Fayetteville School Board Agenda 3.17.11
Content
Board of Education Thursday, March 17, 2011, 5:00 PM Adams Leadership Center, Winborn Conference Room
Agenda Item Page #
I. II. III. IV. V. VI.
Call to Order, Susan Heil, President Pledge of Allegiance, Asbell Elementary School Roll Call of Members Recognition of People, Events, & Programs Citizen Participation Consent Agenda
I-1 II-1 III-1 IV-1 V-1
A. B. C. D.
VII.
Reading of the Minutes Certified Staff Changes Support Staff Changes Student Transfers
VI-A1 VI-B1 VI-C1 VI-D1
*Any item shall be removed from the consent items section at the request of one board member.
Action Items
A. B. C. D. E.
VIII.
Revisions to Policy 5.64 (Graduation Policy) – Ginny Wiseman 2009-10 Audit – Lisa Morstad Mid-Year Budget Revisions – Lisa Morstad Bank Accounts – Lisa Morstad Board Goals – Susan Heil Investment Policy– Lisa Morstad TV Contract– Susan Norton Happy Hollow Update – Vicki Thomas FHS Update – Vicki Thomas
VII-A1 VII-B1 VII-C1 VII-D1 VII-E1 VIII-A1 VIII-B1 VIII-C1 VIII-D1
IX-1
Information Items
A. B. C. D.
IX.
Adjournment
If you wish to speak during citizen participation or an action item report, please observe the following: 1. Avoid references, statements or conduct reasonably likely to result in disruption or undue delay in the orderly transaction of the business scheduled for consideration by the Board. 2. Avoid personal attacks of any identified individual or group. 3. Refrain from cumulative or repetitive remarks.. 4. Refrain from obscenity, vulgarity or other breach of respect. 5. Refrain from words or statements which, from their usual construction and common acceptance, are construed as insults and tend to breach the peace.
March 17, 2011
I.
Call to Order
II.
Pledge of Allegiance
Asbell Elementary School Ms. LaTayna Greene, Principal
III.
Roll Call
Susan Heil, President Tim Hudson, Vice President Jim Halsell, Secretary Bryn Bagwell, Member Justin Eichmann, Member Steve Percival, Member Becky Purcell, Member
March 17, 2011
IV.
Recognition of People, Events and Programs
V.
Citizen Participation
VI.
Consent Agenda
Reading of the Minutes Certified Staff Changes Support Staff Changes Student Transfers
Minutes of the February 24, 2011 Regular Meeting of the Fayetteville Board of Education The meeting convened at 5:00pm in the Adams Leadership Center with President Susan Heil presiding. The Pledge of Allegiance was led by students from Vandergriff Elementary School. Roll Call The roll was called and board members Jim Halsell, Steve Percival, Tim Hudson, Susan Heil, Justin Eichmann, Bryn Bagwell and Becky Purcell were present. Recognition Fayetteville High School Spanish teacher Pete Howard and Ramay science teacher Tamera Shreve received Above & Beyond Awards. The elementary gifted & talented staff received a Recognition of Outstanding Achievement Award for winning the 2011 AGATE Elementary Curriculum Award. Root and Happy Hollow gifted & talented teacher Sudie Henderson received a Recognition of Outstanding Achievement Award for being named the 2011 AGATE Educator Award for Outstanding Teaching in Gifted Education. District maintenance staff members Larry Caudle, Cynthia Caudle, Jackie Collins and Milo Collins received Impact Awards of Excellence for their work during the snow days. The Fayetteville High School boys track team received a Recognition of Outstanding Achievement Award for winning the 2011 Indoor State Track Championship, which is their second consecutive indoor state championship. Consent Agenda The Board voted 7-0 to approve the consent agenda. Jim Halsell made the motion, which was seconded by Steve Percival. Education Jobs Fund Program The Board voted 7-0 to approve the bonus proposal funded by the Education Jobs Fund Program. The 2.5% bonus will be distributed on March 18th to all contracted employees of the district. The bonus is a one-time payment. Becky Purcell made the motion, which was seconded by Tim Hudson. Qualified School Construction Bond Application The Board voted 7-0 to approve the application to the Arkansas Department of Education for qualified school construction bonds. Dennis Hunt from Stephens, Inc. noted that any funds which are awarded will be used for the renovation and equipping of district facilities. Steve Percival made the motion, which was seconded by Jim Halsell.
Hight Jackson Contract for Tennis Court Relocation The Board voted 7-0 to approve the contract with Hight Jackson for the relocation of the Fayetteville High School tennis courts to property located south of the existing softball field at Asbell Elementary School. Superintendent Vicki Thomas noted that the fee is 6.25% of the project and that the eight tennis courts will be ready by the beginning of the 2011 school year. Tim Hudson made the motion, which was seconded by Steve Percival. District Mission and Goals The Board voted 7-0 to approve the amended district mission and goals (stated below) that were developed at the January 24th board workshop. Tim Hudson made the motion, which was seconded by Steve Percival. Mission: The Fayetteville School District will provide a rigorous and relevant education in which all students gain the academic and personal skills needed for lifelong learning and success. Goals: Goal 1: Continuously Improve Academic Performance of Each Student Through a rigorous and relevant articulated curriculum, using effective instructional strategies and a comprehensive assessment system that measures success in the years before and after graduation. Goal 2: Support the Personal Growth of Each Student By providing integrated opportunities for students to develop effective personal and technology skills. Goal 3: Maximize Human, Financial, and other Resources for Academic Excellence By developing, implementing and supporting an equitable, prioritized, performance-based budget. Goal 4: Engage Fayetteville and the Broader Community By developing and maintaining a comprehensive, interactive, and transparent communication process. Energy Corp Update Dana Smith, Fayetteville Public School Energy Corps Service member, reported to the Board on her work in the schools with teachers, students and parents to meet the district environmental awareness goals. The focus areas of her work are indoor environmental quality, energy efficiency, schoolyards and LEED education. Revisions to Policy 5.64 (Graduation Policy) Ginny Wiseman, associate superintendent, presented revisions to Policy 5.64 (Graduation Policy). The changes have been made in order to align our policy with state standards and smart core requirements. The Board will be asked to approve the changes at the March board meeting.
Happy Hollow Update Phil Jones of Nabholz Construction and Wes Burgess of Crafton Tull Sparks architects reported on the progress made in the construction of the new Happy Hollow Elementary School. They reported that heat is being provided in the buildings so that work could continue through the cold weather. In addition, he showed photos which showed the steps being taken to insure the air quality according to LEED standards. Fayetteville High School Status Report Jared Brown, project manager from Nabholz, reported that work is progressing on the FHS project. Work on the underground detention at the southeast pad is near completion. Work on the southwest building pad is progressing and the southeast concrete footing construction is underway. Closed Session The Board convened in closed session at 6:20pm to hear a student expulsion matter. The Board reconvened in open session at 6:42pm. The Board voted 7-0 to expel Student A for the remainder of the 2010-11 school year. Steve Percival made the motion, which was seconded by Tim Hudson.
