HISD Board of Education Meeting Agenda For December 12, 2013
Content
THE HOUSTON INDEPENDENT SCHOOL DISTRICT
AGENDA A GENDA
Board of Educati Education on Meeting December 12, 2013
THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION
Agenda Index A. Superintendent’s Priority Items
G. Human Resources
B. Board of Education
H. Business Operations
C. Closed Session (Closed to Public)
I. Finance
D. Academic Services
J. Other
E. School Support
K. Policy
F. Student Support
MEMBERS OF THE BOARD OF EDUCATION
Anna Eastman, President Juliet Stipeche, First Vice President Manuel Rodriguez, Jr., Second Vice President Rhonda Skillern-Jones, Secretary Michael Lunceford, Assistant Secretary Paula M. Harris Lawrence Marshall Greg Meyers Harvin C. Moore
Terry B. Grier, Ed.D., Superintendent of Schools
THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION AGENDA December 12, 2013
Table Ta ble of Contents
A-1. SUPERINTENDENT' S INFORMATION ITEMS
A-1a Investment Report A-1b Board Monitoring Update Updat e On Percent Of Students At Or Above Standard On The SAT/ACT Reading And Math Sections Combined BMS Scorecard and SAT/ACT Benchmarks Report
A. SUPERINTENDENT' S PRIORITY ITEMS
B. B OARD OF EDUCATION
B-2 Announcement Of Required Board Member Continuing Education B-3 Appointment of Houston Independent School District Representatives to the Tax Increment Reinvestment Zone Boards of Directors
C-2. PERSONNEL PERSONNEL (CL OSED TO PUBLIC)
C-3. LEGAL MATTERS (CLOSED T TO O PUBLIC)
C-4. REAL ESTATE (CLOSED TO PUBLIC)
D. ACADEMIC SERVICES
D-1 Approval Of Current And Anticipated Donations For Districtwide And School-Specific Programs And Authorization To Negotiate, Negotiat e, Execute, And Amend Necessary Contracts Associated With These Donatio Donations ns Attachment For Acceptance Of Donations D-2 Acceptance Of Grant Funds In Support Of Districtwide And School-Specific Programs And Authorization To Negotiate And Execute Contracts Required Under The Grants Attachment For Acceptance Of Grants The Meadows Foundation Campus List D-3 Authority To Negotiate An Addendum To The Executed Agreement With Houston Community College To Support The >Futures Academy Program D-4 Approval Of Budget And Authority To Negotiate And Execute Agreements For A Digital Teaching And Learning Platform Detailed DTP Budget
E. SCHOOL SUPPORT
E-1 Approval To Change The Name Of Garden Oaks Elementary School To Garden Oaks Montessori E-2 Approval Of Payments Under An Incentive Program For Students Retesting On State End Of Course Exams And Recovering Credit Allocation of Incentive Program
F.STUDENT SUPPORT
F-1 Approval Of Donation Of Funds Raised By The Students At Mirabeau B. Lamar High School To Support The Pilipino Educational System F-2 Approval Of The 2014-2015 School Calendar Draft 2014-2015 Academic Calendar
G. HUMAN RESOURCES
G-1 Consideration And Approval Of A Voluntary Early Notification Program For Teachers And Campus Leadership
H. BUSINESS OPERATIONS
H-1 Authority To Negotiate, Execute, And Amend All Construction Manager-At-Risk Contracts Construction Manager-At-Risk Recommendations H-2 Approval Of Adjustment In The Budget And Construction Contingency Allowance And Authority To Negotiate, Execute, And Amend All Necessary Contracts For The Renovation Of Harvard Elementary School H-3 Authority To Establish Budgets And To Negotiate, Execute, And Amend Contracts With Design Firms
I. FINANCE
I-1 Approval Of Consultant And Professional-Service Contracts Consultant Requests I-2 Approval Of Vendor Awards For Purchases Over $100,000 And Ratification Of Vendor Awards For Purchases Under $100,000 Purchasing Requests I-3 Authority To Negotiate And Execute Renewal Contract With Linebarger, Goggan, Blair & Sampson, L.L.P., For Delinquent Tax Collection Services I-4 Approval Of 2013 Tax Roll Certified Appraisal Roll Notification Letter
J. OTHER
J-1 Approval Of Budget For Information Technology And Authority To Negotiate And Execute Agreements As Appropriate
K. POLICY
K-1 Proposed Establishment Of Board Policy DBAA(LOCAL), Employment Requirements And Restrictions: Criminal History And Credit Reports And Revisions To Board Policy DC(LOCAL), Employment PracticesSecond Reading DBAA(LOCAL), 2nd Reading DC(LOCAL), 2nd Reading K-2 Approval To Amend Board Policy FL(LOCAL), Student Records, To Provide Directory Information To Public Elected Officials And Alumni Groups Upon Request-Second Reading FL(LOCAL), 2nd Reading K-3 Proposed Revisions To Board Policy GF(LOCAL), Public Complaints-First Reading GF(LOCAL), 1st Reading K-4 Proposed Revisions To Board Policy DFBB(LOCAL), Term Contracts: Nonrenewal-First Reading DFBB(LOCAL), 1st Reading K-5 Proposed Revisions To Board Policy DFE(LOCAL), Termination Of Employment: Resignation-First Reading DFE(LOCAL), 1st Reading K-6 Proposed Revisions To Board Policy DGBA(LOCAL), Personnel-Management Relations: Employee Complaints/Grievances-First Reading
DGBA(LOCAL), 1st Reading K-7 Proposed Revisions To Board Policy FNG(LOCAL), Student Rights And Responsibilities: Student And Parent Complaints/Grievances-First Reading FNG(LOCAL), 1st Reading K-8 Proposed Revisions To Board Policy CW(LOCAL), Naming Facilities-First Reading CW(LOCAL), 1st Reading
REPORT FROM THE SUPERINTENDENT
Office of Superintendent of Schools Board of Education Education Meeting Meeting of December December 12, 2013 SUBJECT:
INVESTMENT REPORT
Section 2256 of the Government Code requires that the Board-designated investment officers prepare and submit to the Board of Education, not less than quarterly, a written report of investment transactions for all funds covered by the act for the preceding quarter. The quarterly quarterly investment investment report report for the quarter quarter ending ending September September 30, 2013 for fiscal fiscal year 2013–2014 2013–2014 contains contains portfolio portfolio composition composition and maturity maturity schedules schedules for all funds, funds, as well as beginning and ending book and market values for each fund’s investments. The report for this quarter also contains a statement that the 83rd Texas Legislature made no changes to the Public Public Funds Investment Investment Act. Act. HISD’s investments are governed by the Board-approved Cash Management and Investment Policy. All investments purchased meet the the three basic tenets included in policy: policy: investmen investmentt safety, safety, investme investment nt liquidit liquidity, y, and investment investment yield. yield. All All investments are held to maturity. maturity. HISD does not invest on a speculative basis. This report also contains a compliance letter signed by the Chief Financial Officer, the Controller, and the Treasurer, who have all been designated by the Board of Education as the district’s investment officers for the day-to-day management of HISD’s cash and investment position.
A-1a
REVISED 12/06/13
REPORT FROM THE SUPERINTENDENT Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 SUBJECT:
BOARD MONITORING UPDATE ON PERCENT OF STUDENTS AT OR ABOVE STANDARD ON THE SAT/ACT READING AND MATH SECTIONS COMBINED
The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, the HISD Board of Education has designed the framework for the systematic monitoring of the district's goals. Following are the specific, actionable measures provided to the Board of Education on an annually recurring basis for ongoing monitoring and trend reporting in the areas of rigorous education education in reading and math, math, consistency, consistency, and safety with with the intent to provide a holistic view of the district. As data is received into the district, data attributes are populated. Attached to this update is an Executive Summary containing supporting supp orting evidence of district distri ct progress for for the 2012–2013 2012–2013 school year, specifi specifically cally for the percent of students at or above standard on the SAT/ACT Reading & Math Sections Combined. After final print of the agenda, Figure 3 on page 2 of 2 was revised to change the state Class of 2011 2011 and 2012 2012 average scores from 20.8 20.8 to 20.5; Figure 4 on page page 2 of 2 was revised revised to change the state state Class of 2012 2012 average score score from 1434 to 1422. This report addresses addresses Rigorous Education: Education: College and Career Readiness. Readiness.
