Fayetteville Advertising and Promotion Commission - May 16, 2011

AGENDA
ADVERTISING AND PROMOTION COMMISSION
May 16, 2011
2:00 p.m.
Fayetteville Town Center

I.

Call to Order –

II.

Reports
A. Approval of Minutes for April 11, 2011 regular monthly meeting
B. Financial Report
1. HMR Revenues – Marilyn Heifner
2. Financial Statements 3. Update from City Attorney re: delinquent tax collection efforts – Kit
Williams
A. Change in HMR ordinance
C. Clinton House Museum Report D. Visitor Bureau Report – Shelly Walters
E. Town Center Report – Sandra Bennett
F. Executive Director Report – Marilyn Heifner
1.City of Fayetteville flag
G. Advertising Agency Report – Mike Sells

III.

Old Business
A. HMR for bonds
B. Update on Town Center remodeling

IV.

New Business

V.

Adjourn

Funding requests

ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
April 11, 2011
Commissioners Present: Bill Lyle, Neal Crawford, Bob Davis, Lioneld Jordan, Brandon Karn,
and Maudie Schmitt.
Commissioners Absent: Justin Tennant
Staff Present: Marilyn Heifner, Sandra Bennett
CALL TO ORDER
Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on April 11, 2011, at the Fayetteville Town Center at 2:00 p.m.
WELCOME NEW COMMISSIONER
Schmitt welcomed new commissioner Hannah Mills.
MINUTES
Moved by Davis, second by Jordan to approve the minutes of the March 11, 2010 meeting.
Motion carried.
FINANCIAL REPORT
HMR Revenue – Marilyn announced that March HMR collections were $169,093. This
represents a -2.06% decrease over 2010 March collections. Year to date collections are up
4.84%.
Financials – In the absence of Keith Glass, Marilyn reviewed February financials. No
unusual activity occurred. All expenses are in line with budgets.
Update from the City Attorney – Jason Kelley, assistant city attorney reported that the
City Prosecutor’s office collected $2,440.41 in the month of March.
City Councilman Justin Tennant will sponsor an ordinance to amend the HMR to no longer
exempt concession stands for festivals.
CLINTON HOUSE MUSEUM
The Museum had 162 visitors in March. The Museum is featured in March AY magazine. A
tour group visited the house as a part of their Lucky Charms Tour. They tried to find the hidden
Leprechauns through the House and Gardens to receive a prize. New brochure for the Museum
is expected shortly. Buy a Brick and Buy a Stone will launch shortly as a part of a spring
fundraising campaign. Work continues on the grounds.
The Museum will host the Arkansas Parks and Tourism Commission on Wednesday, April 20 at
a reception before they have dinner at the Arkansas Air Museum. Commissioners are invited to
attend.

CONVENTION VISITORS BUREAU
Sales at the Visitor Center increased 228.8% in March, with 2,450.88 in sales. Visitors in the
Center increased 60% as well. The Bureau staff issued leads for AAA State Soccer finals and
State Softball Championships as well as All Star Week. They also issued leads for a Hispanic
Conference fall conference, National Federation for the Blind state conference, and an Irish
Dance summer competition. We received the bid for Mountain Home St. Patrick’s Day tour,
State Soccer finals and State Softball championships. Fayetteville Parks & Recreation hosted the
Arctic Classic Adult Softball Tournament. Total economic impact of these events was 450 room
nights and $315,760. Business lost included the VYPE 7 on 7 football tournament because of
construction of UA fields and high school regulations affected by snow days. We lost the bid for
the Historic Preservation Alliance of Arkansas annual meeting because of insufficient number of
rooms downtown. These two total 1,650 room nights and $513,810.
A report on restaurant week was included in the agenda packet.
TOWN CENTER
Returned sales contracts for the Town Center in March were even with last year at 21 contracts.
Completed events were down 5% (1 event) and collections were down 27%. For the year,
completed events are up 9% and the returned contract dollars and executed contracts shows an
improvement. The staff has reached 23% of its sales goal for the year.
EXECUTIVE DIRECTOR REPORT
Tanner Montgomery was hired as Visitor Services Manager.
ADVERTISING AGENCY
Mike Sells announced that Jade Gustin was leaving the Agency. She will be replaced by Drew
Finkbiner. Jade presented the new cover design for all brochures now in preparation. The
Clinton House Museum and Walking Trails brochures are being printed now. A gang run on
both of those together saves approximately 35%. Following that is printing of the Historic
Walking Tour and All Seasons Trail Guides together.
Media is running during the Razorback Red/White game of two 30 second spots.
OLD BUSINESS
Chair bids – Two quotes were received from companies for chairs (VIRCO and Mity-Lite) for
the Town Center as a part of the remodeling project. Moved by Davis, second by Jordan to take
the low bid of $56,000.00 from VIRCO for 800 chairs. Motion carried.
Marilyn said remodeling project had a couple of delays. Painting is complete. Several tiles in the
lobby were damaged during the painting. The accent color in the lobby will be repainted.
Carpet will not be installed on date initially planned because carpet is coming from Canada
instead of Georgia. A date has now been set in June for that installation.

NEW BUSINESS
Presentation by Stephens regarding use of HMR for bonds for Walton Arts Center – Dennis Hunt
presented information regarding using HMR taxes to refinance capital needs on Walton Arts
Center. Preliminary numbers for restructuring bonds include 1) debt service of $2,475,000 left
on Town Center bonds; 2) appeal to Supreme Court to eliminate usury cap of 2.75%; 3)
refinancing would include an interest rate of 4.75% for 25 years, paying off present bonds in
2015, and annual payment not being higher than current payment.
Steve Clark and Don Marr addressed the Commission regarding the issue. Davis said it would
be nice to have something to look at and asked if there was a projected revenue stream.
Marr agreed that there should be more information for the voters and said the first step was to see
if A & P Commission was willing to commit to this.
Jordan said one of the biggest drivers of the economy was the arts community.
Karn asked if it was felt that if we don’t build the 600 seat theatre that it would go up north.
Clark said every person who attends the Walton Arts Center pays an extra $20. If the 600 seat
venue is booked one half of the time (and that was not an unreachable goal), a significant
economic impact would be seen.
Karn said he wished to have more information and wanted to talk to the University of Arkansas.
We need to check out the 900 seat auditorium that the high school is building.
Schmitt asked that time be scheduled so that the Commissioners could talk with Walton Arts
Center, University of Arkansas, and the school system regarding their plans.
Jordan said he thought he ought to bring this to the Commission.
Marr said there is a sense of time. The City in its submission proposed this and has been asked
to be the lead in getting this project off the ground.
Lyle asked to see a business model with ticket prices, concerts, money details, Walton Arts
Center, University programming partnership, and location details.
Commissioners agreed to have its next meeting on May 16 instead of May 9 so that the above
discussion could be held.
FUNDING REQUESTS - Funding requests will be heard at the June meeting.
Karn moved to adjourn, second by Lyle. Motion carried.
Respectfully submitted,
Marilyn Heifner
Executive Director

Advertising and Promotion Commission
For month of April 2011
Current Year HMR Collected (2120.0912.4101.00)
Prior Year Collected (2120.0912.4101.01)
First Security Investment Interest Revenue (2120.0912.4708.00)

$
$
$

187,458.85
517.11
1,356.01

Total Revenues

$

189,331.97

Annual Bond Audit Expense (2120.9120.7602.60)
Collection Expense (2120.9120.5333.00)
Bank of OK Quarterly Fee (2120.9120.5712.00)
Town Center Bond Payment (2120.9120.5712.00)
2008 Property Taxes on Town Center (2120.9120.7602.60)

