Final Project Peach Tree

 

1. REFERENCE Sales Order Entry--Sales orders let you enter items for a customer. customer. Later, you can invoice and ship the items as they ecome availale in your inventory. 1.

Select th the S Sa ales iiccon at at th the o otto tom m le left an and tth hen tth he Sa Sales Or Order iiccon.

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Se Sele lect ct the the cu cust stom omer er "# "#.. $o di disp spla lay y a li list st of e% e%is isti tin& n& cu cust stom omer ers, s, sele select ct the the Loo' Loo'up up utton.

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)cce )ccept pt th thee def defa aul ultt Sal Salees Ord Order er nu num me err ttha hatt *ea *each chtr treee a aut uto omati tica callly ente enters rs..

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Ente Enterr the the da date te of th thee sal salees o ord rder er if it iiss di diff ffer eren entt fr from tthe he di disp spla lay yed da date te..

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)cce )ccept pt th thee def defa aul ultt shi shipp ppiin& add ddre ress ss the *each eachtr tree ee aut utom omat atic ica all lly y en enters ters..

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Ente Enterr tthe he cus custo tom mer ers pur purccha hasse ord order er nu num me err tto o ide ident ntif ify y the the sa sale less ord order er to the customer. )ccept th the de default sh shippin& iin nformation o off 0C 0Courier. )cce )ccept pt th thee def defa aul ultt $e $erms rms. 3hen a re receip ceiptt tha thatt 4ua 4uali liffie iess ffo or an an ea early rly-p -pa aymen ymentt discount is applied a&ainst the invoice, *eachtree 5ill calculate the discount. Leave the Sales Rep field lan'  

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Ente Enterr the the in info form rmat atio ion n ffor or each each item item in incl clud uded ed on the the sal sales es or orde derr on a ssep epar arat atee line, includin& the items 4uantity, item "#, description, and unit price.

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$he $he d def efau ault lt 89L 89L sa sale less a acc ccou ount nt that that ap appe pear arss ffor or ea each ch li line ne item item is ase ased d on on tthe he customer sales account default or the item "# selected. $o chan&e the account "#, select the Loo'up utton.

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"f you you int inten end d to to ccha har& r&ee ffre rei& i&ht ht fo forr sshi hipp ppin in& & thi thiss ord order er,, in incl clud udee an an a am mou ount nt in the the Frei&ht field.

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Leave the Sales $a% Code field lan'.

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Se Sele lect ct th thee *r *rint int  ut utto ton n tto o pri print nt an and d aut autom oma ati tica call lly y ssav avee the the sal ales es order rder..

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Se Sele lect ct the the Edit Edit u utt tton on to see see that that the the en entr try y has has een een sa save ved. d. :ou can can open open the the Sales Order if you need to ma'e ma'e a correction. Notice that the status field indica indicates tes that the entry is unposted.

Note; Sales orders are not posted to 8eneral Led&er. 3 3hen hen you apply this sales order to a customer invoice <after shippin& the items ordered=, the sales order data is transferred to the sales invoice. $hen, the sale can e posted to the 8eneral Led&er.

 

Sales Order Entry  1

Sales "con

Sales Order "con 1 +

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Credit Sales "nvoice Entry--Sales invoices let you invoice and ship the items as they t hey ecome availale in your inventory. 1.

Sele Select ct th thee Sale Saless ico icon n and and the then n the the Sal Sales es9" 9"nv nvoi oici cin& n& ic icon on.. *eac *eacht htre reee d dis ispl play ayss the the Sales9"nvoicin& 5indo5.

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Sele Select ct th thee ccus usto tome merr usi usin& n& th thee Loo Loo'u 'up p ut utto ton. n. 3hen 3hen the the ccus usto tome merr iiss ssel elec ecte ted, d, *eachtree supplies the customer default information, includin& illin& and shippin& addresses, sales account, shippin& method, payment terms, and sales ta% code.

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Sele Select ct the the S Sal ales es Ord Order er you you 5 5an antt to shi ship p and and invo invoic icee from from th thee )pp )pply ly tto o Sale Saless Orde Orderr ta.

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Le Leav avee the the "nvo "nvoic icee > fiel field d lan lan'. '. *ea *each chtr tree ee 5il 5illl incr increa ease se the the inv invoi oice ce num nume err y one one 5hen it is printed.

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Ente Enterr the the dat datee of the the tran transa sact ctio ion n iiff it is dif diffe fere rent nt fro from m the the disp displa laye yed d date date..

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)cce )ccept pt the the d def efau ault lt shi shipp ppin in& & add addre ress ss the the *ea *each chtr tree ee auto automa mati tica call lly y ente enters rs..

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)cce )ccept pt defa defaul ultt * *..O.> O.> in the the cust custom omer ers s rec recor ord, d, 5hi 5hich ch you you ent enter ered ed in in the the Sale Saless Orde Orderr.