______________________________________
__________________________________
Susan W. Heil, President
Jim Halsell, Secretary
Minutes of the March 8, 2011 Special Meeting of the Fayetteville Board of Education The meeting convened at 5:00pm in the conference room in the McClinton Administration Building with president Susan Heil presiding. Board members Steve Percival, Jim Halsell, Susan Heil, Tim Hudson, Bryn Bagwell, Becky Purcell and Justin Eichmann were present. David Tate, director of maintenance, reported that the City of Fayetteville is asking for 5,543 sq. ft. (0.13acres) to the north of Martin Luther King Blvd. and 504 sq.ft. (0.01acres) at the corner of Clinton Drive and Garland Avenue. The area is being dedicated by deed to the City of Fayetteville as street right of way per the master street plan. The district will install the sidewalks on the land, but the city will maintain them. Tim Hudson made the motion to approve the warranty deeds for the two pieces of land. Jim Halsell seconded the motion, which passed by a 7-0 vote. A discussion was held regarding proposed goals for the board. Four tentative goals were established for 2011. They are: 1. Development of new board member orientation - Bryn Bagwell a. Build on orientation presented this year to include adopted Code of Conduct for board members 2. Schedule board school visits once a month and zone meetings once per quarter – Becky Purcell 3. Hold a joint session with the Fayetteville City Council with locally elected officials invited to attend – Susan Heil a. Goal of meeting will be to discuss items of importance to each group 4. Study of the book Key Work of School Boards – Steve Percival The study of Key Work of School Boards involves looking at eight interrelated action areas to focus and guide school boards in their work. Each board member was assigned an area of study and will lead the board in a discussion of that area as an information item during the regular monthly board meetings in 2011 The areas of discussion are as follows: 1. Vision –discussion led by Steve Percival (April) Standards – discussion led by Steve Percival (May) Assessment – discussion led by Susan Heil (June) Accountability – discussion led by Bryn Bagwell (July) Alignment – discussion led by Justin Eichmann (August) Climate – discussion led by Tim Hudson (September) Collaboration & Community Engagement – discussion led by Jim Halsell (October) Continuous Improvement – discussion led by Becky Purcell (November) Summary and Review (December) Board members agreed to attend sessions related to the Key Works topic at the National School Boards Conference in April to obtain information regarding internal and external evaluation.
The Board will approve the goals at the March 17 board meeting. The meeting was adjourned at 6:45pm.
March 17, 2011 B. Certified Staff Changes
TO: FROM:
Board of Education Vicki Thomas, Superintendent
I recommend approval of the following personnel actions: Extended Leave of Absence Name Kristy Sykes
Position & Assignment Teacher, FHS
Period Fall 2011
Resignation Name Claire McClure Susan O’Meara Gail Vervack
Position & Assignment Teacher, McNair Teacher, Root Teacher, McNair
1 2
Pending Completion of a criminal background check and receipt of eligibility information from the Department of Education One year only 3 Year 1 of 1 year new hire probationary period 4 Year 1 of 3 year new hire probationary period 5 Year 2 of 3 year new hire probationary period 6 Year 3 of 3 year new hire probationary period 7 Per policy 4150 8 Contingent upon receipt of Arkansas Teaching Licensure 9 One year contract contingent on grant funding 10 Contingent upon acceptance in ALP program 11 Contract contingent upon waiver approval 12 Contingent upon receipt of ABESBA License 13 Contingent upon receipt of Medicaid Billing #.
March 17, 2011
TO: FROM: Board of Education Vicki Thomas, Superintendent
I recommend approval of the following personnel actions: C. Support Staff Changes Provisional Employment1, 2 Name Position & Assignment Sigita Buysse Food Service Tech/Ramay Christopher Lane Bus Driver/Transportation Robert S Hamburg Bus Driver/Transportation Mariah Hankey Bus Aide/Transportation Melissa Irwin4,5 Interventionist/Owl Creek Thomas Grace5 Special Ed Aide/Woodland Employment – Transfers, Changes Name Position & Assignment John Pool Special Ed Aide/Owl Creek
Replacement/New Replacement Replacement Replacement Replacement New New
Period 10/11 10/11 10/11 10/11 10/11 10/11
Replacement/ New Position Replacement
Period 10/11
Resignations Name
Position & Assignment
Tamara Palmer Linda Parker Joy Carter
Linda Auman
Bus Aide/Transportation Bus Aide/Transportation Special Ed Aide/Owl Creek
Chief Academic Officer/Central Office
Tyler Vanhook Amanda Koch John Pool
Title I Aide/Leverett Special Ed Aide/Root Title I Aide/Butterfield
1 2
Pending completion of a criminal background check and receipt of eligibility information from the Department of Education One Year Probationary Period 3 Based on Student Count 4 Grant Funded 5 One Year Only 6 Contract for the remainder of 10/11
March 17, 2011
Consent Agenda
D.
TO: FROM:
Student Transfers
Board of Education Vicki Thomas
I recommend approval of the following student transfer requests:
Incoming:
Tracy Skelton requests that her child Breana L. Skelton, grade 11, be transferred from the Farmington School District to the Fayetteville School District. Kristie Williams requests that her child Javaris Williams, grade 9, be transferred from the Prairie Grove School District to the Fayetteville School District. Janece Flippo requests that her children Ryann E. Flippo, grade 11, and Regan E. Flippo, grade 7, be transferred from the Farmington School District to the Fayetteville School District
March 17, 2011
Revisions to Policy 5.64 (Graduation Policy)
TO: FROM:
Board of Education Ginny Wiseman
I will ask the Board to approve the revisions to Policy 5.64 (Graduation Policy). A few additional changes have been made to the policies since the February board meeting (highlighted in green on the attached policies) for clarification purposes.
VII-A1
5.64-GRADUATION REQUIREMENTS GRADUATION REQUIREMENTS FOR 2011, 2012, 2013 Any student enrolled in Fayetteville School District may receive a diploma after completing the following requirements: CORE DIPLOMA SMART CORE DIPLOMA English – 4 units English – 4 units Math – 4 units Algebra I or its equivalent, Geometry or its equivalent, other math units must build on the base of algebra and geometry knowledge & skills Science – 3 units – 1 unit of Biology, 1 unit chosen from a physical science, and 1 unit of science elective Math – 4 units – Algebra I or Algebra A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry or Geometry AB (Grades 8-9 or 9-10), Algebra II, 4th math beyond Algebra II Science –1 unit of Biology, with lab experience chosen from- Physical Science, Biology, Applied Biology/ Chemistry, or Physics,or Principles of Technology I & II or PIC Physics Social Studies – 3 units American U.S.History, World History and Civics or Civics/American Government-1 unit Physical Education – ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 units Total – 22 Units
Social Studies – 3 units American U.S. History, World History and ½ unit Civics and ½ unit social studies elective Physical Education - ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 units Total – 22 Units
FPS Additional Requirements for Graduation 1 unit American History-9 1 unit American History-9 Career Focus Electives – 1 2 units Total – 24 Units Career Focus Electives– 1 2 units Total – 24 Units
* Beginning with the 2014 graduates, the 3 units of Social Studies will include ½ credit of Civics/Government and ½ credit of Economics. *A two-year algebra equivalent or a two-year geometry equivalent may each be counted as two units of the four (4) unit requirements under Core Diploma requirements. *All students under Smart Core must take a math course in grade 11 or 12 beyond Algebra II.
