Please fill out application COMPLETELY and return to: Gity Glerk's Division
l'13 W. Mountain Street, FayettevilleT2T0l
Fax to 718-7695 or Email to city-clerk @ci.fayefteville.ar.us
lfyou have any questions call 575-8323

Offieer'USe:Only:
Term'Begins:
Term Expires:
Terminated:

!

city of Fayettetville
Application Form
A&P Commission
Hannah L. Mills

1.

I have lived in Fayetteville my entire life, worked in the Fayetteville hotel business for over 5
years, and am dedicated to bettering my community through public service. I am currently a

volunteer with NWA Master Naturalists, Big Brothers and Big Sisters of NWA, and Special
Olympics Arkansas. ln the past, I have served as Kappa Delta Philanthropy Chair 2004-2005,
Special Events Coordinator for University of Arkansas Young Democrats from 2004-2005, and
young Democrats of Arkansas State Committee Woman (3rd Congressional District)from 20082009. I have experience in teamwork and working around budgets.

2.

for my community and am dedicated to seeing it thrive. The purpose of the
Advertising & Promotion Commission is an important one and if appointed,lwould take my part
seriously. I think it is a great opportunity to get involved in the community and support local
commerce. I would strive to bring fresh ideas and perspective to the table.
I care very deeply

ADVERTISING AND PROMOTION COMMIS SION
REGULAR MEETING
Februarv i5. 2011
Commissioners Present: Neal Crawford, Bob Davis, Bill Lyle, Justin Tennant, and Maudie
Schmitt.
Commissioners Absent: Brandon Karn and Lioneld Jordan
Staff Present: Marilvn Heifner. Sandra Bennett

CALL TO ORDER
Chairman Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising
and Promotion Commission to order on February 15,2011, at the Fayetteville Town Center at

2:00 p.m.

MINUTES
Change to the Minutes - Justin Tennant should be listed as present and Robert Rhoads deleted.
Moved by Davis, second by Lyle to approve the minutes as corrected of the January 10, 2010
meetins. Motion carried.

FINANCIAL REPORT
HMR Revenue - Marilyn announced that January HMR collections were $ 179,545.80.
This represents a 7.74% increase over 2010 collections.
Financials - Keith Glass was not able to attend the meeting today, but will be here for the
February meeting.
Update from the City Attorney - Kit Williams reported that the City Prosecutor's ofhce
collected $4,841.66 in the month of January. Five cases are closed. Williams reported on SB
2l2whichwould require an election in2012 to reauthorize the HMR tax. The bill is currently in
Senate revenue and tax committee. Moved by Davis, second by Tennant to oppose the bill.
Motion carried. Executive Director will notifu out senators of the A & P position and get in
touch with other A & P's and CVB's to be asainst this bill.

CLINTON HOUSE MUSEUM
The Museum had 99 visitors in January. The University hosted a group of Vietnamese students
from across the country during their winter breaks. The students were eager to see the House
and learn about the earlv Clinton vears.
Work continues on developing exhibits for the former owners of the House.
CONVENTION VISITORS BUREAU
Convention Visitor Bureau staff worked with the following business leads in January: Dudley
Thunder series adult softball tournament, BEST Baseball Hawg Showcase and 16 yr. old world
series with an economic impact of $376.752. Sixteen confirmed events were booked - an

economic impact of $1,612,970. Lost business was an Arby's franchisee regional meeting which
went to Tulsa and the Arkansas Activities Association state volleyball championship which went
to Cabot (Fayetteville will rebid in '12 when FHS has a new gym.).

TOWN CENTER
January sales were down from a year ago, but completed events and contracts returned were up.
Collections were also down; however, average sales per event were up 260/o. Sales staff is
looking to book more corporate events to fill the facility mid week.

EXECUTIVE DIRECTOR REPORT

UA intern Jill Olyer was introduced to the Commission. She is working with a Walk Through
Fayetteville History tour. This event will be coordinated with Evergreen Cemetery, Washington
County Historical Society, Washington Co. Genealogical Society, and the CVB. Jill will also be
interviewing local businesses and sending out feature articles for the local and weekly
newspapers highlighting business for the Find It In Fayetteville campaign.
Butch Stone is workins to form a 501 c 3 in his efforts to do the Entertainers Walk of Fame.
Northwest Arkansas C"orn"l has added Arts Entertainment and Tourism as a diversification
target. Marilyn is working with NATA Q.{orthwest Arkansas Tourism Association) to defrne
their branding and mission statement.
Fayetteville Underground has produced a gallery guide.

ADVERTISING AGENCY
Jade Gustin reported for the Agency on progress of projects. They are working on the
Fayetteville Guide for ad sales, cover options, and photos for features.
Brochures which will be reprinted with a facelift are the Clinton House Museum brochure, Trails
brochure, and the Gallery Guide will soon go to print.

Advertising for restaurant week is coming out. Restaurant Week is scheduled for February 1727,2011 A new banner is ready for XNA airport.

OLD BUSINESS
None

NEW BUSINESS
Remodel of Town Center
After being used for ten years, the Town Center is in much need of an upgrade. Marilyn
requested permission to go out for bids for new carpet and new paint. She estimated that the
paint job will be around $25,000 and the carpet should be around $80,000.

When bids are received, they will be presented to the commission for a final selection. Moved
by Davis, second by Tennant to go out for bids. Motion carried.

Marilyn will bring to the commission a complete list of upgrades at the March meeting.
There being no further business, the meeting was adjourned.

Respectfully submitted,

Wa-ld

/J."/""t",

Marilyn Heifner
Executive Director

Advertising and Promotion Commission
For month of February 2011
Current Year HMR Collected (2120.0912.41 01.00)
Prior Year Collected (2120.0912.4101.01)
Fi rst Secu rity I nvestment I nterest Reven ue (21 20.09 1 2.47 08.00)

$
$

156,004.19
2,032.38

D

'1,353.60

Total Revenues

Annual Bond Audit Expense (2120.9120.7602.60)
Collection Expense (2120.9120.5333.00)
Bank of OK Quarterly Fee (2120.9120.5712.00)
Town Center Bond Payment (2120.9120.5712.00)
2008 Property Taxes on Town Center (2120.9120.7602.60)

159,390.17

$

(3,160.73)
(56,304.00)

Total Expenses

Total Check to A&P

(s9,464.73)

$

99,925.44

Keith M. Glass, CPA
N. College
Fayetteville, AR

503 Pitman P.O. Box 268
Prairie Grove 72753

2580

72703
(47e) s71-0811
(479) 571-0812 fax

FINAL REVISION

Accountant's Compilation Report

(47e) 846-34u
fax (47\ 8M-4314

To Board Members,

I have compiled the accompanying statements of assets, liabilities, and capital arising
from transactions of Fayetteville Advertising and Promotion Commission. The
Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of December31,2010 andthe related statements of revenrre and expenses for
the period then ended, and twelve months then ended and the period then ended last year,

and twelve months then ended last year, and the related statements of revenue and
expenses for the previous twelve months. I have not audited or reviewed the
accompanying financial statements and, accordingly. do not express an opinion or
provide assurance about whether the financial statements are in accordance with the
modified accrual basis ofaccounting. The financial statements have been prepared on the
modified cash basis, which is a comprehensive basis of accounting other than generally
accepted accounting principles.
Management (Owners) is(are) responsible for the presentation and fair presentation of the
financial statements in accordance with the modified cash basis of accounting and for
designing, implementing and maintaining internal control relevant to the preparation and
fair presentation of the financial statements.

My responsibility is to conduct the compilation in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of
Certified Public Accountants. The objective of a compilation is to assist management in
presenting financial information in the form of financial statements without undertaking
to obtain or provide any assurance that there are no material rnodifications that should be
made to the financial statements.
Management has elected to omit substantially all of the disclosures ordinarily included in

financial statements arising from modified cash basis of accounting. If the omitted
disclosures were included in the financial statements, they might influence the user's
conclusions about the Company's asset, liabilities, equity, revenue, and expenses.
Accordingly, these financial statements are not designed for those who are not informed
about such matters.

I am not independent with respect to Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and
The Clinton House Museum.

Keith M. Glass. CPA

a\ae\rr

Date

Email: [email protected]

ww'mnwacpa.com

Fayetteville A&P Commission
& Equity - Modified Cash Basis

Statement of Assets, Liabilities

December3l"20l0
ASSETS
Current Assets

CVB Cash in Register
CHM Cash in Register

$

r

Arvest A&P General #4856
lst Security A&P Ceneral #8714

312,417.t7
5s2.26s.56
75.122.87

fst Sec Fay Town Ctr#8722

lst

Sec. Clinton House #8749

l st Sec. Conv

00.00

100.00

27.992.61
,14,458.45

Visitor #8730

Arvest Payroll Account #4636
Accounts Receivable

21.444.89
14.526.10

1

Accrued Interest Receivable
Due Fronr Other Funds
Investments
lnvestment Adj to Market

4,1s8.74
15,552.65
1.759,631 .67
10,057.07

Total Current Assets

2,967,827.78

Propefty and Equipment
Furniture and Fixtures
Equipment

.r
I

CVB Building
CVB Land
Building Additions

I q5? ?6

79,689.91

930.s69.02
t98,62 r .00
318,677.24
(3 39,396.50)

Accunr. Depreciation

Total Property and Equipment

l,_r-r0. I r 3.03

Other Assets

'fotal Other Assets

0.00

s

Total Assets

4,297,940.81

LIABILITIES AND CAPITAL
Current Liabilities

Accounts Payable
Aflac
Colonial Life & Acc lns Payabl

$

il

4,s07.62

t88.46
124.24
r0.285.81
732.93

Federal Payroll Taxes Payable

FUTA Tax Payable
State Payroll Taxes Payable
SUTA Payable
Due to Other Funds

2,671.09
252.62
3,438.22

Due to Town Center

4.t42.40

Total Cunent Liabilities

136.343.39

Long-Term Liabilities
Total Long-Term Liabilities

0.00

Total Liabilities

|

Capital

Beginning Balance Equity
Unresticted Fund Balance

3.879,s62.33
258,274.40
See Accountants'

Compilation Repon

36.343.39

Fayettevil le A&P Corrntissiorr
Staternent of Assets, Liabilities & Equity - Modifled Cash llasis
December' 31, 2010

Restlicted Fund-540 Film

Net

Income

fotal

Cirant

221.53
2-1,539 16

Capital

Total Liabilities &

4,

Clapital

S

See Accountants'

Compilation Reporl

|

6l .597..+2

,1"297.940.81

Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Twelve Months E,ndinq December 31. 2010
Year to Date

Current Month
Revenues

HMR Tax Revenue
Prior Year HMR Tax Revenue
Rental lncome
Other Income

s

t7t,s

il .04
50.00

1r.86

840.00
0.00

0.39
0.00
0.22
0.00
0.4 |
2.73
0.00
0. r6
0.00

Parking Revenue
Parking Lease
Cift Shop Sales

484.00
0.00
886.37
s,88 t.87

Visitor Store
Parlnership lncome

0.00

,A.drnission Revenue

33

Special Projects
lnterest Incorne lnrrestments
Interest lncome Cihecking
Visitor Guide Ad lncome
Flospitality Summit
LOTO Sponsor lncome
Llnrealized Gai n/Loss-lrrv

-s.00

0.00
1.737.58
406. I 0
0.00
0.00

r,830.00
5,800.4s

T'ransf-er In

0.00

l1 < lo.)