A-1b
REVISED 12/06/13 Attachment A-1b
Board Monitoring Systems (BMS)
As-Of Date:December 12, 2013
2012-2013 School Scho ol Year Year
Student Achievement
n o i t a c u d E s u o r o g i R
Percent of Students at Level III - Advanced Academic Performan Performance ce STAAR Standard Percent of Students at Level III - Advanced Academic Performan Performance ce STAAR Standard Percent of Students at Level II - Satisfactory Academic Performance STAAR Standard Percent of Students at Level II - Satisfactory Academic Performance STAAR Standard Percent of Students at Level I - Unsatisfactory Academic Performance STAAR Standard Percent of Students at Level I - Unsatisfactory Academic Performance STAAR Standard Percent of Students at Level III - Advance Advanced d Academic Performance STAAR EOC Percent of Students at Level III - Advanced Academic Performan Performance ce STAAR EOC Percent of Students at Level II - Satisfactory Academic Performance STAAR EOC Percent of Students at Level II - Satisfactory Academic Performance STAAR EOC Percent of Students at Level I - Unsatisfactory Academic Performance STAAR EOC Percent of Students at Level I - Unsatisfactory Academic Performance STAAR EOC Percent of Students at or above 50th percentile on Norm Reference Test in Grades K-5 Percent of Students at or above 50th percentile on Norm Reference Test in Grades K-5 Percent of Students at or above 50th percentile on Norm Reference Test in Grades 6-8 Percent of Students at or above 50th percentile on Norm Reference Test in Grades 6-8 Districtwide EVAAS Scores in Reading (2011-12 Data Updated) (2011-12 Data Updated) Districtwide EVAAS Scores in Math
2010-2011 Reading Math Reading Math Reading Math Reading Math Reading Math Reading Math Reading Math Reading Math Reading Math
2011-2012 2012-2013 15.2 12.4 71.2
17.4 12.9 70.1
68.2 28.8 31.8 6.1
67.1 29.9 32.9 12.4
13.2 59 79
17.9 65 78.2
55.6
41 21 54.7
35 21.8 53.5
67.2
62.7
62.1
39.6
39.5
37.1
61.5
56.2
55.9
1.9 2.8
0.1 -0.9
0.3 0.2
59 20 13.8
14.8 *
13.6
81.2 10.8
81.7 11.3
Not Applicable
College and Career Readiness: % Students Enrolling in Higher Education Within 1 Year of High School Graduation % Students at or above standard on the SAT/ACT Reading & Math Sections Combined % Students at or above benchmark score on the PSAT
60 21.4 *
Graduation & Dropout Four-Year Cohort Graduation Rate Four-Year Percent of Students (in a High School Cohort) Who Dropped Out
Perception Survey - Rigorous Education Percent of Parents Satisfied with Rigorous Education Percent of Students Who Feel Challenged with Coursework
Not Applicable
92 70
Students Percent of Students Satisfied with Teachers Teachers Having High Expectations
y c n e t s i s n o C
Not Applicable
88
Not Applicable
86
Parents Percent of Parents Satisfied with Consistent Education
Teachers Percent of Highly Effective Teachers Teachers Who are Retained Percent of Ineffective Teachers Who are Exited
87.2 20.3
90.9 18
87.6 24.4
Principals Percent of Principals Satisfied with Central Office Services
65
Not Applicable
Levels of Offenses
t n e m n o r i v n E d n
# of Level III Offenses - Suspension/Opti Suspension/Optional onal Removal to Disciplinary Alternative Education Program # of Level IV Offenses - Required Placement in a Disciplinary Alternative Education Program # of Level V Offenses - Expulsion for Serious Offenses # of Number of Bullying Incidents
a y t e f a S
Percent of Students Satisfied with Safety Percent of Students Satisfied with Environment Percent of Teachers Satisfied with Safety Percent of Teachers Satisfied with Environment Percent of Principals Satisfied with Safety Percent of Principals Satisfied with Environment
5,884 1,286 87 151
4,987 1,173 68 125
5,917 1,109 53 139
Perception Survey - Safety and Environment Percent of Parents Satisfied with Safety Percent of Parents Satisfied with Environment
86 89 Not Applicable
74 72 77 70 94 90
Board Monitoring System: SAT/ACT Benchmarks
EXECUTIVE SUMMARY Purpose The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, HISD's Board of Education has designed a program to systematically monitor the district’s goals and core values. The following results inform the progress of the district as it relates to rigorous education, specifically the percent of students at or above standard on the SAT/ACT reading & math sections combined.
Board Monitoring Scorecard n o i t Student Achievement: College and Career Readiness a c u d E s % of students at or above standard on the SAT/ACT Reading & u Math Sections Combined o r o g i R
2010-2011
2011 –2012
20.0%
*14.8%
* The 2010-2011 indicator did not include SAT School-Day Testing writing and therefore is not comparable with the 2011-2012 indicator that does include SAT School-Day testing writing.
The percent of students at or above standard on the SAT/ACT reading, and math and writing sections combined is reported by the Texas Education Agency (TEA) in the Texas Academic Performance Report (TAPR) which replaced the Academic Excellence Indicator System (AEIS) in 2013. In 2013, the Texas Education Agency changed the SAT indicator to include SAT writing. Therefore, the 2010-2011 SAT indicator is not comparable with the 2011-2012 SAT indicator. Findings Although there is no comparison for the current indicator, our performance performance relative to the state and Region 4 is shown in Figure 1. 1. In reviewing the the data it is evident evident that our performance, performance, in part, is lower lower than the state and the region because the district continues to test more students (see Figure 2). 2). The class of 2012 is also the first class of students to include the results of SAT School-Day testing. The impact of the additional SAT testers can be seen in Figure 4. 4.
Figure 2. SAT/ACT Percent of Class Tested
Figure 1. SAT/ACT Percent at or Above Criterion 30
100 90 80 70 60 50
20 10 0
Class of 2012
Class of 2011
Class of 2012
HISD
14.8
HISD
75.2
99.8
Region 4
25.7
Region 4
69.3
70.9
State
24.9
State
68.9
66.9
HISD
Region 4
HISD
State
Region 4
State
.
Figure 3. Average ACT Scores
Figure 4. Average SAT Scores
20.9
21 20.5
20.5 20.5
1500
20.5
1446
20.5
1400
1437
1422
1450 1355
20 19.6
1350 1300
19.5
1255
1253
1250
19
1200
18.5
1150 Class of 2011 Class of 2012 Class of 2013 HISD
Class of 2011 Class of 2012 Class of 2013
State
HISD
State
Administrative Response HISD contracted with the Andover Company for SAT prep materials. Almost all juniors and some seniors are being exposed to these materials as a regular part of their instruction, year-long. The re-energized focus on helping students prepare and feel more comfortable with the SAT is expected to also improve participation rates. The change of the SAT School-Day testing to April from February should also provide an opportunity to better prepare students. A number of schools were also piloting SAT labs, taking their cue from the success of the grad labs. There was an increase in the number of juniors tested in the 2013 SAT school-day test which should translate into increased numbers of students for the class of 2014 having test results. With a change to the STAAR graduation requirements and an increase in academic rigor, the expectations are that this should translate into improved performance for the class of 2015.