HONORS GRADUATE *SEE BELOW English – 4 units Math – 4 units – Algebra I or Algebra A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry or Geometry AB (Grades 8-9 or 9-10), Algebra II, 4th math beyond Algebra II Science – – 1 unit of Biology, 2 units with lab experience chosen from- Physical Science, Biology, Applied Biology/ Chemistry, or Physics, or Principles of Technology I & II or PIC Physics Social Studies 4 3 units American History, 9 and 10, U.S. History, World History and Civics or Civics/American Government-1 unit Physical Education – ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 8 units (2 units must be in the same foreign language) Elective – 1 unit Total – 24 Units *Beginning with the 2014 graduates, the 3 units of Social Studies will include ½ credit of Civics/Government and ½ credit of Economics. * Honors Graduates and above- 2 units of Career Focus area must be in same foreign language *Honors Graduate - students must maintain a 3.0 GPA and meet the Honors Graduate Diploma requirements. *High Honors Graduate - students must maintain a 3.5 GPA, meet the Honors Graduate Diploma requirements, with 5 units completed from the qualifying courses listed below. *Distinguished Honors Graduate - students must maintain a 4.0 GPA, meet the Honors Graduate Diploma requirements, with 8 units completed from the qualifying courses listed below. Qualifying Courses for High/Distinguished Honors Graduates Math English Science History Other Honors Algebra Pre-AP English (9) Pre-AP Physical Pre-AP American Spanish III, IV,V Honors Spanish I Science (9) History (9) Honors Algebra Pre-AP English (10) Pre-AP Biology AP Comparative AP Spanish Language II Politics French III, AP French Language, Honors AP English AP Biology U. S. History AP European History French IV Geometry Language/Composition German III, AP German AP Calculus AP English Literature AP Physics B AP Macroeconomics AP Microeconomics Language AB AP Calculus BC English Composition I AP Physics C AP Psychology AP Studio Art AP Statistics English Composition II AP Environmental AP U.S. Government AP Music Theory, Sci. A Cappella PreCal/Trig Honors Chemistry AP U.S. History Honors College AP Chemistry AP Human Algebra, Finite Geography Math AP World History Revised 1/24/08 Revised Revised
5.64-GRADUATION REQUIREMENTS GRADUATION REQUIREMENTS FOR 2014 AND BEYOND Any student enrolled in Fayetteville School District may receive a diploma after completing the following requirements: CORE DIPLOMA SMART CORE DIPLOMA English – 4 units English – 4 units Math – 4 units Algebra I or its equivalent, Geometry or its equivalent, other math units must build on the base of algebra and geometry knowledge & skills Science – 3 units, 1 unit of Biology, 1 unit chosen from a physical science, 1 elective science Social Studies – 3 units American History, World History and ½ unit of Civics/ ½ unit of Economics Physical Education - ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 units Total – 22 Units Math – 4 units – Algebra I or Algebra A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry or Geometry AB (Grades 8-9 or 9-10), Algebra II, 4th math beyond Algebra II Science – 3 units –1 unit of Biology, 2 units chosen from Physical Science, Chemistry or Physics Social Studies – 3 units American History, World History and ½ unit of Civics/½ unit of Economics Physical Education – ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 units Total – 22 Units
FPS Additional Requirements for Graduation 1 unit American History-9 1 unit American History-9 Career Focus Elective – 1 2 units Total – 24 Units Career Focus Elective – 1 2 units Total – 24 Units
*A two-year algebra equivalent or a two-year geometry equivalent may each be counted as two units of the four (4) unit requirement under Core Diploma requirements. *All students under Smart Core must take a math course in grade 11 or 12 and complete Alg. II.
FAYETTEVILLE HONORS GRADUATE *SEE BELOW English – 4 units Math – 4 units – Algebra I or Alg A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry, Geometry AB (Grades 89 or 9-10) Algebra II, 4th math beyond Algebra II Science – 3 units, 1 unit of Biology, 2 units from Physical Science, Chemistry or Physics Social Studies – 4 3 units American History, 9, American History 10, World History and ½ unit of Civics/ ½ unit of Economics Physical Education – ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 8 units (2 units must be in same foreign language) Elective – 1 unit
Total – 24 Units *Honors Graduate - students must maintain a 3.0 GPA and meet the Honors Graduate Diploma requirements. *High Honors Graduate - students must maintain a 3.5 GPA, meet the Honors Graduate Diploma requirements, with 5 units completed from the qualifying courses listed below. *Distinguished Honors Graduate - students must maintain a 4.0 GPA, meet the Honors Graduate Diploma requirements, with 8 units completed from the qualifying courses listed below. Qualifying Courses for High/Distinguished Honors Graduates Math English Science History Other Spanish III, IV,V Honors Algebra Pre-AP English (9) Pre-AP Physical Pre-AP American History (9) Honors Spanish I Science (9) Honors Algebra Pre-AP English (10) Pre-AP Biology AP Comparative AP Spanish Language II Politics Honors AP English AP Biology AP European History French III, French IV, Geometry Language/Composition AP French Language German III, AP Calculus AP English Literature AP Physics B AP Macroeconomics AP Microeconomics AP German Language AB AP Calculus BC English Composition I AP Physics C AP Psychology AP Studio Art AP Statistics English Composition II AP Environmental AP U.S. Government AP Music Theory, Sci. A Cappella PreCal/Trig Honors Chemistry AP U.S. History Honors College AP Chemistry AP Human Algebra, Finite Geography Math AP World History Revised 1/24/08 Revised Revised
March 17, 2011
2009-10 Audit Report
TO: FROM:
Board of Education Lisa Morstad
I will present the final audit report for the 2009-10 school year.
VII-B1
March 17, 2011
Budget Revisions
TO: FROM:
Board of Education Lisa Morstad
I will present budget revisions to the 2010-11 budget for your approval.
VII-C1
Executive Summary
Fayetteville Public Schools FY2010-2011
3/9/2011
Revenues: Property Tax Reserve $ 21 C Fund Capital Funds & Savings for FHS Phase I Uncommitted Cfwd Restricted Carryforwards $ State Funds $ Local Funds $ Interest on checking account $ Fed Funds/Grants/Restricted $ Vocational Education $ Coke Contract $ Athletic Gate Receipts $ E-rate $ Miscellaneous $ Food Service sales $ Reserve $ Total Revenues & Reserve: $ Expenditures: Salaries Fringe Benefits Debt Service Payments Maintenance & Operations: Maintenance Utilities Transportation Food Service Technology Curriculum & Instruction School Improv/Prog. Devlp. Athletics/Physical Education Grant Expenditures (not personnel) Miscellaneous Tuition C21 Curriculum Capital Expense Reserve Unrestricted Carryforward Restricted Carryforward Total Expenditures & Reserve:
Revised FY10 Budget 3,000,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
FY11 Budget 3,000,000 $ 900,000 $ 2,278,635 $ $ 21,654,360 $ 55,034,303 $ 75,000 $ 9,051,506 $ 27,000 $ 50,000 $ 125,000 $ 35,000 $ 130,000 $ 1,463,104 $ 5,281,200 $ 99,105,109 $
Revised FY11 Budget 3,000,000 900,000 2,278,635 2,712,502 22,705,524 55,034,303 75,000 11,344,586 27,000 50,000 125,000 130,000 1,463,104 5,281,200 105,126,854
Change 2,712,501.90 1,051,164.12 2,293,079.22 (35,000.00) 6,021,745.24 -
Note
4,281,046 21,992,862 53,594,854 120,000 7,570,745 27,000 50,000 125,000 35,000 130,000 1,330,000 5,281,200 97,537,706
a b
c
d
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
55,600,000 13,609,436 6,080,000
$ $ $
56,000,000 14,000,000 10,450,000
$ $ $
58,051,410 14,512,853 11,020,000 1,230,755 1,673,899 846,873 1,054,183 469,614 1,569,423 235,422 323,926 2,195,794 405,000 44,000 500,000 5,281,200 3,000,000 2,712,502 105,126,854
2,051,410.40 512,852.50 570,000.00 143,979.28 31,000.00 2,712,502.00 6,021,744.18
e e f
1,344,505 $ 1,720,174 $ 871,873 $ 1,064,283 $ 500,864 $ 1,900,000 $ 251,922 $ 373,926 $ 2,075,745 $ 406,520 $ 13,000 $ 1,945,372 $ 296,596 $ 5,281,200 $ 3,000,000 $ 1,202,290 $ 97,537,706 $
1,230,755 $ 1,673,899 $ 846,873 $ 1,054,183 $ 469,614 $ 1,569,423 $ 235,422 $ 323,926 $ 2,195,794 $ 261,021 $ 13,000 $ 500,000 $ $ 5,281,200 $ 3,000,000 $ $ 99,105,109 $
g h
a
Executive Summary Fayetteville Public Schools FY2010-2011
Notes to Financial Report
a. Carryforward balances were unknown at time of proposed budget in June 2010 as district books had not closed for the fiscal year. b. Increase in State funding is primarily due to growth funding for additional students in FY11 c. Increase in grant funding is primarily due to Educational Jobs Fund revenue ($1,648,267) and federal reimbursements for interest of Qualified School Construction Bonds ($747,175) d. Decrease in erate is due to change in erate program where incentives are now processed as credits to invoices instead of checks being sent to the district. e. Increase in payroll and fringe benefits is due to staff bonus being paid primarily from Education Jobs Fund and new teacher and staff positions required by growth in student enrollment. (see corresponding increase in revenue at notes b & c). f. Increase in debt service payment is due to the net of the increase in interest expense for Qualified School Construction bonds (being reimbursed to the district in note c) and savings from refundings. g. Increase in miscellaneous budget expense is primarily due to increased costs in FY11 for professional fees, litigation, and two school elections. h. Increase in tuition expense is due to higher participation in programs offerred by NWACC
March 17, 2011
Bank Account
TO: FROM:
Board of Education Lisa Morstad
I will ask the Board to approve the opening of district bank accounts at Liberty Bank with Vicki Thomas, Lisa Morstad, and Terri Raskiewicz as authorized signers on the accounts.