$

2.162,544"04

70.82
0.62

386.638.04

t2.66

19.040.46

0.02

75S10rl

Travel llero

Total Revenues

79.66

0.8

.20 r 33
302.37 0.0
6.820.00 0.22
1,601 .17
0-48
4,8 I I .42
0. t6
28.693.96 0.94
4,600.00 0. s
.5.888.26 0. r9
8,530.00 0.28
30,294.5 r
0.99
j,093.28 0. r0
r0.750.00 0.35
2,040.00 0.07
8.690.00 0.28

40,631

r

|

r

t

0.1 9

0.00
0.00
0.85

2.69
0.00

3

5,800.4,5 0. t9
r0,000.00 10. t 5

3.0s3.769.46

<,1

r00.00

Clinton House Gift Shop

840..19

0.39

2.831

..18

0.09

Total Cost of Sales

840.49

0.39

2,83 t

.48

0.09

Cost of Sales

)14 45)

Cross Profit

O\

99.61

0.00

0.00

8.94

0.24
0.16
0.00

3.050,937.98

E,xpenses

540 Film Fest Grant Restr
Signage- Tourisnr
Credit Card Discounts
Bank Charges
Parking Expense
,A.dvertising
Broch ures

& Markeling

Accounting & Legal Fees

Audit Expense

-51

34,5.50

0.00
100.00
3r
r

,380.98

4, r 05.65

625.00
0.00

0.05
14.58
6.55

0.29

1,204.t 4

0.00
0.62
0"24
1.41
0.56

450.00

0.21

742.30

0.34

2,000.00
0.00
0.00
0.00
5,636.85

0.93

325.45
2,,s08.99

0.1 5

644.00
4,461.00
0.00

0.30
2.07
0.00

Collections Expense
Payroll Tax Expense

4,919.54

Depreciation Expense

43,6t8.04

t.59
2.29
20.26

Office E,xpense

1.333"62

Visitor Store E,xp

508.00
3,09s.48

lnsurance & Health Benefits
408 (P) Conrpany Match
Car Allowance
Telephone Expense
Postage and Shipping Expense

Tracking Software
Rent

Maintenance/Lawn
& Maintenance Expense
Kamensky Fountain Maintenance
Linens
Publications & Dues
Repairs

'lravel/Trai n ing Expense
Taxes

&

Licenses

See Accountants'

t00.00

0.00
0.00
0.00
_-oL

t.t7

Compilation Report

(27

r.0s)

9,605.69
4.034.37
r8.94
1,200.00

99.9

r

(0.0 r)

0.i

I

0. t3

0.00
0 0,1

408,670.09 r3.38
135,363.47 4.13

7.-s55.00 0.25
2, | 00.00
0.07
15,346.67 0.50
13.585.40 0.41
56,400"84 1.8_s
I 1.432.56 0.37
3.600.00 0. i2
r2.43 | .38
0.4
2t,6t4.86 0.ll
1.695.00 0.06
12.000.00 0.3c)
450.00 0.01
102,770.97 3.37
4,899.30 0 16
26.017.99 0.8s
8,874.8s 0 29
3s.70,s.97 1.t7
947 24
0.0.1
1',j,631 70
r.43
37,939 62
.24
43.618.04 |.43
|

1

Fayettevi lle A&P Commission
Staternents of Revenue & E,xpenses - l\,1odified Cash Basis
For the Month and Twelve Months Ending Decenrber 3 | . 20 I 0

flurrent Month
Conv

ention Developrnent

0.0:i

5. t67._i0

2..44

0.00
61.799.83
4.288.85

0.00

Contract Labor
Conrm issions

\\'nucs E.."pensc
Electricity lJtiIit,v
Gas t_.ltility

Water Utilitr'
Recycl i ng
SecLrrity

Minor Equipment
Minor Equipment Capital ized
Airport Info Booth

(27.547.93)

Botanical Gardens of the Ozark
Coaches Clinic

4 State Volleyball

All

Star Ganres
Saturday of Champions
7,A State Track

DECA

Walton Arts Special Project
Solar Splash Specail Project
Dickson St Special Project
Toun C'enter Garden Vaint
AR Air Museum
'fheatre Squad

t.l3

t,200.00

0.56
I .6-5

National School Boards

NCAA Baseball Regional

\CAA Track Indoor'
SEC Soft ball Chamionship
Prenrier Baseball

LOTO Special Project
Misc Special Project

0.00
0.00
0.00
0.00

0.00
0.00

2.79
0.22

Bond Payments-Town Center
Trustee Expense
Transfer OUt

-lotal Expenses

0.00

0.00
0.00
0.00
0.00
0.3 7

7.02
26.15

0.00

0.00

5t? t4

I r 8.68

?55

s

0.00

0.00

5,120.00
56,304.00
0.00
r

(4 r ,06 r .09)

0.00

(r

e.07)

1.1.68
| .65

0.33
0.26
0.08
0.07
0.2,1

0.19

I.08
(0.90)

6.000"00 0.20
,3.562.61 0.t2
I 7,250.0Cr 0.56
985.00 0.03
30,000.00 0.98
2.500.00 0 08
r.500.00 0.0_s
r.350.00 0.04
i0.495.18 i.00
5.000.00 0. t6
2,288.00 A.07
7,758.,s8 0.25
-5.i00.00 0.17
2-s.87 t .86
0.85
98_s.97 0.03
18.796.38 0.62
8.489.1 7
0.28
2.257.26 0.07
t0.000.00 O.i,-l
t0,s00.00 0.34
2.000.00 0.07
2s. t60.00
0.82
29.35 | .49
0"96
t47.3t4.90 4.82.
672,t02.10 22.01
5.454.59 0. t 8
l10,000.00 r0. r s

0.00
0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00
806.46

& Hot Rods

(.27.547.9-\)

r2.80)

6,000.00
476.38

Ozark \lilitary Special Proj
Bikes. Babes, & BIing

Net Income

0.00

3,562.61
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

t.57
0.44

"45
r0.080.20
8.07 r .08
2.36,s.58
r.989"97
7.197.80
5.790.00
-12.89r"37
50.527

0.25
0.20
0.08
0.93

(

0.75

418.205.66

r.99
0.34

2,003.21
0.00
2.440.64

Airport Advertising

22.806.29
48.035.10
13.414.06

28.71

737.03
s.t4.88
437.87
171 .89

Cable

Bil<es, Blr-res.

Year to Date

5-s.1 9

j .027.3
$

See Accountants' Conrpi lation Reporl

98.82

23,539.

r

6

99 .t 4

0.77

Fayetteville A&P Commission
Statenrent of Revenue & Expenses - N,loditied C,-ash Basis
For the Twelve Months E,ndine Decelnber 3 | . 2010

Current Month
Revenues

HMR Tax Revenue
Prior Year HM R Tax Revenue
R.ental lncome
Other Income
Travel Hero
Parking Revenue
Parking Lease
Gift Shop Sales

$

l7l,5l

r.04
50.00

Total Revenues

$

2,t62,544.04

2. t.14.886. t2

rrt q)? 7J

0.00
484.00

0.00

6|.00

6.820.00
11"601.47

4,81t.12

13.72.+.88
4.91 8.99

_s,881.87

0.00
50.39
1 175 Qfr

28.693.96

t7,7 t3.23

0.00

0.00

.1.600 00

7"425 r)0

33-5"00

t87.10

.5.888.26

-5"

0.00
0.00
0.00

0.00

886.37

nterest I ncorne Investnrents

71.530.77
4.-125.00

0.00

1.737.58

Interest Income Checking
Visitor Guide Ad Inconre
Hospitality Surnnrit
540 Film Fest Restr. Crant
LO1-O Sponsor Income
U nreal ized Gain/Loss- [nv
lransfer ln

r

Year to Date
[-,ast Year

840.00

Parlnership Income
Admission Revenue
Track Tickets
Special Projects
Sustainabi lity Surnnrit
I

$

This Year

19,040.46
3 86.63 8.04
40.631 .20
302..i'7

25.5-10.1_l

Visitor Store

Year to Date

Current Month
Last Year

This Year

406.1 0

0.00
0.0t)
0.00

r,830.00
_s,800.45

0.00

-l7.-50

?5 sqq

rt

0.00
8.510.00
0.00

0.00
0.00
6.559.41
l8-1.69
0.00
0.00
,1. | 50.00
0.00
(e.8s0.21 )
0.00

-10,294.51

,194.795.

|7

|

9,+

1,5"40

l-542.6()

8.124

0.00

170.18

t55.70
22.891.14
r4.000.00
,+1.97i '78
3"

3,093.2I
r0.750.00
?.040.00

2.782.8,s
r

_s.100 0()

1.976.7i
I1 .650 0()

8.690.00
5.800.4-s
-r

-.1{i

0.00

(9,850.2 | r

t0,000.00

:i32.16-s.00

215.292.54

208.660.0.1

3.053.769.46

_r-082.874.6.1

Clinton House Gift Shop

840"49

0.00

2.83 | .48

i. r06.ll

Total Cost of Sales

840.49

0.00

2"83I

.],106.41

214.1s2.05

208.660.04

0.00

2.t66.12

5I 8.94

0.00

Cost of Sales

Gross Profit

.,18

3.050.9i 7.98

3.079.,5(r8

ll

Expenses

540 Filnr Fest Crant Restr
Signage- Torrrism
Credit Card Discounts
Bank Oharges
Parking Expense

Advertising & Marketing
Broch ures

Accounting & l-egal Fees
Audit Erpense

Office Expense

i45.50
0.00
r00.00
3 r,380.98
I

4, I 05.65
62 5.00

Kamensky Fountain Maintenance

r7.00
r00.00
30,168.29
7,508.6s

0.00
1,333.62

s08.00

1.46s.92

lnsurance-Bu ilding

Rent
M aintenancei Lawn
Repairs & Nlaintenance E,xpense

t

1,065.00
0.00
1.237.72

Visitor Store Exp
lnsurance & Health Benefits
408 (P) Company Match
Car Allowance
felephone Expense
Postage and Shipping Expense
Tracking Software
Material & Supplies

i44.8

1

.204.14

450.00
142.30
2,000.00
0.00
0.00
0.00
0.00

6.69i.