$
$
$
$

(3,759.52)
(1,125.00)
(56,304.00)

Total Expenses

$

(61,188.52)

Total Check to A&P

$

128,143.45

City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2008-2011

2008
Total
HMR Taxes

2009
Total
HMR Taxes

2009
Change Over
Prior Year

2010
Total
HMR Taxes

2010
Change Over
Prior Year

2011
Total
HMR Taxes

2011
Change Over
Prior Year

January

$174,005

$166,214

-4.48%

$166,645

0.00%

$179,546

7.74%

February

$158,693

$167,141

5.32%

$143,940

-13.88%

$158,037

9.80%

March

$172,804

$180,027

4.18%

$172,662

-4.09%

$169,093

-2.06%

April

$183,672

$191,542

4.28%

$187,730

-2.00%

$187,976

0.00%

May

$175,064

$190,320

8.71%

$185,096

-2.74%

June

$194,447

$190,237

-2.17%

$184,371

-3.08%

July

$188,253

$180,944

-3.88%

$196,323

0.08%

August

$174,648

$167,897

-3.87%

$180,741

7.65%

September

$190,244

$176,463

-7.24%

$184,471

4.54%

October

$187,125

$189,728

1.39%

$195,169

2.87%

November

$197,814

$190,887

-3.50%

$213,494

11.84%

December

$174,682

$174,568

0.00%

$171,511

-0.18%

$2,171,451

$2,165,969

0.00%

$2,182,155

0.75%

$694,651

3.52%

Total

\filename

$

Accountant’s Compilation Report
To Board Members,
I have compiled the accompanying statements of assets, liabilities, and capital arising
from transactions of Fayetteville Advertising and Promotion Commission, The
Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of March 31, 2011 and the related statements of revenue and expenses for the
period then ended, and three months then ended and the period then ended last year, and
three months then ended last year, and the related statements of revenue and expenses for
the previous twelve months. I have not audited or reviewed the accompanying financial
statements and, accordingly, do not express an opinion or provide assurance about
whether the financial statements are in accordance with the modified accrual basis of
accounting. The financial statements have been prepared on the modified cash basis,
which is a comprehensive basis of accounting other than generally accepted accounting
principles.
Management (Owners) is(are) responsible for the presentation and fair presentation of the
financial statements in accordance with the modified cash basis of accounting and for
designing, implementing and maintaining internal control relevant to the preparation and
fair presentation of the financial statements.
My responsibility is to conduct the compilation in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of
Certified Public Accountants. The objective of a compilation is to assist management in
presenting financial information in the form of financial statements without undertaking
to obtain or provide any assurance that there are no material modifications that should be
made to the financial statements.
Management has elected to omit substantially all of the disclosures ordinarily included in
financial statements arising from modified cash basis of accounting. If the omitted
disclosures were included in the financial statements, they might influence the user’s
conclusions about the Company’s asset, liabilities, equity, revenue, and expenses.
Accordingly, these financial statements are not designed for those who are not informed
about such matters.
I am not independent with respect to Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and
The Clinton House Museum.

___________________________
Keith M. Glass, CPA

___________________________
Date

Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
March 31, 2011
ASSETS
Current Assets
CVB Cash in Register
CHM Cash in Register
Arvest A&P General #4856
1st Security A&P General #8714
1st Sec Fay Town Ctr #8722
1st Sec. Clinton House #8749
1st Sec. Conv Visitor #8730
Arvest Payroll Account #4636
Accounts Receivable
Due From Other Funds
Investments
Investment Adj to Market

$

100.00
100.00
177,903.84
774,118.69
89,685.42
14,037.25
13,138.11
11,523.86
18.48
6,664.04
1,769,261.63
10,057.07

Total Current Assets

2,866,608.39

Property and Equipment
Furniture and Fixtures
Equipment
CVB Building
CVB Land
Building Additions
Accum. Depreciation

41,952.36
179,689.91
930,569.02
198,621.00
318,677.24
(339,396.50)

Total Property and Equipment

1,330,113.03

Other Assets
Total Other Assets

0.00

Total Assets

$

4,196,721.42

LIABILITIES AND CAPITAL
Current Liabilities
Accrued Expenses
Aflac
Colonial Life & Acc Ins Payabl
Federal Payroll Taxes Payable
FUTA Tax Payable
State Payroll Taxes Payable
SUTA Payable
Due to Other Funds
Due to Town Center
Total Current Liabilities

$

(13,292.96)
188.46
124.24
6,560.83
732.93
1,501.47
1,256.60
3,383.18
4,142.40
4,597.15

Long-Term Liabilities
Total Long-Term Liabilities
Total Liabilities
Capital
Beginning Balance Equity
Unresticted Fund Balance
Restricted Fund-540 Film Grant
Net Income

0.00
4,597.15

3,879,562.33
281,937.74
221.53
30,402.67
See Accountants' Compilation Report

Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
March 31, 2011

Total Capital
Total Liabilities & Capital

4,192,124.27
$

4,196,721.42

See Accountants' Compilation Report

Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Three Months Ending March 31, 2011
Current Month
Revenues
HMR Tax Revenue
Prior Year HMR Tax Revenue
Rental Income
Other Income
Parking Revenue
Parking Lease
Gift Shop Sales
Visitor Store
Partnership Income
Admission Revenue
Investment Income
Special Projects
Interest Income Investments
Interest Income Checking
Visitor Guide Ad Income
Hospitality Summit

168,444.95
648.16
31,629.29
2,900.00
365.00
0.00
383.48
2,927.93
400.00
770.00
0.00
675.00
1,356.01
486.79
575.00
180.00

79.55
0.31
14.94
1.37
0.17
0.00
0.18
1.38
0.19
0.36
0.00
0.32
0.64
0.23
0.27
0.09

211,741.61

Cost of Sales
Clinton House Gift Shop
Total Cost of Sales

Total Revenues

Gross Profit
Expenses
Signage- Tourism
Credit Card Discounts
Bank Charges
Parking Expense
Advertising & Marketing
Brochures
Accounting & Legal Fees
Office Expense
Visitor Store Exp
Insurance & Health Benefits
408 (P) Company Match
Car Allowance
Telephone Expense
Postage and Shipping Expense
Tracking Software
Rent
Repairs & Maintenance Expense
Kamensky Fountain Maintenance
Linens
Publications & Dues
Travel/Training Expense
Taxes & Licenses
Collections Expense
Payroll Tax Expense
Convention Development
Research Expense
Contract Labor
Wages Expense
Electricity Utility
Gas Utility
Water Utility
Cable

$

Year to Date
$

494,973.26
11,702.22
88,472.22
3,410.00
1,234.00
3,220.12
812.74
4,904.64
2,400.00
1,058.54
2,348.19
675.00
1,356.01
1,391.15
1,075.00
180.00

79.94
1.89
14.29
0.55
0.20
0.52
0.13
0.79
0.39
0.17
0.38
0.11
0.22
0.22
0.17
0.03