VII-D1
March 17, 2011
Board Goals
TO: FROM:
Board of Education Susan Heil
I will ask the Board to approve the following goals that were set at the March 8th special board meeting. 1. 2. 3. 4. Development of new board member orientation Schedule board visits once a month and zone meetings once per quarter Hold a joint session with the Fayetteville City Council with locally elected officials invited to attend Study of the book Key Work of School Boards
VII-E1
March 17, 2011
Investment Policy
TO: FROM:
Board of Education Lisa Morstad
I will present a draft investment policy for the Fayetteville School District.
VIII-A1
Fayetteville School District Investment Policy
I. INTRODUCTION
This statement of investment policies and objectives of the Fayetteville School District cash management and bond proceeds funds are hereby adopted as follows: 1. The Board shall define investment polices and objectives as generally set forth below. The investment advisor shall be given guidance and limitations as set forth below and understand what is expected of them by the Board. There will be a basis for evaluation of the performance of the individual advisors and the Funds as a whole as generally stated below. The investment polices and objectives may be changed at any time by the Board and shall be reviewed at least annually.
2.
3.
4.
II.
POLICY
Fayetteville School District shall invest its funds in accordance with state and federal law and this investment policy. 1. Objective. The objective of this investment policy is to maximize return while ensuring: (a) (b) (c) 2. Preservation and Safety of Principal Liquidity Compliance with federal, state, and other legal requirements
Authorized and Suitable Investments and Guidelines (a) Types of Investments i. Direct Obligations of the Untied States Government (e.g., Treasury Bills & Notes) ii. Obligations of agency or political subdivisions created by act of the United States Congress and authorized thereby to issue securities that do and do not
guarantee of repayment by the United States Government (e.g., FNMA,FHLMC, & FHLB) iii. Demand, savings or time deposits or accounts of any bank or banking institution doing business in the State of Arkansas which are members of the Federal Deposit Insurance Corporation (FDIC), and any amount in excess of the FDIC limit will require full collateralization pursuant to Arkansas Law (b) Maximum Maturities The board shall determine the amount of cash reserves that may be needed to meet current and expected expenses. The remaining portions of the funds may be invested in allowable securities described in paragraph 2(a) with a maturity date not more than five (5) years from the date of purchase.
III.
INVESTMENT MANAGEMENT
The Board is authorized to engage the services of the investment advisors, as defined under the Investment Advisors Act of 1940, and other investment professionals to provide the specialized research and skilled manpower to meet these investment objectives and guidelines. Accordingly, the Board requires the investment advisors to adhere to the “prudent man rule” and/or such other federal or state laws as may be applicable, or which may be applicable in the future to investments of public funds. All investments shall be made in accordance with Arkansas law. Investment managers shall utilize security brokers that provide the lowest cost and best execution on all transactions
IV.
DELEGATION OF AUTHORITY
Any investment advisor retained by the Board will be held responsible for making all investment decisions regarding the assets under their direction. Each investment advisor will observe the guidelines and philosophies stated herein and will be required to operate within these guidelines. V. REPORTING
The investment advisor(s) shall prepare and report on investment activity at the request of the Board but not less than semi-annually. The meetings will serve as review of the manager’s progress and adherence to the fund’s guidelines. VI. INTERNAL CONTROLS The Chief Financial Officer of the District shall establish and maintain an internal control structure designed to ensure that the assets of the District are protected from loss, theft, or misuse. The
internal control structure shall be designed to provide reasonable assurance that the objectives of this policy are met. VII. CONFLICT OF INTEREST Members of the Board as well as employees and staff involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. APPROVED BY THE BOARD OF THE FAYETTVILLE SCHOOL DISTRICT:
___________________ DATE: SIGNATURE/ TITLE
March 17, 2011
TV Contract
TO: FROM:
Board of Education Susan Norton
I will present a draft TV contract between the Fayetteville School District and the City of Fayetteville for the operation of the City’s Education Access Television channel.
VIII-B1
March 17, 2011
Happy Hollow Status Report
TO: FROM:
Board of Education Vicki Thomas
Information will be presented regarding the construction progress at the new Happy Hollow Elementary School. Kent Doughty, project manager from Nabholz Construction, and Wes Burgess from Crafton Tull Sparks will present the information.
VIII-C1
March 17, 2011
Fayetteville High School Status Report
TO: FROM:
Board of Education Vicki Thomas
Information regarding the renovation and construction at Fayetteville High School will be presented. Jared Brown, project manager from Nabholz Construction will present the information.
VIII-D1
FHS SE SW Quads
Activity ID Activity Name Original Start Duration Finish
Activity % Feb Complete
2011 Mar Apr May Jun Jul Aug
FHS SE & SW Quads
Southeast Quadrant
A1480 A1010 A1020 A1030 A1040 A1050 A1090 A1100 A1110 SE - Footings SE - Retaining Wall SE - Slab on Grade SE - CMU Walls SE - Erect Steel SE - Slab on Deck SE - Exterior Framing SE - Exterior Finishes SE - Canopy
203 16-Feb-11 A 05-Dec-11 203 16-Feb-11 A 05-Dec-11 40 16-Feb-11 A 12-Apr-11 30 30-Mar-11 55 20-Apr-11 55 11-May-11 55 16-Jun-11 20 15-Jul-11 75 29-Jul-11 75 19-Aug-11 30 02-Sep-11 139 22-Mar-11 0 22-Mar-11* 30 23-Mar-11 30 22-Apr-11 35 16-May-11 75 21-Jun-11 30 10-Aug-11 173 03-Mar-11 03-May-11 03-Jun-11 05-Jul-11 05-Oct-11 21-Sep-11 03-Nov-11 27-Apr-11 27-Jul-11 10-Aug-11 03-Nov-11 0% 0% 0% 0% Storm Detention Utilities 10-May-11 07-Jul-11 28-Jul-11 01-Sep-11 11-Aug-11 11-Nov-11 05-Dec-11 14-Oct-11 05-Oct-11 0% 0% 0% 0% 0% 0% Southwest Building Pad Ready SW - Footings SW - Retaining Wall
SW - Slab on Grade
27.5% 0% 0% 0% 0% 0% 0% 0% 0%
SE - Footings SE - Retaining Wall
SE - Slab on Grade SE - CMU Walls
SE - Slab on Dec
Southwest Quadrant
A1450 A1140 A1180 A1190 A1200 A1210 Southwest Building Pad Ready SW - Footings SW - Retaining Wall SW - Slab on Grade SW - CMU SW - Pre-Cast Bleachers
Site Work
A1500 A1490 A1340 A1390 Storm Detention Utilities Miscellaneous Site Work Site Retaining Walls
40 03-Mar-11 90 22-Mar-11 60 17-May-11 60 11-Aug-11
Miscellaneous S
Actual Work Remaining Work Critical Remaining Work Milestone
Project Confidential Property of Nabholz Construction Corporation Not for Duplication or Distribution This document includes data prepared in conjunction with the Project that is deemed trade secret or proprietary to Nabholz. This document is shared with the Project Team solely for use on this Project consistent with the responsibilities of the Project team. The Recipients shall not duplicate, use, or disclose, in whole or in part, to any person, entity, or party outside the Project team without Nabholz prior written authorization. This schedule is provided for facilitating information to construct the project listed,and does not change
Date
Revision
Chec... Appr...