4.034"3 ?
18.94

6.534.75

r,200.00
408.670.09
.47
7,5_s5.00
2. r00.00

I 3 -s,3 63

1

|

282.25
1.200.00
199. r t3.04
1 05.1 79.
4
1

0.00
5?'7 1'7

15.346.61
13,585.40
0.00

56.400.84

.r9. | 30.01

866.6

r

I I,.132.56

| | .527. l4

i00.00

3,600"00

t.600.00

t.384.71

t2,43 r.38
2 r .614.86
r.695.00
0.00
t2.000.00

17"000.-l(t

:

4,87 | .89

0.00
0.00
0-00

0.00

4,s0.00

_s,636.8-5

'7.782.92

102.770.e7

325.45

0.00

4.899.-r0

See Accountants'

21,12.8.,+7

7,940.00
2.000.00
t4.678.09
r5,644.07
8.900.00

0.00

3,095.48

(27 | .05)

9,605.69

Compilation R.eport

21,842.1

|

0.00

9s.ti5
r2,000.00
i.036.71

I li.2

r5.-16

5..546 4.1

Fayettevil le A&P Cornm ission
Statement of Revenue & E-,xpenses - Modifled Cash Basis
For the Twelve Months Endins Decernber -l t- 20 l0
(--urrent Morrth

Linens
Publications

2.s08.99

&

Dues
'frai,eliTlai
uing Expense
laxes & Licenses

C.ollections E,xpense
Payroll l'ax Expense
Depreciation Expense
Convention Development

Year to Date
'T'his Year
26.077.99

Currerrt Month
Last Year

This Year

|

,599.41

8,874.8_5

)-1,9(t6 67
4.78 | .00

5.70.5.97

I9.0-51

644.04

r09.00

4"461 .00

li0.r2

0.00

0.00

e47,24
43,63 | .70
-l7.9-19.62

3

Year to Date
[,ast Y ear

.-r

j

4.5 50.50

/

3,491.37

1,9t9.51
43,6r8.04

3,603.2-5
3,1.41 4.85

55.1 9

314.84

0.00

0.00

5,I 67.s0

3.405.00

0.00
61,799.83
4.288.8s

0.00
46,642.67

418.205.66

4.208.64

50 s?7 Js

r9. t02.48
'139,6061 r65.753 71

Gas Utility

'737.03

842.64

10,080.20

10.351.-5,i

Water Utility
Cable
Recycling
Security

534.88
437.87
171.89

6

il.71

8,071 .cl8

6.362.t

89.19

r.073.57
0.00
R 115 57
5.940.00

Research Expense
C-ontract Labc'rr

Comrnissions
Wages Expense

Electricity utility

Airporl Advertising
NIinor EqLripment
N4i r ror Equipment Capital ized
Airp<-rr1 Info Booth
Botanical (iardens of the Ozark
Coaches Clinic
4 State Volleyball
All Star Games
Saturday of Charnpions
State Soccer
7A State Track

DECA

Walton Arts Special Project
Solar Splash Specail Proiect
Square Gardens

Waterski Champion
Dickson St Special Project
Town Center Garden Maint
AR Air Museum
Theatre Squad
Duathlon

t 4tt

2.003.24
0.00
2,140.64

SEC Soft ball Chamiorr'hip
Prernier Baseball

l-OTO Special Pro-iect
Misc Special Project

43.-s

0.00
48,03-s.30

.14.982.-s0

3.4 r4.06

,-

0.00

2.-r65.58
1.989.97

r.83 r.85

1.197 "80

0.00
| 6.714.35

32.89 | .37

t3 | ,074.4,1

(27,517.93)

(t21.s2218)

s.790.00

t,200.00

0.00

6,000.0(j

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

1,562.61

000

r7.250.00
985.00

r5,800 00

-10.000.00

t,s.(.)00 00

2,_500.00

4.000.00

0.00
1"500.00

1.750 00

1.3-s0.00

3,000.00

0.00

30,495. r8

10.000.0()

0.00

--r.000"00

0.00
0.00

0.00

0.00

2,288.00
7,758.58
s.300.00

-s,000.00
29,244.43
t.,s00.00
18.450.87
3,382. r9

|

0.00
0.00
0.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,000.00
0.00

0.00
0.00
8,000.00
0.00

0.00

0"()0

25.87r.86

7.000.00
r0.000.00

0.00

-5.000.00

0.00
0.00

3.000.0t)
1.000.00

r0.000.00

0.00

985.97
0.00
r8.796.38

0.00

0.00

8.489. r7

0.00

0.00
0.00
0.00

0.00

0.00
0.00

0.00
0.00
262.43
0.00

476.38
0.00
0.00

0.00
0.00
0.00
0.00
2, t85.43

s6,i04.00

0.00
0.00
0.00

29,35t.49

t24.690.42

Net Income

(4r,06

8-1.969.62

Compilation Report

59,609.e8

147.314.9Q

2-55.513.t4
s

000

2,000.00
25.160.00

'liotal E.xpenses

.09)

0.00

0.00

0.00
0.00

|

0.00

10,500.00

672,t02.14

See Accountants'

| )57 tl

a 1\7 )6
r 0,000.00

0.00

0.00
0.00
806.46
rs.120.00

Transf-er OUt

4.800.00

0.00

55.949.4 |
0.00
0.00

Bond Payments-'forvn C--enter
Trustee Expense

t5.77
t"700.00

3._s62.6

Joe Marlin

Ozark Valley
Ozark Military Special Proj
Outdoor Track
Bikes. Babes, & Bling
tsikes. Blues. & Hot Rods
National School Boards
NCAA Baseball Regional
NCAA Track Indoor

t8._30

37. t40.2_l
34.414.85

43,618.04
22.806.29

I

(l).4522.78)

(21.s47.93)

4-l.t

8

i J5J 59

4,500.00

t0"000.00

i-12.26-5.00

3,027.398.82

1.8_59.703 77

-'r

$

667.068.-t

2-t.,s39.16

2

t9.864..15

Fayettevil le A&P Comnr ission
Statement of Revenue & Expenses - Modified Cash Basis
For the Twelve M onths Endins December i I ^ 20 I 0

Current

Month
Year

This

Current

N4onth
Year

l.,ast

See Accouutants' Clompilation Report

Year to

This

Date
Year

Year to Date
La:it Year

Revised Clinton House Museum
Stmt of Budget, Revenue and Expense-Modified Cash Basis
Month Ending December 20 1 0
201 0

201 0

201 0

2010

Annual Budget

Year To Date

Year To Date

Accumulated

Actual

Year
Balance

December
Monihly
Budget

December

2009

Monthly
Actual

Year To Date
Actual

Budget

Revenue
Transfer from A&P
Admrssron

Special Events
Gift Shop Sales

59,431 00
5,400 00
900 00
6,600 00
240 00

69,881
4,950
950
6,070

00
00
00
00
220 00

60,000 00
5,888 26

(569 o0)

(488 26\
900 00

Total

72,57100

82,071 00

5 475
174
450
71,988

Expenses
Salary+Benefits
Payroll Tax Exp
lnsurance-Health
401K Match

36,'180 00
2,892 00
3,951 00
984 00

36,1 80 00

34,057 77

2,892 00

2 Cql qc

3,951 00
984 00
12 000 00

4,266 67
862 50
12 000 00

(31 5 67)

444 0C
1,054 00
991 00
1,200 00
'1,200 00
600 00

1,O27 49

1527 4s)

1 090 44

209 56

264 00
s00 00

Interest
Other lncome

Rent
Utilitres-$3690

Water
Gas
Electricrty

lelephone Actual
Materials & Supplies
Credit Card Discount!
Bank Charges
Security
Marntenance/Lawn

Repair/Maintenance
Sales Tax
Special Projects
Publications/Dues
Travel/Training
Gift Shop ltems

Total

't2,000 00
500 00
1,300
1,000
1,200
1,200
1,000

00
00
00
00
00

264
500
2,000
600

00

1,200

250
500

5,000
72,521

00

00
00
00
00
00
00
00

1,000 00
600 00
'1 200 00

42
52

07
27

1,124 58
65 48
(450 07)

2 122 23
40 42
121 50

(19 91)
52 83

,539 38
537 92

(33s 38)
462 08

262 20

180

450 00
980 81
664 00

50 00

1

,019 91

250 00

142 30
229 27

1,000 00

387 99

4,500 00
70,810 00

2 831 48
66,348 88

335 00

32,265 00
4 926 47

550 00
969 37

20 00

19 58
430 00

7(?

1,020 00

1

3,015 00

5,480 00
422 43
629 36

241 00
342 oO
82 00

Oq

5,537
123
324
43,176

09
60
08

32,732

21

1,019 19
(64 00)
1,057 70

37
175
75
100
100
50

00

00
00
00

940

22 00

200 00
50 00

112 01
2 168 52

496 61
938 17

70 80
104 00

771 45
1 131 77
1 160 13

60 53

994 50

21

S5

11560
83 00
100 00

500 00
5 089 00

2.000 00

78 25
144 16

100 00

20 73

51

112 50

00

00

24

2,928 21

1

1,147 17

1

450 00

840 49
9 )AA F?

58
262
545
38
624
195
50

25

200

31

2A

00
24
66
61

00

3 306 42
59 374 25

Revised Fayettevil{e Advertrsrng Promohon
Stmt of Budget, Revenue, and Expense-lVodified Casft Basts
[i]onth Ending Decembef 201 0

2010
Annua Budget

2010
2010
Date Year To Date
Accumulated Actual
Year To

2010

December

Year
Balance

Monthly
Budget

December

2009

thly
Actual

Year To Date

[,4on

Actua

Budget

Revenue
H[,4R Tax Revenue
Pr or Year HIVR Tax Rev

1

71

,850 00

Checkrng

Total

OO

2.171 A5A

2 162,544 04

00
00
00

9,040
28,858
10,750
22 374

00
OO

32 673 00
1 467 11
2 277 711 57

1

35 000 00
1,500 00
1 6,600 00
5,000 00

Interest
Vrsrto. Guide acis
l\rrsc lncome
Square Gafden Carryc
Rental lncome

lnterest lnc

2

35 000
16 725
5,000

1

2 229 954

O0

375

2 229.950

46
45
00
51

9,305 96
(19,040 46)
6 141 5s

175 170 00

2,916 00

171 511 04
50 00
301 52

(9,250 00)
(s 778 51 )
5 000 00
(32,673 00)

(1,467 1 1)

1 740 0A

2,144,886 12

2092274
41.977 78
15 100 00
53 584 51

76 352 56

33 000 00
1 653 97
2.311 125 12

56,589 00

56 304 00

9,850 21
667 068 38

3 508 00

3 431 22

43,318 30

837 00

325 45
2 750 00

2 750 00
125 00

178211 0C

1

Expenses
U rreaJ zed Garn/Loss
Town Center Fund
Bond Audit Exp
Bond Paying Agent Fe

Workman's Comp Ins
Collection Exp
Transfer to CVB
Transfer to Clinton Hor
Peace Fountain lvl€int
Contract Labor

Salanes
Exp
Insuran@-Health
401K [.4atch
Car Allowance
Advertrsing & lvarketin
Arrport Info Booth
Arrport Advertising
Brochures
Websrte Update
Signage Tounsm
Publicatron & Dues
Travet/Trarnrnq
Payroll Tax

676 185
2,000
6,000
2,575

00
00
00

676 1 85 00
000 00
000 00
575 00

1 ,725 AA
3 729 59

43,437 OO
352 422 oo
59,431 00
10,000 00

437 A0
352,422 AO
59,431 00
1 0,000 00

43,631 70
250,000 00
60 000 00

84 453 00
7 600 00
3,645 00

84 456 00
7,600 00
3 648 00
2 532 00
3 600 00
400 000 00
5,200 00
6,000 00
100,000 00
20 000 00
10 000 00
2,045 00
5,000 00

Ao

2
6
2
43

672,102 1A

2,57s

4 899 30

33,000 00

2.532oa
3,600 00
400,000 00
5,200 00
6 000 00
100 000 00
20,000 00
10 000 00
2,045 00
5.000 00

79,803 56

6,303 0S
4,986 00
2A90 51

6,000 00
5 790 00
131,804 22
9,605 69
2 60S 85
3 828 59
661 12

Postage
Professronal Servrces
StraegLc Plannrng
Audrt Expense
Town Center Garden

I

1 000 00

1,000 00

20 000 00
7 500 00
30,000 00
2,000 00
1 0,000 00

20,000 00
7,500 00
30 000 00
2,000 00
1 0,000 00

1 604 51
21 023 45
7,555 00

2,100 00
7,758 58

4 500 00

OA

(194 70)
102,422 0A
(569 00)
5,100 70
(33,000 00)
4 649 44
1,296 91
(1,341 00)
41 49

3,600 00

Recyc lng

Office Sup & Pnntrng

4 082 90
275 00
2 270 41

1,838 49
(800 0o)