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)cce )ccept pt the the d def efau ault lt shi shipp ppin in& & iinf nfor orma mati tion on of of 0 0Co Cour urie ier r.. En Ente terr the the Shi Ship p #ate #ate..

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)cce )ccept pt the the d def efau ault lt $e $erms rms you you acce accept pted ed in in the the Sale Saless Orde Orderr. 3 3he hen n a rec recei eipt pt tha thatt 4ualifies for an early-payment discount is applied a&ainst the invoice, *eachtree 5ill calculate the discount.

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Leave Sa Sales Re Rep l lan'. Ent Enter er the ?uanti ?uantity ty shippe shipped d ffor or eac each h iitem tem includ included ed on the invoi invoice. ce. "f all items items are ein& shipped, select the )ll )ll utton at the top of the invoice screen screen.. $his utton is not sho5n in the picture of the invoice in this reference. $he def defaul aultt 8 89L 9L sales sales acco account unt that that a appe ppears ars for each each line line item item is ased ased on on the the customer sales account default or the item "# selected. $o cha chan&e n&e the account "#, select the Loo'up utton.

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$he )ccou )ccounts nts Receiv Receival alee 89L 89L a acco ccount unt is is the defaul defaultt accoun accountt sel select ected ed fo forr this this sale sale.. "f you you iinte ntend nd to char&e char&e fre frei&h i&htt fo forr shipp shippin& in& this this order order,, iincl nclude ude an an amoun amountt in tthe he Frei&ht field. $he Net )mount )mount #ue displays 5hat the customer currently o5es for the sale.

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Leav Leavee the the Sale Saless $a% Code Code fi fiel eld d la lan' n'..

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Sele Select ct the the * *ri rint nt u utt tton on to prin printt and and auto automa mati tica call lly y save save the the inv invoi oice ce..

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Select Select the Edit Edit utto utton n to see that that the the en entry try has een een save saved. d. :ou can can op open en the the Sale Saless "nvoice if you need to ma'e a correction. correction. Notice that the status field indicates indicates that the entry is unposted.

 

Credit Sales "nvoice Entry  1

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Sales9"nvoicin& "con 1 

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*ost to 89L and Susidiary Led&ers--:ou must post the sales @ournal entries to the 8eneral Led&er efore printin& certain reports, enterin& cash receipts, or closin& the fiscal year. 3hen you post, you permanently distriute the entries to the 8eneral Led&er accounts. :ou can print @ournal reports and revie5 unposted transactions efore you post. 3aren #istriutin& posts @ournal entries to the 8eneral Led&er in batch mode. $o *ost Aournal Entries 1.

From the $as's menu, select System, then *ost.

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Choose Sales Aournal.

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Select OB. 3hen finished, all transactions 5ithin the Sales Aournals are permanently distriuted to the 8eneral Led&er. 

REFERENCE Cash Receipts Entry--$o enter a customer payment rela related ted to a cash or credit sale. "f the cash receipt relates to a cash sale, first enter the customer purchase order as descried in the Sales Flo5chart. )lso, you must post the sales @ournal entries efore enterin& related related cash receipts. 1.

Fr From om th thee $a $as's s's men menu, u, sel selec ectt Rece Receip ipts ts.. *e *eac acht htre reee disp displa lays ys the the Rec Recei eipt ptss 5ind 5indo5 o5..

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)cce )ccept pt the the d def efau ault lt #ep #epos osit it $ic $ic'e 'ett "# tha thatt *eac *eacht htre reee auto automa mati tica call lly y ente enters rs as as the the current date. )ll receipts receipts received on the same same date 5ill appear as one lump sum in )ccount Reconciliation.

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Sele Select ct th thee cust custom omer er "# usin usin& & the the Lo Loo' o'up up ut utto ton. n. "f there there are are unp unpai aid d inv invoi oice cess for for this customer, *eachtree *eachtree lists them on the )pply to "nvoices ta. "f there are no unpaid invoices, *eachtree displays the )pply to Revenue ta.

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Ente Enterr the the cus custo tome mers rs che chec' c' num nume err in in the the Refe Refere renc ncee Nu Num mer er fiel field d to id iden enti tify fy the the receipt.

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)cce )ccept pt the the d def efau ault lt,, 0Che 0Chec' c'  for for th thee *ay *ayme ment nt et etho hod. d. *aym *aymen entt met metho hods ds are are se sett up in Customer #efaults.

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)cce )ccept pt the the d def efau ault lt acco accoun untt n num ume err ffor or the the C Cas ash h) )cc ccou ount nt.. $his $his in indi dica cate tess the the an' an' account in 5hich the receipt is deposited.

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On the the ) )pp pply ly to to "n "nvo voic ices es ta ta,, sele select ct the the * *ay ay che chec' c' o% o% ne% ne%tt to eac each h invo invoic icee that that the the customer is payin&. "f the customer has paid the invoice invoice in full, place the cursor in the

 

)mount column for the invoice and select the *ay chec' o%. *eachtree 5ill fill in the )mount *aid field. 2. 6.