100.00

619,213.09

100.00

277.70

0.13

846.59

0.14

277.70

0.13

846.59

0.14

211,463.91

99.87

618,366.50

99.86

999.06
0.47
1,217.56
401.01
0.19
1,346.83
310.29
0.15
342.15
100.00
0.05
300.00
37,082.38
17.51
55,393.08
23,118.11
10.92
45,845.60
0.00
0.00
1,300.00
552.11
0.26
2,775.97
150.67
0.07
8,018.50
5,613.81
2.65
13,579.65
895.54
0.42
2,096.42
300.00
0.14
750.00
709.09
0.33
2,264.14
500.00
0.24
2,479.12
1,695.00
0.80
1,695.00
0.00
0.00
12,000.00
36,214.07
17.10
49,037.79
471.55
0.22
1,205.64
768.66
0.36
4,776.15
1,645.00
0.78
3,055.00
3,270.56
1.54
7,954.58
967.23
0.46
967.23
3,381.86
1.60
10,133.51
3,121.65
1.47
7,854.94
2,720.05
1.28
8,318.24
0.00
0.00
475.00
3,925.50
1.85
11,990.50
35,124.78
16.59
86,771.07
4,293.36
2.03
13,713.01
1,064.96
0.50
7,611.68
601.43
0.28
2,608.38
0.00
0.00
1,458.61
See Accountants' Compilation Report

0.20
0.22
0.06
0.05
8.95
7.40
0.21
0.45
1.29
2.19
0.34
0.12
0.37
0.40
0.27
1.94
7.92
0.19
0.77
0.49
1.28
0.16
1.64
1.27
1.34
0.08
1.94
14.01
2.21
1.23
0.42
0.24

Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Three Months Ending March 31, 2011

Recycling
Security
Airport Advertising
Minor Equipment
Airport Info Booth
DECA
Joe Martin
Arts Live Theatre
Misc Special Project
Bond Payments-Town Center
Trustee Expense
Total Expenses
Net Income

$

Current Month
241.84
381.85
1,335.00
9,391.89
1,200.00
0.00
2,500.00
0.00
21,365.72
56,304.00
0.00

0.11
0.18
0.63
4.44
0.57
0.00
1.18
0.00
10.09
26.59
0.00

Year to Date
413.73
1,096.77
1,485.00
13,716.80
1,200.00
1,827.75
2,500.00
1,000.00
25,351.43
168,912.00
1,125.00

0.07
0.18
0.24
2.22
0.19
0.30
0.40
0.16
4.09
27.28
0.18

262,718.03

124.07

587,963.83

94.95

(51,254.12)

(24.21) $

30,402.67

4.91

See Accountants' Compilation Report

Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Three Months Ending March 31, 2011
Current Month
This Year
Revenues
HMR Tax Revenue
Prior Year HMR Tax Revenue
Rental Income
Other Income
Parking Revenue
Parking Lease
Gift Shop Sales
Visitor Store
Partnership Income
Admission Revenue
Investment Income
Special Projects
Interest Income Investments
Interest Income Checking
Visitor Guide Ad Income
Hospitality Summit
Transfer In
Total Revenues

$

168,444.95
648.16
31,629.29
2,900.00
365.00
0.00
383.48
2,927.93
400.00
770.00
0.00
675.00
1,356.01
486.79
575.00
180.00
0.00

Current Month
Last Year
$

168,983.93
3,677.69
34,674.60
14,661.25
793.00
0.00
296.35
587.66
800.00
673.95
0.00
0.00
3,219.22
226.05
0.00
0.00
0.00

Year to Date
This Year
$

494,973.26
11,702.22
88,472.22
3,410.00
1,234.00
3,220.12
812.74
4,904.64
2,400.00
1,058.54
2,348.19
675.00
1,356.01
1,391.15
1,075.00
180.00
0.00

Year to Date
Last Year
$

469,793.11
13,261.02
107,875.76
16,184.71
1,845.00
3,397.39
733.38
1,341.10
2,600.00
1,146.04
0.00
0.00
9,486.86
616.24
0.00
0.00
155,000.00

211,741.61

228,593.70

619,213.09

783,280.61

Cost of Sales
Clinton House Gift Shop

277.70

0.00

846.59

33.09

Total Cost of Sales

277.70

0.00

846.59

33.09

211,463.91

228,593.70

618,366.50

783,247.52

1,217.56
1,346.83
342.15
300.00
55,393.08
45,845.60
1,300.00
2,775.97
8,018.50
13,579.65
2,096.42
750.00
2,264.14
2,479.12
1,695.00
12,000.00
0.00
49,037.79
1,205.64
4,776.15
3,055.00
7,954.58
967.23
10,133.51
7,854.94
8,318.24
475.00
11,990.50
0.00

3,794.24
733.43
16.97
300.00
82,100.89
39,615.79
1,890.00
4,214.49
1,060.84
9,044.09
2,242.93
750.00
3,259.29
4,455.84
1,695.00
12,000.00
30.00
22,325.95
1,977.82
5,150.16
3,548.95
11,234.88
0.00
9,661.08
8,542.32
5,016.45
0.00
11,027.50
4,771.50

Gross Profit

Expenses
Signage- Tourism
Credit Card Discounts
Bank Charges
Parking Expense
Advertising & Marketing
Brochures
Accounting & Legal Fees
Office Expense
Visitor Store Exp
Insurance & Health Benefits
408 (P) Company Match
Car Allowance
Telephone Expense
Postage and Shipping Expense
Tracking Software
Rent
Maintenance/Lawn
Repairs & Maintenance Expense
Kamensky Fountain Maintenance
Linens
Publications & Dues
Travel/Training Expense
Taxes & Licenses
Collections Expense
Payroll Tax Expense
Convention Development
Research Expense
Contract Labor
Commissions

999.06
2,266.31
401.01
392.03
310.29
0.00
100.00
100.00
37,082.38
25,750.31
23,118.11
12,000.00
0.00
600.00
552.11
540.77
150.67
(579.24)
5,613.81
3,203.65
895.54
897.92
300.00
300.00
709.09
967.44
500.00
626.29
1,695.00
1,695.00
0.00
12,000.00
0.00
30.00
36,214.07
5,921.68
471.55
149.95
768.66
815.93
1,645.00
1,479.00
3,270.56
2,593.91
967.23
0.00
3,381.86
3,453.23
3,121.65
3,577.26
2,720.05
1,100.63
0.00
0.00
3,925.50
4,497.50
0.00
2,228.00
See Accountants' Compilation Report

Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Three Months Ending March 31, 2011

Wages Expense
Electricity Utility
Gas Utility
Water Utility
Cable
Recycling
Security
Airport Advertising
Minor Equipment
Airport Info Booth
DECA
AR Air Museum
Theatre Squad
Joe Martin
Bikes, Babes, & Bling
Bikes, Blues, & Hot Rods
National School Boards
Arts Live Theatre
Misc Special Project
Bond Payments-Town Center
Trustee Expense
Transfer OUt
Total Expenses
Net Income

$

Current Month
This Year
35,124.78
4,293.36
1,064.96
601.43
0.00
241.84
381.85
1,335.00
9,391.89
1,200.00
0.00
0.00
0.00
2,500.00
0.00
0.00
0.00
0.00
21,365.72
56,304.00
0.00
0.00

Current Month
Last Year
35,663.68
4,157.75
3,251.81
552.15
89.39
165.28
564.52
0.00
220.00
0.00
0.00
0.00
2,852.71
0.00
185.73
3,912.50
257.26
0.00
2,510.35
55,949.41
0.00
0.00

Year to Date
This Year
86,771.07
13,713.01
7,611.68
2,608.38
1,458.61
413.73
1,096.77
1,485.00
13,716.80
1,200.00
1,827.75
0.00
0.00
2,500.00
0.00
0.00
0.00
1,000.00
25,351.43
168,912.00
1,125.00
0.00

Year to Date
Last Year
86,193.09
13,524.42
7,803.05
1,459.31
268.17
495.84
1,932.96
1,485.00
8,206.28
1,200.00
1,350.00
5,300.00
6,823.87
0.00
1,535.73
8,239.17
2,257.26
0.00
14,934.17
167,848.23
1,125.00
155,000.00

