Google Part 2

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so·lu·tion n. – The successful action of solving a problem

“PaperLess”

Office Solutions
Create, Manage, Share, and Access your Information More Efficiently

Paperless Office Benefits

How Much will WE $ave Your Company?
The Productivity Factor The old adage “time is money” could never be more accurate than when working with documents. About one-third of the employees in any company are knowledge workers, Gartner estimates the average and in some companies the number is knowledge worker spends 40% of as high as 80 percent. 20 percent of their time searching for information the U.S. GNP (Gross National Product) found in filing cabinets, faxes, email, is up in managing knowledge workers! the internet, and their company network. The Employee Cost Factor $26 per hour is the average Knowledge Workers employee compensation cost for an Knowledge worker fields include and employer (according to 2006 Federal are not limited to sales, accounting, Bureau of Labor Statistics). This cost legal, finance, investment, real estate, includes salary, taxes, & benefits. insurance, medical, science, manufacturing & distribution, and the Bottom Line Cost management of such fields. Knowledge Worker Employees spending even 10% of their time Knowledge workers include anyone searching for paper documents or who uses, accesses, or electronic information costs an produces information found in organization on average over $400 per paper documents, emails, faxes, month equating to over $5,000 per and/or the internet. year per employee. Amount of Time Average Average Spent Searching Monthly Cost Annual Cost for Information in to the to the Documents employer for employer for (Including Filing an $18/hr an $18/hr Cabinets, Hard Employee Employee Drives, Email, Faxes, and Internet) 5% 10% 15% 20% 25% 30% 35% 40% $ $ $ $ $ $ $ $ 218.40 436.80 655.20 873.60 1,092.00 1,310.40 1,528.80 1,747.20 $ $ $ 2,620.80 5,241.60 7,862.40

"Not enough people are using digital data in the office. … To make the transition to an empowered, virtual enterprise, a CEO needs to look first at all of the paper on desks of knowledge workers and ask, 'How could digital systems get rid of these stacks of paper?'" How can a department or company Bill Gates, "Business affordably facilitate faster and easier at document management Thought" the Speed of for
employees? The Answer Powerful, intuitive solutions that automate businesses most common document processes. This brochure provides an overview of these solutions.

$ 10,483.20 $ 13,104.00 $ 15,724.80 $ 18,345.60 $ 20,966.40

TOP 10 IT PROJECTS
Project Type
1.Business Process Management/Improvement 2.Customer Relationship Management (See pp. 3-4) 3.Business Analytics/Business Intelligence 4.Desktop/Laptop upgrades 5.Web Services 6.Disaster Planning/Recovery 7.Intrusion Detection & Prevention 8.Server Upgrades 9.Enterprise Systems Planning 10.Financial Reporting
Source: Baseline Top 10 Projects in 2007 Survey

Percentage of Respondents Who Cited It

35.8% 20.9% 19.6% 18.2% 17.1% 16.0% 15.2% 13.5% 13.2% 12.4%

This goal includes document scanning, instant retrieval, desktop fax, paperless signatures, & efficient business process training. Utilizing the Enterprise Super Search tool provides instant analysis & retrieval to your organization’s informationincluding scanned documents (Text Searchable PDFs, email, electronic documents ( Word, Excel, PowerPoint, etc.), faxes, and databases(Access, SQL, Oracle, etc).

Paperless Office Scanning Overview

Scan Solution Positioning
Volume of Paper Scanned
High
Batch Scan Pro
Documents with Optional BCR OMR OCR

FlexiCapture Pro
Structured Forms with BCR ICR OMR Optional OCR

FlexiCapture Pro
SemiStructured & Structured Forms with BCR ICR OMR Optional OCR

Mid

Document Capture Tools

Data Capture Tools

Office Scan Pack
with OCR

Low

Desktop Scan Pack
with OCR

Structured Forms: Applications Enrollment Forms Bills of Lading/Waybills Questionnaires Insurance Forms Semi-Structured Forms: Invoices Purchase Orders

Documents - Unstructured

Structured Fixed Forms

Semi-Structured Flexible Forms

Recognition Type OCR BCR ICR OMR

Definition
Optical Character Recognition
(Text Recognition)

Examples

Primary Use
Documents

ACDEDFG…12345…

Bar Code Recognition Intelligent Character Recognition
(Handwriting Recognition)

Documents & Forms Forms

Optical Mark Recognition

Forms

Paperless Office Scanning Overview

Scan Solution Positioning
Volume of Paper Scanned
High
Batch Scan Pro
Documents with Optional BCR OMR OCR

FlexiCapture Pro
Structured Forms with BCR, ICR, OMR Op tio nal O CR

FlexiCapture Pro
SemiStructured & Structured Forms with BCR, ICR, OMR Optiona l OCR Examples
ABCDEF….1234

Mid

Document Capture Tools

Data Capture Solutions
Office Scan Pack
with OCR Recognition Type OCR BCR Definition
Optical Character Recognition (Text Recognition) Bar Code Recognition Intelligent Character Recognition (Handwriting Recognition) Optical Mark Recognition

Low

Desktop Scan Pack
with OCR

ICR OMR

Regular Documents - Unstructured

Structured Fixed Forms

Semi-Structured Flexible Forms

Regular Documents: Contracts Sales Agreements Financial Reports Material Safety Data Sheets Resumes / Personnel Records Legal Documents Correspondence Medical Records

Structured Forms: Applications Order Forms Time Cards Enrollment Forms Bills of Lading/Waybills Questionnaires Insurance Forms Tests / Exams

Semi-Structured Forms: Invoices Purchase Orders Work Orders

Paperless Office Productivity Blueprint

Scan, Store, Create, Sign, Retrieve, and Distribute Information faster and more efficiently!

Scan to Email Scan to Network Scan to Desktop Standard & Batch Scan

Scanned Documents

Desktop Fax

• Searchable PDF Files (Both Searchable & Image Only) • Convert to Word, WordPerfect, Excel • Scan in Filing Cabinets

• Send & Receive Electronic Faxes E-Faxes arrive as Adobe PDF Image Files and can be easily converted to Searchable PDFs and stored for quick retrieval.

Email

• Outlook Messages & Attachments Convert Emailed attachments to virtually any file format

Your Server and/or Network

Hot Folder OCR

• Network OCR Easily Convert new and existing documents into Searchable PDFs or Microsoft Office documents!

Printing

• B/W or Color Printing • Document Accounting (Track Prints, Copies, Faxes, and Scans)

Create & Edit Office Documents
• • • • • Microsoft Word Microsoft Excel Microsoft PowerPoint WordPerfect Zip Files

Super Search

•Instant Document & Email Retrieval Never lose another file again! Instantly Retrieve scanned documents, Microsoft Office documents, Email & attachments instantly

Electronic Signatures
Digitally sign your documents Sign documents right from your computer or laptop without ever having to print it out and scan it back in!

Professional IT Services
For the Small & MidSize Business (SMB Market)
Overview We provide IT services and solutions everyday for SMB customers like you that range in annual revenues of $100k to over $2 billion. From a virtual office, to a single office or multi-location offices, we are here for you. Our goal is to help you protect and maximize your business’ most valuable resources and assetsyour employees, your time, your knowledge assets (both in paper and electronic form), and your bottom line. We accomplish this through planned, productive, reliable, secure, cost effective solutions, support, and training. Our Experience is your Gain Like our competitors we focus on your existing hardware, software, security, and backups. However, because of our extensive experience in with so many customers we utilize our experience for recommending best practices, technologies, and solutions that have benefited others in similar or same fields. Our experience comes from supporting thousands of customers in fields such as healthcare, insurance, professional services including legal and accounting, manufacturing and distribution, energy, advertising, government, and non-profit organizations including churches and other community service organization. How efficient is your Organization? The Productivity Factor The old adage “time is money” could never be more accurate than when working with documents. 75% Gartner estimates the average knowledge worker spends 40% of their time searching for information found in filing cabinets, faxes, email, the internet, and their company network. Knowledge Workers Knowledge worker fields include and are not limited to sales, accounting, legal, finance, investment, real estate, insurance, medical, science, manufacturing & distribution. Knowledge workers use, access, and/or produce information found in paper documents, emails, faxes, and/or the internet. About one-third of the employees in any company are knowledge workers, and in some companies the number is as high as 80 percent. 20 percent of the U.S. GNP (Gross National Product) is up in managing knowledge workers! The Employee Cost Factor $26 per hour is the average employee compensation cost for an employer (according to 2006 Federal Bureau of Labor Statistics). This cost includes salary, taxes, & benefits. Bottom Line Cost Building Blocks for Success Just like a well tested recipe, our team of IT professionals leverage a pattern of success. IT Consulting & Planning that by planning of IT Consulting is developedknowledge. and assessment for existing resources and First step is us to & Planning understand where organization is from a business and IT perspective and where you want to go. This includes understanding your “wish list” and prioritizing what matters most to your business. Solutions & Implementation A secure, streamlined infrastructure requires a road map

Solutions &This is where the “rubber meets the road”. meticulously planned day of the implementation. Implementation
IT Support & Maintenance

The

IT Supportthat is developed by planning and assessment of existing resources and knowledge. First step is for us to & understand where organization is from a business and IT perspective and where you want to go. This includes Maintenance understanding your “wish list” and prioritizing what matters
most to you and the business. End User Training & Support road map End User A secure, streamlined infrastructure requires a of existing that is developed by planning and assessment Training & resources and knowledge. First step is for us to understand where organization is from a business and IT Support perspective and where you want to go. This includes understanding your “wish list” and prioritizing what matters most to you and the business.

