Gap Analysis
Content
Gap Analysis Chart of Libra Techcon Limited
Minimum requirement of system / ISO 9001:2008
Business Promotion / Business Development
Enquiry Handling System
Enquiry to quotation and quotation to order handling
Quotations
Customer Visit Report
Customer purchase order
Order intimation to purchase department
Handling customer complaint
Customer feedback handling
Written down procedure for sales / marking department
Targets records
Sales Planning
Sales Meeting
Product / Service information to customer
Available
Required for ISO STD.
Yes (Does not have all
Enquiries with Lost
reason)
No
Yes ( Send to customer
via E-Mail without sign)
Yes (should have lost order
analysis ) for a good system.
Yes ( not in specific
format)
Available, Agreement is
made and signed
Order copy is given to
project Head
Not Available
Not Available
Not Available
Not Available
No
Required
Yes
Yes
Sheet / Register
Should be signed or write no
sign is required if it is
computerized.
It will be good to have minutes
in a specific format all time.
It can be in any form
Yes
It can be in any form
Required
Required
Required
For a good and coming up
company it is required
Not Available
For a good and coming up
company it is required
Yes, Once in a week for 2 For a good system it is
hours is done, No Minutes required.
are prepared
Web site is available, EMails, Personnel Visit,
Telephonic Discussion,
Catalogue.
Remarks
It can be in any form
It can be in any form
It can be in any form
Required to have sales team
planning and pressure
Required for sales personnel’s
ISO Means conduct the
meeting and record it. It will
help the company for further
data analysis.
Web site when it is updated not
known (do date, Rev. etc.. is
mentioned), Many
information’s are not updated,
Catalogues are not updated nor
having any rev. or when it is
Page 1 of 6
Gap Analysis Chart of Libra Techcon Limited
Statutory & Regulatory Requirements related to Product /
Services
Licensed software
Patents rights not
available / expired
AutoCAD available not
licensed
Role, responsibility & Authority
Verbally / Partially
available
Purchase Department
Supplier selection criteria
Approved supplier list
Requisitions / Enquiries floated to suppliers
Purchase order
Purchase requisition
Written down procedure for purchasing
Supplier performance
Quotation Compression statement
MIS report
Authorized register
Role, responsibility & Authority
Not Available
x
Yes it is available
Yes
Yes
Not Available
Not Available
Yes
Yes
Yes (not up dared)
Verbally / Partially
available
R&D
Design Records / Metrology for Design (R & D) documents
Not available
Calibration of equipments
Validation of process / product
Not available
Not available
last updated.
Patents rights are not available /
expired,
AutoCAD licensed required
It is used for drawing which is
critical and it company main
business.
Written down Role,
Responsibly & Authority
should be available and it is to
be understood.
Required
Required
Yes
Required (PO is signed by
Sales Head)
Yes
Required
Required
Required for good system
Required for good system
Not a good system
The register should be updated.
Written down Role,
Responsibly & Authority
should be available and it is to
be understood.
Yes it is records are required.
This is the heart of the
organization.
Yes it is required.
Yes required.
Page 2 of 6
Gap Analysis Chart of Libra Techcon Limited
Test methods
Available
Legal Papers for R & D
Not available
Written down procedure
Not available
Quality Control Department
Quality plan
Incoming material verification
Not all test methods are
available (Written Down), all
test methods are not approved.
required for legal compliances
and benefits provided by the
government.
Yes it is required.
Not available
Available for customer
required material in the
form of inspection release
note.
Not available
Not available
Not available
Available
Not available
Yes available (List is not
made)
Required
Required
Quality Control department / Personnel’s
Not available
Validation in plant (records)
Not available
Required a separate personnel /
department
Validation records are required
in a systematic manner
Project
Written Procedure
Design Records flow
Not Available
Not Available
In process and final inspection Records ( internal or external)
Traceability
Procedure
Raw material test reports
Calibration of Equipments
Applicable Standards
Required
Required
Required for good system
Required
Yes it is required.
Yes, method for current version
is not available, Not know for
its current version.
For plates testing is done
--
Required
Design Plan, input, Output,
Verification, Validation,
Change related documents and
flow is required.
Page 3 of 6
Gap Analysis Chart of Libra Techcon Limited
Project Plan
Available in MS Project
(Plan with actual is not
available.)
PFD, Equipment List, Instrument List, Equipment Layout,
Drawings, Area Classification Criteria, Enquiry specification,
Approval from client for approval of drawing
Project Report Review
Available.
Progress Report
Equipment going from R & D Calibrated
Outsource activity
Weekly Project Review
Meeting are conducted
Client Meeting once in
Two Month n& Minutes
are prepared.
Available.
No
Not identified
Process Flow
Not available
Validation at customer Place (Records)
Available (not in a
systematic manner)
Human Resource Department
Written down Procedure
Organization chart
Role, Responsibility and authority
Training planning and conducted evidence
Competence of the staff
Recruitment of staff, Salary Statement & Others
Not available
Not as per the actual
Not available
Not available
Company requirement
verses actual is not
available
Appointment Letter,
Attendance Register, Bio-
Required (Should include
Verification, Test, Validation,
Quality Plan, Procurement,
Delivery, Manpower and other
in fracture Etc..) , If the project
is delayed then reason is not
mentioned, it is required.