21000
\31,804 22)
20,000 00
394 31
,171 41
(661 12)
(604 51 )
11 023 45)
(s5 00)
30,000 00
(100 00)
2 241 42

7 038 00
637 00
304 00
211 00
300 00
s0,000 00
1,500 00
1,000 00

I

43/ 49

300 000 00
32 265 00
5,125 A2
33,000 00
72,676 6A

747 64
715 05

5,903 1 3
4,094 05

243 11
450 00

2200 24

31 380 98
1 200 00
14 105 65

300 00

518 94
385 00

1

3,600 00
3S6 337 04
4 800 00
5 940 0o
105 17S 14

6,693

11

1 ,645 00
2 913 91

3 766 55

2,500 00
62s 00

2 000 00
625 00

5 000 00
2 000 00

21 665 06
7,940 00

2,000 00

3.38219

Square Gardens
Air M!seum
ARHS CoachesClrni
Arts Lrve
Brkes Babes & B||ng
Brkes Blues & Hot Rc
Committee for I\,4ardi G
DECA l\,4aftetrng Fash
H S Allstar Games
NWA Coaches Clinic
Saturday of Champions
State Soccer Flnals
7A State Track Meet
Baseball & Softball W(
Dickson St Musrc
Duathlon
4 State Volleyball Clas

,ron D,9 Festval
Joe lvlartin Stage Rac€
Natl School Boards

Triathlon

Ozark Valley
Fayettvrlle Night Jam
Ozark MillLtary lvluseu.
Solar Splash

Tlreatresquared
Tn Spo.ts Kid s & Fam
NCAA Baseball Regror
NCAA Track Indoor
SEC Tennrs Tournament
SEC lvlen s & Women
SEC Softball Champ o

Walton A.ts

Center

5 300 00
17 250 00
1 000 00
20 000 00
10 000 00
2 000 00
1,500 00
30 000 00
1 600 00

[,4inor Equrp

Deprecraton Exp
Bank Charges
Taxes & Lrcenses
Unallocated Revenue

Total

7,250 00

1 000 00
20,000 00
10 000 00
2 000 00
1 500 00
30,000 00
1 600 00

1

8,796 38
8,483 1 7

1,404 03
1,350 00
30 000 00

2,500 00

i

500 00
2 500 00

-

1,000 00
2,500 00
3,200 00
2 000 00
500 00

1 000

1 500 00
10,000 00
7 d00 00
3 500 00
2 000 00
30 000 00

75 000 00
75,000 00
20 000 00

4

07400
aA

2 229 949

2,288 0A
21,96671
500 00

00

1 000
5,000

00
00
00

0,000
7,000

00
00

00
00
00
68 750 00
70,41 5 00
22.920 00
1,665 00
OA

4,000 00
1

985 97
5

2,500 00
(2,288 00)
(21 56671)
500 00
2 500 00
3 200 00

18 450 A7
5 000 00

3,000 00
1,000 00

476 38

000 00

25471 86
0 000 00
10,500 00

,750 00

1000000

6,578 32

6 000 00

(5 871 86)
1 500 00

1 257 33
5 000 00
000 00

'10

1

(3 500 00)
3,500 00

2,000 00
s0,495 1 B
(9,020
19 744
28 880
1 0 030

06)
07
86
60
'18 94

956

4a74oo
2.229 955

3 000 00

1s00000
1,600 00
(2 s00 o0)
1 000 00

500 00
(6 578 32)
14 03

3,500 00

2 000
30 000
6 250

1 203 62
1 510 83
595 97
150 00

(257 26)

1,500 00
1

72,996 85
7 000 00
35 800 00

2,257 26

500 00

20.000

19 169 07

1 500 00

2,500 00
3,200 00
2,000

1,000 00

5,000 00
20,000 00

00

(105 816 13)

1 000 00

1 000 00
1,500 00
2,500 00

1 000 00

A/isc Expense

Repalr & lUa ntenance

5,300 00
1

105 816 13
5 300 00
17,250 00

2 125.286 35

(495 1 8)
9,020 06
46,1

19 14

9 969 40
(1

I

10 000 00

6,250 00
6,250 00
1 685 00

s4)

(9 56)
4 074 00
146 534 00

425
1

AA

49,004 86
1 30,874 59

0,030 60

5 475 84
55 50
1 946 70

Revlsed Fayetteville Town Center
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Endang December 2010

2010
Annual Budget

2010
Dale
Accumulaled
Year To

2010
Year To Date
Actual

2010
Year
Balance

December

December

2009

Monthly
Budget

Monthly
Actual

Year To Date
Actual

Budget

Revenue
Rental lncl Servrce
Actual 09
Interest - Checking
Parking Revenue
Daily
Leases
Sales Tax Exp
Specral Projects
Misc Revenue

394,880 00
480 00
9,000 00
10,000 00
(3,663 o0)

6,200 00

00
00
9,000 00
10,000 00
(3,9e6 00)

394,880
480

357,028 58
495 92
484 00
6,336 00
14,601 47
(3,071 54)

37 851 42
\15 92)
(484 0o)
2 664 00

12,661 25

22,947 13

365,331

50 25

17

524 66

484 00

I

661 00

\4,601 47)
(591 46)
6 200 00

6,200 00

-

25,112 00
40 00

(167 00)

(333 00)

424 30

13,724 88
(3,686 oo)
5,956 39

(12.661 25)

094

Transfer

Total

41

6,897 00

416,564 00

388,535 68

Expenses
Salary+Benefits

142,332 00

142,332 00
30,000 00

128,687
13 414
15,035
1 1 ,806

30,000 00

Commrssions

Contract Labor
Payroll Taxes
Credit Card Discount!
Insurance
401 K March
Utilities

Water

14,495 00
3.900 00
15,600 00
3,720 00

6,225 00
8,960 00
64,741 00

Phone

Electricity
Gas
Cable

1

Recycle Dumpster
Postage
Minor Equipment
Office Expense
Linens
Outsrde Laundry
Reparrs & Maintenant
Materials & Supplies
Advertrsing & Promo

Iravel/Trarning
Building lnsurance
Taxes & Licenses
Special Projects

1,969
1,080
1,980
135

20,504
3,771
60 750
5,000

00
00

00
00

14,495 00
3,900 00
1 5,600 00
3,720 00

700 00
6,275 00
13,468 00
59,543 00
11,999 00
1,155 00
1,815 00
135 00

2,521

97

06
30

3,644 03
16,585 94
(1s,03s 30)
1

2,688 10

90

1,378 99

01

,( 2q1 qn

(e.651 s0)

2,914 59

805 41

6,433 48
6,750 87
54,717 97

2,209 13

(208 48)
10,023 03

2,975 17
(1 28s s8)
.1

,328 85
578 24
1,226 88

5,085 12
26,077 99

651
(443
(1,226
(5,085
(5, s73

15

29,480 00

23 314 38

390,276 34

,904 00

19,563 58

144,915 12

2 1

2 500 00

1

2,417 50
1,625 00
325 00
1 ,300 00
310 00

1,660 01

600 00
755 00

397 55
221 18
3,969 31

188 11
431 96
206 76

5,200 00
1 485 00
90 00
165 00

592 27

437 87

12)

61 754 12

3.094 62

9 000 00
3,035 00
6 200 00

735 00

(3,227 75)
i2,594 62)
9,000 00
2,300 00

40 536 88
451 99

(34,336 88)
(4s1 99)

320 00

(6,935 60)
0,030 60)

1,981 39
0,030 60
51,236

9,000 00
3,035 00
6,200 00

l\,4rsc

5,000 00

2,200
300
6,250
400

00
00
00
00

s94 62

Depreciation

Total

Exp
416,897

00

416,897 00

6,935 60
10 030 60
461,531 08

2,776 0A
(es4 1 2)
8,900 00
2 31C 30

Bank Charges
Security

37
57

5 096 25

6,221 75

9,s78 50)

37
79

4.134 18

500 00

3,000 00
s00 00

(1

62

22,295 4't

5 000 00
3,000 00

80.328 50

5,281
8,951
61 463
9.4'13
1,073

446 51

00

3,77100

00

5,812 60

4,099 22

2,508 99

20,504 00

3771

s,837 23
1

98 00
118 94

88)

00
00
00

60,750 00

1 982 50
13,010 16

171 89

24t

ee)

9,1 02 48

(1

4,683 99
5 875 84
49 75
8 063 37

1

45,409 00

35

409,048

81

Revrsed Convention Visltors Bureau
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending December 201 0

Revenue
Transter from A&P
lnterest
Partnership Dues
Travel Hero
Vist Ctr Store
Special Pro.iects
First Thursday
Dickson St
Film Festival
Premeir Baseball
Other lncome

Total

201 0

2UA

2010

2UA

Annual Budget

Year To Date
Accumulated
Budget

Year To Date
Actual

Year
Balance

352,908
600
9,200
3,000
1 5,000

00
00
00
00
00

2,400 00
,500 00
2,500 00
15 000 00
1

343,41 3 00
600 00
8,000 00
2,500 00
.15,000
00

2,400
1 ,500
2,500
15 000

402,108 00

390

231,991 00
20,775 00

231,991
20.775
21 ,756
6,576

91

00
00
00
00

3 00

250,000
590
5,043
302
30,078
275
300

00
15
99
37
32
00
00

16,708 00
5 025 00
308,322 83

1

December 2009
Monthly Year To Date
Actual
Actual

December
Monthly
Budget

02,908 00
50 00

34

75

1,500 00

0,156

87

500
6,691

00
62

985
4 156
2,697
5,078
(275
2,1 00
1,500
2,500
(1,708
(5,025

(1

01

63
32)

00)

300,000 00
480 62
7 425 0D
3 542 60
18,946 94
10,660 05

200 00

00
00
00
00)

00)
1,750

00

8,699 84
349 755 05

Expenses
Salary+9s6s115
Payroll Tax Exp
Insurance-Heallh
401K Match
Mrnor Equrpmenl
Telephone
Electricity

Water
Conv & Tourism Develop
Premrer Baseball
Travel & Training
P u blrcation s/D u es
Reparr/Maintenance
Office Supp/Printing
Tracking Sftware/Maint
Credit Card Discounts
Taxes & Licenses(ASCAF
Vlsitor Ctr Store ltms
Education Reimbursemen
Bank Charges
Parking Expense
Advertising & Marketing
Specral Project
First Thursday
Dickson St
Film Festival
Depreciation

Total

Expense

21 ,756 00

6,576 00
7,125
4,195
550
23 800
1 5,000
32,520
3,220
2,000
9,000
3,500
1 ,200
300
8,000
3,000

00
00
00
00
00
00
00
00
00
00
00
00
00

00

1,200 00

2,400 00
1 ,500 00
2,500 00
402,108

00

00
00
00
00

7 125 0o
4.1 95 00

550
23,800
1 5,000
32,520
3,220
2,000
9,000
3,500
1,200
300
8,000
3,000

00
00
00
00
00
00
00
00
00
00
00
00

1.200 00

205.240
1 0,978
21,906
5,1 64
2,440
4,533
3,810
610
21,828
2 835
29,362
5 981
1 ,490
7 177
1,695
975
1,587
1 3,585

50
05
07
96
64
34
13

'l't
92
00
15
00

74
85
00

44
68
40

1,200 00
7,735 81
26,594 03

'1,500 00

2,500 00

00

3,796 95
(150 67)
,411
(2,440
2,591
384
(60
1

,971
1 2.1 65
3.1 57
(2,761
509
1,822
1 ,805
224
(1 ,287
1

04

29,162
2 625
2 052
548

27 .318

0A

2,089
1 ,329
601
2,440

0A

00

64)
625 00
337 00
45 00

66
87
1

1)