262,718.03

196,940.11

587,963.83

737,441.96

(51,254.12) $

31,653.59

$

See Accountants' Compilation Report

30,402.67

$

45,805.56

Fayetteville Advertising and Promotion
Stmt of Budget, Revenue and Expense-Modified Cash Basis
Month Ending March 2011

2011
Annual Budget

Revenue
HMR Tax Revenue
Prior Year HMR Tax Rev
Interest
Visitor Guide ads
Misc Income
Health Reimbursement
Rental Income
Interest Inc Checking
Total

2,171,850.00
35,000.00
15,000.00
17,000.00
4,893.41
1,500.00
2,245,243.41

Expenses
Unrealized Gain/Loss
Town Center Fund
675,548.64
Bond Audit Exp
2,000.00
Bond Paying Agent Fee
6,000.00
Workman's Comp Ins
2,600.00
Collection Exp
43,437.00
Transfer to CVB
313,431.24
Transfer to Clinton Hou
72,071.00
Peace Fountain Maint
10,000.00
Contract Labor
Salaries
81,653.00
Payroll Tax Exp
7,348.77
Insurance-Health
10,953.51
401K Match
2,449.59
Car Allowance
3,600.00
Advertising & Marketing
400,000.00
Airport Info Booth
5,200.00
Airport Advertising
6,000.00
Brochures
150,000.00
Website Update
5,000.00
Signage- Tourism
10,000.00
Publication & Dues
2,045.00
Travel/Training
5,000.00
Recycling
Office Sup & Printing
1,000.00
Postage
20,000.00
Professional Services
7,500.00
Convention Development
Audit Expense
2,000.00
Town Center Garden M
10,000.00
Square Gardens
Special Projects
239,176.00
Air Museum
AR H.S. Coaches Clinic
Arts Live
Bikes, Babes, & Bling
Bikes, Blues, & Hot Rods
Committee for Mardi Gras
DECA Marketing Fash. Show
H.S. Allstar Games
NWA Coaches Clinic
Saturday of Champions
State Soccer Finals
7A State Track Meet
Baseball & Softball Weekend
Dickson St Music
Duathlon
4 State Volleyball Classic
Iron Pig Festival
Joe Martin Stage Race
Natl School Boards
Ozark Valley Triathlon
Fayettville Night Jam
Ozark Millitary Museum
Solar Splash
TheatreSquared
Tri Sports Kid's & Family Triathlon
NCAA Baseball Regional
NCAA Track Indoor
SEC Tennis Tournament
SEC Men's & Women's Indoor
SEC Softball Championships
Walton Arts Center
Misc Expense
Repair & Maintenance
75,000.00
Minor Equip
50,000.00
Depreciation Exp
20,000.00
Bank Charges
Taxes & Licenses

Unallocated Revenue
Total

6,229.66
2,245,243.41

2011
Year To Date
Accumulated
Budget

2011
Year To Date
Actual

2011
Year
Balance

514,822.00
8,756.00
17,000.00
1,220.59
375.00
542,173.59

494,973.26
11,702.22
3,704.20
1,075.00
2,600.00
8,250.00
1,163.01
523,467.69

1,676,876.74
(11,702.22)
31,295.80
13,925.00
14,400.00
4,893.41
(8,250.00)
336.99

168,486.00
1,500.00
10,295.00
100,000.00
30,000.00
2,499.00
20,412.00
1,836.00
2,640.00
600.00
900.00
60,000.00
1,200.00
20,000.00
3,300.00
725.00
2,400.00
300.00
4,000.00
1,875.00
239,176.00
12,000.00
18,750.00
4,995.00
6,229.66
714,118.66

168,912.00
1,125.00
10,133.51
1,205.64
8,250.00
16,666.66
1,485.79
1,482.01
494.37
750.00
54,532.79
1,200.00
1,485.00
45,845.60
1,217.56
750.00
100.00
356.56
2,369.13
1,300.00
385.35
28,217.61

506,636.64
2,000.00
4,875.00
2,600.00
33,303.49
313,431.24
72,071.00
8,794.36
(8,250.00)
64,986.34
5,862.98
9,471.50
1,955.22
2,850.00
345,467.21
4,000.00
4,515.00
104,154.40
5,000.00
8,782.44
1,295.00
4,900.00
643.44
17,630.87
6,200.00
(385.35)
2,000.00
10,000.00
210,958.39
44,698.34
46,218.55
20,000.00
(159.30)
-

30,301.66
3,781.45
159.30
97.85
382,604.84

March
Monthly
Budget

180,507.00

March
Monthly
Actual

2010
Year To Date
Actual

168,444.95
648.16
1,356.01
575.00
2,600.00

469,793.11
13,261.02
9,486.86

125.00
183,955.00

2,750.00
418.84
176,792.96

7,923.00
307.51
503,463.96

56,162.00

56,304.00

167,848.23

3,610.00

3,381.86

833.00

15,000.00

471.55
2,750.00
6,666.66
550.41
435.79
200.00
300.00
37,082.38
1,200.00
1,335.00
23,118.11

9,661.08
125,000.00
30,000.00
1,977.82
8,250.00
15,502.04
1,568.02
(150.53)
471.85
750.00
79,819.75
1,200.00
1,485.00
39,615.79

1,500.00
125.00
1,200.00

999.06
575.00
100.00

100.00
2,000.00
625.00

135.80
500.00

2,916.00

2,692.46

407.00

1,125.00

6,804.00
612.00
880.00
200.00
300.00
25,000.00

3,794.24
969.95
763.56
495.84
138.34
4,181.58
1,890.00

385.35

17,404.15

4,982.97
5,300.00

1,535.73
8,239.17
1,350.00

2,000.00
2,500.00
2,257.26
500.00

6,823.87

4,000.00
6,250.00
1,665.00

30,076.66
2,451.89

1,803.11
7,863.29

127.44

16.97

191,551.11

536,529.93

6,229.66
126,866.00

Clinton House Museum
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending March 2011
2011
Annual Budget

Revenue
Transfer from A&P
Admission
Special Events
Gift Shop Sales
Interest
Other Income
Total
Expenses
Salary+Benefits
Payroll Tax Exp
Insurance-Health
401K Match
Rent
Utilities-$3690
Water
Gas
Electricity
Telephone Actual
Materials & Supplies
Credit Card Discounts
Bank Charges
Security
Maintenance/Lawn
Repair/Maintenance
Sales Tax/Other Tax
Special Projects
Publications/Dues
Travel/Training
Gift Shop Items
Total

72,071.00
6,000.00
5,000.00
144.00
83,215.00

35,865.00
2,870.00
4,025.00
975.00
24,000.00
1,000.00
1,345.00
1,060.00
1,250.00
1,100.00
750.00
275.00
500.00
1,000.00
500.00
1,000.00
200.00
500.00
5,000.00
83,215.00

2011
Year To Date
Accumulated
Budget

2011
Year To Date
Actual

2011
Year
Balance

30,000.00
1,500.00
1,248.00
36.00
32,784.00

235.00
1,166.86
990.05
29.85
360.00
2,781.76

71,836.00
4,833.14
4,009.95
114.15
(360.00)

8,475.00
678.00
1,005.00
234.00
12,000.00
120.00
609.00
168.00
315.00
250.00
185.00
66.00
150.00
200.00
100.00
300.00
1,500.00
26,355.00

6,917.50
626.04
1,268.12
192.02
12,000.00
153.96
773.23
238.41
317.81
255.14
198.00
43.70
4,043.32
795.39
100.00
846.59
28,769.23