Agenda Item Page #
I. II. III. IV. V. VI.
Call to Order, Susan Heil, President Pledge of Allegiance, Asbell Elementary School Roll Call of Members Recognition of People, Events, & Programs Citizen Participation Consent Agenda
I-1 II-1 III-1 IV-1 V-1
A. B. C. D.
VII.
Reading of the Minutes Certified Staff Changes Support Staff Changes Student Transfers
VI-A1 VI-B1 VI-C1 VI-D1
*Any item shall be removed from the consent items section at the request of one board member.
Action Items
A. B. C. D. E.
VIII.
Revisions to Policy 5.64 (Graduation Policy) – Ginny Wiseman 2009-10 Audit – Lisa Morstad Mid-Year Budget Revisions – Lisa Morstad Bank Accounts – Lisa Morstad Board Goals – Susan Heil Investment Policy– Lisa Morstad TV Contract– Susan Norton Happy Hollow Update – Vicki Thomas FHS Update – Vicki Thomas
VII-A1 VII-B1 VII-C1 VII-D1 VII-E1 VIII-A1 VIII-B1 VIII-C1 VIII-D1
IX-1
Information Items
A. B. C. D.
IX.
Adjournment
If you wish to speak during citizen participation or an action item report, please observe the following: 1. Avoid references, statements or conduct reasonably likely to result in disruption or undue delay in the orderly transaction of the business scheduled for consideration by the Board. 2. Avoid personal attacks of any identified individual or group. 3. Refrain from cumulative or repetitive remarks.. 4. Refrain from obscenity, vulgarity or other breach of respect. 5. Refrain from words or statements which, from their usual construction and common acceptance, are construed as insults and tend to breach the peace.
March 17, 2011
I.
Call to Order
II.
Pledge of Allegiance
Asbell Elementary School Ms. LaTayna Greene, Principal
III.
Roll Call
Susan Heil, President Tim Hudson, Vice President Jim Halsell, Secretary Bryn Bagwell, Member Justin Eichmann, Member Steve Percival, Member Becky Purcell, Member
March 17, 2011
IV.
Recognition of People, Events and Programs
V.
Citizen Participation
VI.
Consent Agenda
Reading of the Minutes Certified Staff Changes Support Staff Changes Student Transfers
Minutes of the February 24, 2011 Regular Meeting of the Fayetteville Board of Education The meeting convened at 5:00pm in the Adams Leadership Center with President Susan Heil presiding. The Pledge of Allegiance was led by students from Vandergriff Elementary School. Roll Call The roll was called and board members Jim Halsell, Steve Percival, Tim Hudson, Susan Heil, Justin Eichmann, Bryn Bagwell and Becky Purcell were present. Recognition Fayetteville High School Spanish teacher Pete Howard and Ramay science teacher Tamera Shreve received Above & Beyond Awards. The elementary gifted & talented staff received a Recognition of Outstanding Achievement Award for winning the 2011 AGATE Elementary Curriculum Award. Root and Happy Hollow gifted & talented teacher Sudie Henderson received a Recognition of Outstanding Achievement Award for being named the 2011 AGATE Educator Award for Outstanding Teaching in Gifted Education. District maintenance staff members Larry Caudle, Cynthia Caudle, Jackie Collins and Milo Collins received Impact Awards of Excellence for their work during the snow days. The Fayetteville High School boys track team received a Recognition of Outstanding Achievement Award for winning the 2011 Indoor State Track Championship, which is their second consecutive indoor state championship. Consent Agenda The Board voted 7-0 to approve the consent agenda. Jim Halsell made the motion, which was seconded by Steve Percival. Education Jobs Fund Program The Board voted 7-0 to approve the bonus proposal funded by the Education Jobs Fund Program. The 2.5% bonus will be distributed on March 18th to all contracted employees of the district. The bonus is a one-time payment. Becky Purcell made the motion, which was seconded by Tim Hudson. Qualified School Construction Bond Application The Board voted 7-0 to approve the application to the Arkansas Department of Education for qualified school construction bonds. Dennis Hunt from Stephens, Inc. noted that any funds which are awarded will be used for the renovation and equipping of district facilities. Steve Percival made the motion, which was seconded by Jim Halsell.
Hight Jackson Contract for Tennis Court Relocation The Board voted 7-0 to approve the contract with Hight Jackson for the relocation of the Fayetteville High School tennis courts to property located south of the existing softball field at Asbell Elementary School. Superintendent Vicki Thomas noted that the fee is 6.25% of the project and that the eight tennis courts will be ready by the beginning of the 2011 school year. Tim Hudson made the motion, which was seconded by Steve Percival. District Mission and Goals The Board voted 7-0 to approve the amended district mission and goals (stated below) that were developed at the January 24th board workshop. Tim Hudson made the motion, which was seconded by Steve Percival. Mission: The Fayetteville School District will provide a rigorous and relevant education in which all students gain the academic and personal skills needed for lifelong learning and success. Goals: Goal 1: Continuously Improve Academic Performance of Each Student Through a rigorous and relevant articulated curriculum, using effective instructional strategies and a comprehensive assessment system that measures success in the years before and after graduation. Goal 2: Support the Personal Growth of Each Student By providing integrated opportunities for students to develop effective personal and technology skills. Goal 3: Maximize Human, Financial, and other Resources for Academic Excellence By developing, implementing and supporting an equitable, prioritized, performance-based budget. Goal 4: Engage Fayetteville and the Broader Community By developing and maintaining a comprehensive, interactive, and transparent communication process. Energy Corp Update Dana Smith, Fayetteville Public School Energy Corps Service member, reported to the Board on her work in the schools with teachers, students and parents to meet the district environmental awareness goals. The focus areas of her work are indoor environmental quality, energy efficiency, schoolyards and LEED education. Revisions to Policy 5.64 (Graduation Policy) Ginny Wiseman, associate superintendent, presented revisions to Policy 5.64 (Graduation Policy). The changes have been made in order to align our policy with state standards and smart core requirements. The Board will be asked to approve the changes at the March board meeting.
Happy Hollow Update Phil Jones of Nabholz Construction and Wes Burgess of Crafton Tull Sparks architects reported on the progress made in the construction of the new Happy Hollow Elementary School. They reported that heat is being provided in the buildings so that work could continue through the cold weather. In addition, he showed photos which showed the steps being taken to insure the air quality according to LEED standards. Fayetteville High School Status Report Jared Brown, project manager from Nabholz, reported that work is progressing on the FHS project. Work on the underground detention at the southeast pad is near completion. Work on the southwest building pad is progressing and the southeast concrete footing construction is underway. Closed Session The Board convened in closed session at 6:20pm to hear a student expulsion matter. The Board reconvened in open session at 6:42pm. The Board voted 7-0 to expel Student A for the remainder of the 2010-11 school year. Steve Percival made the motion, which was seconded by Tim Hudson.