08
00
85

1

,000 00

1

100 00

3,866 38
109 00

500 00

937

100 00
674 00

96 86
275 00
508 00

100 00

100 00

oo)
26
15
00
56
68)

76
46
1
77
64
4't7 't2
24874
59 08
55 19

0A

'11

3,000 00

2,400 00

402,108

)A 7\n qn

23,556 84
406.290 86

(7 73s 81 )
(26, s94 63)
2,400 00
1,500 00
2,500 00

(23,556

189,282 84
15,298 73
18,322 85
5.227 68
2?.663 17
6.917 22
3,518 53
583 94
41 211'22
16,891
3,086
3,330
11,848

22
00
52
85

1,703 02
'1
,276 74
1 5,644 07
1 700 00
11875
1 200 00
4,662 00

200 00

84)
38 068

00

23,ss6 84
64,009

06

364,48/ 35

FINAL REVISION

Accountant’s Compilation Report
To Board Members,
I have compiled the accompanying statements of assets, liabilities, and capital arising
from transactions of Fayetteville Advertising and Promotion Commission, The
Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of January 31, 2011 and the related statements of revenue and expenses for
the period then ended, and one months then ended and the period then ended last year,
and one months then ended last year, and the related statements of revenue and expenses
for the previous twelve months. I have not audited or reviewed the accompanying
financial statements and, accordingly, do not express an opinion or provide assurance
about whether the financial statements are in accordance with the modified accrual basis
of accounting. The financial statements have been prepared on the modified cash basis,
which is a comprehensive basis of accounting other than generally accepted accounting
principles.
Management (Owners) is(are) responsible for the presentation and fair presentation of the
financial statements in accordance with the modified cash basis of accounting and for
designing, implementing and maintaining internal control relevant to the preparation and
fair presentation of the financial statements.
My responsibility is to conduct the compilation in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of
Certified Public Accountants. The objective of a compilation is to assist management in
presenting financial information in the form of financial statements without undertaking
to obtain or provide any assurance that there are no material modifications that should be
made to the financial statements.
Management has elected to omit substantially all of the disclosures ordinarily included in
financial statements arising from modified cash basis of accounting. If the omitted
disclosures were included in the financial statements, they might influence the user’s
conclusions about the Company’s asset, liabilities, equity, revenue, and expenses.
Accordingly, these financial statements are not designed for those who are not informed
about such matters.
I am not independent with respect to Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and
The Clinton House Museum.

___________________________
Keith M. Glass, CPA

___________________________
Date

Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
January 31, 2011
ASSETS
Current Assets
CVB Cash in Register
CHM Cash in Register
Arvest A&P General #4856
1st Security A&P General #8714
1st Sec Fay Town Ctr #8722
1st Sec. Clinton House #8749
1st Sec. Conv Visitor #8730
Arvest Payroll Account #4636
Accounts Receivable
Due From Other Funds
Investments
Investment Adj to Market

$

100.00
100.00
291,969.76
666,015.76
78,046.42
15,851.24
28,215.15
8,847.69
18.48
48,237.51
1,736,410.61
10,057.07

Total Current Assets

2,883,869.69

Property and Equipment
Furniture and Fixtures
Equipment
CVB Building
CVB Land
Building Additions
Accum. Depreciation

41,952.36
179,689.91
930,569.02
198,621.00
318,677.24
(339,396.50)

Total Property and Equipment

1,330,113.03

Other Assets
Total Other Assets

0.00

Total Assets

$

4,213,982.72

LIABILITIES AND CAPITAL
Current Liabilities
Accrued Expenses
Aflac
Colonial Life & Acc Ins Payabl
Federal Payroll Taxes Payable
FUTA Tax Payable
State Payroll Taxes Payable
SUTA Payable
Due to Other Funds
Due to Town Center
Total Current Liabilities

$

(12,975.82)
188.46
124.24
6,560.83
732.93
717.38
494.90
3,600.02
4,142.40
3,585.34

Long-Term Liabilities
Total Long-Term Liabilities
Total Liabilities
Capital
Beginning Balance Equity
Unresticted Fund Balance
Restricted Fund-540 Film Grant
Net Income

0.00
3,585.34

3,879,562.33
281,937.74
221.53
48,675.78
See Accountants' Compilation Report

Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
January 31, 2011

Total Capital
Total Liabilities & Capital

4,210,397.38
$

4,213,982.72

See Accountants' Compilation Report

Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and One Month Ending January 31, 2011
Current Month
Revenues
HMR Tax Revenue
Prior Year HMR Tax Revenue
Rental Income
Parking Revenue
Gift Shop Sales
Visitor Store
Partnership Income
Admission Revenue
Interest Income Checking
Total Revenues

$

Year to Date

170,524.12
9,021.68
27,083.06
354.00
197.82
1,019.26
1,600.00
89.50
454.32

81.07
4.29
12.88
0.17
0.09
0.48
0.76
0.04
0.22

210,343.76

$

170,524.12
9,021.68
27,083.06
354.00
197.82
1,019.26
1,600.00
89.50
454.32

81.07
4.29
12.88
0.17
0.09
0.48
0.76
0.04
0.22

100.00

210,343.76

100.00

0.00

0.00

0.00

0.00

210,343.76

100.00

210,343.76

100.00

109.25
576.38
31.86
100.00
6,425.53
6,415.45
650.00
1,374.26
7,105.48
3,498.85
390.34
150.00
775.59
1,965.89
12,000.00
11,147.18
734.09
2,030.08
1,200.00
2,053.12
3,590.92
1,566.14
4,597.85
3,895.00
17,092.85
4,688.34
1,693.31
474.22
441.64
171.89
21.85
2,940.74
913.88
1,000.00
2,417.00
56,304.00
1,125.00

0.05
0.27
0.02
0.05
3.05
3.05
0.31
0.65
3.38
1.66
0.19
0.07
0.37
0.93
5.70
5.30
0.35
0.97
0.57
0.98
1.71
0.74
2.19
1.85
8.13
2.23
0.81
0.23
0.21
0.08
0.01
1.40
0.43
0.48
1.15
26.77
0.53

109.25
576.38
31.86
100.00
6,425.53
6,415.45
650.00
1,374.26
7,105.48
3,498.85
390.34
150.00
775.59
1,965.89
12,000.00
11,147.18
734.09
2,030.08
1,200.00
2,053.12
3,590.92
1,566.14
4,597.85
3,895.00
17,092.85
4,688.34
1,693.31
474.22
441.64
171.89
21.85
2,940.74
913.88
1,000.00
2,417.00
56,304.00
1,125.00

0.05
0.27
0.02
0.05
3.05
3.05
0.31
0.65
3.38
1.66
0.19
0.07
0.37
0.93
5.70
5.30
0.35
0.97
0.57
0.98
1.71
0.74
2.19
1.85
8.13
2.23
0.81
0.23
0.21
0.08
0.01
1.40
0.43
0.48
1.15
26.77
0.53

161,667.98

76.86

161,667.98

76.86

Cost of Sales
Total Cost of Sales
Gross Profit
Expenses
Signage- Tourism
Credit Card Discounts
Bank Charges
Parking Expense
Advertising & Marketing
Brochures
Accounting & Legal Fees
Office Expense
Visitor Store Exp
Insurance & Health Benefits
408 (P) Company Match
Car Allowance
Telephone Expense
Postage and Shipping Expense
Rent
Repairs & Maintenance Expense
Kamensky Fountain Maintenance
Linens
Publications & Dues
Travel/Training Expense
Collections Expense
Payroll Tax Expense
Convention Development
Contract Labor
Wages Expense
Electricity Utility
Gas Utility
Water Utility
Cable
Recycling
Security
Minor Equipment
DECA
Arts Live Theatre
Misc Special Project
Bond Payments-Town Center
Trustee Expense
Total Expenses

See Accountants' Compilation Report

Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and One Month Ending January 31, 2011

Net Income

$

Current Month
48,675.78

23.14

$

Year to Date
48,675.78

See Accountants' Compilation Report

23.14

Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the One Month Ending January 31, 2011
Current Month
This Year
Revenues
HMR Tax Revenue
Prior Year HMR Tax Revenue
Rental Income
Other Income
Parking Revenue
Gift Shop Sales
Visitor Store
Partnership Income
Admission Revenue
Interest Income Checking
Transfer In
Total Revenues

$

170,524.12
9,021.68
27,083.06
0.00
354.00
197.82
1,019.26
1,600.00
89.50
454.32
0.00

Current Month
Last Year
$

157,436.05
9,016.17
36,259.59
663.96
470.00
167.17
665.83
1,200.00
192.09
165.80
155,000.00

Year to Date
This Year
$

170,524.12
9,021.68
27,083.06
0.00
354.00
197.82
1,019.26
1,600.00
89.50
454.32
0.00

Year to Date
Last Year
$

157,436.05
9,016.17
36,259.59
663.96
470.00
167.17
665.83
1,200.00
192.09
165.80
155,000.00

210,343.76

361,236.66

210,343.76

361,236.66

0.00

0.00

0.00

0.00

210,343.76

361,236.66

210,343.76

361,236.66

109.25
576.38
31.86
100.00
6,425.53
6,415.45
650.00
1,374.26
7,105.48
3,498.85
390.34
150.00
775.59
1,965.89
12,000.00
11,147.18
734.09
2,030.08
1,200.00
2,053.12
3,590.92
1,566.14
4,597.85
3,895.00
17,092.85
4,688.34
1,693.31
474.22
441.64
171.89
21.85
2,940.74
913.88
0.00
1,000.00
2,417.00

1,155.53
135.89
16.97
100.00
1,470.52
0.00
625.00
969.45
1,010.08
5,472.10
447.09
150.00
1,391.85
2,600.00
0.00
8,169.26
523.14
1,703.21
964.95
2,590.00
3,329.04
1,563.82
600.00
3,185.00
16,636.26
5,025.08
2,304.65
37.87
89.39
165.28
353.21
0.00
1,350.00
1,350.00
0.00
3,172.00

Cost of Sales
Total Cost of Sales
Gross Profit

Expenses
Signage- Tourism
Credit Card Discounts
Bank Charges
Parking Expense
Advertising & Marketing
Brochures
Accounting & Legal Fees
Office Expense
Visitor Store Exp
Insurance & Health Benefits
408 (P) Company Match
Car Allowance
Telephone Expense
Postage and Shipping Expense
Rent
Repairs & Maintenance Expense
Kamensky Fountain Maintenance
Linens
Publications & Dues
Travel/Training Expense
Collections Expense
Payroll Tax Expense
Convention Development
Contract Labor
Wages Expense
Electricity Utility
Gas Utility
Water Utility
Cable
Recycling
Security
Minor Equipment
DECA
Bikes, Babes, & Bling
Arts Live Theatre
Misc Special Project

109.25
1,155.53
576.38
135.89
31.86
16.97
100.00
100.00
6,425.53
1,470.52
6,415.45
0.00
650.00
625.00
1,374.26
969.45
7,105.48
1,010.08
3,498.85
5,472.10
390.34
447.09
150.00
150.00
775.59
1,391.85
1,965.89
2,600.00
12,000.00
0.00
11,147.18
8,169.26
734.09
523.14
2,030.08
1,703.21
1,200.00
964.95
2,053.12
2,590.00
3,590.92
3,329.04
1,566.14
1,563.82
4,597.85
600.00
3,895.00
3,185.00
17,092.85
16,636.26
4,688.34
5,025.08
1,693.31
2,304.65
474.22
37.87
441.64
89.39
171.89
165.28
21.85
353.21
2,940.74
0.00
913.88
1,350.00
0.00
1,350.00
1,000.00
0.00
2,417.00
3,172.00
See Accountants' Compilation Report

Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the One Month Ending January 31, 2011

Bond Payments-Town Center
Trustee Expense
Transfer OUt
Total Expenses
Net Income

$

Current Month
This Year
56,304.00
1,125.00
0.00

Current Month
Last Year
55,949.41
1,125.00
155,000.00

Year to Date
This Year
56,304.00
1,125.00
0.00

Year to Date
Last Year
55,949.41
1,125.00
155,000.00

161,667.98

280,731.05

161,667.98

280,731.05

48,675.78

$

80,505.61

$

See Accountants' Compilation Report

48,675.78

$

80,505.61

Fayetteville Advertsing Commission
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending January 2011

2011
Annual Budget

Revenue
HMR Tax Revenue
Prior Year HMR Tax Rev
Interest
Visitor Guide ads
Misc Income
Health Reimbursement
Rental Income
Interest Inc Checking
Total

2,171,850.00
35,000.00
15,000.00
4,893.41
1,500.00
2,228,243.41

Expenses
Unrealized Gain/Loss
Town Center Fund
675,548.64
Bond Audit Exp
2,000.00
Bond Paying Agent Fees
6,000.00
Workman's Comp Ins
2,600.00
Collection Exp
43,437.00
Transfer to CVB
313,431.24
Transfer to Clinton House
72,071.00
Peace Fountain Maint
10,000.00
Contract Labor
Salaries
81,653.00
Payroll Tax Exp
7,348.77
Insurance-Health
10,953.51
401K Match
2,449.59
Car Allowance
3,600.00
Advertising & Marketing
400,000.00
Airport Info Booth
5,200.00
Airport Advertising
6,000.00
Brochures
150,000.00
Website Update
9,000.00
Signage- Tourism
10,000.00
Publication & Dues
2,045.00
Travel/Training
5,000.00
Recycling
Office Sup & Printing
1,000.00
Postage
20,000.00
Professional Services
7,500.00
Straegic Planning
Audit Expense
2,000.00
Town Center Garden Maint
10,000.00
Square Gardens
Special Projects
16,555.66
Air Museum
5,300.00
AR H.S. Coaches Clinic
17,250.00
Arts Live
1,000.00
Bikes, Babes, & Bling
20,000.00
Bikes, Blues, & Hot Rods
10,000.00
Committee for Mardi Gras
2,000.00
DECA Marketing Fash. Show 1,500.00
H.S. Allstar Games
30,000.00
NWA Coaches Clinic
1,600.00
Saturday of Champions
State Soccer Finals
1,000.00
7A State Track Meet
1,500.00
Baseball & Softball Weekend 2,500.00
Dickson St Music
Duathlon
4 State Volleyball Classic
1,000.00
Iron Pig Festival
2,500.00
Joe Martin Stage Race
3,200.00
Natl School Boards
2,000.00
Ozark Valley Triathlon
500.00
Fayettville Night Jam
Ozark Millitary Museum
1,000.00
Solar Splash
5,000.00
TheatreSquared
20,000.00
Tri Sports Kid's & Family Triathlon
1,500.00
NCAA Baseball Regional
10,000.00
NCAA Track Indoor
7,000.00
SEC Tennis Tournament
SEC Men's & Women's Indoor 3,500.00
SEC Softball Championships
2,000.00
Walton Arts Center
30,000.00
Misc Expense
Repair & Maintenance
75,000.00
Minor Equip
75,000.00
Depreciation Exp
20,000.00
Bank Charges
Taxes & Licenses
Convention Development
Unallocated Revenue
Total

2,228,243.41
-

2011
Year To Date
Accumulated
Budget

2011
Year To Date
Actual

166,694.00
2,924.00
407.00
125.00
170,150.00

170,524.12
9,021.68
2,750.00
367.58
182,663.38

56,162.00
1,500.00
3,333.00
833.00
6,804.00
612.00
880.00
200.00
300.00
10,000.00
400.00
100.00
900.00
100.00
625.00
5,300.00
1,000.00
6,250.00
6,250.00
1,665.00
103,214.00

56,304.00
1,125.00
3,590.92
734.09
2,750.00
3,333.34
311.79
610.43
94.37
150.00
6,425.53
6,415.45
109.25
175.00
96.29
1,855.90
650.00
1,917.00
1,000.00
913.88
225.00
31.86
97.85
88,916.95

2011
Year
Balance

January
Monthly
Budget

2,001,325.88
(9,021.68)
35,000.00
15,000.00
4,893.41
(2,750.00)
1,132.42

166,694.00

619,244.64
2,000.00
4,875.00
2,600.00
39,846.08
313,431.24
72,071.00
9,265.91
(2,750.00)
78,319.66
7,036.98
10,343.08
2,355.22
3,450.00
393,574.47
5,200.00
6,000.00
143,584.55
9,000.00
9,890.75
1,870.00
5,000.00
903.71
18,144.10
6,850.00
2,000.00
10,000.00
14,638.66
5,300.00
17,250.00
20,000.00
10,000.00
2,000.00
586.12
30,000.00
1,600.00
1,000.00
1,500.00
2,500.00
1,000.00
2,500.00
3,200.00
2,000.00
500.00
1,000.00
5,000.00
20,000.00
1,500.00
10,000.00
7,000.00
3,500.00
2,000.00
30,000.00
74,775.00
75,000.00
20,000.00
(31.86)
-

January
Monthly
Actual

2010
Year To Date
Actual

170,524.12
9,021.68

157,436.05
9,016.17

125.00
170,150.00

2,750.00
367.58
182,663.38

2,423.00
106.45
169,015.63

56,162.00

56,304.00

55,949.41

1,500.00

1,125.00

1,125.00

3,333.00

3,590.92

833.00

734.09
2,750.00
3,333.34
311.79
610.43
94.37
150.00
6,425.53

3,329.04
125,000.00
30,000.00
523.14
2,750.00
3,145.83
304.60
357.53
94.37
150.00
320.52

2,924.00
33.96
407.00

6,804.00
612.00
880.00
200.00
300.00
10,000.00

6,415.45
400.00
100.00
900.00

109.25
175.00

1,155.53
139.95

100.00

96.29
1,855.90
650.00

2,500.00
625.00

1,917.00

3,172.00

165.28

625.00

5,300.00
1,000.00

1,000.00
1,350.00

6,250.00
6,250.00
1,665.00

913.88

1,350.00

225.00

635.36

31.86

16.97

97.85
103,214.00

88,916.95

234,159.53

Convention Visitors Bureau
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending January 2011
2011
Annual Budget

Revenue
Transfer from A&P
Interest
Partnership Dues
Travel Hero
Vist. Ctr. Store
Special Projects
First Thursday
Dickson St
Film Festival
Premeir Baseball
Other Income
Total
Expenses
Salary+Benefits
Payroll Tax Exp
Insurance-Health
401K Match
Telephone
Electricity
Water
Conv & Tourism Develop
Travel & Training
Publications/Dues
Repair/Maintenance
Office Supp/Printing
Tracking Sftware/Maint
Credit Card Discounts
Taxes & Licenses(ASCAF)
Visitor Ctr Store Itms
Education Reimbursement
Bank Charges
Parking Expense
Advertising & Marketing
Special Project
First Thursday
Dickson St
Film Festival
Premier Baseball
Sales Tax
Depreciation Expense

Total

313,431.24
600.00
6,000.00
3,000.00
30,000.00
5,000.00
1,500.00

359,531.24

183,608.00
14,688.00
25,362.00
5,508.24
5,000.00
4,620.00
650.00
40,000.00
32,385.00
3,810.00
2,000.00
12,000.00
2,000.00
1,000.00
300.00
20,000.00

1,200.00

3,900.00
1,500.00

359,531.24

2011
Year To Date
Accumulated
Budget

2011
Year To Date
Actual

50.00
1,200.00
500.00
1,000.00
2,750.00

25.78
1,600.00
1,019.26
2,645.04

14,500.00
1,224.00
1,600.00
459.00
416.00
260.00
55.00
2,950.00
3,275.00
125.00
1,000.00
50.00
3,000.00
100.00
29,014.00

6,781.38
622.41
1,620.80
200.59
427.74
431.95
48.62
4,500.00
2,053.12
1,025.00
806.20
269.43
7,105.48
100.00
500.00
26,492.72

2011
Year
Balance

January
Monthly
Budget

313,431.24
574.22
4,400.00
3,000.00
28,980.74
5,000.00
1,500.00
-

176,826.62
14,065.59
23,741.20
5,307.65
4,572.26
4,188.05
601.38
35,500.00
30,331.88
2,785.00
2,000.00
11,193.80
2,000.00
730.57
300.00
12,894.52
1,100.00
(500.00)
3,900.00
1,500.00
-

January
Monthly
Actual

2010
Year To Date
Actual

50.00
1,200.00
500.00
1,000.00

25.78
1,600.00

125,000.00
25.39
1,200.00

1,019.26

665.83

2,750.00

2,645.04

126,891.22

14,500.00
1,224.00
1,600.00
459.00
416.00
260.00
55.00
2,950.00
3,275.00
125.00

6,781.38
622.41
1,620.80
200.59
427.74
431.95
48.62
4,500.00
2,053.12
1,025.00

6,590.63
614.07
3,452.56
188.03
534.35
529.51

1,000.00

806.20

253.69

50.00

269.43

57.89

3,000.00

7,105.48

1,010.08

100.00

100.00

100.00
1,150.00

600.00
2,590.00
825.00

500.00

29,014.00

26,492.72

18,495.81

Clinton House Museum
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending January 2011
2011
Annual Budget

Revenue
Transfer from A&P
Admission
Special Events
Gift Shop Sales
Interest
Other Income
Total
Expenses
Salary+Benefits
Payroll Tax Exp
Insurance-Health
401K Match
Rent
Utilities-$3690
Water
Gas
Electricity
Telephone Actual
Materials & Supplies
Credit Card Discounts
Bank Charges
Security
Maintenance/Lawn
Repair/Maintenance
Sales Tax
Special Projects
Publications/Dues
Travel/Training
Gift Shop Items
Total

72,071.00
6,000.00
5,000.00
144.00
83,215.00

35,865.00
2,870.00
4,025.00
975.00
24,000.00
1,000.00
1,345.00
1,060.00
1,250.00
1,100.00
750.00
275.00
500.00
1,000.00
500.00
1,000.00
200.00
500.00
5,000.00
83,215.00

2011
Year To Date
Accumulated
Budget

2011
Year To Date
Actual

30,000.00
500.00
416.00
12.00
30,928.00

235.00
197.82
323.00
12.92
768.74

2,825.00
226.00
335.00
78.00
12,000.00
40.00
247.00
60.00
105.00
100.00
65.00
22.00
30.00
1,000.00
17,133.00

1,347.50
121.96
403.70
37.50
12,000.00
58.41
250.19
86.61
104.11
109.42
21.85
3,991.00
233.50
18,765.75

2011
Year
Balance

71,836.00
5,802.18
4,677.00
131.08
-

34,517.50
2,748.04
3,621.30
937.50
12,000.00
941.59
1,094.81
973.39
1,145.89
1,100.00
640.58
253.15
500.00
(2,991.00)
266.50
1,000.00
200.00
500.00
5,000.00