28,947.50
2,243.96
2,756.88
782.98
12,000.00
846.04
571.77
821.59
932.19
844.86
552.00
231.30
500.00
(3,043.32)
(295.39)
1,000.00
100.00
500.00
4,153.41

March
Monthly
Budget

March
Monthly
Actual

2010
Year To Date
Actual

500.00

770.00

30,000.00
1,146.04

416.00
12.00

383.48
8.19

764.38
42.34

928.00

1,161.67

31,952.76

2,825.00
226.00
335.00
78.00

2,755.00
249.32
432.46
77.26

6,725.27
639.61
703.78
150.00
12,000.00

40.00
162.00
56.00
105.00
100.00
60.00

56.81
21.85

113.61
640.76
190.96
312.73
145.07
73.46

108.94
255.14
46.67

22.00
50.00
35.00
100.00

65.55
30.00
52.32
561.89

31.00

100.00

4,194.00

277.70
4,995.36

94.99
33.09
21,949.88

Convention Visitors Bureau
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending March 2011
2011
Annual Budget

Revenue
Transfer from A&P
Interest
Partnership Dues
Travel Hero
Vist. Ctr. Store
Special Projects
First Thursday
Dickson St
Film Festival
Premeir Baseball
Other Income
Total
Expenses
Salary+Benefits
Payroll Tax Exp
Insurance-Health
401K Match
Telephone
Electricity
Water
Conv & Tourism Develop
Travel & Training
Publications/Dues
Repair/Maintenance
Office Supp/Printing
Tracking Sftware/Maint
Credit Card Discounts
Taxes & Licenses(ASCAF
Visitor Ctr Store Itms
Education Reimbursement
Bank Charges
Parking Expense
Advertising & Marketing
Special Project
First Thursday
Dickson St
Minor Equipment
Premier Baseball
Sales Tax
Depreciation Expense
Research Expense
Total

313,431.24
600.00
6,000.00
3,000.00
30,000.00
5,000.00
1,500.00

359,531.24

183,608.00
14,688.00
25,362.00
5,508.24
5,000.00
4,620.00
650.00
40,000.00
32,385.00
3,810.00
2,000.00
12,000.00
2,000.00
1,000.00
300.00
20,000.00

1,200.00

3,900.00
1,500.00

359,531.24

2011
Year To Date
Accumulated
Budget

2011
Year To Date
Actual

2011
Year
Balance

March
Monthly
Budget

125,000.00
150.00
2,800.00
500.00
5,000.00
1,200.00
500.00
135,150.00

57.07
2,400.00
4,904.64
675.00
630.00
8,666.71

313,431.24
542.93
3,600.00
3,000.00
25,095.36
(675.00)
5,000.00
1,500.00
(630.00)

43,500.00
3,672.00
4,800.00
1,377.00
1,248.00
780.00
165.00
10,450.00
9,145.00
1,960.00
400.00
2,500.00
200.00
300.00
8,000.00
300.00
500.00
89,297.00

35,180.38
3,194.91
5,940.40
1,028.67
1,271.59
1,186.77
153.88
7,835.04
7,854.58
2,205.00
264.80
950.04
1,695.00
393.43
405.34
8,018.50
182.85
300.00
1,000.00
6,994.61
475.00
86,530.79

148,427.62
11,493.09
19,421.60
4,479.57
3,728.41
3,433.23
496.12
32,164.96
24,530.42
1,605.00
1,735.20
11,049.96
305.00
606.57
(105.34)
11,981.50
(182.85)
900.00
(1,000.00)
3,900.00
1,500.00
(6,994.61)

March
Monthly
Actual

2010
Year To Date
Actual

125,000.00
172.87
2,600.00

50.00
1,600.00

12.61
400.00

2,000.00

2,927.93
675.00

1,662.20

480.00
4,495.54

1,100.00
130,535.07

1,000.00

14,408.00
1,299.73
2,584.76
414.04
414.06
277.83
47.37
2,334.70
3,170.56
970.00
174.80
52.17
1,695.00
69.08
405.34
150.67

37,766.78
3,486.45
4,560.48
940.15
684.59
1,320.94
135.06
5,016.45
10,376.33
2,470.00
251.01
2,933.13
1,695.00
130.57
321.10
1,060.84

100.00

182.85
100.00

500.00

4,150.00

14,500.00
1,224.00
1,600.00
459.00
416.00
260.00
55.00
5,200.00
2,975.00
790.00
1,000.00
100.00

300.00
1,150.00
2,835.00

500.00
6,940.00

30,179.00

35,690.96

77,433.88

Fayetteville Town Center
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending March 2011
2011
Annual Budget

Revenue
Rental Incl Service
Actual 11
Interest - Checking
Parking Revenue
Daily
Leases
Sales Tax Exp
Special Projects
Misc Revenue
Transfer
Total
Expenses
Salary+Benefits
Commissions
Contract Labor
Payroll Taxes
Credit Card Discounts
Insurance
401K Match
Utilities
Water
Phone
Electricity
Gas
Cable
Recycle Dumpster
Postage
Minor Equipment
Office Expense
Linens
Outside Laundry
Repairs & Maintenanc
Advertising & Promo
Travel/Training
Building Insurance
Taxes & Licenses
Special Projects
Misc
Bank Charges
Security
Depreciation Eps

Total

394,880.00
480.00
7,000.00
10,000.00
(3,500.00)
10,000.00

418,860.00

156,379.00
1,500.00
12,510.00
3,000.00
19,827.60
4,691.37
6,225.00
720.00
64,741.00
11,969.00
5,400.00
1,980.00
500.00
6,000.00
25,000.00
60,750.00
3,000.00
3,000.00
9,000.00
4,000.00
10,000.00
3,667.03
5,000.00

418,860.00

2011
Year To Date
Accumulated
Budget

2011
Year To Date
Actual

2011
Year
Balance

March
Monthly
Budget

103,403.00
120.00
1,680.00
3,354.00
(400.00)
108,157.00

80,364.72
141.22
1,234.00
3,220.12
(377.50)
84,582.56

314,515.28
338.78
5,766.00
6,779.88
(3,122.50)
10,000.00
-

37,398.00
375.00
3,075.00
750.00
4,322.00
1,027.00
1,450.00
180.00
16,147.00
6,746.00
1,350.00
495.00
150.00
1,580.00
6,249.00

28,006.53
3,740.50
2,548.20
755.40
4,889.12
381.36
2,300.54
674.74
12,287.83
6,860.30
1,458.61
413.73
109.99
2,940.74
1,214.23
4,776.15

14,000.00
1,750.00
1,000.00
5,000.00
800.00
103,844.00

14,428.01
860.29
1,461.57
1,031.22
91,139.06

39,300.00
40.00
723.00
(200.00)

March
Monthly
Actual

2010
Year To Date
Actual

29,023.29
47.15

101,137.30
93.52

365.00

1,845.00
3,397.39

(144.00)
12,392.25
39,863.00

29,291.44

118,865.46

128,372.47
(2,240.50)
9,961.80
2,244.60
14,938.48
4,310.01
3,924.46
45.26
52,453.17
5,108.70
3,941.39
1,566.27
390.01
(2,940.74)
4,785.77
20,223.85

12,466.00

11,295.12

125.00
1,025.00
250.00
1,722.00
407.00

1,175.50
1,022.19
285.26
2,160.80
204.24

26,199.00
4,771.50
2,777.50
2,848.24
529.40
3,930.36
680.93

475.00
60.00
5,020.00
1,096.00
450.00
165.00

497.25
186.09
4,015.53
1,064.96

490.00
2,083.00

109.00
768.66

46,321.99
2,139.71
3,000.00
9,000.00
4,000.00
8,538.43
3,667.03
3,968.78

2,500.00

5,910.29

1,210.64
2,261.97
12,012.52
7,162.29
268.17

241.84
263.56
342.99
1,117.65
5,150.16
20,271.83
1,131.14

500.00

1,461.57

1,184.54
7,116.20

400.00

360.00

1,867.41

29,234.00

30,758.30

103,098.00

-

Kit Wiiliams

TO:

Mayor Jordan
A & P Commissioners

CC:

Don Marr, Chief of Staff

City Attorney
Jason Iì. Kelley
Assistant City Anorney

FROM: Kit Williamr

DATE: April S,20ll

RE:

Overdue HPIR collection efforts

The active overdue HMR collection case
list shrank from 22 to 17 inMarch.
Five or six of those cases were dismissed
or showe d a zero Delinquent Balance.
The city Prosecutor collecte d s2r440.41 in
ivtarct, for a year-to-date total of

s1t,332.27.