______________________________________
__________________________________
Susan W. Heil, President
Jim Halsell, Secretary
Minutes of the March 8, 2011 Special Meeting of the Fayetteville Board of Education The meeting convened at 5:00pm in the conference room in the McClinton Administration Building with president Susan Heil presiding. Board members Steve Percival, Jim Halsell, Susan Heil, Tim Hudson, Bryn Bagwell, Becky Purcell and Justin Eichmann were present. David Tate, director of maintenance, reported that the City of Fayetteville is asking for 5,543 sq. ft. (0.13acres) to the north of Martin Luther King Blvd. and 504 sq.ft. (0.01acres) at the corner of Clinton Drive and Garland Avenue. The area is being dedicated by deed to the City of Fayetteville as street right of way per the master street plan. The district will install the sidewalks on the land, but the city will maintain them. Tim Hudson made the motion to approve the warranty deeds for the two pieces of land. Jim Halsell seconded the motion, which passed by a 7-0 vote. A discussion was held regarding proposed goals for the board. Four tentative goals were established for 2011. They are: 1. Development of new board member orientation - Bryn Bagwell a. Build on orientation presented this year to include adopted Code of Conduct for board members 2. Schedule board school visits once a month and zone meetings once per quarter – Becky Purcell 3. Hold a joint session with the Fayetteville City Council with locally elected officials invited to attend – Susan Heil a. Goal of meeting will be to discuss items of importance to each group 4. Study of the book Key Work of School Boards – Steve Percival The study of Key Work of School Boards involves looking at eight interrelated action areas to focus and guide school boards in their work. Each board member was assigned an area of study and will lead the board in a discussion of that area as an information item during the regular monthly board meetings in 2011 The areas of discussion are as follows: 1. Vision –discussion led by Steve Percival (April) Standards – discussion led by Steve Percival (May) Assessment – discussion led by Susan Heil (June) Accountability – discussion led by Bryn Bagwell (July) Alignment – discussion led by Justin Eichmann (August) Climate – discussion led by Tim Hudson (September) Collaboration & Community Engagement – discussion led by Jim Halsell (October) Continuous Improvement – discussion led by Becky Purcell (November) Summary and Review (December) Board members agreed to attend sessions related to the Key Works topic at the National School Boards Conference in April to obtain information regarding internal and external evaluation.
The Board will approve the goals at the March 17 board meeting. The meeting was adjourned at 6:45pm.
March 17, 2011 B. Certified Staff Changes
TO: FROM:
Board of Education Vicki Thomas, Superintendent
I recommend approval of the following personnel actions: Extended Leave of Absence Name Kristy Sykes
Position & Assignment Teacher, FHS
Period Fall 2011
Resignation Name Claire McClure Susan O’Meara Gail Vervack
Position & Assignment Teacher, McNair Teacher, Root Teacher, McNair
1 2
Pending Completion of a criminal background check and receipt of eligibility information from the Department of Education One year only 3 Year 1 of 1 year new hire probationary period 4 Year 1 of 3 year new hire probationary period 5 Year 2 of 3 year new hire probationary period 6 Year 3 of 3 year new hire probationary period 7 Per policy 4150 8 Contingent upon receipt of Arkansas Teaching Licensure 9 One year contract contingent on grant funding 10 Contingent upon acceptance in ALP program 11 Contract contingent upon waiver approval 12 Contingent upon receipt of ABESBA License 13 Contingent upon receipt of Medicaid Billing #.
March 17, 2011
TO: FROM: Board of Education Vicki Thomas, Superintendent
I recommend approval of the following personnel actions: C. Support Staff Changes Provisional Employment1, 2 Name Position & Assignment Sigita Buysse Food Service Tech/Ramay Christopher Lane Bus Driver/Transportation Robert S Hamburg Bus Driver/Transportation Mariah Hankey Bus Aide/Transportation Melissa Irwin4,5 Interventionist/Owl Creek Thomas Grace5 Special Ed Aide/Woodland Employment – Transfers, Changes Name Position & Assignment John Pool Special Ed Aide/Owl Creek
Replacement/New Replacement Replacement Replacement Replacement New New
Period 10/11 10/11 10/11 10/11 10/11 10/11
Replacement/ New Position Replacement
Period 10/11
Resignations Name
Position & Assignment
Tamara Palmer Linda Parker Joy Carter
Linda Auman
Bus Aide/Transportation Bus Aide/Transportation Special Ed Aide/Owl Creek
Chief Academic Officer/Central Office
Tyler Vanhook Amanda Koch John Pool
Title I Aide/Leverett Special Ed Aide/Root Title I Aide/Butterfield
1 2
Pending completion of a criminal background check and receipt of eligibility information from the Department of Education One Year Probationary Period 3 Based on Student Count 4 Grant Funded 5 One Year Only 6 Contract for the remainder of 10/11
March 17, 2011
Consent Agenda
D.
TO: FROM:
Student Transfers
Board of Education Vicki Thomas
I recommend approval of the following student transfer requests:
Incoming:
Tracy Skelton requests that her child Breana L. Skelton, grade 11, be transferred from the Farmington School District to the Fayetteville School District. Kristie Williams requests that her child Javaris Williams, grade 9, be transferred from the Prairie Grove School District to the Fayetteville School District. Janece Flippo requests that her children Ryann E. Flippo, grade 11, and Regan E. Flippo, grade 7, be transferred from the Farmington School District to the Fayetteville School District
March 17, 2011
Revisions to Policy 5.64 (Graduation Policy)
TO: FROM:
Board of Education Ginny Wiseman
I will ask the Board to approve the revisions to Policy 5.64 (Graduation Policy). A few additional changes have been made to the policies since the February board meeting (highlighted in green on the attached policies) for clarification purposes.
VII-A1
5.64-GRADUATION REQUIREMENTS GRADUATION REQUIREMENTS FOR 2011, 2012, 2013 Any student enrolled in Fayetteville School District may receive a diploma after completing the following requirements: CORE DIPLOMA SMART CORE DIPLOMA English – 4 units English – 4 units Math – 4 units Algebra I or its equivalent, Geometry or its equivalent, other math units must build on the base of algebra and geometry knowledge & skills Science – 3 units – 1 unit of Biology, 1 unit chosen from a physical science, and 1 unit of science elective Math – 4 units – Algebra I or Algebra A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry or Geometry AB (Grades 8-9 or 9-10), Algebra II, 4th math beyond Algebra II Science –1 unit of Biology, with lab experience chosen from- Physical Science, Biology, Applied Biology/ Chemistry, or Physics,or Principles of Technology I & II or PIC Physics Social Studies – 3 units American U.S.History, World History and Civics or Civics/American Government-1 unit Physical Education – ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 units Total – 22 Units
Social Studies – 3 units American U.S. History, World History and ½ unit Civics and ½ unit social studies elective Physical Education - ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 units Total – 22 Units
FPS Additional Requirements for Graduation 1 unit American History-9 1 unit American History-9 Career Focus Electives – 1 2 units Total – 24 Units Career Focus Electives– 1 2 units Total – 24 Units
* Beginning with the 2014 graduates, the 3 units of Social Studies will include ½ credit of Civics/Government and ½ credit of Economics. *A two-year algebra equivalent or a two-year geometry equivalent may each be counted as two units of the four (4) unit requirements under Core Diploma requirements. *All students under Smart Core must take a math course in grade 11 or 12 beyond Algebra II.