A secure, streamlined infrastructure requires a road map

On-Site and Remote Support We provided both on-site and remote desktop services for both PCs, Servers, and PDAs. This ensures maximum uptime and minimum hassle for the end user.

Professional IT Services
For the Small & MidSize Business (SMB Market)
Our Services & Solutions Include

IT Consulting & Planning IT Infrastructure Support

IT Solutions for SMB

End User Training & Support

Network Assessment & Documentation Business Process Automation Consulting

PC Repair & Maintenance

Paperless & Mobile Virtual Group & Individual Office Solutions Personalized Training Training & Support for Applications, Solutions, & Business Process On-Site & Remote Desktop Training & Support

Network Implementation, Web Based Contact Support, and Administration Management (CRM)

Network Design & Security Network Cabling

Desktop Fax & Hosted Email (Exchange & POP3) VPN and Remote Access Solutions

Disaster Preparedness Did You Know? & Recovery

Scanner & Multifunction Printer Support & Repair

1 average size Hard Drive can store over Project Management 125 Filing Cabinet Drawers =
Software Design

Data Backup & Recovery

Scanning & OCR Software

Offshore Programming & Website Development

Enterprise Search & Document Management Software Unified Threat Management AntiVirus / AntiSpam

Affordable Solutions

Paperless Office Productivity Blueprint
 Scan to Email  Scan to Network  Scan to Desktop  Office & Batch Scan

Scan, Store, Create, Sign, Retrieve, and Distribute Information faster and more efficiently!

Desktop Fax Automatic Fax Scanned Documents

• Searchable PDF Files (Both Searchable & Image Only) • Convert to Word, WordPerfect, Excel • Scan in Filing Cabinets

• Send & Receive Routing Capabilities Electronic Faxes E-Faxes arrive as PDF Fax to Email Image Files and can be easily converted to Searchable PDFs and stored for quick retrieval.

Email

Create & Edit Office Documents
• • • • Microsoft Word Microsoft Excel Microsoft PowerPoint WordPerfect

• Share and Archive Important Email & Attachments Convert Emailed attachments to virtually any file format

Your Server and/or Network Attached Storage

Print to PDF

• Create, Share, and Archive more secure, “unalterable”, and portable files Save Paper & Storage- Pint financials and month end reports directly to PDF

Printing

• B/W or Color Printing • Variable Data • Document Accounting (Track Prints, Copies, Faxes, and Scans)

Convert Image PDFs and Tiffs directly to Text Searchable PDFs, Word, Excel, PowerPoint, RTF, & HTML!

Hot Folder OCR

• Document Conversion Easily Convert new and existing documents into Searchable PDFs or Editable Microsoft Office documents!

Super Search

•Instant Document & Email Retrieval Never lose another file again! Instantly Retrieve scanned documents, Microsoft Office documents, Email & attachments instantly

Electronic Signatures
Digitally sign your documents Sign documents right from your computer or laptop without ever having to print it out and scan it back in!

Paperless Office Productivity Blueprint Scanned Documents
Scan Solutions See pp. 8-10 Mail (Invoices) Faxes (Purchase Orders) Published Materials ID Badges Documentation

Scan, Store, Create, Sign, Retrieve, and Distribute Information faster and more efficiently!

• Searchable PDF Files (Both Searchable & Image Only) • Convert to Word, WordPerfect, Excel • Scan in Filing Cabinets

Remote Desktop Control & Access
(via Remote PC or Phone)

E-mail

Scan Solutions See pp. 8-10

• Create, Share, and Archive more secure, “unalterable”, and portable files Save Paper & Storage- Pint

 Scan to Email  Scan to Network  Scan to Desktop  Office & Batch Scan

Automatic Fax Routing Capabilities

Faxes

• Send & Receive Electronic Faxes E-Faxes arrive as PDF Image Files and can be easily converted to Searchable PDFs and stored for quick retrieval.

Voice Mail

Fax to Email

Internally Created Office Documents
• • • • Microsoft Word Microsoft Excel Microsoft PowerPoint WordPerfect

• Send & Receive Electronic Faxes E-Faxes arrive as PDF Image Files and can be easily converted to Searchable PDFs and stored for quick retrieval.

Unified Messaging
Your Server, Database, and NAS

Data from CRM, ERP, Web Forms
• Customer & prospective data

Re-Purpose Hot Folder OCR
• Document Conversion Easily Convert new and existing documents into Searchable PDFs or Editable Microsoft Office documents!
Convert Image PDFs and Tiffs directly to Text Searchable PDFs, Word, Excel, PowerPoint, RTF, & HTML!

Paperless Office Productivity Blueprint
 Scan to Email  Scan to Network  Scan to Desktop  Office & Batch Scan

Scan, Store, Create, Sign, Retrieve, and Distribute Information faster and more efficiently!

Desktop Fax Automatic Fax

• Send & Receive Routing Capabilities Electronic Faxes E-Faxes arrive as PDF Fax to Email Image Files and can be easily converted to Searchable PDFs and stored for quick retrieval.

Email

• Share and Archive Important Email & Attachments Convert Emailed attachments to virtually any file format

Your Server and/or Network Attached Storage

Print to PDF

• Create, Share, and Archive more secure, “unalterable”, and portable files Save Paper & Storage- Pint financials and month end reports directly to PDF

Printing

• B/W or Color Printing • Variable Data • Document Accounting (Track Prints, Copies, Faxes, and Scans)

Convert Image PDFs and Tiffs directly to Text Searchable PDFs, Word, Excel, PowerPoint, RTF, & HTML!

Hot Folder OCR

• Document Conversion Easily Convert new and existing documents into Searchable PDFs or Editable Microsoft Office documents!

Super Search

•Instant Document & Email Retrieval Never lose another file again! Instantly Retrieve scanned documents, Microsoft Office documents, Email & attachments instantly

Electronic Signatures
Digitally sign your documents Sign documents right from your computer or laptop without ever having to print it out and scan it back in!

Enterprise
Find virtually any document or email instantly
Instant Retrieval for:
Scanned Documents
Text Searchable PDFs and File Names SUPER SEARCH starts searching as soon as you begin typing the first letter.

SUPER SEARCH

WSE

Can Save Time & Money Each Week!

Increase Productivity

Files & Folders
PDFs, Word, Excel, WordPerfect, PowerPoint, etc.

Email & Attachments
Outlook, Lotus Notes, & Thunderbird Document quick view with automatic highlighting of keyword search terms.

Contacts
Outlook, Lotus Notes, & Thunderbird

Calendar Items
Outlook, Lotus Notes, & Thunderbird

Full Trial Copy Included with MFP Install!

Quick Benefits
Document Management made easy! Quickly find the file or scanned document you want without knowing the file name or where it is located. Instantly Sift through thousands of documents & emails. Searches desktop, network drives, scanned documents, emails, attachments, and more. A must have for Microsoft Office, Outlook, Corel Word Perfect, & Lotus Notes users! Quickly and accurately find results as you type. Retrieve documents by partial word searches

Web Applications
SharePoint, Sugar CRM, And more…

Web Sites
Google, Yahoo, Xerox, CDW, TechRepublic, And more…

Multimedia
MP3, MP4, AVI, MPEG, PSD, AI, PNG, BMP, And more…

Searches file & folder names, actual document content, plus, properties, keywords, and more.

Customizable Toolbar to Internal Web Applications such as Microsoft SharePoint, and External Web Sites

Fast Fact

“What people want — and they want it desperately— is really good, really simple search that looks across all their information and finds just the right information when they need it.”

Great for scanned and electronic documents such as invoices, sales orders, contracts, agreements, proposals, brochures

Some Search Users
Some Vertical Markets Departments & Users Law Firms CPAs Financial Manufacturing Insurance Energy Medical Distribution Not for Profit Accounting Legal HR / Payroll Sales / CSRs Admins Managers Marketing Purchasing Researchers

(How To Be A Hero: Develop An Enterprise Search Strategy by Matthew Brown, p.2)

Scan – Search - Retrieve

Easy to use Task bar option for quick queries and instant results!