Alderman Justin Tennant has agreed to sponsor
an ordinance to amend the
HMR tax code to
longer
exempt
concession srands operated fJ;¡o,¡
1o
äti,j
of time (for festivals). I hãve attached,a copy
oitr,i, proposed ordinance.

ORDINANCE NO.

AN ORDINANCE TO AMEND
$35.19 AND $35.30 DEF'INITIONS
coDE oF
OF THE
rHE
CONCESSION STATVO¡
oppñlnou
_
oF
i?¡'r,AóVE'îù'ÈþEMPTION
OPERATED ON E SHON''TERM
FOR STANDS
EÃSIS ËOñTESTIVALS

pevErrE**l_ï"

,o"rfr"ruiî""1HåÏ*%îrl" rHE cIrY couNcrl, oF rHE crry
Section

l:

oF,

That the City Council of
the City of Fayefteville,
Arkansas hereby amends
g3s'3óõ"niit¡on,
t"irrä,t,r
"concession stands" ttt"it
ui
"rir,. åií.îåï"", 9o_d" ¿"l"ri"e the definitions of
.niirrtiãr ä"¿ .nu.ting
definitions as forows:
,,Concession
stands. Except for stands
run bl
quarinedu'9":4('xìt;r,h.r;;;#'ï"J,åï;oå"1'":Ti"åï,,ïå:
$35'19 Derinitions-and

Slij:Ï;',"rïj,,1q"il; *d o,h", r"áã'ã' ¿i"r. concession
PASSED and ApPROVED
this lgrh day of Apr

APPROVED:

By:

LIONELD ¡OnnÃF, rr¿ayo,

il,20ll.

ATTEST:

By:

SONDRA

stands are

CLINTON K. JONES

MANDY FINKLEA
OFFICE AOiIINISTRATOR

CITY PROSECUTOR

BRIAN THOMAS

ffiLffiVr$å#

DEPUTY CITY PROSECUTOR

OFFICE OF CITY PROSECUTOR

E-mall: hotcheck@öl.fayotevlllo.ar.us
PHONE: (479) SZS€327
(479) 575€378
Hot Checks: (479) SZS{AS4
FAX

#:

(479) SZS-0373

MEMO
TO:

K. Williams
Fayetúeville City Attorney

FROM:

Casey Jones
Fayetteville City prosecutor

DATE:

April 4,2011

RE:

Status of Active HMR cases

Acambaro Four

Jesus Socarro

Delinquent Balance: $1,469.04 (5 & 6, 09)
Active Criminal Summons

2.

Brenda's Drive-In

Collin L. Wilkins

Delinquent Balance: -0- (10/10)
Active Criminal Summons

3.

Butcher Block

Gary W. Bell

Court Ordered to pay $200.00 per Month
Delinquent Balance: $ l,g7l.2g
Active Contempt of Court

4.

Delta Soul

Nels E. Danielson, Jr.
Nels E. Danielson, Sr.

Active Criminal Summons (11/10)
Criminal Summons (l l/10) - Dismissed
@ Anaignment
Criminal Summons (l l/10) pulled
per PA
Paid: $355.26 (tt/t})
Delinquent Balance: -0- (l l/10)

1.

James H. Bullock

5.

Dickson Street Theater

Benton S. Bandy
Clinton W. Ogle

Arraignment 4/22 (I2/ I0)
Arraignmen t 4/22 (t2/ I 0)
Paid: $794.71 (t2/10)
Delinquent Balance: -0- (12/10)

6.

Dominoes Pizza

Lloyd W. Hardison

Delinquent Balance: $4,590.66
TD: 7/08/09 - Court ordered ro pay
$200.00 a monrh
Criminal Summons (Fail to pay HMR)
Trial Date: 9/15/10 - No Show
Active FTA Warrant

Telecommunicafion

for the Deaf TDD (479) SZt-tets

lT6SouthCtrrr.tr@

Kit Williams
Apnl 4,2011
Page2

7.

Elenitas

Elaine M. Reyes

Paid: $572.44

(fi

&,12,10)

Delinquent Balance: -0Active Criminal Summons
Frulatti

Mary A. McNeil
Todd E. McNeill

Paid: $200.00
Delinquent Balance: $l 59.34

Hallabong Korean
Restaurant

Paul S. Yeo

DelinquentBalance: -0-(9& 10, l0)
Criminal Summons - Dismissed at
Arraignment

10.

Hogwild Pizzena

David S. Mackey

Delinquent Balance: $1,330.00 (l _ 3, 09)
Delinquent Balance: No Forms (4/0g)
TD: 10/28/09 -90 days to pay
TD: 7/l4lt0 Gail ro pay HVfnl
Settled (90 days ro pÐ
Letter

11.

La Duena

Vfaria D. De-Aguilera

Delinquent Balance: No Forms (g & 10, t0)
Pending Criminal Summons

12.

Lightbulb Club

Benton S. Bandy
Clinton W. Ogle

Anaignment: 4/22 (l2l l0)
Araignmenr : 4/22 (IZ/t})
Paid: $368.00 (12fi0)
Delinquent Balance: -0- (12110)

13.

Mama Deans

Meneria D. Msrrison
Terry L. Morrison

Arraignment 4/t (Il &,lZ, t0)
Arraignment 4/25 (ll & lZ,l0)
Delinquent Balance: -0- (l I &.12,10)

14.

Seafood Market Bar/Grill

Craig E. Dowd

Paid: -0-

8.

9.

Delinquent Balance: 54,942.60
TD.: 9/16/09 - Time pay: $200.00 by the
30ú of every month.
Trial Date: S/t9/10 (Fail to pay HMR)
Settled - to pay $100.00 a month

15.
16.

Shanghai Chinese and
China Garden

Hsiao L. J. Shen

Paid: -0Delinquent Balance: $3,090.00

Soul Restaurant & Lounge

Cus"y E. Dighero

Paid: $150.00
Delinquent Balance: $1,343.64 (3 & 4, l0)
Trial Date: 10/13/10
Settled -to pay $150.00 amonth

Kit Williams
Apnl4,201l
Page 3

17.