Page 2 of 2
Office of Board of Education Board of Education Meeting of December 12, 2013 Anna Eastman, President SUBJECT:
ANNOUNCEMENT OF REQUIRED BOA RD MEMBER CONTINUING EDUCATION
In accordance with Chapter 61, Subchapter A, §61.1, an announcement as to the status of board members’ continuing education must be made at the last regular board meeting meeting of the calenda calendarr year by the b board oard pre president sident.. The annual continuing education assessment is on file with the Board Services Office. COST/ FUNDING S SO OURCE(S):
The tto otal c co ost iis s es estimated tto ob be e$ $6 67,500 and will be funded by local funds (GF1-4199-41-6419-404-99-999-999)
STAFFING IMPLICATONS:
None
ORGANI ORG ANIZAT ZATION IONAL AL GOA GOALS/ LS/IMP IMPACT ACT::
Thi This s agen agenda da item suppo supports rts HISD Goal 5: Improve Public Support and Confidence in Scho Sc hool ols s an and d al alig igns ns tto o Co Core re IIni niti tiat ativ ive e 6: Culture of Trust through Action
THIS ITEM DOES NOT REQUIRE CONSULTATION THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDE RECOM MENDED: D: That th the econtinuing Board o offeducation, Educat Education ioneffective ann announce ounce th the e requir required board member December 13, ed 2013.
B-2
Office of Board of Education Board of Education Meeting of December 12, 2013 Anna Eastman, President SUBJECT: APPOINTMENT
OF HOUSTON INDEPENDENT SCHOOL DISTRICT
REPRESENTATIVE REPRES ENTATIVES S TO THE TAX IINCREM NCREMENT ENT REINV REINVESTMEN ESTMENT T ZONE BOARDS O OF F D DIRECT IRECTORS ORS
The Houston Independent School District (HISD) participates in 16 tax increment reinvestment zones (TIRZ) with the City of Houston. As a participant, HISD is entitled to appoint a representative to the board of directors of each zone, upon their director’s direct or’s term expiration. expiration. This agenda item is to authorize re-appointment of the following people for a twoyear term of service to the City of Houston’s TIRZ Board of Directors:
C. Giovanni Giovanni Garibay Garibay Rafael Medrano Brian Cannell Monica Savino
TIRZ Zone 2 (Mid Town) TIRZ Zone 8 (Gulfgate) TIRZ Zone 12 (City Park) TIRZ Zone 13 (Old Sixth W ard)
COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGA OR GANI NIZA ZATI TION ONAL AL GOAL GOALS/I S/IMP MPAC ACT: T:
This This agend agenda a it item em s sup uppo port rts s HISD HISD Goa Goall 5: Improve Public Support and Confidence in Schools and aligns with Core Initiative 5: Culture of Trust through Action
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, ESTABL ISH, MODIFY, OR DELETE BOARD POLICY.
RECO RE COMM MMEN ENDE DED: D: That That the the Board Board of Edu Educat catio ion n app appro rove ve appoi appoint ntmen ments ts of HI HISD SD Representative Represe ntatives s to the TIRZ Board Board of Director Director positions positions for Tax Incr Increm emen entt 13, Rei Reinv nves estm tmen entt Zone Zones s 2, 8 8,, 12, 12, and and 13, 13, effe effect ctiv ive e December 2013.
B-3
Office of Superintendent of Schools Board of Education Education Meet Meeting ing of Decemb December er 12, 2013 Office of Academic Services Daniel Gohl, Chief Academic Officer APPROVAL AL OF CURRENT AND ANTICIPATED ANTICIPA TED DONATIONS FOR SUBJECT: APPROV DI DIST STRI RICT CTWI WIDE DE AN AND D SCHO SCHOOL-S OL-SPE PECI CIFI FIC C PRO PROGR GRAMS AMS AND AUTHORIZA TION TO NEGOTIATE, EXECUTE, AND AMEND NECESSARY CONTRACTS ASSOCIATED WITH THESE DONATIONS
In accordance with board policy, all donations in aggregate of $5,000 or more must be approved by the Houston Independent School District’s (HISD’s) Board of Education. The attachment reflects a summary of proposed donations. COST/FUNDING SOURCE(S):
Shown on the attached list.
STAFFING IMPLICATIONS:
None
ORGANI ORG ANIZA ZATIO TIONAL NAL GOA GOALS/ LS/IMP IMPACT ACT::
Thi This s agenda item sup support ports s HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.
THIS ITEM DOES NOT REQUIRE CONSUL CONSULT TATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
.
RECOMMENDE RECOM MENDED: D: That the B Board oard of Edu Education cation accept tthe he propose proposed d donati donations ons for districtwide distri ctwide and scho school-spec ol-specific ific program programs s and aut authorize horize the superintendent or a designee negotiate, necessary necessa ry contracts, eff effective ective to Decemb December er 13,execute, 2013. and amend
D-1
Attachment D-1
SUMMARY OF DONATIONS GREATER THAN $5,000 Do n o r
Rec ei v i n g Sc h o o l / Department
Justin Gordon Homes
Stevens Elem entary
Do Dona natio tion n D Disb isburs ursem emen entt
To Tota tall V Va alue of Donation
Budget String
$12,000
SR1-51-6639-24 5-99-YY7-YY7
Justin Just in Gordon Gordon Homes Homes is don donatin ating g funds tto o buil build d a marq marquee uee for Stevens Stevens E Elemen lementary. tary. This sign will annou announce nce upcoming upcoming events that are easily read and can be changed instantaneously. Red Elementary Parent Teacher Organization
Red Elementar y School
$28,718
SR1-11-6632-22 4-10-YY7-YY7
These funds will be used to provide 25 additional computer laptops and a mobile cart to meet the growing technological needs at Red ES. Edmodo
Houston Independent School District Information Technology/Education Solutions
$5,000 (In-k $5,000 (In-kind ind Store Credit)
NA
These funds will be used for educational applications from the Edmodo App Store to be used by teachers with their students.
Total Value Value of Donations - $4 $45, 5,71 718 8
Page Pag e 1 of 1
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Academic Services Daniel Gohl, Chief A Academi cademic c Officer SUBJECT:
ACCEPT ANCE ACCEPTANCE OF GRANT FUNDS IN SUPPORT OF DISTRICTWIDE AND AND SCH SCHOOLL-S SPECIFIC PRO PROGRAM AMS S AN AND D AUTHORIZATION TO NEGOTIATE AND EXECUTE CONTRACTS REQUIRED UNDER THE GRANTS
In accordance with with board policy, all grant fun funds ds in aggregat aggregate e of $5,000 or more must be approved by the Houston Independent School District’s (HISD’s) Board of Education.
The attachment reflects a summary of grants awarded to HISD. COST/FUNDING SOURCE(S):
Shown on the attached list.
STAFFING IMPLICATIONS:
None
ORGANI ORG ANIZA ZATIO TIONAL NAL GOA GOALS/ LS/IMP IMPACT ACT::
Thi This s agenda item sup support ports s HISD Goal 1: Incre Increas ase e S Stu tude dent nt Ac Achi hieve eveme ment nt a and nd iis s aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.
THIS ITEM DOES NOT REQUIRE CONSUL CONSULT TATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDE RECOM MENDED: D: That the Board of E Educati ducation on accept the prop proposed osed grant funds for dis distri trictw ctwide ide and scho schoolol-spec specifi ific c programs programs and aut authori horize ze the superi superinte ntende ndent nt of sc schoo hools ls or de desig signee nee to neg negoti otiate ate and execute contracts required under the grants, effective December 13, 2013.