January
Monthly
Budget

January
Monthly
Actual

2010
Year To Date
Actual

30,000.00
500.00

235.00
197.82

30,000.00
67.91

416.00
12.00

323.00
12.92

167.17
5.01

30,928.00

768.74

30,240.09

2,825.00
226.00
335.00
78.00
12,000.00

1,347.50
121.96
403.70
37.50
12,000.00

1,370.00
128.10
351.89

40.00
247.00
60.00
105.00
100.00
65.00

58.41
250.19
86.61
104.11

37.87
258.33
72.05
104.12

109.42

15.48

22.00

21.85

21.85

30.00

3,991.00
233.50

1,000.00
17,133.00

18,765.75

2,359.69

Fayetteville Town Center
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending January 2011
2011
Annual Budget

Revenue
Rental Incl Service
Actual 09
Interest - Checking
Parking Revenue
Daily
Leases
Sales Tax Exp
Special Projects
Misc Revenue
Transfer
Total
Expenses
Salary+Benefits
Commissions
Contract Labor
Payroll Taxes
Credit Card Discounts
Insurance
401K Match
Utilities
Water
Phone
Electricity
Gas
Cable
Recycle Dumpster
Postage
Minor Equipment
Office Expense
Linens
Outside Laundry
Repairs & Maintenance
Advertising & Promo
Travel/Training
Building Insurance
Taxes & Licenses
Special Projects
Misc
Bank Charges
Security
Depreciation Eps

Total

394,880.00
480.00
7,000.00
10,000.00
(3,500.00)
10,000.00

418,860.00

156,379.00
1,500.00
12,510.00
3,000.00
19,827.60
4,691.37
6,225.00
720.00
64,741.00
11,969.00
5,400.00
1,980.00
500.00
6,000.00
25,000.00
60,750.00
3,000.00
3,000.00
9,000.00
4,000.00
10,000.00
3,667.03
5,000.00

418,860.00

2011
Year To Date
Accumulated
Budget

2011
Year To Date
Actual

2011
Year
Balance

January
Monthly
Budget

34,803.00
40.00
320.00
3,554.00
(200.00)
38,517.00

24,331.56
48.04
354.00
(233.50)
24,500.10

370,548.44
431.96
6,646.00
10,000.00
(3,266.50)
10,000.00
-

12,466.00
125.00
1,025.00
250.00
1,300.00
310.00
475.00
60.00
5,458.00
2,954.00
450.00
165.00
150.00
600.00
2,083.00
327.00
1,000.00
1,750.00
500.00
31,448.00

5,630.63
1,145.00
509.98
197.53
863.92
57.88
367.19
243.74
4,169.78
1,443.12
441.64
171.89
109.99
2,940.74
471.77
2,030.08
6,931.18
27,726.06

150,748.37
355.00
12,000.02
2,802.47
18,963.68
4,633.49
5,857.81
476.26
60,571.22
10,525.88
4,958.36
1,808.11
390.01
(2,940.74)
5,528.23
22,969.92
53,818.82
3,000.00
3,000.00
9,000.00
4,000.00
10,000.00
3,667.03
5,000.00

34,803.00
40.00
320.00
3,554.00
(200.00)

January
Monthly
Actual

2010
Year To Date
Actual

24,331.56
48.04

33,836.59
28.95

354.00

470.00

(233.50)
630.00

38,517.00

24,500.10

34,965.54

12,466.00

5,630.63

5,529.80

125.00
1,025.00
250.00
1,300.00
310.00

1,145.00
509.98
197.53
863.92
57.88

435.00
517.05
62.52
1,310.12
164.69

475.00
60.00
5,458.00
2,954.00
450.00
165.00
150.00

367.19
243.74
4,169.78
1,443.12
441.64
171.89
109.99
2,940.74
471.77
2,030.08

715.76
1,703.21

6,931.18

7,533.90

600.00
2,083.00
327.00
1,000.00
1,750.00
500.00

753.38
4,423.52
2,046.32
89.39
100.00

331.36

31,448.00

27,726.06

25,716.02

Departmental Gorrespondence
ARKANSAS

Kit Williams
City Attornel

TO:

Mayor Jordan
A & P Commissioners

CC:

Don Marr, Chief of Staff

Jason Ij. Kelle-y
t City A llor nc y

A s s is tan

FROM: Kit Williams' City AttorneY
DATE: March 3,201L

RE:

Overdue HMR collection efforts

As in January, there were 22 active HMR prosecution cases in February. It
appears that six were fully paid, dismissed or otherwise closed. The Fayetteville
City Prosecutor's Office collected $4,050.20 in February to bring the year-to-date
total to $8,891.86 in overdue HMR taxes collected.

MANDY FINKLEA
OFFICE AOITINISTMTOR
E-mall : [email protected]
PHONE: (479) 57#,577

CLINTON K. JONES
CITY PROSECUTOR

BRIAN THOMAS

llot Checks:

DEPUTY CITY PROSEGUTOR

FAx#:

(479) 575{378
(479) 5754254
(479) 57s{373

OFFICE OF CITY PROSECUTOR

MEMO
TO:

K. Williams
Fayetteville City AttorneY

FROM:

Casey Jones

Fayetteville City Prosecutor

2,20ll

DATE:

March

RE:

Status of Active HMR cases

l.

Acambaro Four

Jesus Socano

Delinquent Balance: $1,468.04 (5 & 6, 09)
Active Criminal Summons

2.

Brenda's Drive-ln

Collin L. Wilkins

Delinquent Balance: -0- (10/10)
Active Criminal Summons

Butcher Block

Gary W. Bell

Court Ordered to pay $200.00 Per Month
Delinquent Balance: $ 1,87 1.28
Active Contempt of Court

4.

Delta Soul

Nels E. Danielson, Jr.
Nels E. Danielson, Sr.
James H. Bullock

Pending Criminal Summons (11/10)
Pending Criminal Summons (1l/10)
Pending Criminal Summons (11/10)
Paid: $790.89 (10/10)
Delinquent Balance: -0- (10/10)
Delinquent Balance: No Forms (11/10)

5.

Dickson Street Theater

Benton S. Bandy
Clinton W. Ogle

Pending Criminal Summons (12/10)
Pending Criminal Summons (l2l10)
Paid: $246.00 (11/10)
Delinquent Balance: -0- (11/10)
Delinquent Balance: No Forms (l2l1'0)

6.

Dominoes Pizza

Lloyd W. Hardison

Delinquent Balance: $4,590.66
TD: 7/08/09 - Court ordered to Pay
S200.00 a month
Criminal Summons (Fail to Pay HMR)
Trial Date: 9115110 - No Show
Active FTA Warrant

elecommunlcation Device

Deaf

TDD (4791 521-1

176 South Church, Suite 2

- Fayetteville, AR 727O'l

Kit Williams
March 2,201I
Page2

7.

Edible

Arrangements

Laverne R.

Feagin

Paid: $709.97
Delinquent Balance: -0- (l I & 12,

10)

Case Closed

Reyes

Delinquent Balance: No Forms
(r 1 & 12,l0)
Pending Criminal Summons

8'

Elenitas

Elaine M.

g.

Frulatti

Mary A.McNeil
Todd E, McNeill

Delinquent Balance: $359'34
Letter

10.

Green

Lawie L, Fuller
Rustin E. Fuller

Paid: $250.00 (11 & 12, l0)
Delinquent Balance: -0-

Room

Case Closed

Korean
Restaurant
lz. Hogwild pizzeia

11.

Hallabong

Duena

13.

[,a

14.

Lightbulb

Club

Paul S.

Yeo

David S. Mackey

Maria D.

De-Aguilera

Benton S. Bandy

Paid: $217'98 (9 & 10, 10)
Pending Criminal Summons
Delinquent Balance: $1,330.00 (1 - 3,09)
Delinquent Balance: No Forrns (4109)
TD 10/28/09 - 90 days to PaY
TD: 7/14110 (Fail to PaY HMR)
Settled (90 daYs to PaY)
Letter
Delinquent Balance: No Forms (9 & 10, 10)
Arraignment: 3/18/11
Delinquent Balance: No Forms (11/10)
Arrainnmentz f/lB|||
Pending Criminal Summons (12110)

ClintonW.oglePendingCriminalsummons(12110)
Paid: $231.00 (11/10)
Delinquent Balance: -0- (l li l0)
Delinquent Balance: No Forms (12110)

15.

16.

Mama

parlor

Deans

Dogs

Meneria D. Morrison
Terry L. Morrison

Dana R.

Cash

Pending Criminal Summons (l I
Pending criminal summons (11

A 12,10)
& 12, 10)

Paid: $505.80 (11 & 12,l0)
Delinquent $alance: -0- (11 &,12,l0)
Delinquent Balance: -0- (8 - 10, l0)
Dismissed @ Araignment
Case Closed

Kit Williams
March 2,201I
Page3

#107

17.

Quizros Sub

1g.

Seafood Market

Bar/Grill

Edward Howard
Duane H, Livingston

craig E.

Dowd

Paid: S270.00 (8/10)
Delinquent Balance: -0- (8/10)
Case Closed

Paid: $80.00
Delinquent Balance: $4,842.60

TD

9/16/09 - Time Pay: $200.00 bY the
30s of every month.

Trial Date: 5/19/l'0 (Fail to Pay HMR)
Settled - to pay $100.00 a month

g.

Shanghai chinese

20.

soul Restaurant &

and
Chid Garden

Hsiao L. J. Shen

Lounge casey E. Dighero

Paid: $100.00
Delinquent Balance: $3,090'00
Paid: $150.00
Delinquent Balance: S1,493.64 (3 & 4, 10)
Trial Date: 10/13/10
Settled

Zt.

Whole Earth

Organic

Jewelle D.

Paynesmith

-

to pay $150.00 a month

Paid: $498.56 (10 & 11, l0)
Delinquent Balance: -0- (10 & 11, 10)
Case Closed

ZZ.

WOW Japanese

Bistro

ChongN.

Kim

TOTAL:

$4'050-20

Delinquent Balance: $38.00 (2110)
Delinquent Balance: $448.00 (3/10)
Trial Date: 7128/10 - Settled (2 &'3,10)
Delinquent Balance: $704.00 (4 & 5, l0)
Trial Date: 1l/03/10 (4 & 5,10) - No Show
Setfor Tial: 5l4lll (4 & 5, 10)
Delinquent Balance: $276.00 (6/10)
Set for Tial: 5/4111 (6/10)
Delinquent Balance: $216.00 (7 I 10)
Set for TiaI: 5/4/ll (7/10)
Delinquent Balance: $360.00 (8 & 9, 10)
Set for Tial: 5/4111 (8 & 9, 10)
Delinquent Balance: No Forms (10/10)
Active Criminal Summons
Delinquent Balance: No Forms (11/10)
Active Criminal Summons

CrnroN HousE MusEuvr
Moxrnrv REponr

FnnRunRv

20ll

The Clinton House Museum had a total of 52 visitors in Februarv 2011.

In the works are redesigns of a new brochure for the Museum to include, the First Ladies Garden
and the visit by President Clinton this past August. The spring will launch fundraising efforts in
the form of another Buy-A-Brick Campaign and Engraved Stone Pavers with quotes of First
Ladies to establishing a rock walkway in the Garden. We are also in the process of developing
exhibits featuring the former owners of the House - H.H. "Scotty" Taylor, Gilbert and Bo
Swanson, and Dr. Warren Gifford.