HONORS GRADUATE *SEE BELOW English – 4 units Math – 4 units – Algebra I or Algebra A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry or Geometry AB (Grades 8-9 or 9-10), Algebra II, 4th math beyond Algebra II Science – – 1 unit of Biology, 2 units with lab experience chosen from- Physical Science, Biology, Applied Biology/ Chemistry, or Physics, or Principles of Technology I & II or PIC Physics Social Studies 4 3 units American History, 9 and 10, U.S. History, World History and Civics or Civics/American Government-1 unit Physical Education – ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 8 units (2 units must be in the same foreign language) Elective – 1 unit Total – 24 Units *Beginning with the 2014 graduates, the 3 units of Social Studies will include ½ credit of Civics/Government and ½ credit of Economics. * Honors Graduates and above- 2 units of Career Focus area must be in same foreign language *Honors Graduate - students must maintain a 3.0 GPA and meet the Honors Graduate Diploma requirements. *High Honors Graduate - students must maintain a 3.5 GPA, meet the Honors Graduate Diploma requirements, with 5 units completed from the qualifying courses listed below. *Distinguished Honors Graduate - students must maintain a 4.0 GPA, meet the Honors Graduate Diploma requirements, with 8 units completed from the qualifying courses listed below. Qualifying Courses for High/Distinguished Honors Graduates Math English Science History Other Honors Algebra Pre-AP English (9) Pre-AP Physical Pre-AP American Spanish III, IV,V Honors Spanish I Science (9) History (9) Honors Algebra Pre-AP English (10) Pre-AP Biology AP Comparative AP Spanish Language II Politics French III, AP French Language, Honors AP English AP Biology U. S. History AP European History French IV Geometry Language/Composition German III, AP German AP Calculus AP English Literature AP Physics B AP Macroeconomics AP Microeconomics Language AB AP Calculus BC English Composition I AP Physics C AP Psychology AP Studio Art AP Statistics English Composition II AP Environmental AP U.S. Government AP Music Theory, Sci. A Cappella PreCal/Trig Honors Chemistry AP U.S. History Honors College AP Chemistry AP Human Algebra, Finite Geography Math AP World History Revised 1/24/08 Revised Revised
5.64-GRADUATION REQUIREMENTS GRADUATION REQUIREMENTS FOR 2014 AND BEYOND Any student enrolled in Fayetteville School District may receive a diploma after completing the following requirements: CORE DIPLOMA SMART CORE DIPLOMA English – 4 units English – 4 units Math – 4 units Algebra I or its equivalent, Geometry or its equivalent, other math units must build on the base of algebra and geometry knowledge & skills Science – 3 units, 1 unit of Biology, 1 unit chosen from a physical science, 1 elective science Social Studies – 3 units American History, World History and ½ unit of Civics/ ½ unit of Economics Physical Education - ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 units Total – 22 Units Math – 4 units – Algebra I or Algebra A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry or Geometry AB (Grades 8-9 or 9-10), Algebra II, 4th math beyond Algebra II Science – 3 units –1 unit of Biology, 2 units chosen from Physical Science, Chemistry or Physics Social Studies – 3 units American History, World History and ½ unit of Civics/½ unit of Economics Physical Education – ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 units Total – 22 Units
FPS Additional Requirements for Graduation 1 unit American History-9 1 unit American History-9 Career Focus Elective – 1 2 units Total – 24 Units Career Focus Elective – 1 2 units Total – 24 Units
*A two-year algebra equivalent or a two-year geometry equivalent may each be counted as two units of the four (4) unit requirement under Core Diploma requirements. *All students under Smart Core must take a math course in grade 11 or 12 and complete Alg. II.
FAYETTEVILLE HONORS GRADUATE *SEE BELOW English – 4 units Math – 4 units – Algebra I or Alg A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry, Geometry AB (Grades 89 or 9-10) Algebra II, 4th math beyond Algebra II Science – 3 units, 1 unit of Biology, 2 units from Physical Science, Chemistry or Physics Social Studies – 4 3 units American History, 9, American History 10, World History and ½ unit of Civics/ ½ unit of Economics Physical Education – ½ unit PE excluding athletics Health – ½ unit Fine Arts – ½ unit (art, music, fine arts drama) Oral Communications – ½ unit Career Focus Area – 6 8 units (2 units must be in same foreign language) Elective – 1 unit
Total – 24 Units *Honors Graduate - students must maintain a 3.0 GPA and meet the Honors Graduate Diploma requirements. *High Honors Graduate - students must maintain a 3.5 GPA, meet the Honors Graduate Diploma requirements, with 5 units completed from the qualifying courses listed below. *Distinguished Honors Graduate - students must maintain a 4.0 GPA, meet the Honors Graduate Diploma requirements, with 8 units completed from the qualifying courses listed below. Qualifying Courses for High/Distinguished Honors Graduates Math English Science History Other Spanish III, IV,V Honors Algebra Pre-AP English (9) Pre-AP Physical Pre-AP American History (9) Honors Spanish I Science (9) Honors Algebra Pre-AP English (10) Pre-AP Biology AP Comparative AP Spanish Language II Politics Honors AP English AP Biology AP European History French III, French IV, Geometry Language/Composition AP French Language German III, AP Calculus AP English Literature AP Physics B AP Macroeconomics AP Microeconomics AP German Language AB AP Calculus BC English Composition I AP Physics C AP Psychology AP Studio Art AP Statistics English Composition II AP Environmental AP U.S. Government AP Music Theory, Sci. A Cappella PreCal/Trig Honors Chemistry AP U.S. History Honors College AP Chemistry AP Human Algebra, Finite Geography Math AP World History Revised 1/24/08 Revised Revised
March 17, 2011
2009-10 Audit Report
TO: FROM:
Board of Education Lisa Morstad
I will present the final audit report for the 2009-10 school year.
VII-B1
March 17, 2011
Budget Revisions
TO: FROM:
Board of Education Lisa Morstad
I will present budget revisions to the 2010-11 budget for your approval.
VII-C1
Executive Summary
Fayetteville Public Schools FY2010-2011
3/9/2011
Revenues: Property Tax Reserve $ 21 C Fund Capital Funds & Savings for FHS Phase I Uncommitted Cfwd Restricted Carryforwards $ State Funds $ Local Funds $ Interest on checking account $ Fed Funds/Grants/Restricted $ Vocational Education $ Coke Contract $ Athletic Gate Receipts $ E-rate $ Miscellaneous $ Food Service sales $ Reserve $ Total Revenues & Reserve: $ Expenditures: Salaries Fringe Benefits Debt Service Payments Maintenance & Operations: Maintenance Utilities Transportation Food Service Technology Curriculum & Instruction School Improv/Prog. Devlp. Athletics/Physical Education Grant Expenditures (not personnel) Miscellaneous Tuition C21 Curriculum Capital Expense Reserve Unrestricted Carryforward Restricted Carryforward Total Expenditures & Reserve:
Revised FY10 Budget 3,000,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
FY11 Budget 3,000,000 $ 900,000 $ 2,278,635 $ $ 21,654,360 $ 55,034,303 $ 75,000 $ 9,051,506 $ 27,000 $ 50,000 $ 125,000 $ 35,000 $ 130,000 $ 1,463,104 $ 5,281,200 $ 99,105,109 $
Revised FY11 Budget 3,000,000 900,000 2,278,635 2,712,502 22,705,524 55,034,303 75,000 11,344,586 27,000 50,000 125,000 130,000 1,463,104 5,281,200 105,126,854
Change 2,712,501.90 1,051,164.12 2,293,079.22 (35,000.00) 6,021,745.24 -
Note
4,281,046 21,992,862 53,594,854 120,000 7,570,745 27,000 50,000 125,000 35,000 130,000 1,330,000 5,281,200 97,537,706
a b
c
d
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
55,600,000 13,609,436 6,080,000
$ $ $
56,000,000 14,000,000 10,450,000
$ $ $
58,051,410 14,512,853 11,020,000 1,230,755 1,673,899 846,873 1,054,183 469,614 1,569,423 235,422 323,926 2,195,794 405,000 44,000 500,000 5,281,200 3,000,000 2,712,502 105,126,854
2,051,410.40 512,852.50 570,000.00 143,979.28 31,000.00 2,712,502.00 6,021,744.18
e e f
1,344,505 $ 1,720,174 $ 871,873 $ 1,064,283 $ 500,864 $ 1,900,000 $ 251,922 $ 373,926 $ 2,075,745 $ 406,520 $ 13,000 $ 1,945,372 $ 296,596 $ 5,281,200 $ 3,000,000 $ 1,202,290 $ 97,537,706 $
1,230,755 $ 1,673,899 $ 846,873 $ 1,054,183 $ 469,614 $ 1,569,423 $ 235,422 $ 323,926 $ 2,195,794 $ 261,021 $ 13,000 $ 500,000 $ $ 5,281,200 $ 3,000,000 $ $ 99,105,109 $
g h
a
Executive Summary Fayetteville Public Schools FY2010-2011
Notes to Financial Report
a. Carryforward balances were unknown at time of proposed budget in June 2010 as district books had not closed for the fiscal year. b. Increase in State funding is primarily due to growth funding for additional students in FY11 c. Increase in grant funding is primarily due to Educational Jobs Fund revenue ($1,648,267) and federal reimbursements for interest of Qualified School Construction Bonds ($747,175) d. Decrease in erate is due to change in erate program where incentives are now processed as credits to invoices instead of checks being sent to the district. e. Increase in payroll and fringe benefits is due to staff bonus being paid primarily from Education Jobs Fund and new teacher and staff positions required by growth in student enrollment. (see corresponding increase in revenue at notes b & c). f. Increase in debt service payment is due to the net of the increase in interest expense for Qualified School Construction bonds (being reimbursed to the district in note c) and savings from refundings. g. Increase in miscellaneous budget expense is primarily due to increased costs in FY11 for professional fees, litigation, and two school elections. h. Increase in tuition expense is due to higher participation in programs offerred by NWACC
March 17, 2011
Bank Account
TO: FROM:
Board of Education Lisa Morstad
I will ask the Board to approve the opening of district bank accounts at Liberty Bank with Vicki Thomas, Lisa Morstad, and Terri Raskiewicz as authorized signers on the accounts.