Drawings are not controlled.
Weekly PRM Minutes are not
available.
Yes required.
Yes required and control
procedure has to be written.
A detailed process flow is
required.
Yes required
Required for good system
Required
Required
Required
Required
Required for a good system
Page 4 of 6
Gap Analysis Chart of Libra Techcon Limited
Exit from the organization
Administration Department
Message Book
Fax, Courier, Letter, Inward Register
Fax, Courier, Letter, Outward Register
Handling of visitors
Handling incoming material & outgoing material
Inward, Outward staff
Back up of records and daily work on computer
License software
Fire Extinguishers
Data application form,
Leave Application,
Circular, Rules, Salary
statement available
Not available.
Not Available
Available
Available
Not available
Available
Available
Available (President
maintain on server for EMails)
Not available
Available (very few and
some are expired in
factory) (in office it is
kept where no one can
reach)
Required for a good system
(Why he / she have left)
Required for good system
Required for good system
Required for good system
Required
Required
Yes.
Yes it is required for all the data
and it is to be controlled by
authorized person.
Required (Antivirus, Operating
System, AutoCAD)
Required as per the fire rules.
Maintenance Department
Preventive maintenance
Equipments history cards
List of equipment
Records of outsoursed maintenance
Not Available
Not Avialbel
Not of full equipments
Not available
Required
Required
Required
Required
Dispatch / Logistics
Dispatch records are ok
OK
Checklist for handling / sending
Page 5 of 6
Gap Analysis Chart of Libra Techcon Limited
Written Down Procedure
Not available
of material.
Required for a good system
Security
Security cabin
Visitor’s gate pass
Visitor’s register
Available
Not available
Available
Good for system.
Required for good system
Available
Available
Available
No
Required
x
Required
Incoming material register
Outgoing material register
Outgoing staff register
Security person aware of usage of fire extinguishers /
hydrants
Electrical
No of Electrical pits
Not written
Main Electrical junction rubber mat
Hand gloves, Safety shoes
Not available
Not Available
In case of accident you can find
easily how many visitor’s are in
factory.
Required and tested by the
authorized electrician .Records
Have to be maintained.
Required to avoid accident.
Required as per legal and safety
requirements
Regards,
Sanjeev Seth
Page 6 of 6
Minimum requirement of system / ISO 9001:2008
Business Promotion / Business Development
Enquiry Handling System
Enquiry to quotation and quotation to order handling
Quotations
Customer Visit Report
Customer purchase order
Order intimation to purchase department
Handling customer complaint
Customer feedback handling
Written down procedure for sales / marking department
Targets records
Sales Planning
Sales Meeting
Product / Service information to customer
Available
Required for ISO STD.
Yes (Does not have all
Enquiries with Lost
reason)
No
Yes ( Send to customer
via E-Mail without sign)
Yes (should have lost order
analysis ) for a good system.
Yes ( not in specific
format)
Available, Agreement is
made and signed
Order copy is given to
project Head
Not Available
Not Available
Not Available
Not Available
No
Required
Yes
Yes
Sheet / Register
Should be signed or write no
sign is required if it is
computerized.
It will be good to have minutes
in a specific format all time.
It can be in any form
Yes
It can be in any form
Required
Required
Required
For a good and coming up
company it is required
Not Available
For a good and coming up
company it is required
Yes, Once in a week for 2 For a good system it is
hours is done, No Minutes required.
are prepared
Web site is available, EMails, Personnel Visit,
Telephonic Discussion,
Catalogue.
Remarks
It can be in any form
It can be in any form
It can be in any form
Required to have sales team
planning and pressure
Required for sales personnel’s
ISO Means conduct the
meeting and record it. It will
help the company for further
data analysis.
Web site when it is updated not
known (do date, Rev. etc.. is
mentioned), Many
information’s are not updated,
Catalogues are not updated nor
having any rev. or when it is
Page 1 of 6
Gap Analysis Chart of Libra Techcon Limited
Statutory & Regulatory Requirements related to Product /
Services
Licensed software
Patents rights not
available / expired
AutoCAD available not
licensed
Role, responsibility & Authority
Verbally / Partially
available
Purchase Department
Supplier selection criteria
Approved supplier list
Requisitions / Enquiries floated to suppliers
Purchase order
Purchase requisition
Written down procedure for purchasing
Supplier performance
Quotation Compression statement
MIS report
Authorized register
Role, responsibility & Authority
Not Available
x
Yes it is available
Yes
Yes
Not Available
Not Available
Yes
Yes
Yes (not up dared)
Verbally / Partially
available
R&D
Design Records / Metrology for Design (R & D) documents
Not available
Calibration of equipments
Validation of process / product
Not available
Not available
last updated.