Easy to Use Employees will benefit immediately No training required Uses familiar Windows® commands Uses icons for ease of use Integrates Seamlessly Supports hundreds of file types: Word®, Excel®, PowerPoint®, RTF, PDF, OpenOffice, etc. Supports Outlook®, Thunderbird®, Eudora®, Lotus Notes® and more Windows Vista®/MS Office® 2007 compatible

Dependable Unique technology ensures index integrity even after a computer crash Actionable Find information and be productive with it See a quick preview of the content for almost any found document Open, print, delete found files Forward and reply to found emails Won’t slow down your computer Patent-pending technologies ensures unobtrusive indexing process Indexes only when computer is idle Low memory footprint A Global Solution Available in English, French, Spanish and German Standardize User Configuration with GPO Customize and/or limit indexing of local and network drives Specify file types to be indexed and limit to important content Includes detailed documentation for system administrators

Fast Fact

Affordable and Cost-Effective Individuals save hours per week, companies save thousands One time purchase, not a subscription Affordable per seat pricing model Free updates, upgrades, and support for the first year Fast and Accurate Finds results as you type Supports advanced search operators, phrases, and options to narrow your search results Provides “did you mean?” query correction technology Customizable and Adaptable Add and delete functions and icons Integrate with your Intranet, and more

Out of

1 out of 2 surveyed, said that Finding the Information to Do their Job was Difficult and TimeConsuming.
Source: AIIM Market Intelligence,

Copyright ©2009 Agent Support Corp. and the Agent Support logo are trademarks or registered trademarks of Agent Support. All other brand and product names are trademarks or registered trademarks of their respective owners. The contents herein are summary in nature and subject to change without notice from Agent Support or from its respective owners. Agent Support accepts no responsibility for inadvertent errors or omissions. All rights reserved.

Enterprise
Find virtually any document or email instantly
Instant Retrieval for:
Scanned Documents
Text Searchable PDFs and File Names Easy to use interface for instant document retrieval.

SUPER SEARCH

SE

Can Save Time & Money Each Week!
Brand your own search site with your company logo.

Increase Productivity

Files & Folders
PDFs, Word, Excel, WordPerfect, PowerPoint, etc.

Unlimit ed Users!

Email & Attachments
Exchange Server OWA & PST Search different file & information shares based on your network permissions.

Contacts
Exchange Global Address Book

SQL Server
Retrieve Data all from One Source

Quick Benefits
Document Management made easy! Quickly find the file or scanned document you want without knowing the file name or where it is located. Instantly Sift through millions of documents & emails. Searches network drives, scanned documents, emails, attachments, websites, databases, and more. A must have for Microsoft Office, Outlook, Corel Word Perfect, & Lotus Notes users! Searches file & folder names, actual document content, plus, properties, keywords, and more. Virtually Zero Learning curve and Zero Software to install on Desktops Accessible by any OS through a web browser- Windows PCs, MACs, and Linux

Websites
Intranet Sites, Competitor & Partner Websites

SharePoint
Provides a Single Search for all Information

Multimedia
MP3, MP4, AVI, MPEG, PSD, AI, PNG, BMP, And more…

Save Time & Money… Quickly Find the right document
Would you like to have the ability to be able sift through thousands even millions of electronic files, scanned documents, emails, and attachments at lightning speeds? Enterprise Super Search can save your knowledge workers time & your organization money by minimizing the time required to find the right document or information. Step 1 Type in your query. Easy as 1...2...3...

Step 3 Open your selected document.

Retrieve documents in less than a Sort documents by second. date, file type, Search through relevance, size, & tens more of thousands of electronic files and scanned documents in less than a fraction of a second. Easily refine searches by selecting the document type, the year, author, or concept. Easily View Document Properties

Step 2 Preview Your Document or before opening it.

Fast Fact
Over 125 Scanned File Cabinet Drawers can be stored on a 73 GB Hard Drive
=

Fast Fact
Sort documents by date, file type, folder, size, who sent them and more.
Actionable  Efficiently Find and Use information  See a quick preview of the content for almost any found document  Open, print, delete found files  Real-time document and security updates to ensure the most accurate result set. A Global Solution  Single sign-on capabilities  Indexes and searches for documents in English, French, German, Spanish, Dutch, Italian, Portuguese, Chinese (traditional and simplified), Japanese, and Korean  Automatically removes duplicate content from the result set Security  Uncompromised Document Level Security  Recognizes existing user permissions in Microsoft file servers, Exchange Servers, SharePoint, Novell Netware, Lotus Notes  Users are given result sets that include only documents they have permission to see. Leverage Windows 2003, 2008, & SharePoint  Maximize your Microsoft Server & SharePoint  Seamless Integration with Microsoft Server & SharePoint Search  Intuitive search navigation, Live Indexing, and Quick View of search results from Microsoft® Office SharePoint Server 2007 libraries. Users can now get to the right information in record time Administration  Highly Configurable, Minimal Administration, and industry-leading TCO  Configuration and fine tuning options include weighted ranking, schedules for backup mode and index compactions, extensive reports and statistics about index contents, queries, connectors, converters, and systems operations  Typical deployment is completed in less than 24 hours without extensive professional services

Easy to Use  Employees will benefit immediately  No training required  Uses familiar Windows® commands  Uses icons for ease of use  Quickly retrieve documents & email using Document thumbnails, doucment previews, & summaries of document content. Integrates Seamlessly  Supports hundreds of file types: Word®, Excel®, PowerPoint®, RTF, PDF, OpenOffice, etc.  Supports Outlook/Exchange Mailbox®, and Lotus Notes®  Windows Vista®/MS Office® 2007 compatible

“Not enough people are using digital data in the office. … To make the transition to an empowered, virtual enterprise, a CEO needs to look first at all of the paper on desks of knowledge workers and ask, 'How could digital systems get rid of these stacks of paper?'"
Bill Gates, “Business at the Speed of Thought”

 Powerful enterprise connectors expand the flexibility of the product by allowing businesses to index content from the most commonly used enterprise repositories including Salesforce.com, Microsoft Exchange, Documentum, and Symantec Enterprise Vault Affordable and Cost-Effective  Individuals save hours per week, companies save thousands  One time purchase, not a subscription  Affordable per document pricing model Fast and Accurate  Lightning Fast Search Across Repositories Located Anywhere  Sub-second query results on tens of millions of documents.  Supports advanced search operators, phrases, and options to narrow your search results  Provides “did you mean?” query correction technology Customizable and Adaptable  Integrate with your Intranet, and more

Fast Fact

Copyright ©2009 Agent Support Corp. and the Agent Support logo are trademarks or registered trademarks of Agent Support. All other brand and product names are trademarks or registered trademarks of their respective owners. The contents herein are summary in nature and subject to change without notice from Agent Support or from its respective owners. Agent Support accepts no responsibility for inadvertent errors or omissions. All rights reserved.

“What people want — and they want it desperately— is really good, really simple search that looks across all their information and finds just the right information when they need it.”
(How To Be A Hero: Develop An Enterprise Search Strategy by Matthew Brown, p.2)

Features Version Access via Licensed by Index Stored

Enterprise Super Search WS Enterprise Super Search SE Enterprise Super Search WS & SE Integration WorkStation Edition Application, Coming Soon Smart Phone # of Workstations- Unlimited Documents Local Computer or Server Search Locations Server Edition Web Browser, Smart Phone, BlackBerry # of DocumentsUnlimited Users Server Both Combination Combination Both

Search Local Computer Search Network Shares /Mapped Drives Email & Attachments

   (Outlook, Lotus Notes)     (Outlook via OWA & PST, Lotus Notes)   

  

Search Scanned Documents in Email Search Scanned Documents on Server Databases with ODBC Connections (SQL, Oracle, DB2) Search SharePoint Integration Search WebSite Content Website Search Integration (Google, LinkedIn, Wikio, Facebook, Wikipedia)

  

 Search Integration  Search Integration  Search Integration

 Indexes Actual Content  Indexes Actual Content

  

Optional Search Locations Sugar CRM Salesforce EMC Documentum Open Text Live Link Wiki Engines  Search Integration  Search Integration  Indexes Actual Content  Indexes Actual Content  Indexes Actual Content  Indexes Actual Content Configuration Setup Ideal Configuration
Up to 50 to 60 Workstations when Network Indexing Up to Unlimited Desktops when Integrated with SE Version – Use GPO (group policy object) for customized installation Install on Windows Server for network search Great for large organizations that want to search both network and desktops

    

so·lu·tion n. – The successful action of solving a problem

“PaperLess”
Go Green with…

Office Workflows
Includes: • Scanning & Retrieval Solutions •Fax Solutions – Coming Soon! • OCR & Print to PDF Solutions – Coming Soon! • E-Signature Solutions – Coming Soon! • CRM / Contact Management Solutions – Coming Soon!