Musnuvr AcrrvrrrEs AND Evnxts:

February 2l"t

- Annual President's Day Trivia

February 24th - Group Tour

Contest

-

winner received a free t-shirt

- Specialty Programs - Mena, AR

The Group came for lunch and a tour of the House. They were served Swanson pot pies
and got to experience "Living History" as Roberta "Bo" Swanson (a transformed 30s era,
Marilyn Heifner) arrived and told of her life and times in Fayetteville. "Bo" then boarded their
motor coach for euided Favetteville tour.

Sales Leads by Date Issued
February 2011

Meeting Dates Decision Date

Attend

Peak

Rooms

$ Value

Fayetteville Parks & Recreation
Arctic Classic Adult Softball Tournament

02/25/2011
02/27/2011

900

25

50

211,923

Historic Preservation Alliance of Arkansas
Annual Meeting

05/18/2012
05/20/2012

150

135

270

35,321

3 Meetings

1,050

320

$247,244

Meeting Dates

Attnd

Peak

Rooms

$ Value

Fayetteville Parks & Recreation
Arctic Classic Adult Softball Tournament

02/25/2011
02/27/2011

900

25

50

211,923

Sweet Magnolia Tours

10/25/2011
10/27/2011

50

0

0

11,774

Tyson Invitational Indoor Track & Field

02/09/2012
02/12/2012

600

300

900

141,282

UA Curriculum & Instruction
ESL Symposium

02/23/2012
02/24/2012

300

35

35

70,641

AAU Track and Field
Area 11 National Qualifying Meet

06/21/2012
06/24/2012

1,000

500

1,500

235,470

2,485

$671,090

GRAND TOTAL

Definite Bookings By Booking Date
February 2011

16 Meetings

2,850

Convention Calendar
Meeting Dates

Attendance/ Peak/Rooms
Headquarters

February 2011
2/10/2011
2/13/2011

Tyson Invitational Indoor Track & Field

500

283

849
Citywide

2/11/2011
2/11/2011

UA Cooperative Extension Service
Blue Pathways

100

0

0

2/17/2011
2/27/2011

Dine in Fayetteville
Restaurant Week

0

0

0

2/24/2011
2/24/2011

Arkansas Convention & Event Marketing**
101 Runners Mardi Gras Indian Funk Band

250

0

0

2/24/2011
2/24/2011

Special Programs

27

0

0

2/25/2011
2/27/2011

UA Track and Field
SEC Indoor Championships

500

100

200
Citywide

2/25/2011
2/26/2011

UA Curriculum & Instruction
ESL Symposium

300

33

33
Clarion

2/25/2011
2/27/2011

Fayetteville Parks & Recreation
Arctic Classic Adult Softball Tournament

900

25
50
Holiday Inn Express

3/2/2011
3/3/2011

UA College of Education & Health Professions
Symposium on Autism Spectrum Disorders

100

10
10
Cosmopolitan Hotel

3/10/2011
3/11/2011

UA Information Technology Research Institute
Women in IT

300

25

25
Citywide

3/16/2011
3/16/2011

UA Information Technology Research Institute
IT Day for Students

0

0

0

3/17/2011
3/17/2011

UA Supply Chain Management Research Center
Annual Conference

3/17/2011
3/17/2011

Mountain Home Charter Service, Inc
St. Patricks Day Tour

March 2011

100

42

0
UA Reynolds Center
0

0

April 2011
4/1/2011
4/3/2011

Midwest Cheer and Dance Association

4/1/2011
4/3/2011

All Sports Productions**
Iron Pig Festival

4/2/2011
4/2/2011

Association of Mechanical Engineers
District E Conference

4/7/2011
4/9/2011

UA Mathematical Sciences
Spring Lecture Series

4/8/2011
4/10/2011

American Institute of Chemical Engineers
Regional Conference

500

25
50
Cosmopolitan Hotel

1,100

75
150
Cosmopolitan Hotel

200

50

50
Citywide

40

40
40
Cosmopolitan Hotel

250

75
150
Holiday Inn Express

Convention Calendar
Meeting Dates

Attendance/ Peak/Rooms
Headquarters

April 2011
4/8/2011
4/10/2011

Arkansas Comets - Soccer
Ozark Classic Cup

1,000

4/9/2011
4/10/2011

Hogeye Marathon & Relays
Hogeye Marathon

1,000

4/15/2011
4/17/2011

UA Alumni Association
Black Alumni Reunion

1,000

300

600
Citywide

4/15/2011
5/16/2011

Dream Journeys
Fayetteville Tour- Farmers Market and Golden Coral

50

0

0

4/15/2011
4/17/2011

UA Engineering
Engineering Academy

500

250

500
Citywide

4/15/2011
4/17/2011

Dudley Thunder Series
Adult Softball Tournament

200

300

600
Citywide

150
150
Cosmopolitan Hotel

25
50
Holiday Inn Express

Inquiries Tabulated by Source/Mode
From: 2/1/2011 To: 2/28/2011
NOTE: This report shows only active modes and sources, and can only display the first nine active modes defined in your system.
Mode
800 Number

Source

e-mail

Formatted Bulk

Formatted First Cl

Totals

@ Website

3

2

0

172

177

Midwest Living

0

0

131

0

131

Silver Carrot

0

0

1

0

1

Southern Living

0

0

5

0

5

Travel Guides Free

0

0

232

0

232

Travel Information.com

0

0

264

0

264

UA Graduate School

0

0

0

70

70

Totals:

3

2

633

242

880

Page 1 of 1

3/11/2011 02:58 PM

Fayetteville Convention & Visitors Bureau
21 S. Block, Suite 100 ~ Fayetteville, AR 72701
Phone: (800) 766-4626, (479) 521-5776 ~ Fax: (479) 571-4731 ~ [email protected] ~ Web:
www.experiencefayetteville.com

ADVERTISING INQUIRIES BY STATE - 2011
JAN
AE
Alabama
Alaska
Alberta
AP
Arizona
Arkansas
British Columbia
California
Colorado
Connecticut
Delaware
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Manitoba
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Brunswick
New Foundland
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Nova Scotia
Ohio
Oklahoma
Ontario
Oregon
Pennsylvania
Prince Edward Isl.
Puerto Rico
Quebec
Rhode Island
Saskatchewan
South Carolina
South Dakota
Tennessee
Texas
Thailand
Utah
Vermont
Virginia
Washington
Washington, D. C.
West Virginia
Wisconsin
Wyoming
Military
TOTAL

FEB

14
1
12
125
2
34
8
1

MAR

APR

MAY

JUN

JUL

AUG

SEPT

OCT

NOV

DEC

TOTAL
0
23
2
2

9
2
1
1
11
75
2
27
14
3
1
33
15
2
49
30
22
23
16
19
2
1
6
11
32
28
14
74
3
8
1
4

23
200
4
61
22
4
1
62
38
0
4
115
53
58
66
28
57
3
1
12
14
65
67
28
213
7
23
8
7

1
9
6
23
10
3
2
38
22
6
4
25
0
1
2
2
1
9
2
25
82

5
16
11
42
35
6
2
65
96
11
7
41
0
2
5
4
2
29
7
40
217

12
18
2
7
42
4

6
3
7
6
1
8
31
6

1197

880

15
3
19
24
3
15
73
10
0
2076

29
23
2
66
23
36
43
12
38
1
6
3
33
39
14
139
4
15
7
3
4
7
5
19
25
3
27
74
5
3
16
1
3
2
1
20
5
15
135
9

0

0

0

0

0

0

0

0

0

0

Fayetteville Town Center, Manager's Activity Report
February 1,2011 to February 28,2011
Sales:
FEBRUARY

FEBRUARY

Month

YTD

20'11

% Ghanqe

2010

zu

11

(45%)

42

14

14

lYo

22

27

23o/o

$33.098.95

$15,550 00

(53%)

$74,973.95

$51,622.75

(31%)

l$ - Pavment Loo)

$38,243 10

$27,774.87

(27o/o)

$72,709.69

$52,106 43

(28o/o)

Executed Contracts
Sredit

$29,200.00

$27,845.00

(5o/o)

$60,325.00

$72,635.00

0

0

NA

0

n

0

$1,654.95

$1,413.64

(14%)

$'1,785.09

$1,564.33

(12o/o)

2010
Sales
i# returned contracts bv loo date

-

GL)

Completed Events
Sales
i$ returned contracts bv loo date
Collections **

$.

-

GL)

GL)

Average

perwent

'$Sales/#Sales)

(oase)

YTD
2011

YTD
% Change
(21o/o)

We collected $27,774 87 for rentals and incidentals in February 2011. Because of the events that were cancelled
due to the weather we were unable to collect $11.450.00 in room rental fees

Operations ltems:

.
.

Audio Visual Upgrade
General Maintenance and reoairs

Marketing, Sales and Public Relations:
Director of Sales
Most weekends are full; Lynn is continuing to work on corporate day events Lynn has also taken on the
responsibility of following up with clients for re-booking and an evaluation of the staffs performance during their
evenI.

Event List:

.

.
.
.
o

February 5

February
February
February
February

-

SARPA

.

.
o
Arvest
.
- Storms Orthodontics
.
19 - Donaldson/McEntire Reception
12
15
18

-

Franks/Mills

Reception

February
February
February
February
February

: F:i:::'t

- Girl Scouts
- Harding University
- Harding University
24 - FHS DECA
25 - Bassnectar Concert
20
22
23

3Z

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t)

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4f1 Clcset:2r,'St
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4\L C*FtC-e.rt3{sq
4lr cftrct-ill*'
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4

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azz*.

t - 10, oo o
PAtpt- 25,ooa

lAfLPe

14 *rllh,n ilhus : -iclt

Ave, @^teen.z Zg.
4Dg E^nib,l. il^ll: ta,EcCst

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Ftav

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r. i'.

FZ '31si (2

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vaNlo

V

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t'

(

It

.

unLL eov€ R- ^
&+sa Bonar

-

March 4,201I
The following bids were received for document 0040 and were opened at 4:30 p.m. on
Friday, March 4,20II.

- PAINTING

BID FORM

Burnett Painting Contractor' s Inc.
Geels Paint

& Wallcovering, Inc.

Stucki Paint & Wallcoverings, Inc.

BID FORM
Carpet

-

$32,920.00
$38,959.00
$21,455.00

CARPET

One

$104,000.00

Miller Commercial Flooring
OzarkFloor Co.,

Inc.

Inc.

g 67,994.00

$ 9I,224.00

be taken under advisement. Decision will be made by the Fayetteville A &
P Commission on Monday, March 14 at their regular scheduled meeting at2 p.m. at the
Fayetteville Town Center.

All bids will

Marilyn Heifner
Executive Director
Fayetteville A & P Commission
479-587-9944

March

I0,20II

To: Fayetteville A & P Commission
From: Marilyn Heifner
Recently, I served as a member of the Mayor's Festival Committee. The Committee
recommended that the HMR tax be extended to collect HMR taxes from out of town
vendors at all festivals. Currently out of town vendors selling prepared food at a festival
do not charge/collect HMR tax; however, local restaurants/vendors do have to
charge/collect the tax. This gives the out of town vendor an unfair advantage over a local
restaurant.
The ordinance was originally intended for food vendor booths run by the festival
committee itself to not charge/ collect the tax. Now most, if not all festivals, do not run
food vendor booths themselves.
Because we represent the interests of hotels and restaurants, I recommend that the A & P
Commission refer a formal request to the City Council to revise the HMR ordinance to
collect HMR from all food vendors at all festivals. This would be benefrcial not only to
the A & P but also to the Parks department.