Patents rights are not available /
expired,
AutoCAD licensed required
It is used for drawing which is
critical and it company main
business.
Written down Role,
Responsibly & Authority
should be available and it is to
be understood.
Required
Required
Yes
Required (PO is signed by
Sales Head)
Yes
Required
Required
Required for good system
Required for good system
Not a good system
The register should be updated.
Written down Role,
Responsibly & Authority
should be available and it is to
be understood.
Yes it is records are required.
This is the heart of the
organization.
Yes it is required.
Yes required.
Page 2 of 6
Gap Analysis Chart of Libra Techcon Limited
Test methods
Available
Legal Papers for R & D
Not available
Written down procedure
Not available
Quality Control Department
Quality plan
Incoming material verification
Not all test methods are
available (Written Down), all
test methods are not approved.
required for legal compliances
and benefits provided by the
government.
Yes it is required.
Not available
Available for customer
required material in the
form of inspection release
note.
Not available
Not available
Not available
Available
Not available
Yes available (List is not
made)
Required
Required
Quality Control department / Personnel’s
Not available
Validation in plant (records)
Not available
Required a separate personnel /
department
Validation records are required
in a systematic manner
Project
Written Procedure
Design Records flow
Not Available
Not Available
In process and final inspection Records ( internal or external)
Traceability
Procedure
Raw material test reports
Calibration of Equipments
Applicable Standards
Required
Required
Required for good system
Required
Yes it is required.
Yes, method for current version
is not available, Not know for
its current version.
For plates testing is done
--
Required
Design Plan, input, Output,
Verification, Validation,
Change related documents and
flow is required.
Page 3 of 6
Gap Analysis Chart of Libra Techcon Limited
Project Plan
Available in MS Project
(Plan with actual is not
available.)
PFD, Equipment List, Instrument List, Equipment Layout,
Drawings, Area Classification Criteria, Enquiry specification,
Approval from client for approval of drawing
Project Report Review
Available.
Progress Report
Equipment going from R & D Calibrated
Outsource activity
Weekly Project Review
Meeting are conducted
Client Meeting once in
Two Month n& Minutes
are prepared.
Available.
No
Not identified
Process Flow
Not available
Validation at customer Place (Records)
Available (not in a
systematic manner)
Human Resource Department
Written down Procedure
Organization chart
Role, Responsibility and authority
Training planning and conducted evidence
Competence of the staff
Recruitment of staff, Salary Statement & Others
Not available
Not as per the actual
Not available
Not available
Company requirement
verses actual is not
available
Appointment Letter,
Attendance Register, Bio-
Required (Should include
Verification, Test, Validation,
Quality Plan, Procurement,
Delivery, Manpower and other
in fracture Etc..) , If the project
is delayed then reason is not
mentioned, it is required.
Drawings are not controlled.
Weekly PRM Minutes are not
available.
Yes required.
Yes required and control
procedure has to be written.
A detailed process flow is
required.
Yes required
Required for good system
Required
Required
Required
Required
Required for a good system
Page 4 of 6
Gap Analysis Chart of Libra Techcon Limited
Exit from the organization
Administration Department
Message Book
Fax, Courier, Letter, Inward Register
Fax, Courier, Letter, Outward Register
Handling of visitors
Handling incoming material & outgoing material
Inward, Outward staff
Back up of records and daily work on computer
License software
Fire Extinguishers
Data application form,
Leave Application,
Circular, Rules, Salary
statement available
Not available.
Not Available
Available
Available
Not available
Available
Available
Available (President
maintain on server for EMails)
Not available
Available (very few and
some are expired in
factory) (in office it is
kept where no one can
reach)
Required for a good system
(Why he / she have left)
Required for good system
Required for good system
Required for good system
Required
Required
Yes.
Yes it is required for all the data
and it is to be controlled by
authorized person.
Required (Antivirus, Operating
System, AutoCAD)
Required as per the fire rules.
Maintenance Department
Preventive maintenance
Equipments history cards
List of equipment
Records of outsoursed maintenance
Not Available
Not Avialbel
Not of full equipments
Not available
Required
Required
Required
Required
Dispatch / Logistics
Dispatch records are ok
OK
Checklist for handling / sending
Page 5 of 6
Gap Analysis Chart of Libra Techcon Limited
Written Down Procedure
Not available
of material.
Required for a good system
Security
Security cabin
Visitor’s gate pass
Visitor’s register
Available
Not available
Available
Good for system.
Required for good system
Available
Available
Available
No
Required
x
Required
Incoming material register
Outgoing material register
Outgoing staff register
Security person aware of usage of fire extinguishers /
hydrants
Electrical
No of Electrical pits
Not written
Main Electrical junction rubber mat
Hand gloves, Safety shoes
Not available
Not Available
In case of accident you can find
easily how many visitor’s are in
factory.
Required and tested by the
authorized electrician .Records
Have to be maintained.
Required to avoid accident.
Required as per legal and safety
requirements
Regards,
Sanjeev Seth
Page 6 of 6