WOW Japanese Bistro

Chong N. Kim

Delinquenr Balance: $33.00 (2/10)
Delinquent Balance: $44S.00 (3/ l0)
Trial Date: 7/ZB/10 Senled
ç2. A. í, rc¡
Delinquent Balance: $704.00
i+ A 5, f O¡
Trial Date: tI/03/10 (4 &. s, tò¡ _ No Show
Set for Trial: S/4/ll (4 &,5, 10i
Delinquent Balance: 5276.00
6ttO¡

Set for Trial: S/4/tt (6/10)
Delinquent Balance: $21 6.00 (7 /10)
Set for Trial: 514/tt (7/10)
Delinquent Balance: $360.00 (g & 9, 10)
Set for Trial: 5/4/ll (g & 9, l0)
Delinquent Balance: No Forms (10/10)
Pending Criminal Summons (10/10)
Delinquent Balance: No Forms (nlrc)
Active Criminal Summons (l t/lò)

TOTAL:

92,440.41

CLINTON HOUSE MUSEUM
MONTHLY REPORT

APRIL 2011

The Clinton House Museum had a total of 106 visitors in April 2011. The arrival of spring and
Hillary’s blooming daffodils and tulips on the Grounds has made the House a visual explosion of
color and beauty. New exhibits on H.H. “Scotty” Taylor and Dr. Warren Gifford offer a deeper
and more conceptual look into the historical significance of the House. Additional exhibits on
Gilbert and Bo Swanson and several featuring Clinton Memorabilia will be completed in May.

MUSEUM ACTIVITIES AND EVENTS:
The Clinton House Museum Board of Directors met on April 6th. The Board was excited about the
progress of the garden, exhibits, group tours, and events.
Curator, Kate Johnson, was invited to speak to volunteer workers at Mount Sequoyah on April 6th
and 13th.
The history of the House and the Clinton’s Fayetteville years were unique and
informative entertainment for the Methodist lunchtime crowds. Many of the volunteers visited the
House upon completion of their work.
On April 20th, the House welcomed Arkansas Department of Parks & Tourism Commissioners
along with A&P Chairwoman, Maudie Schmidt and members of the Fayetteville Town Center and
Visitors Bureau staff. The Commissioners (some for the first time) were excited to see the Museum
and the First Ladies Garden. Executive Director of Arkansas Parks & Tourism, Richard Davies,
was particularly enthralled by the “vintage” Clinton political television ads.
The Cassville Young Democrats visited the Museum on the 27th of April. Club Sponsor, Bonnie
Cox brought a group of students last spring and for many, this was their second time to visit. Cox
felt last year’s visit was a rich experience for the students has turned the trip into an annual event.
The eager group of Young Democrats even held a fundraiser to pay for the trip’s expenses.

Fayetteville Visitor Center - 2011 Sales & Visitor Count
Jan
Sales Totals
2010Totals
% Change

Feb

Mar

Apr

May

June

July

$854.92 $1,262.24 $2,450.88 $5,220.72
$557.65 $354.29
$745.44 $2,166.24 $2,296.32 $2,360.35 $3,516.20

Aug
$3,557.59

Sep

Oct

$2,680.20 $2,889.62

Nov

Dec

$2,515.90

$5,694.64

from 2010

53.3%

256.3%

228.8%

141.0%

-100.0%

-100.0%

-100.0%

-100.0%

-100.0%

-100.0%

-100.0%

-100.0%

Visitor Count
2010 Totals
% Change

295
213

238
209

691
432

1301
901

945

1,062

1,378

1,304

1,049

1,145

816

754

13.88%

59.95%

44.40%

from 2010

38.50%

-100.00%

-100.00%

2011 Goal = $30,000/year or $2,500/month

-100.00%

-100.00%

-100.00%

-100.00%

on pace for:
$0.00
Yearly
$9,788.76
Totals
2,525
0

% Change = divide the difference between the two numbers by the 2010 number
then move the decimal two spaces right
20 10Monthly Sales Average=$2,444.54
2010 sales per visitor = $2.87