D-2
Attachment D-2
SUMMARY SUMM ARY OF GRANTS GREATER THAN $5,00 $5,000 0 Gr an t o r
Rec ei v i n g Sc h o o l / Department
Gr an t Di s b u r s em en t
To t al Va Val u e of of Grant
Budget String
Ohio S Sttate Universit y
Houston IIn ndepe n nd dent School District (HISD) Alternative Certification Certification Program
Research Subaward Agreement
$64,586
SR1-13-6119-69 3-99-DR6-DR6
Ohio State University, in partnership with HISD, will implement the mNET (Mobilizing National Educator Talent) program. mNET is an innovative, nontraditional, nontraditional, national teacher preparation preparation program designed to help indivi individuals duals attain full state certification as core academic teachers in high-need, hard-to-staff school districts. These funds will be used to support mNET teachers, who serve for at least three years in either a P–12 public school district or an independent or charter school. Whol Whole e Foods oods Marke arkett
Gre rego gory ry-L -Lin inco colln Edu Educa cati tio on Center
$5,941
SR1-11-6399-05 8-10-WF5-WF5
These funds will be used to support the culinary and gardening program at the school. Meadows Foundation, Inc.
Select HISD cam puses
$8,000
See attached detailed budget.
The Meadows Foundation initiated its Awards for Charitable School Projects in 1981 to encourage and support youth volunteerism. Through participation in the program, students develop leadership skills and a sense of personal responsibility
for the welfare of others. The program challenges high school and middle school students to engage in community service programs and provides cash awards to schools that complete projects planned and executed by the students.
Total Value Value of Grants - $78, $78,52 527 7
Page Pag e 1 of 1
Attachment D-2
Detailed De tailed budg et for The Meadows Meadows Found ation
Do n o r The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation The Meadows Foundation
Rec i p i en t Chavez HS Clifton MS
The Meadows Foundation The Meadows Foundation The Meadows Foundation
Worthing HS
B u d g et St r i n g SR1 61-6399-027-99-ME3-ME3
Am o u n t $500
SR1 61-6399-048-99-ME3-ME3
$500
SR1 61-6399-345-99-ME3-ME3
$500
SR1 61-6399-301-99-ME3-ME3
$500
SR1 61-6399-068-99-ME3-ME3
$500
SR1 61-6399-094-99-ME3-ME3
$500
SR1 61-6399-456-99- ME3-ME3
$500
SR1 61-6399-059-99-ME3-ME3
$500
SR1 61-6399-308-99-ME3-ME3
$500
SR1 61-6399-023-99-ME3-ME3
$500
SR1 61-6399-486-99-ME3-ME3
$500
SR1 61-6399-080-99-ME3-ME3
$500
SR1 61-6399-015-99-ME3-ME3
$500
SR1 61-6399-019-99-ME3-ME3
$500
SR1 61-6399-020-99-ME3-ME3
$500
SR1 61-6399-458-99-ME3-ME3
$500
East Early MS Eastwood Academy
Grady MS
Harper Alternative HS Ahead Academy
Long Academy North Houston Early College
Sharpstown HS
South Early College The Rice School Waltrip HS
Yates HS
Young Men's College Prep
To t al Co s t :
$8,000
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Academic Services Daniel Gohl, Chief Academic Officer SUBJECT:
AUTHORITY TO NEGOTIA TE A N ADDENDUM TO THE EXECUTED AGREEMENT
WITH
HOUSTON
COMMUNITY
COLL EGE
TO
SUPPORT THE >FUTURES ACADEMY PROGRAM
On February 9, 2012, the Houston Independent School District (HISD) Board of Education created the Houston Innovative Learning Zone (HiLZ) program and appropriated appropr iated $4,909,29 $4,909,298 8 over four years to support said program. In April 2013, the pr prog ogra ram m was rren enam amed ed th the e >F >Fut utur ures es A Aca cade demy my.. Th The e pro progr gram am en enab able les s st stud uden ents ts at se seven ven HIS HISD D ca campu mpuses ses industry tto o fu fulfi lfillll certifications, hi high gh sc scho hool ol college gr grad adua uatio tion n requi requirem remen ents ts wh while ile simultaneously earning credits, and either an Associate Associa te of Applied Science degree or an Associate of Science degree by August after their their sen senior ior year year.. >Futu >Futures res Aca Academy demy graduate graduates s will be qualified for ent entry ry into high-demand, high-dem and, high-g high-growth rowth job jobs s in severa severall of Houston Houston’s ’s most thriving industries industries,, including medicine, medicine, shipping, energy, manufacturi manufacturing, ng, and computer technolo technology. gy. The >Futures Academy campuses in include clude the Academy of Engine Engineering ering T Technology echnology at Ebbert Ebbert Furr High Sc School, hool, the A Academy cademy of Proce Process ss Techn Technology ology a att Kashmer Kashmere e High School, Sch ool, tthe he Aca Academy demy of Ph Pharma armacy cy T Techn echnolog ology y at Ja Jane ne Lo Long ng Hig High h Sch School, ool, tthe he Academy of Network and Computer Administra Administration tion at George Scarboro Scarborough ugh High School, the the Acad Academy emy of Logistics and Glob Global al Sup Supply ply at Ro Ross ss Sterli Sterling ng High S School, chool, the Academy Academy of Manu Manufact facturin uring g Engin Engineeri eering ng Tech Technolo nology gy at Booke Bookerr T. W Wash ashingt ington on High School, and the Academy Academy of Health Science Careers at Westside High School. Houston Community College will provide the district with college-credentialed faculty for career and technical education as well as core education courses which serve the >Futures >Futures Academy programs programs.. In addition, interactiv interactive e onl online ine su supplementa pplementall courses cou rses will be offe offered red usin using g a b blend lended ed inst instruct ructiona ionall mo model del thro througho ughout ut the academies. COST/FUNDING SOURCE(S):
$1,974,701(GF1-11-6299-942-74-291-291)
$32,200 (SR1-13-6299-670-74-AV2-AV2). STAFFING IMPLICATIONS:
None
Page Pag e 1 of 2
D-3
ORGANIZ ORG ANIZA ATION TIONAL AL GOA GOALS/I LS/IMP MPACT ACT::
Thi This s agend agenda a item supp supports orts HIS HISD D Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports.
THIS ITEM DOES NOT REQUIRE CONSUL CONSULT TATION. THIS ITEM DOES NOT EST ESTABLISH, ABLISH, M MODIFY ODIFY,, OR DELETE BOARD POLICY POLICY..
RECOMMENDED: RECOMMENDE D: That th the e Boar Board d of E Education ducation approve authority to nego negotiate tiate an addendum addendu m to the executed agreement agreement with Houston Communit Community y College to provide provide services re related lated to the >Future >Futures s Academy program, effective December 13, 2013. Page Pag e 2 of 2
REVISED 12/06/13
Office of Superintendent of Schools Board of Education Education Me Meeting eting of Dece December mber 12, 2013 Office of Academic Services Daniel Gohl, C Chief hief Aca Academic demic O Officer fficer SUBJECT:
APPROVAL OF BUDGET AND AUTHORITY TO NEGOTIATE AND EXECUTE
AGREEMENTS
FOR
A
DIGITAL
TEACHING
AND
LEARNING PLATFORM
As part of the district’s quest for digital transfor transformation mation and twenty-fir twenty-first st century learn lea rning ing,, a cro crossss-fun functi ctiona onall gro group up rrep epres resen entin ting g Curric Curriculu ulum m & In Instr struct uction ional, al, Assessment, Assessm ent, Instructio Instructional nal Technology, Informatio Information n Technolo Technology, gy, and campus-b campus-based ased stafff memb staf members ers iissu ssued ed a requ request est for p propo roposals sals (RFP (RFP)) see seeking king digi digital tal tteac eaching hing platfo pla tform rm sol soluti ution ons s to fac facili ilitat tate e pers person onali alized zed learn learning ing.. The The admi admini nistr strat ation ion ut utili ilize zed d a two-step process in sele selecting cting a vendor. Step on one e involv involved ed an initial RFP. Ste Step p two requested requeste d product de demonstratio monstrations ns highlight highlighting ing perso personalized nalized lear learning ning capa capabilities. bilities. Based on the the State of Texas ven vendor dor select selection ion criteria criteria,, itslearnin itslearning© g© was selecte selected. d. Approval of this item will authorize the superinte Approval superintendent ndent of schools or a designe designee e to negotia neg otiate te an and d ex execut ecute e a co contra ntract ct in a an n amo amount unt n not ot to exceed exceed th the e ov overal eralll proj project ect budget. Additional contracted staff members will be used during the initial implementation implementa tion phase for system c configurat onfigurations ions such as migration of c curriculum urriculum content and the the like. A detailed bud budget get breakdo breakdown wn is attached. COST/FUNDING SOURCE(S):
Cost s sh hall n no ot exceed $ X,XXX,XXX (GF1-11-6X00-XXX-41-XXX-XXX) $ 6,719,350 (GF1-53-6X00-689-99-040999) which will come from the General Fund unassigned fund balance.