Se Sele lecct tth he Sa Save u utt tto on sav savee th the Ca Cash Recei eceipt pt.. Sele Select ct th thee Edi Editt  ut utto ton n to to see see tha thatt tthe he en entr try y has has een een sa save ved. d. :ou can can o ope pen n the the Cash Cash Receipt if you need to ma'e a correction. correction. Notice that the status field indicates indicates that the entry is unposted.

 

Cash Receipts Entry

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Sales "con

Cash Receipts "con

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*ost to 89L and Susidiary Led&ers--:ou must post the cash receipts @ournal entries to the 8eneral Led&er efore printin& certain reports or closin& the fiscal year. 3hen you post, you permanently distriute the entries to the 8eneral Led&er accounts. :ou can print @ournal reports and revie5 revie5 unposted transactions efore you post. 3aren 3aren #istriutin& posts @ournal entries to the 8eneral Led&er in batch mode. $o *ost Aournal Entries +.

From From the the $a $as's s's men menu, u, sele select ct Syst System em,, the then n *os *ost. t.

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Choose Ca Cash Re Receipts Ao Aournal.

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Select OB.

3hen finished, all transactions 5ithin the Cash Receipts Aournals are permanently distriuted to the 8eneral Led&er.

S)LES RE$DRNS Credit emo Entry 1. From From the the $a $as's menu menu,, ssele elect ct Sales9 Sales9"nv "nvoic oicin in&. &. *eac *eachtr htree ee di disp splay layss the the Sales9"nvoicin& 5indo5. !.

Ente Enterr or or sel selec ectt the the cust custom omer er "# "#.. $o $o displa display y a list list of ee%i %isti stin& n& ccus usto tomer mers, s, ssel elec ectt the Loo'up utton.

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Ente Enterr an an invo invoic icee n num umer er <for <for e%a e%ampl mple, e, C171 C171=. =. ""ff it it d doe oess not not have have a num numer er,, it 5ill not sho5 up in Receipts.

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Selec Selectt tthe he )pply pply to Sale Saless ta ta Ente Enterr tthe he cr cred edit it memo memo as as a ne& ne&at ative ive in invoi voice ce use use a minus si&n <-= efore 4uantities.

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Selec Selectt the the Ao Aourn urnal al $a. Chan& Chan&ee tthe he deit deit<s= <s= to the the S Sal ales es ac accou count nt to the the S Sal ales es Return account.

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$o pr prin intt tthe he cre credit dit m meemo, mo, sel selec ectt tthe he *rin *rintt  ut utto ton. n.

"f you are usin& atch postin&, you must post the credit memo efore you can apply the credit. Select System from the $as's $as's menu, then choose *ost. Select the Sales Aournal chec' o%, and clic' OB. )pplyin& a Credit emo to an E%istin& "nvoice 1. Once you have have entered entered and posted posted a credit credit memo, memo, from the $as $as's 's menu se select lect Receipts. *eachtree displays the Receipts 5indo5.

 

!. Enter or select select the customer customer "#. "#. $o $o display display a list list of e%istin& e%istin& customers, customers, select select the Loo'up utton. $he credit memo appears <a ne&ative amount= in the line item list. (. Select the *ay *ay chec' chec' o% for the credit credit memo. memo. $his 5ill post post the credi creditt memo <refund=. +. No5, find the invoice you 5ant 5ant to apply apply it to, to, and pay pay it for the sam samee amount, amount, only positive. $he amount of the receipt receipt 5ill display ero <7.77=. . Enter a receipt receipt refere reference nce numer numer,, and select select Save. Save. $his 5ill 5ill clear clear oth oth transactions from the Customer Led&er.

G)# #EG$ Gad #et 3rite-Off Entry 1. From From the the $a $as's menu menu,, ssele elect ct Recei Receipts pts.. *ea *eacht chtre reee disp displa lays ys the Recei Receipts pts 5indo5. !.

Ente Enterr or or sel selec ectt the the cust custom omer er "# assoc associat iated ed 5it 5ith h tthe he in invoi voice cess you you 5 5an antt to to 5rite 5rite off as ad dets. $o display a list of e%istin& customers, select the Loo'up utton. *eachtree displays the outstandin& invoices that are due.

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Ente Enterr a re refer feren ence ce nume numerr tthat hat 5ill 5ill help help ident identify ify the the 5r 5rite ite off <fo <forr e% e%am ample ple,, 3O-771=. +. "n the the Cas Cash h )cc )ccou ount nt lis list, t, sel selec ectt H)ll H)llo5 o5an ance ce for for #ou #out tfu full ) )cc ccou ount nts. s.H H

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On the the )ppl )pply y to to ""nv nvoic oices es ta, ta, sel selec ectt tthe he *ay *ay chec chec' ' o% o% ne%t ne%t to the the iinvo nvoic ices es you 5ant to 5rite off as ad dets. Se Sele lect ct Sav Savee to to rec recor ord d the the 5rit 5ritee off off and and clea clearr the the cus custo tome merr al alan ance ce..