1

I want to: 1.Scan to Email 2.Scan a) b) c) d) to File (Network/Shared Folder) With Basic Setup – Good With Document Management Fields – Better With BatchScan Pro – Best With EIP & Document Management Fields – Best
(with EIP & DM Fields)

p. 2 p. p. p. p. 3 4 5 6

3.Scan to My SugarCRM 4.Scan to My SharePoint 5.Scan to My EDMS 6.Scan to My CRM

p. 7 p. 8 p. 9 p. 10

(with EIP & DM Fields)

(with EIP & DM Fields)

(with EIP & DM Fields)

7.Scan to My Financial Application 8.Scan to My ERP
(with EIP & DM Fields)

(with EIP & DM Fields)

p. 10 p. 10 p. 11

9.Scan to My Database

Communication Tool

Document Volume

Document Archival

2

Scan to Email
and Searchable PDF

[email protected]

    

Low-Mid

Type anything in the document content or title and retrieve it instantly!

Scan

Email
MS Outlook, Lotus Notes, Or Thunderbird

Retrieve

Select from Preset Email Address List or Enter Ad Hoc Email Address

“Doc2009422.pdf”
A typical Scanned PDF File Name

See Enterprise Super Search brochure for additional details and capabilities.

Benefits
 Inexpensive to implement & Easy to Use  Send documents to clients or other employees without faxing. High quality documents with No long distance charges and faster delivery.  Great for mobile users  Find scanned documents in email instantly by searching the document content , title, or email address

Solution Requirements
 A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript add-on option for 72xx and 52xx)  Enterprise Super Search WS - Available in Single, 3, 5, 10, 25, or 50 Seat License Packs Workstation System Requirements Outlook 2003, Outlook 2007, Lotus Notes, or Thunderbird Recommended 512MB on Windows Workstation

Possible Considerations
 May fill up Outlook mailbox (or any other mail client)  May require extra steps, if the scanned file has to be renamed & saved to a folder on the network or PC.  Not as easy to create a Backup copy  May not be practical for sharing documents with multiple persons because of duplicate email attachments

3

Communication Tool

Document Volume

Document Archival

Scan to File with Basic Setup
and Searchable PDF



Low-Mid

Type anything in the document content or title and retrieve it instantly!

Scan

Store Retrieve
Shared Folder

Select from Preset List of Scan Folders “Doc01.pdf”

A typical Scanned PDF File Name
See Enterprise Super Search brochure for additional details and capabilities.

Benefits
 Inexpensive to implement & Easy to Use

Solution Requirements

 A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript  Good for Archival, Retrieval, and Sharing Purposes add-on option for 72xx and 52xx)  Faster to retrieve than going to the file cabinet. More reliable than leaving file folders on desks where they can be lost.  Find scanned documents on network by searching the document content , title, or email address.  Best for creating a Backup Copy  File Repository either on PC, Server, or Network Storage Device for scanned files  Enterprise Super Search WS - Available in Single, 3, 5, 10, 25, or 50 Seat License Packs Workstation System Requirements Outlook 2003, Outlook 2007, Lotus Notes, or Thunderbird Recommended 512MB on Windows Workstation

Possible Considerations
 May require extra steps, if the scanned file has to be renamed & saved to a folder on the network or PC.

3

Communication Tool

Document Volume

Document Archival

Scan to File with Standard Setup
and Microsoft Word & Excel

3

Open

1

Name & Scan



Low-Mid

Select the Preset Template for Word or Excel

Shared Folder

2

AutoStore
“ABC Contract.doc” “ABC Financials.xls” A typical Scanned Word or Excel File Name

Benefits
 Inexpensive to implement & Easy to Use  No Desktop OCR to install and train on

Solution Requirements

 A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript add-on option for 72xx and 52xx)  File Repository either on PC, Server, or Network Storage Device for scanned files  Enterprise Super Search WS - Available in Single, 3, 5, 10, 25, or 50 Seat License Packs Workstation System Requirements Outlook 2003, Outlook 2007, Lotus Notes, or Thunderbird Recommended 512MB on Windows Workstation

 Simply Name the document, scan, and open the new document  High Quality Network OCR  Find scanned documents on network by searching the document content , title, or email address.  Best for creating a Backup Copy

Possible Considerations
 May require extra steps, if the scanned file has to be renamed & saved to a folder on the network or PC.

Communication Tool

Scan to File with Document Management Fields
and Searchable PDF
Low-Mid

Document Volume

Document Archival

4

Document Management Fields provide standardization for naming scanned files. It prompts every user for the right information every time. Type anything in the document content or title and retrieve it instantly!



Select from Preset List of Scan Folders

Name, Scan

Store Retrieve
Shared Folder

53145

User is prompted to enter the desired information. This will create the file name. “Verizon–Invoice #53145-Amount $54.88.pdf” Scanned PDF Files are uniformly named
See Enterprise Super Search brochure for additional details and capabilities.

Benefits
 Inexpensive to implement & Easy to Use

Solution Requirements

 A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript  Good for Archival, Retrieval, and Sharing Purposes add-on option for 72xx and 52xx)  Name documents directly on WorkCentre “virtual keyboard”  Faster to retrieve than going to the file cabinet. More reliable than leaving file folders on desks where they can be lost.  File Repository either on PC, Server, or Network Storage Device for scanned files  Basic or Standard Office Scan Pack - Provides Document Management Field support and conversion to Searchable PDF (Standard Office Scan Pack Only)

 Find scanned documents on network by searching  Enterprise Super Search WS - Available in Single, 3, 5, the document content , title, or email address. 10, 25, or 50 Seat License Packs  Best for creating a Backup Copy Workstation System Requirements Outlook 2003, Outlook 2007, Lotus Notes, or Thunderbird Recommended 512MB on Windows Workstation

Possible Considerations
 May require extra step, if the scanned file has to be moved to another folder on the network or PC.

Communication Tool

Document Volume

Document Archival

6

Scan to File with EIP
(Extensible Interface Platform) and Searchable PDF
Low-Mid

EIP & Document Management Fields provide the best solution scanning that technology has to offer, providing powerful scan functionality at the user level. Type anything in the document content or title and retrieve it instantly!



A User Can Browse your Windows File Structure directly from the MFP & Select the EXACT Scanning Destination

Retrieve Store

Shared Folder

Browse, Name, Scan
User is prompted to enter the desired information that will create the file name.
See Enterprise Super Search brochure for additional details and capabilities.

“Cisco Systems–Invoice #53145-Amount $54.88.pdf”

Scanned PDF Files are uniformly named

Benefits

Solution Requirements

 Cost Effective to implement & Easy to Use

 A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript  Great for Archival, Retrieval, and Sharing Purposes add-on option for 72xx and 52xx) with EIP Enablement  File documents exactly where they need to go from your MFP. No more renaming files at the computer or moving them to another folder.  Faster to retrieve than going to the file cabinet. More reliable than leaving file folders on desks where they can be lost.  File Repository either on PC, Server, or Network Storage Device for scanned files  Standard Plus Office Scan Pack - Provides Both EIP & Document Management Field support and conversion to Searchable PDF

Recommended Min 1GB on Scanning Workstation  Find scanned documents on network by searching  Enterprise Super Search WS - Available in Single, 3, 5, the document content , title, or email address. 10, 25, or 50 Seat License Packs  Best for creating a Backup Copy Workstation System Requirements Outlook 2003, Outlook 2007, Lotus Notes, or Thunderbird Recommended 512MB on Windows Workstation

Possible Considerations

Communication Tool

Document Volume

Document Archival

6

Scan to File with EIP
(Extensible Interface Platform) and Searchable PDF
Low-Mid

EIP & Document Management Fields provide the best solution scanning that technology has to offer, providing powerful scan functionality at the user level. Type anything in the document content or title and retrieve it instantly!



A User Can Browse your Windows File Structure directly from the MFP & Select the EXACT Scanning Destination

Retrieve Store

Shared Folder

53145

Browse, Name, Scan
User is prompted to enter the desired information that will create the file name.
See Enterprise Super Search brochure for additional details and capabilities.