STAFFING IMPLICATIONS:
None
ORGA OR GANI NIZA ZATI TION ONAL AL G GOA OALS LS/I /IMP MPAC ACT: T:
Th This is a age gend nda a it item em sup suppo port rts s HI HISD SD G Goa oall 1: Increase Student A Achieveme chievement nt and is aligned to Core Initiative 4: Data-Driven
Accountability. Account ability. THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
D-4
RECOMMENDED: RECOMMENDE D: That the Board of Educ Education ation ap approve prove tthe he budg budget et and authoriz authorize e the superintenden superintendentt of scho schools ols or a de designee signee tto o negotiat negotiate e and execute an agreement for a digital teaching and learning platform, effective December 13, 201 2013. 3.
REVISED 12/06/13 Attachment D-4
Detailed Budget Personalized Digital Teaching & Learning Platform Scho ol Year 2013-201 2013-2014 4
The funding re request quest brea breaks ks down as fo follows: llows: Budget String Object Descripti Descripti on
Contracted Services
General Supplies
B u d g et St r i n g
Am o u n t
GF1-XX-6200-XXX-XX-XXX-XXX
$ 6,259,000
GF1-53-6X00-689-99-040-999
$6,008,500
GF1-XX-6300-XXX-XX-XXX-XXX
GF1-53-6X00-689-99-040-999
$ 100,000
Other Operational Cost
GF1-XX-6400-XXX-XX-XXX-XXX
$
Project Contingency
GF1-53-6X00-689-99-040-999
$ 610,850 $ 6,359,444
Total
-
$ 6,719,350
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of School Support Andrew Houlihan, Chief School Support Officer SUBJECT:
APPROVAL
TO
CHANGE
THE
NAME
OF
GARDEN
OAK S
ELEMENTAR ELEME NTARY Y SCH SCHOOL OOL TO GARDEN GARDEN OAKS MON MONTES TESSOR SORII
The purpose of this agenda item is to seek the Houston Independent School District District (HISD)) Board of Education’s (HISD Education’s approval approval to rename rename Garden Garden Oaks Oaks Elementary Elementary School School as Garden Oaks Montesso Montessori. ri. Garden Oaks Elementary Elementary School serves students from grade pre-kindergart pre-kindergarten-thre en-three e to grade eight. Changing theover name the school to Garden Oaks would reflect reflec t the school’s school’ s efforts theofpast few few years to transition trans ition Montessori from a traditional tradit ional school with a small Montessori program to an all-campus Montessori school through funding provided by the federal Magnet Schools Assistance Program Grant. Further, the campus was recognized nationally by the Magnet Schools of America as a Magnet School of Distinction. Parents and community community members, members, as well as school administ administrators rators and teachers, teachers, propose renaming the school with a name that represents the school's culture and future and one that aligns aligns with the names names of the other other public public Montess Montessori ori schools schools wi with thin in HISD HISD.. The The scho school ol’s ’s share shared-d d-dec ecis isio ion-m n-maki aking ng commi committ ttee ee consi consist stin ing g of teachers, non-instructional staff members, parents, and community and business representatives represen tatives has has also endorsed endorsed the new name for for the school. school. The committee committee voted unanimously unanimously to to recommend recommend Garden Oaks Montessori Montessori as the new new name name for for the school. school. Supporting Supporting documents documents are on file file in Board Services. Services. COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGANI ORG ANIZAT ZATION IONAL AL GOALS/I GOALS/IMPA MPACT: CT:
This This agenda agenda item supports supports HISD Goal Goal 5: Improve Public Support and Confidence in Scho chools and HI HISD Go Goal 6: 6: Creat eate a
Positive District Culture, and is aligned to Core Initiative 5: Culture of Trust through Action. THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, ESTABL ISH, MODIFY, OR DELETE BOARD POLICY.
Page Pa ge 1 of 2
E-1
RECOMMENDE RECOM MENDED: D: That the the Board of of Education Education approve approve the name change change of Garden Oaks Elementary Elementary School School to Garden Oaks Montesso Montessori, ri, effective December 13, 2013.
Page Pa ge 2 of 2
REVISED 12/09/13
Office of Superintendent of Schools Board of Education Education Me Meeting eting of December 1 12, 2, 2013 Office of School Support Andrew Houlihan, Houlihan, Ch Chief ief Schoo Schooll Suppor Supportt Officer SUBJECT:
APPROVAL APPROV AL OF PAYMENTS UNDER AN INCENTIVE PROGRAM FOR
STUDENTS
RETESTING
ON
STATE
END
OF
COURSE
EXAMS AND RECOVERING CREDIT
This agenda item seeks approval for incentive payments to encourage the successful success ful testing and pas passing sing of state-re state-required quired end of cou course rse (EOC) tests and to encourage students to successfully complete credit recovery courses. Students who met the Level II (passing)recovered requirement forduring an EOC test on the July 2013 administration or who successfully credit the summer of 2013 had their names entered entered into a drawing drawing,, with a separate entry for each succes successful sful test or cour course. se. Most comprehensive schools were each allocated $2,500 while smaller schools were joined for one $2,500 pot. (See the attachment for allocation of incentive money.) If they wanted, schools were allowed to divide the incentive allocation into smaller pay-outs, to allow more winners to be picked. On the first day of the 2013– 2014 school year, campuses drew one or more names at random. COST/FUNDING SOURCE(S):
GF1-11-6499-XXX-11110-E1/S1 GF1-11-6499-XXX-11110-E1/S1-111 -111
STAFFING IMPLICATIONS:
None
ORGANIZ ORG ANIZATI ATIONAL ONAL GOA GOALS/I LS/IMPA MPACT: CT:
Thi This s agend agenda a item supp supports orts HIS HISD D Goal 1: Increase Student Achievement, and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education approve the payment of incentive funds to students as part of an effort to encourage greater and more successful student participation in meeting graduation requirements, effective December 13, 2013.