VII-D1
March 17, 2011
Board Goals
TO: FROM:
Board of Education Susan Heil
I will ask the Board to approve the following goals that were set at the March 8th special board meeting. 1. 2. 3. 4. Development of new board member orientation Schedule board visits once a month and zone meetings once per quarter Hold a joint session with the Fayetteville City Council with locally elected officials invited to attend Study of the book Key Work of School Boards
VII-E1
March 17, 2011
Investment Policy
TO: FROM:
Board of Education Lisa Morstad
I will present a draft investment policy for the Fayetteville School District.
VIII-A1
Fayetteville School District Investment Policy
I. INTRODUCTION
This statement of investment policies and objectives of the Fayetteville School District cash management and bond proceeds funds are hereby adopted as follows: 1. The Board shall define investment polices and objectives as generally set forth below. The investment advisor shall be given guidance and limitations as set forth below and understand what is expected of them by the Board. There will be a basis for evaluation of the performance of the individual advisors and the Funds as a whole as generally stated below. The investment polices and objectives may be changed at any time by the Board and shall be reviewed at least annually.
2.
3.
4.
II.
POLICY
Fayetteville School District shall invest its funds in accordance with state and federal law and this investment policy. 1. Objective. The objective of this investment policy is to maximize return while ensuring: (a) (b) (c) 2. Preservation and Safety of Principal Liquidity Compliance with federal, state, and other legal requirements
Authorized and Suitable Investments and Guidelines (a) Types of Investments i. Direct Obligations of the Untied States Government (e.g., Treasury Bills & Notes) ii. Obligations of agency or political subdivisions created by act of the United States Congress and authorized thereby to issue securities that do and do not
guarantee of repayment by the United States Government (e.g., FNMA,FHLMC, & FHLB) iii. Demand, savings or time deposits or accounts of any bank or banking institution doing business in the State of Arkansas which are members of the Federal Deposit Insurance Corporation (FDIC), and any amount in excess of the FDIC limit will require full collateralization pursuant to Arkansas Law (b) Maximum Maturities The board shall determine the amount of cash reserves that may be needed to meet current and expected expenses. The remaining portions of the funds may be invested in allowable securities described in paragraph 2(a) with a maturity date not more than five (5) years from the date of purchase.
III.
INVESTMENT MANAGEMENT
The Board is authorized to engage the services of the investment advisors, as defined under the Investment Advisors Act of 1940, and other investment professionals to provide the specialized research and skilled manpower to meet these investment objectives and guidelines. Accordingly, the Board requires the investment advisors to adhere to the “prudent man rule” and/or such other federal or state laws as may be applicable, or which may be applicable in the future to investments of public funds. All investments shall be made in accordance with Arkansas law. Investment managers shall utilize security brokers that provide the lowest cost and best execution on all transactions
IV.
DELEGATION OF AUTHORITY
Any investment advisor retained by the Board will be held responsible for making all investment decisions regarding the assets under their direction. Each investment advisor will observe the guidelines and philosophies stated herein and will be required to operate within these guidelines. V. REPORTING
The investment advisor(s) shall prepare and report on investment activity at the request of the Board but not less than semi-annually. The meetings will serve as review of the manager’s progress and adherence to the fund’s guidelines. VI. INTERNAL CONTROLS The Chief Financial Officer of the District shall establish and maintain an internal control structure designed to ensure that the assets of the District are protected from loss, theft, or misuse. The
internal control structure shall be designed to provide reasonable assurance that the objectives of this policy are met. VII. CONFLICT OF INTEREST Members of the Board as well as employees and staff involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. APPROVED BY THE BOARD OF THE FAYETTVILLE SCHOOL DISTRICT:
___________________ DATE: SIGNATURE/ TITLE
March 17, 2011
TV Contract
TO: FROM:
Board of Education Susan Norton
I will present a draft TV contract between the Fayetteville School District and the City of Fayetteville for the operation of the City’s Education Access Television channel.
VIII-B1
March 17, 2011
Happy Hollow Status Report
TO: FROM:
Board of Education Vicki Thomas
Information will be presented regarding the construction progress at the new Happy Hollow Elementary School. Kent Doughty, project manager from Nabholz Construction, and Wes Burgess from Crafton Tull Sparks will present the information.
VIII-C1
March 17, 2011
Fayetteville High School Status Report
TO: FROM:
Board of Education Vicki Thomas
Information regarding the renovation and construction at Fayetteville High School will be presented. Jared Brown, project manager from Nabholz Construction will present the information.
VIII-D1
FHS SE SW Quads
Activity ID Activity Name Original Start Duration Finish
Activity % Feb Complete
2011 Mar Apr May Jun Jul Aug
FHS SE & SW Quads
Southeast Quadrant
A1480 A1010 A1020 A1030 A1040 A1050 A1090 A1100 A1110 SE - Footings SE - Retaining Wall SE - Slab on Grade SE - CMU Walls SE - Erect Steel SE - Slab on Deck SE - Exterior Framing SE - Exterior Finishes SE - Canopy
203 16-Feb-11 A 05-Dec-11 203 16-Feb-11 A 05-Dec-11 40 16-Feb-11 A 12-Apr-11 30 30-Mar-11 55 20-Apr-11 55 11-May-11 55 16-Jun-11 20 15-Jul-11 75 29-Jul-11 75 19-Aug-11 30 02-Sep-11 139 22-Mar-11 0 22-Mar-11* 30 23-Mar-11 30 22-Apr-11 35 16-May-11 75 21-Jun-11 30 10-Aug-11 173 03-Mar-11 03-May-11 03-Jun-11 05-Jul-11 05-Oct-11 21-Sep-11 03-Nov-11 27-Apr-11 27-Jul-11 10-Aug-11 03-Nov-11 0% 0% 0% 0% Storm Detention Utilities 10-May-11 07-Jul-11 28-Jul-11 01-Sep-11 11-Aug-11 11-Nov-11 05-Dec-11 14-Oct-11 05-Oct-11 0% 0% 0% 0% 0% 0% Southwest Building Pad Ready SW - Footings SW - Retaining Wall
SW - Slab on Grade
27.5% 0% 0% 0% 0% 0% 0% 0% 0%
SE - Footings SE - Retaining Wall
SE - Slab on Grade SE - CMU Walls
SE - Slab on Dec
Southwest Quadrant
A1450 A1140 A1180 A1190 A1200 A1210 Southwest Building Pad Ready SW - Footings SW - Retaining Wall SW - Slab on Grade SW - CMU SW - Pre-Cast Bleachers
Site Work
A1500 A1490 A1340 A1390 Storm Detention Utilities Miscellaneous Site Work Site Retaining Walls
40 03-Mar-11 90 22-Mar-11 60 17-May-11 60 11-Aug-11
Miscellaneous S
Actual Work Remaining Work Critical Remaining Work Milestone
Project Confidential Property of Nabholz Construction Corporation Not for Duplication or Distribution This document includes data prepared in conjunction with the Project that is deemed trade secret or proprietary to Nabholz. This document is shared with the Project Team solely for use on this Project consistent with the responsibilities of the Project team. The Recipients shall not duplicate, use, or disclose, in whole or in part, to any person, entity, or party outside the Project team without Nabholz prior written authorization. This schedule is provided for facilitating information to construct the project listed,and does not change
Date
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