“Cisco Systems–Invoice #53145-Amount $54.88.pdf”

Scanned PDF Files are uniformly named

Benefits

Solution Requirements

 Cost Effective to implement & Easy to Use

 A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript  Great for Archival, Retrieval, and Sharing Purposes add-on option for 72xx and 52xx) with EIP Enablement  File documents exactly where they need to go from your MFP. No more renaming files at the computer or moving them to another folder.  Faster to retrieve than going to the file cabinet. More reliable than leaving file folders on desks where they can be lost.  File Repository either on PC, Server, or Network Storage Device for scanned files  Standard Plus Office Scan Pack - Provides Both EIP & Document Management Field support and conversion to Searchable PDF

Recommended Min 1GB on Scanning Workstation  Find scanned documents on network by searching  Enterprise Super Search WS - Available in Single, 3, 5, the document content , title, or email address. 10, 25, or 50 Seat License Packs  Best for creating a Backup Copy Workstation System Requirements Outlook 2003, Outlook 2007, Lotus Notes, or Thunderbird Recommended 512MB on Windows Workstation

Possible Considerations

7

Communication Tool

Scan to My Sugar CRM with EIP
Low-Mid

Document Volume

Document Archival

Sugar CRM Integration
EIP & Document Management Fields provide the best solution scanning that technology has to offer, providing powerful scan functionality at the user level.

(Extensible Interface Platform) and Searchable PDF

A User Can Browse your Windows File Structure directly from the MFP & Select the EXACT Scanning Destination



Retrieve from within Sugar Store
Launch scanned documents right from within SugarCRM

Integrated Shared Folder with SugarCRM

Browse, Name, Scan
User is prompted to enter the desired information that will create the file name. “Cisco Systems–Invoice #53145-Amount $54.88.pdf”

Benefits

Scanned PDF Files are uniformly named

Solution Requirements

 Cost Effective to implement & Easy to Use  Integrate Your CRM with your Clients Electronic Documents, Scanned Files, and Email.  Users can go to One Source for everything they need- Customers, Contact Information, Documents, & Email!  File documents exactly where they need to go from your MFP. No more renaming files at the computer or moving them to another folder.  Faster to retrieve than going to the file cabinet. More reliable than leaving file folders on desks where they can be lost.  Find scanned documents on network by searching the document content , title, or email address.  Easily share and access documents in the office or remotely  Best for creating a Backup Copy

 A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript add-on option for 72xx and 52xx) with EIP Enablement  File Repository either on PC, Server, or Network Storage Device for scanned files  SugarCRM 5.x (Community, Professional, Enterprise) Integrated Sugar CRM Web File Manager Module  Standard Plus Office Scan Pack - Provides Both EIP & Document Management Field support and conversion to Searchable PDF Recommended Min 1GB on Scanning Workstation  Enterprise Super Search WS - Available in Single, 3, 5, 10, 25, or 50 Seat License Packs Workstation System Requirements Outlook 2003, Outlook 2007, Lotus Notes, or Thunderbird Recommended 512MB on Windows Workstation

Possible Considerations

Communication Tool

Scan to My SharePoint with EIP
Low-Mid

Document Volume

Document Archival

MS SharePoint

8

(Extensible Interface Platform) and Searchable PDF
A User Can Browse your Microsoft SharePoint Library folder structure directly from the MFP & Select the EXACT Scanning Destination

EIP & Document Management Fields provide the best solution scanning that technology has to offer, providing powerful scan functionality at the user level. Type anything in the document content or title and retrieve it instantly!



Retrieve

Store
SharePoint

Browse, Name, Scan
User is prompted to enter the desired information that will create the file name. “Cisco Systems–Invoice #53145-Amount $54.88.pdf” Scanned PDF Files are uniformly named
See Enterprise Super Search brochure for additional details and capabilities.

Benefits

Solution Requirements
 A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript add-on option for 72xx and 52xx) with EIP Enablement  SharePoint 2007  Standard Plus Office Scan Pack - Provides Both EIP & Document Management Field support and conversion to Searchable PDF Recommended Min 1GB on Scanning Workstation  Enterprise Super Search WS - Available in Single, 3, 5, 10, 25, or 50 Seat License Packs Workstation System Requirements Outlook 2003, Outlook 2007, Lotus Notes, or Thunderbird Recommended 512MB on Windows Workstation

 Cost Effective to implement & Easy to Use  Browse & Scan Directly to Microsoft SharePoint folders!  Great for Archival, Retrieval, and Sharing Purposes  File documents exactly where they need to go from your MFP. No more renaming files at the computer or moving them to another folder.  Faster to retrieve than going to the file cabinet. More reliable than leaving file folders on desks where they can be lost.  Find scanned documents in SharePoint by searching the document content , or title.

Possible Considerations

5

Communication Tool

Document Volume

Document Archival

Scan to File with BatchScan Pro
and Searchable PDF
Mid-High

Scan

Scan using MFPs or Scanners

Retrieve
Type anything in the document content or title and retrieve it instantly! 53145

Index documents at your workstation

Index / Name
User is prompted for the exact information to enter

Store
Shared Folder

Scanned PDF Files are automatically & uniformly named from Index Information.

“Cisco Systems–Invoice #53145-Amount $1,296.75.pd

Benefits

Solution Requirements

 Easy to Use, Great for large volumes of documents, and  A Xerox MFP with Searchable PDF for both dedicated scanners & MFPs 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript add-on option for 72xx and 52xx)  Great for Archival, Retrieval, and Sharing Purposes  File Repository either on PC, Server, or Network Storage  Faster to retrieve than going to the file cabinet. Device for scanned files More reliable than leaving file folders on desks where  BatchScan Pro Pack - Provides Fast, Accurate Indexing they can be lost. and Automated Filing of Documents  Find scanned documents on network by searching the document content , title, or email address. Recommended Min 1GB on Scanning Workstation  Best for creating a Backup Copy  Enterprise Super Search WS - Available in Single, 3, 5, 10, 25, or 50 Seat License Packs Workstation System Requirements Outlook 2003, Outlook 2007, Lotus Notes, or Thunderbird Recommended 512MB on Windows Workstation

Possible Considerations

9

Communication Tool

Scan to My EDMS with EIP
Low-Mid

Document Volume

Document Archival
EIP & Document Management Fields provide the best solution scanning that technology has to offer, providing powerful scan functionality at the user level.

(Extensible Interface Platform) and Searchable PDF

EDMS (Electronic Document Management System) Integration Open Text Livelink Scan documents directly into any folder, project and private workspace within Open Text Livelink. The destination of the scanned document in Livelink can be entered or selected on the display of the MFP. Open Text eDOCS Scan documents directly into any folder, and private workspace within Open Text eDOCS. The destination of the scanned document in eDOCScan be entered or selected on the display of the MFP. ELO Digital Office Scan documents directly into any location within the ELO Digital Office repository. The destination of the scanned document in ELO Digital Office can be entered or selected on the display of the MFP. Worldox Scan documents directly into every location within Worldox. The destination of the scanned document in Worldox can be selected or entered on the display of the MFP. Interwoven Worksite Scan documents directly into any folder within Interwoven Worksite. The destination of the scanned document in Interwoven can be selected or entered on the display of the MFP. Open Text Captaris Alchemy Scan documents directly into any destination within Captaris Alchemy. The destination of the scanned document in Captaris Alchemy can be selected or entered on the display of the MFP. Windream Scan documents directly into any available location and index data within Windream. The destination of the scanned document in Windream can be selected or entered on the display of the MFP. INVU Scan documents directly into any folder within INVU. The destination of the scanned document in INVU can be selected or entered on the display of the MFP. Docuware DMS Scan documents directly into any folder within DocuWare DMS. The destination of the scanned document in Docuware DMS can be selected or entered on the display of the MFP. ADOS Scan documents directly into any folder within Ados. The destination of the scanned document in Ados can be selected or entered on the display of the MFP. ProArc Scan documents directly into any folder within ProArc. The destination of the scanned document in ProArc can be selected or entered on the display of the MFP. SmartSearch Scan documents directly into any folder within SmartSearch. The destination of the scanned document in SmartSearch can be selected or entered on the display of the MFP.



This Solution Requires
Xerox MFP with Searchable PDF (required if searching document content is important) & EIP Support A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript add-on option for 72xx and 52xx) with EIP Enablement Provides Both EIP & Document Management Field support and conversion to Searchable PDF Content Management System (Integration functionality may depend upon which version the customer is running)

Standard Plus Office Scan Pack + Plus Content Manager Connector Customer Requirements

Communication Tool

Scan to My CRM, FA, ERP with EIP
(Extensible Interface Platform) and Searchable PDF
Low-Mid

Document Volume

Document Archival

10

EIP & Document Management Fields provide the best solution scanning that technology has to offer, providing powerful scan functionality at the user level.