E-2
NEW 12/04/13 Attachment E-2
Allocation Of Incentive Program For Students Retesting On State EOC Exams And Recovering Credit Campuses Austin H S #001 Bellaire H S #002 Chavez H S #027 Davis H S #003 Furr H S #004 s l Houston Math Sc #310 o o Jones H S #006 h Kashmere H S #007 c S Lamar H S #008 h Lee H S #009 g i HMadison H S #010 e Milby H S #011
Tests Students 1,231 230 876 161 2,007 360 947 177 369 63 1,185 276 381 91 390 9 95 5 716 113 687 155 1,418 298 1,366 278
i v s Reagan H S #012 n Scarborough H S #024 e Sharpstown H S #023 h Sterling H S #014 e r p Waltrip H S #015 mWashington B T #016 o C Westbury H S #017 Westside H S #036 Wheatley H S #018 Worthing H S #019 Yates H S #020 Total # of schools / Cost
910 162 431 94 681 181 715 140 791 165 588 127 1,296 285 776 131 674 153 531 112 632 137 19,598 3,984 23 $57,500
Needing to Retest Total Cost:
$ 60,000
Campuses Carnegie Vangua #322 Challenge Early #323 Debakey H S For #026 East Early Coll #345 s Eastwood Academ #301 l o Empowerment Col #325 o h Houston Academy #348 c S Jordan H S #033 y Law Enfcmt‐crim #034 t l Long Academy #059 a i c North Houston E #308 e Perfor & Vis Ar #025
Tests Students 11 2 16 1 10 2 21 0 16 3 13 3 58 4 256 44 92 9 106 9 77 6 32 3
Sharpstown Inte #081 Young Men's Col #458 Young Women's C #463 Total # of schools / Cost
3 2 162 23 8 0 28 4 909 115 16 $ 2,500
p S Reach Charter #349
For each EOC a student passes, he/she will have his/her name entered into the drawing for a single $2,500 prize. Each comprehensive high school will receive $2,500 as incentive money. All speciality school students will be entered in a single drawing for $2,500.
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Student Support Mark Smith Smith,, Chief S Stude tudent nt Supp Support ort Offi Officer cer SUBJECT:
APPROVAL APPROVA L OF DONA DONATION TION OF FUNDS RA ISED BY B Y THE STUDENTS AT
MIRAB EAU
B.
LA MAR
HIGH SCHOOL
TO SUPPORT THE
PILIPINO EDUCATIONAL EDUCATIONAL SYSTEM
As stated in the Internatio International nal Baccalau Baccalaureate reate (IB) Mission Statemen Statement, t, IB aims to develop inquiring, inquiring, kn knowledgeab owledgeable, le, and caring yo young ung peopl people e who help to create a better and more peaceful world through intercultural understanding and respect. To sup support port thi this s goal the sch school oolIBhas participat participated ed, in hands pro projects. jects. In 2008, 200 8, Lamar Hig High h Schoo School l (an World Sch School) ool), itsseveral feeder feeder helping patte pattern rn scho schools, ols, and oth other er IB Wo Worl rld d Sc Scho hool ols s co collllec ecte ted d mo mone ney y th that at wa was s la late terr do dona nate ted d to th the e Ga Galv lves esto ton n Independent School District after the damage caused by Hurricane Ike. In January 2012, 201 2, the s schoo chooll rais raised ed and do donate nated d mone money y to a cha charity rity c calle alled d “cha “charity rity:: water water”” for the purpose purpose of build building ing a well that wou would ld provide provide clean wate waterr to commu communities nities in foreign countries countries that were in dire need of clean drinkin drinking g water. In January 201 2013, 3, the school raised raised and donat donated ed money to Kiwan Kiwanis is Internat International, ional, which then gave the collecte coll ected d fund funds s tto o UNICE UNICEF F to ass assist ist effo efforts rts to erad eradicat icate e mate maternal rnal-neo -neonata natal-te l-tetanu tanus s globally through vaccinations. Lamar students students pro propose pose to do a si similar milar proje project ct in Janu January ary 2014 2014.. The stude student nt leadership class is requesting the Houston Independent School District (HISD) Board of Education’s approval to raise funds to donate to IB Asia to assist the Pilipino educational educational syste system m and the five million childre children n it serves affected by S Super uper Typhoon Haiyan. The stud students ents hav have e set a g goal oal to rais raise e $15,00 $15,000. 0. COST/FUNDING SOURCE(S):
The c co ost iis s estimated to be $ $1 15,000 tto o be funded through funds raised by the students at Lamar High School.
STAFFING IMPLICATIONS:
None
ORGA OR GANIZ NIZAT ATIO IONAL NAL GO GOAL ALS/I S/IMP MPACT ACT::
Th This is age agend nda a item sup suppo ports rts HIS HISD D Goal 5: Improve Public Support and Confidence in Sch cho ools and HIS HISD Goal 6: Cr Cre eat ate e a Positiv Pos itive e Distr District ict Cult Culture ure and is ali aligned gned to Core Initiative 5: Culture of Trust through Action.
. Page Pa ge 1 of 2
F-1
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMEN RECO MMENDED: DED: Tha Thatt the Boar Board d of Edu Educati cation on app approve rove the don donatio ation n of fund funds s raised by by the st students udents at Lamar High Sch School ool to s support upport the Pilipino educatio educational nal s system, ystem, effective December 13, 2 2013. 013. Page Pa ge 2 of 2
Office of Superintendent of Schools Board of Education Education Meeting Meeting of December December 12, 2013 Office of Student Office Student Support Mark Smith, Smith, Chief Student Student Support Officer Officer SUBJECT:
APPROVAL APPROV AL OF THE 2014–2015 2014–2015 SCHOOL CA CALENDA LENDA R
This item seeks approval of the Houston Independent School District (HISD) 2014– 2015 201 5 school school cale calendar ndar.. The The calenda calendarr was develop developed ed on N Novem ovember ber 19, 2013, 2013, by the the calendar committee which is made up of parents, community members, teachers, principals, employee-organization representatives, and administrators from the central office. In developing the calendar, thewhich calendar reviewedin and confirmed the following five guiding principles, were committee initially established 2007: Maximize the number of instructional days prior to testing Align the K–12 calendar to higher education calendars Extend the second semester to account for the number of instructional days used for testing Establish a two-week winter break Recognize traditional HISD holidays
The features features of the proposed 2014–2015 calendar calendar include: 175 days of instruction instruction and twelve service/preparat service/preparation ion days for teachers teachers August 25, 2014, as the first day of instruction for fo r students and May 28, 2015, as the last day of instruction for students Five early dismissal days: September 24, October 29, and November 19, 2014,, and Januar 2014 January y 28 and Februa February ry 25, 2015. 2015. The following holidays: Labor Day: September 1, 2014 o Fall Holiday: October 3, 2014 o Thanksgiving: November 26–28, 2014 o Winter Break: December 22, 2014–January 2, 2015 o Martin Marti n Luther Luther King, King, Jr., Jr., Holiday: Holiday: January 19, 2015 2015 o Spring Break: March 16–20, 2015 o
o o
Spring Holiday: Holiday: April 3, 2015 Memorial Day: May 25, 2015
The proposed calendar calendar for school year 2014–2015 2014–2015 is attached. attached.
Page Pa ge 1 of 2
F-2
COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGANI ORG ANIZAT ZATION IONAL AL GOALS/ GOALS/IMP IMPACT ACT::
This This agenda agenda item supports supports HISD Goal 1: Increase Student Achievement and is not aligned to a core initiative, but is ministerial for compliance purposes only.
THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDE RECOM MENDED: D: That the the Board of Education Education approve the HISD HISD 2014–2015 2014–2015 school calendar, calendar, effective effective December December 13, 2013.