2010 Monthly Visitor Average=851
2011 sales per visitor = $3.97

-100.00%

Monthly
Averages

-100.00%

$0.00
0

Definite Bookings By Booking Date
April 2011

Meeting Dates

Attnd

Peak

Rooms

$ Value

Mt Sequoyah
Clinton House Museum Presentation

04/06/2011
04/06/2011

35

0

0

8,382

Mt Sequoyah
Clinton House Presentation

04/13/2011
04/13/2011

35

0

0

8,382

UA Track and Field
John McDonnell Invitational

04/21/2011
04/24/2011

500

50

125

119,745

Good to Go with Patti Beth

05/31/2011
05/31/2011

35

0

0

8,382

Arkansas Activities Association
Womens' 7A State Golf Championships

09/26/2011
09/28/2011

100

20

40

23,949

Arkansas Activities Association
Men's 7A State Golf Championships

10/03/2011
10/05/2011

100

20

40

23,949

Arkansas Activities Association
Men's & Women's 7A State Tennis Championships

10/17/2011
10/18/2011

200

40

40

47,898

California Oregon Symposium
Symposium

10/28/2011
10/30/2011

50

30

90

11,975

Arkansas Living History Association
Annual Conference

03/01/2012
03/04/2012

200

15

45

47,898

1,255

175

380

$300,559.95

Lost Business By Reason
Business Turned Lost Between 04/01/2011 and 04/30/2011

Poor participant sign up

Rep

Southwest Tours
Trying to rebook for 2012

JULIE

Mtg Dates

Attd

Rm Nts

$ Value

05/11/2011
05/13/2011

52

60

$12,453.48

Convention Calendar
Attendance/ Peak/Rooms
Headquarters
Meeting Dates

April 2011
4/1/2011
4/3/2011

Midwest Cheer and Dance Association

4/1/2011
4/3/2011

All Sports Productions**
Iron Pig Festival

4/2/2011
4/2/2011

Association of Mechanical Engineers
District E Conference

4/2/2011
4/2/2011

500
0
Cosmopolitan Hotel

0

1,100
75
Cosmopolitan Hotel

150

200

50
Citywide

50

Friends International
Backyard Billionaire Tour

35

0

0

4/2/2011
4/2/2011

Good to Go with Patti Beth

30

0

0

4/6/2011
4/6/2011

Mt Sequoyah
Clinton House Museum Presentation

35

0

0

4/7/2011
4/9/2011

UA Mathematical Sciences
Spring Lecture Series

40
40
Cosmopolitan Hotel

40

4/7/2011
4/7/2011

Frances Custom Tours
U of A driving tour and dinner@ Power House

4/8/2011
4/10/2011

American Institute of Chemical Engineers
Regional Conference

4/8/2011
4/10/2011

Arkansas Comets - Soccer
Ozark Classic Cup

1,000

300
Citywide

600

4/9/2011
4/10/2011

Hogeye Marathon & Relays
Hogeye Marathon

1,000
150
Cosmopolitan Hotel

300

4/9/2011
4/9/2011

Frances Custom Tours
Student Group

45

0

0

4/9/2011
4/9/2011

Leverett Elementary

30

0

0

4/13/2011
4/13/2011

Mt Sequoyah
Clinton House Presentation

35

0

0

4/15/2011
4/17/2011

UA Alumni Association
Black Alumni Reunion

1,000

300
Citywide

600

4/15/2011
4/17/2011

UA Engineering
Engineering Academy

500

250
Citywide

500

4/15/2011
4/17/2011

Dudley Thunder Series
Adult Softball Tournament

200
25
Holiday Inn Express

50

45

0

0

250
75
Holiday Inn Express

150

4/20/2011
4/21/2011

Arkansas Parks and Tourism Commission
Monthly Meeting

4/21/2011
4/24/2011

UA Track and Field
John McDonnell Invitational

42

10

10

Cosmopolitan
500

50
Citywide

125

1,000
100
Cosmopolitan Hotel

300

May 2011
5/5/2011
5/8/2011

All Sports Productions
Joe Martin Stage Race

5/7/2011
5/7/2011

Good to Go with Patti Beth

35

5/11/2011
5/13/2011

Southwest Tours

50

5/11/2011
5/11/2011

University of Arkansas
Dalai Lama Visit

5/13/2011
5/15/2011

University of Arkansas**
Graduation

5/14/2011
5/15/2011

UA Tennis
NCAA Women's Tennis 1st & 2nd Rounds

5/17/2011
5/17/2011

Dream Journeys
Fayetteville Tour- Farmers Market and Golden Coral

5/20/2011
5/22/2011

0

0

0
Clarion

5,000

0

0

15,000

1,600
Citywide

3,200

200
25
Rogers Embassy Suites

25

40

0

0

Arkansas Activities Association
State Soccer Finals

250

100
Citywide

200

5/20/2011
5/22/2011

Arkansas Activities Association
State Softball Championships

250

100
Citywide

200

5/31/2011
6/3/2011

Wal-Mart**
Annual Shareholders Meeting

20,000

1,000
Citywide

3,000

5/31/2011
5/31/2011

Good to Go with Patti Beth

35

0

0

6/2/2011
6/2/2011

Bilbrey Tours

50

0

0

6/9/2011
6/12/2011

B.E.S.T Baseball
Hawg Showcase

1,000

500
Citywide

1,500

6/9/2011
6/12/2011

Bikes, Babes & Bling**
Summer Motorcycle Rally

1,000

250
Citywide

550

6/10/2011
6/12/2011

Pitch for the Cure

1,000

500

1500

6/17/2011
6/19/2011

All Sports Productions**
Kid's & Family Triathlon

375
50
Cosmopolitan Hotel

100

June 2011

Citywide

6/18/2011
6/19/2011

All Sports Productions**
Ozark Valley Triathlon

1,050
50
Cosmopolitan Hotel

50

6/19/2011
6/23/2011

Arkansas Activities Association
All Star Week

2,000
250
Cosmopolitan Hotel

1,450

6/23/2011
6/24/2011

UA Curriculum & Instruction
UA Literacy Symposium: Differentiated Literacy

350
15
Cosmopolitan Hotel

30

6/23/2011
6/24/2011

Arkansas Trial Lawyers Association
Continuing Education

50
10
Cosmopolitan Hotel

10

Inquiries Tabulated by Source/Mode
From: 4/1/2011 To: 4/30/2011
NOTE: This report shows only active modes and sources, and can only display the first nine active modes defined in your system.
Mode
800 Number

Source

e-mail

Formatted Bulk

Formatted First Cl

Totals

@ Website

5

3

74

210

292

Midwest Living

0

0

153

0

153

Southern Living

0

0

4

0

4

Travel Information.com

0

0

149

0

149

UA Graduate School

0

0

0

52

52

Totals:

5

3

380

262

650

Page 1 of 1

5/12/2011 04:56 PM

Fayetteville Convention & Visitors Bureau
21 S. Block, Suite 100 ~ Fayetteville, AR 72701
Phone: (800) 766-4626, (479) 521-5776 ~ Fax: (479) 571-4731 ~ [email protected] ~ Web:
www.experiencefayetteville.com

ADVERTISING INQUIRIES BY STATE - 2011
JAN
AE
Alabama
Alaska
Alberta
AP
Arizona
Arkansas
British Columbia
California
Colorado
Connecticut
Delaware
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Manitoba
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Brunswick
New Foundland
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Nova Scotia
Ohio
Oklahoma
Ontario
Oregon
Pennsylvania
Prince Edward Isl.
Puerto Rico
Quebec
Rhode Island
Saskatchewan
South Carolina
South Dakota
Tennessee
Texas
Thailand
Utah
Vermont
Virginia
Washington
Washington, D. C.
West Virginia
Wisconsin
Wyoming
Military
TOTAL

FEB

14
1
12
125
2
34
8
1
29
23
2
66
23
36
43
12
38
1
6
3
33
39
14
139
4
15
7
3
4
7
5
19
25
3

MAR

9
2
1
1
11
75
2
27
14
3
1
33
15
2
49
30
22
23
16
19
2
1
6
11
32
28
14
74
3
8
1
4

APR
1
4
4
0
4
96
20
11
1
1
22
6
1
2
37
17
17
30
4
19
2
3
4
23
14
5
50
1
11
3
2

MAY

SEPT

OCT

NOV

DEC

TOTAL
1
37
7
4
32
392
6
102
41
6
2
98
51
3
7
198
90
90
125
38
92
8
1
15
19
121
96
37
320
8
44
12
11

14
7
2
1
46
20
15
29
6
16
3

1
33
15
4
57
10
1
2

7
15

2

1

6
19
83

2
2
16
58

1

1

12
18
2
7
42
4

6
3
7
6
1
8
31
6

13
7

9
2

6
19

1
20
2

1197

880

685

650

9

AUG

5
96
2
21
8
1

1
5
3
18
5
2
1
20
35
9
3
12

1
3
2
1
20
5
15
135

JUL

10
1
2

1
9
6
23
10
3
2
38
22
6
4
25
0
1
2
2
1
9
2
25
82

27
74
5
3
16

JUN

6
23
15
71
48
9
3
114
165
20
17
68
0
2
8
4
2
37
9
75
358

2
1
11
8
1
29
34

0

0

0

0

0

0

0

0

17
3
41
33
3
22
112
12
0
3411

Fayetteville Town Center, Manager’s Activity Report
April 1, 2011 to April 30, 2011
Sales:
APRIL
2010 (base)

APRIL
2011

Month
% Change

YTD
2010

YTD
2011

YTD
% Change

18

25

6%

81

79

(2%)

22

25

14%

62

69

11%

$30,430.00

$40,900.00

34%

$130,778.95 $119,711.75

(8%)

$37,217.23

$39,909.85

7%

$152,963.32 $123,285.38

(19%)

$32,350.00

$38,550.00

19%

$117,139.00 $147,135.00

26%

-0-

-0-

NA

-0-

-0-

N/A

$1,690.55

$2,152.63

27%

$1,614.55

$1,639.89

2%

Sales
(# returned contracts by log date – GL)
Complete Events (Paid/Sponsored)
Sales
($ returned contracts by log date – GL)
Collections **
($ - Payment Log)
$ Executed Contracts
Credit
($ - GL)
Average per event
($ Sales / # Sales)

** We collected $39,909.85 for rentals and incidentals in April 2011. We have reached 30% of our 2011 goal.

Operations Items:
•
•
•

Sump pump in Garage had to be replaced and one was repaired.
Air conditioning unit in Dogwood was damaged by hail and lightning.
Teak Tables and umbrella’s on plaza.

Marketing, Sales and Public Relations:
•

Focus is on increasing week day business and working on 2012 bookings and executing contracts for future
events.

Event Listing

























April 1 – Sigma Chi Derby Days
April 2 – Lincoln HS Prom
April 2 – West Fork HS Prom
April 4 – Kappa Banquet
April 5 – Fayetteville Leadership
April 6 – UA Towers
April 7 – UA Towers
April 8 – UA Towers
April 9 – UA Chemical Engineering
April 13 – UA College of Ed. & Health Prof.
April 15 – Shiloh Banquet
April 15 – UA Education Reform




























April 16 – Ballesteros Reception
April 16 – Rocha Reception
April 21 – Arkansas Parks & Tourism
April 22 – Blue Cliff College
April 23 – Glenn Wedding & Reception
April 25 – Order of Omega
April 25 – PepsiCo
April 27 – Smart Step
April 28 – Smart Step
April 29 – Benfield Reception
April 29 – West Fork Class Reunion
April 30 – Circle of Friends
April 30 – Thomas Reception

City of Fayetteville
04.19.11
YAA00ZDL041811
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