ERP Integration

CRM (Customer Relationship Management) Integration SugarCRM Scan documents directly into account folders for SugarCRM. The destination of the scanned document in SugarCRM can be entered or selected on the display of the MFP. Microsoft Dynamics CRM Scan documents directly into all accounts, relations, etc. within Microsoft Dynamics CRM. The destination of the scanned document in Microsoft Dynamics CRM can be entered or selected on the display of the MFP. SuperOffice Scan documents directly into all companies, contacts or projects within SuperOffice. The destination of the scanned document in SuperOffice can be entered or selected on the display of the MFP. Financial Application Integration Scan to Accountview Scan documents directly into all debtors, creditors, emplyees, articles, projects, etc. within Accountview. The destination of the scanned document in Accountview can be entered or selected on the display of the MFP. Scan to Microsoft Dynamics NAV Scan documents directly into all relations and accounts within Microsoft Dynamics NAV. The destination of the scanned document in Dynamics NAV can be entered or selected on the display of the MFP. Scan to Unit 4 Agresso Multivers and Business Suite Scan documents directly into folder within Unit 4 Multivers & Business Suite. The destination of the scanned document in Unit 4 can be entered or selected on the display of the MFP. Scan to Exact Globe 2003 Scan documents directly into folder within Exact Globe. The destination of the scanned document in Exact Globe can be entered or selected on the display of the MFP.

SAP Scan documents directly into SAP. The destination of the scanned document in SAP can be entered or selected on the display of the MFP. Exact e-Synery and e-Synergy Enterprise Scan documents directly into every account within Exact e-Synergy Enterprise and e-Snergy. The destination of the scanned document in Exact can be selected or entered on the display of the MFP. Prolaw Scan documents directly into any legal case in Prolaw software version 9 or 11. The correct legal case in Prolaw can be selected directly on the display of the MFP. AFAS Profit 2005 and 2008 Scan documents directly into any repository within AFAS Profit. The destination of the scanned document in AFAS Profit can be selected or entered on the display of the MFP.

This Solution Requires
Xerox MFP with Searchable PDF (required if searching document content is important) & EIP Support A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript add-on option for 72xx and 52xx) with EIP Enablement Provides Both EIP & Document Management Field support and conversion to Searchable PDF CRM, Financial Application, ERP (Integration functionality may depend upon which version the customer is running)

Standard Plus Office Scan Pack + Plus Content Manager Connector Customer Requirements

11

Communication Tool

Scan to My Database with EIP
(Extensible Interface Platform) and Searchable PDF

Document Volume

Document Archival
EIP & Document Management Fields provide the best solution scanning that technology has to offer, providing powerful scan functionality at the user level.



Low-Mid

Database Integration Oracle The Oracle connector can store scanned documents in every table available in an Oracle database. It's possible to scan documents directly into any record within the Oracle database. Microsoft SQL Server The SQL connector can store scanned documents in every table available in a SQL database. It's possible to scan documents directly into any record that can hold a Binary file or link within the SQL database. FireBase With the ODBC connector it's possible to store captured documents in the ODBC supported database FireBase. Documents can be stored behind any record that can hold a Binary file or a link. Microsoft Access With the ODBC connector it's possible to store captured documents in the ODBC supported database Microsoft Access. Documents can be stored behind any record that can hold a Binary file or a link. Microsoft Visual Fox Pro With the ODBC connector it's possible to store captured documents in the ODBC supported database Microsoft Visual Fox Pro. Documents can be stored behind any record that can hold a Binary file or a link. MySQL With the ODBC connector it's possible to store captured documents in the ODBC supported database MySQL. Documents can be stored behind any record that can hold a Binary file or a link. PostgreSQL With the ODBC connector it's possible to store captured documents in the ODBC supported database PostgreSQL. Documents can be stored behind any record that can hold a Binary file or a link. Sybase ASE With the ODBC connector it's possible to store captured documents in the ODBC supported database Sybase ASE. Documents can be stored behind any record that can hold a Binary file or a link.

This Solution Requires
Xerox MFP with Searchable PDF (required if searching document content is important) & EIP Support A Xerox MFP with Searchable PDF 56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScript add-on option for 72xx and 52xx) with EIP Enablement Provides Both EIP & Document Management Field support and conversion to Searchable PDF Database (Integration functionality may depend upon which version of Database and ODBC Connector the customer is running)

Standard Plus Office Scan Pack + Plus Content Manager Connector Customer Requirements

Identify your Workflow Process Need Scan to Email
[email protected]

Communication Tool

    

Scan to SugarCRM with EIP (Extensible Interface Platform) and Searchable PDF
Mid-High

Document Volume

Document Archival

Paperless Office Components – Standard Scan Pack

Intuitive Network Scanning Interface
1 2 3
Search, share, & retrieve documents more efficiently with standardized naming of your office documents

with Document Management Fields

No other copier offers a more powerful standard to uniformly name your business critical documents. Available on most Network Scan Enabled models

When network scanning, Document Management Fields prompt users for the exact information to enter so that every scanned document is uniformly named.

Meaningful Document Titles!!

Verizon–Invoice #53145-Amount $54.88.pdf

OR Doc0001.pdf
Find documents easier & faster with Searchable PDFs Most other copiers & scanners can only scan to Image PDF or Tiff

Scan Directly to Image or Searchable PDFs
Compare Features
Best for printed documents (such as
invoices, contracts, etc..)

Searchabl Image e PDF PDF or Tiff

       

Image PDF

Best for hand filled forms (such as time sheets
& applications)

Superior for archiving & retrieving Search for document by content Search for document by file name Identical to original image
-Viewable, Printable, NonEditable

Searchable PDF

Search within the document Copy & Paste important
information into other documents

 

Paperless Office Components – Standard Scan Pack

Scan, OCR, Edit

Scan contracts, legal docs, and more. Turn paper into fully editable documents.

Preserves section headings, document columns & layouts.

Competitive Advantages:

•Scan directly to Microsoft Word or Excel from the copier- One Step Process •Full Strength Network OCR, not an included diluted “Light Version” such as most competitors offer (See Example Comparisons) •Unlike our competitors there is NO Desktop OCR Software to install or know how to use •ZERO Learning Curve

Paperless Office Components – Standard Scan Pack Original Paper Document
How much cleanup & retyping do you want to do? With the Xerox WorkCentre Pro and Standard Scan Pack users can scan directly to Microsoft Word in one easy step. With other competing solutions, scanning to Word is a multistep process with less than desirable results.

Standard Scan Pack OCR

OCR Comparison

Other Competing OCR

Other Competing OCR

Paperless Office Components – Productivity Tools

Print
To

Print to PDF from any Windows Application that supports printing

Just select it as your printer

PDF
Simply “Drag & Drop” to a “Hot Folder” to convert faxes, scans, email attachments, and photos to Text-Searchable PDF, Word, or Excel!

Competitive Advantages:

•Share documents more efficiently and securely •Cross Platform Compatibility for viewing documents- Windows, Mac, Unix, Linux, Palm, BlackBerry, Pocket PC •Create PDF files from any Windows application that supports printing •Combine (merge) multiple documents into a single PDF file •Font embedding, resolution, image compression, and Fast Web View supported •Microsoft Word & PowerPoint macros for Enhanced PDF - Converts Document Headings and Slide Titles into PDF bookmarks. Converts word hyperlinks into PDF links •Converts word form fields into PDF form fields •Easy to Use

Hot

Folder OCR

Competitive Advantages:

•Automatically convert virtually any new or legacy images to Text Searchable PDF •A “Must Have” for organizations that have Tiffs and Image PDFs- Turns space consuming, unsearchable images into a knowledge base of text searchable information on the network •Converts email attachments, faxes, Tiffs, image PDFs, JPGs to Text Searchable PDFs, Microsoft Word, Excel, RTF, or HTML •Convert one image at a time or entire batches •No Need to Install on Every Desktop. Installs on a Windows Server or Single Workstation with Shared Folders •Simply Drag & Drop to a Hot Folder- ZERO Learning Curve

Paperless Office
Solution Features
Snap Shot

Scan Pack Comparison
Scan Pack Scan Pack
General Office Use Scanning General Office Use Scanning Enhanced Routing & File Naming Document Retrieval General Office Use Scanning Enhanced Routing & File Naming Integrated OCR Archive Document Retrieval

Note: This comparison Components – Scan Overview represents most copiers that are NETWORK SCAN WorkCentre WorkCentre with WorkCentre with WorkCentre with WorkCentre (Standalone) Basic Office Standard Office Standard PlusENABLED.. with Professional
Office Scan Pack Office Scan Pack
General Office General Office Use Use Scanning Scanning Enhanced Enhanced Routing Routing & File & File Naming Naming Integrated OCR Integrated OCR Archive Archive Document Retrieval Document Print to PDF Retrieval Hot Folder OCR Print to PDF

Scan Routing

Routing Locations Scan to Network (Network / Desktop) # of File Destinations Supported Supports SubDirectories Scan to Email One Touch Distribution (Scan to multiple locations)  Up to 5 Select Models   No Limit     No Limit     No Limit     No Limit   