Page Pa ge 2 of 2
Attachment F-2
DRAFT 2014-2015 Academic Calendar Houston Independent School District JULY 2014 S
M
6
7
13
AUGUST 2014
T
W
T
F
S
S
M
T
W
T
1
2
3
4
5
8
9
10 10
11
12
3
4
5
6
7
14
15
16
17
18
19
10
11
12
13
20
21
22
23
24
25
26
17
18
19
27
28
29
30
31
24
25
26
SEPTEMBER 2014 F
S
S
M
T
1
2
8
9
7
14
15
16
20
21
22
27
28
29
W
T
F
S
1
2
3
4
5
6
8
9
1 10 0
11
12
13
14
15
16
17
18
19
20
23
21
22
23
24
25
26
27
30
28
29
30
F
S
31
OCTOBER 2014
NOVEMBER 2014
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
12
13
14
15
16
19
20
21
22
26
2 27 7
2 28 8
29 29
DECEMBER 2014
S
M
T
W
T
F
S
S
M
T
11
2
3
4
5
6
7
8
7
1
2
3
4
5
6
8
9
10
11
12
13
17
18
9
10
11
12
13
14
15
14
15
16
17
18
19
20
23
24
25
16
17
18
19
20
21
22
21
22
23
24
25
26
27
30 30
31 31
23
24 24
2 25 5
2 26 6
2 27 7
2 28 8
2 29 9
28
2 29 9
3 30 0
3 31 1
F
S
1
W
T
30
JANUARY 2015 S
M
T
W
1 4
5
6
7
8
11
12
13
14
15
18
19
20
21
25
26
27
28
FEBRUARY 2015
T
F
T
W
T
MARCH 2015
S
S
M
F
S
S
M
T
W
T
2
3
1
2
3
4
5
6
7
1
2
3
4
5
6
7
9
10
8
9
10
11
12
13
14
8
9
10
11
12
13
14
16
17
15
16
17
18
19
20
21
15
16
17
18
19
20
21
22
23
24
22
23
24
25
26
27
28
22
23
24
25
26
27
28
29
30
31
29
30
31
T
F
S
S
M
T
W
T
F
S
S
M
T
W
S
M
T
W
T
1
2
3
4
5
6
7
8
9
10
12
13
14
15
16
19
20
21
22
23
26
27
28
29
30
F
S
11
3
4
5
6
7
1
2
1
2
3
4
5
6
8
9
7
8
9
10
11
1 12 2
13 13
17
18
10
11
12
13
14
15
16
14
15
16
17
18
19
20
24
25
17
18
19
20
21
22
23
21
22
23
24
25
26
27
24
25
26
27
28
29
30
28
29
30
31
Key
Holidays September 1, 2014
Holidays
Labor Day
Early Dismissal Days (2 1/2 hours early)
October 3, 2014
Fall Holiday
Teacher Service Days Teacher Preparation Days
November 26-28, 2014 December 22, 2014-January 2, 2015
Thanksgiving Winter Break
Make-up Days (if needed)
January 19, 2015
Martin Luther King, Jr. Day
March 16-20, 2015
Spring Break
April 3, 2015
Spring Holiday
May 25, 2015
Memorial Day
Significant Dates
August 11, 2014
Grading Periods
Teachers report to work
6 Cycles
Report Card Dates
August 25, 2014
First day of school
Aug 25-Oct 2
28 days
October 10, 2014
December 19, 2014 January 6, 2015
Last day of first semester First day of second semester
Oct 6-Nov 7 Nov 10-Dec 19
25 days 27 days
November 14, 2014 January 9, 2015
May 28, 2015 May 29, 2015
Last day of school Last day for teachers
Jan 6-Feb 13 Feb 16-Apr 2
28 days 29 days
February 20, 2015 April 10, 2015
Apr 6-May 28
38 days
May 28, 2015 ES/MS June 2, 2015 HS
April 3 and May 25 are make-up days
4 Cycles
Prekindergarten Grading Periods
Aug 25-Oct 24
43 days
October 31, 2014
Report Card Dates
Oct 27-Dec 19
37 days
January 9, 2015
53 days
November 14, 2014
Jan 6-Mar 13
48 days
March 27, 2015
67 days
, May 28, 2015
3 Cycles
Aug 25-Nov 7 Feb 16-May 28
-
, June 2, 2015 HS
REVISED 12/06/13
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Human Resources Rodney Watson, Chief Human Resources Officer SUBJECT:
CONSIDERATION AND APPROVAL OF A VOLUNTARY EARLY NOTI NO TIFI FICATI CATION ON
PRO PROGRAM GRAM
FO FOR R
TEAC TEACHE HERS RS
AN AND D
CAMP CAMPUS US
LEADERSHIP
Since sch Since school ool yea yearr 2010 2010–20 –2011, 11, the ad admini ministra stration tion with Bo Board ard app approva rovall has off offered ered a voluntar volu ntary y Earl Early y Notif Notificat ication ion Prog Program ram (ENP (ENP). ). The pur purpose pose of the ENP is to encourage encoura ge teachers and schoo school-based l-based admi administrators nistrators to submit early not notification ification to the Houston Independent School District (HISD) of their plans to voluntaril voluntarily y resign or retire at the based end of on theirtheir dutyc schedule schedules. In exchange exchange, ,ce, these employees es notification. will receive a payment, payment, continuou ontinuous ss.year years s o off servi service, for employe that early This progr program am has b been een su succe ccessfu ssfull in ide identif ntifying ying vaca vacancie ncies s earl early y and pr provid oviding ing principals the opportunity to recruit and staff accordingly. The model provides differentiated different iated payment base based d on years of continuous ser service vice with HISD. Although participa participation tion in the ENP has been significan significant, t, the District continue continues s to receive the majority of teacher resignations in May and June. The administration proposes propose s the con continuation tinuation in the p program rogram to solicit rresignatio esignations ns throug throughout hout the year by offering two windows of opportunity. The amount of the payment offered will encourage encoura ge decisio decisions ns as early as po possible. ssible. 1. Fro From m Dec Decem ember ber 1 16, 6, 2 2013 013 – Jan Janua uary ry 22 , 2 201 014: 4: Continuous Years of Service Less than 4 years 4yrs–10yrs 11yrs–15yrs 16yrs–20yrs 21yrs+ 2. From From M Mar arch ch 1 10 0 – Ap Apri rill 4, 2 201 014: 4: All participants participants wou would ld receiv receive e $500
Notification Incentive $1,250 $2,000 $3,000 $4,000 $5,000
These changes in the ENP wil willl en enable able Hum Human an Resou Resources rces and p principals rincipals to bett better er plan,, fore plan forecast cast,, and adju adjust st staf staffing fing nee needs ds iin n cr critic itical al short shortage age area areas s for the 2014–20 2014–2015 15 school year. Participants willprincipa be limited to full-time employees are classroom teachers in eligible job titles, principals, ls, deans of students, deanswho of instruction, instruct ion, and assistantt principals who voluntar assistan voluntarily ily resign or re retire tire effective the end of the 2013 2013– – 2014 instructiona instructionall year. The prog program ram will begin upon boa board rd appro approval. val.
Page Pa ge 1 of 2
G-1
COST/FUNDING COST/FUNDI NG SOURCE(S):
Not to exceed $2,000,0 $2,000,000 00 from the General Fund /Fund /Fund Balan Balance ce (teacher payments payments)) Not to exceed $500,000 from the General Fund/Fund Balance (leadership payments.)
STAFFING IMPLICATIONS:
None
ORGANIZATIONAL GOALS/IMPACT:
This agenda item supports HISD Goal 1: Incr Increa ease se Stu Stude dent nt Ac Achi hiev evem emen entt an and d HI HISD SD Goal 4: Increase Management Effectiveness Effectiven ess and Efficienc Efficiency, y, and is a aligned ligned to HISD Core Initiative 5: Culture of Trust through Action.