Scan Features Document Formats Direct Scan to PDF Image or Tiff Direct Scan to TextSearchable PDF
Superior Speed for creating Searchable PDF





  

  

  

Only On Select Only On Select Models Models

Direct Scan to Word
Retains Columns and Document Layout Converts Images to Editable Text

    

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    

Direct Scan to Excel Superior for Document Archival & Retrieval Advanced Scan Features Basic Document File Naming Enhanced & Automated Document File Naming Document Management Field Support Network Super Instant Document Retrieval Search Engine Instant Retrieval of Scanned Documents (Searchable PDFs) Instant Retrieval of Microsoft Office Documents (Word, Excel, PowerPoint) Instant Retrieval of Outlook Email, Attachments, and Contacts Instant Search of both desktop and network    

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Paperless Office
Solution Features
Print to PDF

Scan Pack Comparison
Scan Pack Scan Pack Create Your Own PDF Files Create PDF Files from ANY Windows application that supports printing Combine multiple documents into one single PDF
Font embedding, resolution and image compression support Fast Web View for posting files on the web

Note: This comparison Components – Scan Overview represents most copiers that are (cont) NETWORK SCAN WorkCentre WorkCentre with WorkCentre with WorkCentre with WorkCentre ENABLED.. (Standalone) Basic Office Standard Office Advanced Office with Professional
Scan Pack Office Scan Pack

















Drag and Drop conversion of PostScript and EPS files into PDF Microsoft Word and Microsoft PowerPoint Macro for enhanced PDF creation Hot Folder OCR Convert Legacy & New Documents AUTOMATICALLY Convert any electronic image (PDF, Tiff, JPG) from any sourcescan, fax, or email attachment to: Text Searchable PDF Microsoft Word Microsoft Excel Microsoft PowerPoint Rich Text Format HTML Make existing scans completely searchable on your network- creates a knowledge base of information











      

•Easy to Use •Feature Rich •Instant Document Retrieval •Increased Productivity •Reduced Employee Time

Paperless Office Components – Batch Scan

Scan,

At your WorkCentre Pro, SCAN hundreds, even thousands of documents at one time.

Index, File

Barcode Recognition Support for automatic index field fill-in

From your workstation, easily INDEX scanned documents for AUTOMATED FILING to your network.

Quickly Create & Add Customizable index fields according to your line of business.

Competitive Advantages:

• Quickly & Easily, SCAN hundreds, even thousands of documents in at onetime right from your WorkCentre Pro • File electronic documents away faster and more reliably than using paper • No PAGE limits on processing or scanning! • Scan, Index, and File batches of documents in from just one workstation • Barcode Recognition support, Pull Down Menus, and Index Autofills automate the index process  • Documents are automatically named & filed away in folders on the network • Folders are automatically created and named from the index information.  If folders already exist on network then documents are filed away in them. • Documents are filed away either as Image PDF or Tiff format • Optional Network OCR to generate Searchable PDFs.  Searchable PDFs provide instant retrieval of documents based on content and/or title

Paperless Office Components – Batch Scan
ZONE OCR Support for automatic index field completion

Key Index Field Support

Why retype index information that already exists in your databasesuch as invoices & customer orders?

Database Lookup Using Key Index Field Value Your Accounting / Client Data MSDE SQL QuickBooks (coming soon) Auto-Fill of Document Index Fields

Documents are Automatically named and filed away to the network.

Document index information is used to automatically file and name each document to the network for accurate archival and quick retrieval.

Optional: Document Data Release

Capture the stored document paths and index information to a database for integration with your own applications and custom programs

Paperless Office Components – Scan Overview

Batch Scan Pack Comparison

Paperless Office Components – Scan Overview
Solution Features

Batch Scan Pack Comparison
Batch Scan Pro Batch Scan Pro Batch Scan Pro + + Barcode Barcode Recognition Recognition & Barcode Printing Batch Scan Pro + OCR

(cont)

Batch Scan Pro Batch Scan Pro + + OCR OCR & & Barcode Barcode Recognition Recognition & Barcode Printing

Barcode Recognition Barcode recognition Template/dictionary matching Barcode search algorithms Document Coversheet Barcode Printing Application Separator PagesSeparate Multiple Documents by using generic barcode sheets Barcodes Sheet Creation- Easy to use create barcodes from data in text files or a database Users Can Create their own Barcode Sheets OCR/OMR Recognition Zone & full-page OCR Template/dictionary matching OCR search algorithms Optical Mark Recognition (OMR) File & Routing Options Route Documents to Network Auto-Creation of Folders- Using the Index Data, Documents are automatically and completely filed away without intervention Auto-Document Naming- Using the Index Data, Documents are automatically and completely named without intervention Output images to TIFF or PDF Retrieve Documents by Content and Title Route Documents to FTP, WebDAV & E-Mail Auto-Uploader Output Options Electronic imprinting & Bates Stamping Media Wizard- create                                50 User License  50 User License         

































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Paperless Office Components – Scan Overview
Solution Features

Batch Scan Pack Comparison
Batch Scan Pro Batch Scan Pro Batch Scan Pro + + Barcode Barcode Recognition Recognition & Barcode Printing Batch Scan Pro + OCR

(cont)

Batch Scan Pro Batch Scan Pro + + OCR OCR & & Barcode Barcode Recognition Recognition & Barcode Printing

Instant Document RetrievalDesktop Super Search Instant Retrieval of Scanned Documents (Searchable PDFs) Instant Retrieval of Microsoft Office Documents (Word, Excel, PowerPoint) Instant Retrieval of Outlook Email, Attachments, and Contacts Instant Search of both desktop and network Retrieve Documents by Content and Title Options Document Coversheet (50 User License)- Users Can Create their own Barcode Sheets ISIS Support- Add highspeed ISIS scanning capability Advanced Barcode Recognition - Unlimited recognition rates & 2D support QC Viewer - Standalone version. Includes eiStream Imaging for Windows. QuickBooks Scanning Module DocumentSend - FTP, WebDAV & E-Mail AutoUploader   Included   Included      

























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Included























Included

 

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 Included

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 Included

Paperless Office Components – Desktop Scanning Solutions
Ideal for Scanning Small Documents such as Checks – Straight Paper Path & DocuMate 252, 262, 272 Gravitation al Feed

Desktop Scanning Solutions
752 632 272 262 252
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Our Desktop Scanners are Bundled with Professional Scan Packages for Automatic Image Clean up, Document Indexing, Filing, Desktop Super Search Retrieval, Installation, and Training.
Network Scan Network Scan Station I Station II Productivity Productivity Bundle Bundle

Black & White Scan Speed @ 200dpi Simplex (PPM)
DocuMate 632

60 120

40 80

33 66

33 66

25 50

25 50

25 50

Duplex (IPM) Color Scan Speed @ 150dpi Simplex (PPM) Duplex (IPM) Optical Resolution

50 100 600 dpi 120

40 60 600 dpi 100

33 42 600 dpi 50

33 42 600 dpi 50

25 40 600dpi 50

25 40 600 dpi 50

25 50 600 dpi 50

DocuMate 752

ADF Capacity

ADF Maximum Document Size ADF Minimum Document Size Interface

11x17

8.5x14

8.5x14

8.5x14

8.5x14

8.5x34

8.5x14

4x4.5

4.6x5.6

3.5x2

3.5x2

3.5x2

3x5

2.1x2.9

Scan Station I

USB 2.0 USB 2.0 USB 2.0 USB 2.0 USB 2.0 Touch Screen Touch Screen 10/100 base-T Built-in 101 Keyboard 10/100 base-T

Daily Duty Cycle

8500 Pages/ Day

6500 Pages / Day

1000 Pages / Day

1000 Pages / Day

1000 Pages / Day

1000 Pages/ Day Scan to Network Scan to Print Scan to E-mail Scan to USB

1000 Pages/ Day Scan to Network Scan to Email Scan to Network Fax

Output Methods
Scan Station II

Export to Network Batch Scan Pro Automatically will create Folders and Sub-Directories

Scan Bundle Includes

Kofax VRS Professional (Single License) Batch Scan Pro (Single License)

Hot Folder OCR Enterprise Desktop Super

Paperless Office Components – Professional Services

Professional Services

Competitive Advantages:

• Quickly & Easily, SCAN hundreds, even thousands of documents in at one time right from your WorkCentre Pro • File electronic documents away faster and more reliably than using paper • Scan, Index, and File batches of documents in from just one workstation • Barcode Recognition support, Pull Down Menus, and Index Autofills automate the index process  • Documents are automatically named & filed away in folders on the network • Folders are automatically created and named from the index information.  If folders already exist on network then documents are filed away in them. • Documents are filed away either as Image PDF or Tiff format • Optional Network OCR to generate Searchable PDFs.  Searchable PDFs provide instant retrieval of documents based on content and/or title

Paperless Office Components – Professional Services

Professional Services

Competitive Advantages:

• Quickly & Easily, SCAN hundreds, even thousands of documents in at one time right from your WorkCentre Pro • File electronic documents away faster and more reliably than using paper • Scan, Index, and File batches of documents in from just one workstation • Barcode Recognition support, Pull Down Menus, and Index Autofills automate the index process  • Documents are automatically named & filed away in folders on the network • Folders are automatically created and named from the index information.  If folders already exist on network then documents are filed away in them. • Documents are filed away either as Image PDF or Tiff format • Optional Network OCR to generate Searchable PDFs.  Searchable PDFs provide instant retrieval of documents based on content and/or title

Paperless Office Components – Enterprise Super Search

Find, Documents, Anywhere

Paperless Office Components – Digital Signature

Digital Signatures
Microsoft Word, Excel, Outlook, and Adobe PDF Integration

•Cost Savings •Time Savings •Process Improvement •Increased Security

For the paperless office

Sign and Save! Never print another document again to sign.

Competitive Advantages:

•Electronically Sign your documents right at your laptop or workstation •Integrates with Microsoft Word, Microsoft Excel, Microsoft Outlook, and Adobe Acrobat •Increases productivity by eliminating the need to print out and scan back in your signed document •Easy to Use, ergonomically designed signature pad and stylus pen plug directly in USB port

Paperless Office Components – Digital Signature

Companies are saving millions with secure, legal electronic signatures
Electronic signatures are legal and binding as direct substitutions for handwritten signatures (using pen and paper). In the U.S., the European Union, and most of Asia various pieces of legislation have been enacted that relate directly to electronic signatures and their usage. These legislative benchmarks provide peace of mind for you and your customers, as they represent the framework for your business to legally improve workflow processes.

Easy as 1,2,3……

2

1

Place the cursor on the signature area and doubleclick

Authenticate- this keeps unauthorized users from accessing or signing your signature

3

Sign your name on ePad. Your signature will appear in the document!

IntegriSign Standard and Pro Comparison
Compare Features
Plug-ins for Adobe Acrobat Plug-ins for Microsoft Word, Excel, and Outlook Support for Lotus Notes and Microsoft InfoPath Signature Capture, Hashing, and Data Binding Document Verification Fingerprint & Signature Biometric Verification Signature Stampingsign by stamping your saved signature on your document

IntegriSig IntegriSi n gnPro Standard

   

      

An IntegriSign Desktop plug-in allows you to create a document and sign it electronically with your handwritten signature using ePad device. The plug-in facilitates: • Signature Capture - The signature trace is captured and stored on the electronic document in a signature object. • Content Hashing - The signature object is bound to the contents of the document such that any alteration of the document after signing it would render the signature invalid. Since the signature object has been encrypted and bound to the document, it is not possible to cut/copy and paste this signature onto a different document. • Document Verification – The document can be verified to ensure its integrity (i.e., confirming that it has not been tampered) after the act of signing.

Paperless Office Components – Desktop Fax

Send & Receive Faxes FaxPress
Directly From Your Desktop
Receive Faxes at your Desktop
Incoming faxes arrive as PDF Image Files

TM

Convert PDF faxes to any other file format (Word, Excel, Searchable PDF) using optional Hot Folder OCR

All faxes are archived automatically.

Easily View, Print, Save, and Route received faxes.

Competitive Advantages:

•Send & Receive faxes and check status all from your desk •Incoming faxes are PDFs or Tiffs for easy sharing and archival •Send faxes directly from virtually any Windows application •Preview faxes before sending •Outlook Address Book Integration •Customized, professional cover pages with your contact info automatically populated •Automate incoming fax routing capabilities with PBXs and DIDs

Paperless Office Components – Desktop Fax
Fax from Desktop using a Feature Rich Desktop Client
Group send to multiple recipients- each recipient receives their own unique cover page Address Book Integratio n with Outlook Goldmine, Act, or any ODBC supported database Save & Reuse frequent fax messages

3 4

1

Outlook Address Book Integration Built-in Address Book

Preview your fax cover page and all attachments before sending

2

Preview Faxes before sending

Additional Desktop Sending Features
Attach document(s) to fax from your own computer and/or network Confirmation pages with the reduced first page print directly at your WorkCentre Pro

6

7 5
Quick access to frequently faxed documents in your favorites list Client Charge Back for outgoing faxes using the integrated “Bill Back” tracking of outgoing faxes

8

Paperless Office Components – Desktop Fax
Fax from Desktop using a Feature Rich Desktop Client


Send faxes directly from your desktop from a variety of options:  Fax Main Utility  MS Office Support Microsoft Word, Excel, PowerPoint  Email (Requires 2 Line Server or Greater)  Windows Explorer Integrates with Outlook and ODBC address books Receive faxes as Tiff or PDF Files At your Desktop or Email Send faxes directly from your scan enabled Xerox copier Integrates with Outlook, Microsoft Exchange, Lotus Notes, Goldmine, and more Fax any Printable document Personalized Fax Cover Pages Cover Page Editor with over 40 cover Page Templates Route incoming faxes to a specified operator or directly to your desktop Cost Effective & extremely scalable Support for a Single Fax Line up to 72 Lines



Fax Directly from virtually Any Windows Application







 

Fax from Outlook

(included in Advanced Setup)









Fax from WorkCentre
May require WorkCentre Network Fax Integration

Paperless Office Components – Fax Overview
Features
Receiving Faxes

Fax Feature Comparison
Copier Send2Fax
(Embedded Fax) Incoming Faxes to Desktop Faxes received electronically Automatic Routing of Faxes to Users   (Fax Service)

Using electronic fax is up to 7 times more productive for users than walk up fax. (Report by FaxPress Davidson (Fax Server) Consulting)
  DTMF required for automatic routing PDF or Tiff 

Received Fax File Format Best for Archiving, Distributing, or Storing Faxes Great for High Volume Incoming Faxes- No Busy Signals Sending Faxes Sending Faxes Walkup Fax 

PDF or Tiff 



 Basic Interface Only

 Basic and Standard Interface Available

Fax from Desktop Address Book Copier Address Book Outlook Address Book Integration Goldmine & ACT Address Integration ODBC Database (SQL, Access) Confirmation Reports Monitor outgoing faxes from your Desktop Confirmation Reports Reduced Page Confirmation Reports Hardcopy Confirmation Print out at WCP Additional Features Additional Features Cover Page Editing- Company Cover Page Fax Archive/ History – Never Lose a Fax Client Bill Back Setup, Support & Maintenance Setup, Support, & Maintenance Connection Type

 On Most Models





   

     Manual 

    Automatic

 Office 2003  Available  On Most Models 

  

Analog Line

Internet Connection

Analog Line, DID required for Automatic Routing Yes

Long Distance Costs

Yes

None Within U.S.

Paperless Office CompoXerox MFP Pre-Installation Checklist
Installation Contact Name Phone Email Install Address IT Contact Name Phone Email Required Information Host Name TCP/IP Address Subnet Mask Gateway Address Domain Name Primary DNS Alternate DNS Network Configuration Setting   Please note: If your copier is to   be setup on the network, ensure that someone within your   company or your IT representative   has access and permission to the   server. Also, ensure that the space for the copier has 1) proper   electrical wiring, 2) a network   connection, and 3) a network   cable of sufficient length.   Example XRX5665 192.168.1.25 255.255.255.0 192.168.1.1 xyzcompany.com 192.168.1.4 192.168.1.5

Scan to Email Configuration Mail Server / Service __Microsoft Exchange __Lotus Notes __GroupWise Provider __AT&T-Yahoo __AOL __Other ____________________ SMTP Host Name mail.xyzcompany.com SMTP IP Address 192.168.1.5 Copier Email Address [email protected] Requires Authentication No – Setup Relay in Exchange This information will be needed at time of setup only. This information can be entered in by customer. User Name Password Email Address Book via LDAP (If Applicable) IP Address of Active 192.168.1.5 Directory or Mail Server OU=Users,DC=xyzcompany,DC=com LDAP Directory Search Root This information will be needed at time of setup only. This information can be entered in by customer. User Name Password Network Scanning via SMB Configuration – Option 1
Please Note: For Network Scanning Choose an Option

Destination IP Address 192.168.1.4 Share scans Path (If any) none This information will be needed at time of setup only. This information can be entered in by customer. The copier “user account” User Name should have proper windows share permissions and security permissions set to “modify” on the destination folder that the copier is scanning to. Password Network Scanning via FTP Configuration – Option 2 Destination IP Address 192.168.1.4 Path (If any) none This information will be needed at time of setup only. This information can be entered in by customer. The copier “user account” User Name should have proper windows share permissions and security permissions set to “modify” on the destination folder that the copier is scanning to. Password

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