THIS ITEM ITEM RE REQUIRES QUIRES CONSULTA CONSULTATION. TION. THIS ITEM DOES NOT ESTABLISH, ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECO RE COMM MMEN ENDE DED: D: Th That at th the e Bo Boar ard d of Ed Educ ucat atio ion n ap appr prov ove e a vo volu lunt ntar ary y ea earl rly y notification program, effective December 13, 2013. Page Pa ge 2 of 2
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: AUTHORITY TO NEGOTIATE, EXECUTE, AND
AMEND
AL L
CONSTRUCTIO CONSTR UCTION N MA NAGER-AT-RISK CONTR CONTRACTS ACTS
Texas Government Code Chapter 2267 allows school districts to utilize construction manager at risk (CMAR) as a delivery method for construction projects. The CMAR delivery method allows a general contractor to be selected and engaged to advise on constructability, cost savings, phasing, and scheduling during the design of a project. The preconstruction preconstruction services services provided provided by the CMAR enable the project team to make timely changes changes as necessary necessary in the design based based on cost information information from subcontractors and product manufacturers, ensuring project efficiency and effectiveness. As the design is completed, the CMAR obtains competitive bids from subcontractors for each aspect of the work and submits a guaranteed maximum price (GMP) as the proposed proposed construction construction cost. cost. During construction, construction, the CMAR oversees the work. Texas Government Code Section 2267.253 provides the Houston Independent School District (HISD) the option to utilize a two-step selection process in choosing a CMAR firm. Step one involves involves an initial request for qualifications. qualifications. In step two, HISD may request firms, selected solely on the basis of qualifications, to provide proposed fees and pricing. On April 11, 2013, the HISD Board of Education authorized the superintendent of schools or a designee to determine the construction delivery method for construction projects using factors approved by the HISD Board of Education, such as schedule, scope, and complexity. Following this process, the CMAR delivery method has been determined to provide the best value for the projects as listed in the attachment. Qualifications for CMAR services for selected construction Qualifications construction projects projects were requested requested on July 27, 2013 and were were received on on August 22, 2013. Information Information received from from construction construc tion firms was was evaluated evaluated and ranked using HISD selection selection criteria approved approved
by the HISD Board of Education Education on April 11, 2013, for this delivery delivery method. Based Base d on the quali qualifica fication tions s the construc construction tion firms firms were were then then asked asked to submit submit fee proposals. proposa ls. The fee proposals were comprised comprised of costs for preconst preconstruction ruction services, services, construction phase services construction services fees, and general conditions conditions costs as a percenta percentage ge of the GMP.
Page Pa ge 1 of 2
H-1
The attachment includes the recommended best value CMAR firm for each project, and each firm’s minority and women owned business enterprises (M/WBE) commitment for their services. The overall M/WBE participation for construction will be tabulated once the project is competitively bid by the CMAR. Approval of this item will authorize the superintendent superintendent of schools or a designee designee to negotiate, negotiat e, execute, and amend contracts, contracts, including including the acceptance acceptance of the GMP (or multiple GMPs in the case of phased work), in amounts not to exceed the overall project budget for each project. In the event that the CMAR is unable to provide a GMP proposal that is acceptable to HISD or is unable to fulfill other obligations, the superintendent of schools or a designee is authorized to terminate negotiations and/or the agreement with that firm and negotiate, execute, and amend contracts with the next-highest-ranked best value CMAR firm to obtain obtain an acceptable acceptable GMP GMP (or multiple multiple GMPs in the case case of phased work), in amounts not to exceed the overall proj project ect budget for each project. project.
COST/FUNDING SOURCE(S):
Cost shall not exceed project budgets and will be funded by 2012 Bond Program funds.
STAFFING IMPLICATIONS:
None
ORGA OR GANI NIZA ZATI TION ONAL AL GOAL GOALS/ S/IM IMPA PACT CT::
This This agen agenda da item item supp suppor orts ts HISD HISD Goal Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the the Board Board of Education authorize the Superintend Superintendent ent of schools or a designee to negotiate, execute, and amend contracts with construction manager-at-risk firms for projects listed in the attachment, effective December 13, 2013.
Page Pa ge 2 of 2
Attachment H-1
CONSTRUCTION CONSTRUCTIO N MANAGER-AT-RISK CONTRACTS 2012 FACILITIES CAPITAL PROGRAM
1.
2.
3.
4.
5.
6.
7.
Pr o j ec t
CMA R Fi r m
M/WBE Commitment
Bellaire High School
Turner Construction Company
20%
Davis High School
H.J. Russell & Company
Dowling Middle School
Turner Construction Company
20%
Eastwood Academy
Comex Corporation
100%
Lamar High School
Gilbane Building Company
30%
Parker Elementary School
Brae Burn Construction Company, L.T.D., L.L.P.
25%
Yates High School
Turner Construction Company
20%
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013
100% + Additional Spend
Office of Business Operations Leo Bobadilla, Chief Operating Officer APPROVAL AL SUBJECT: APPROV
OF ADJ USTMENT IN THE BUDGET AND CONSTRUCTION CONTINGENCY ALLOWANCE AND AUTHORITY TO NEG NEGOT OTIATE IATE,, EXEC EXECUT UTE, E, AND AMEND AMEND ALL NECE NECESS SSARY ARY CONT CO NTRAC RACTS TS FO FOR R THE THE RE RENO NOVAT VATIION OF HARV HARVARD ARD ELEMENTARY SCHOOL SCHOOL
The Houston Independent School District (HISD) 2007 bond election approved the renovation of Harvard Elemen Elementary tary School. On August 13, 2009, the HISD Board of Education approved the award of a design contract for the renovation of Robert Browning Elementary School, Alexander Hamilton Middle School, and Harvard Elementary School. On Marc March h 8,contract 2012 2012,, the H HISD ISD Boar Board donofof Educ Educatio ation ap appro proved ved the tary awar award dSc of a construc construction tion for the renovati renovation Robe Robert rt nBrow Browning ning El Elemen ementary School, hool, Alexander Alexa nder Hami Hamilto lton n Mi Middle ddle Scho School, ol, and H Harv arvard ard Eleme Elementa ntary ry Scho School. ol. In January, 2013, the general contractor selected for this renovation was declared in default of the contract and the general contractor’s surety was engaged to complete the renovation. During the ren renovation ovation of Harvard Elementar Elementary y S School, chool, corroded piping that s serves erves unit ventilators in the south wing was discovered. In order to properly connect the new unit ventilators in this area, the piping must be replaced. Removal of old piping requires abatement of the insulation surrounding the pipes. Due to this need, an increase to the project budget and construction contingency allowance in an amount not to exceed exceed $10 $100,000 0,000 is reques requested. ted. Approval of this item will authorize the superinte Approval superintendent ndent of schools or a designe designee e to negotiate, negotiat e, execute, and amend all necessa necessary ry contracts to implemen implementt the work. The requested increase is as follows: Project Harvard Elementary
Current Construction Contingency Allowance Allowanc e $70,650
Increase to Construction Contingency Allowance $100,000
Page Pa ge 1 of 2
Total Construction Contingency Allowance $170,650
H-2
COST/FUNDING SOURCE(S):
There w wiill b be e a an n iin ncrease tto o th the o ov verall
project bu project budge dgett by $10 $100,00 0,000 0 which w will ill be funded by 2007 Bond Program funds (CP1 81-6623 81-6623-169-99-8 -169-99-813-813) 13-813).. STAFFING IMPLICATIONS:
None
ORGANIZ ORG ANIZATI ATIONAL ONAL GOA GOALS/I LS/IMPA MPACT: CT:
This age agenda nda item su suppo pports rts HISD Goa Goall 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education approve an increase in the budget and constru constructio ction n cont continge ingency ncy al allowa lowance nce in the am amount ount of $100,000 and authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary co contr ntract acts s for th the e reno renova vatio tion n of Har Harva vard rd El Eleme ementa ntary ry Sc Schoo hool, l, effectiv effe ctive e Dece December mber 13, 2013 2013.. Page Pa ge 2 of 2
NEW 12/05/13
Office of Superintendent of Schools
Board of Education Meeting of December 12, 2013 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT:
AUTHORITY TO ESTAB LISH BUDGETS AND TO NEGOTIATE, EXECUTE, EXECUT E, AND AMEND A MEND CONTRACTS CONTRACTS WITH DESIGN DESIGN FIRMS FIRMS
Houston Independent School District (HISD) staff members are requesting that the HISD Board of Education approve approve the following projects projects,, scopes, and budgets. It may be several months before before this funding is finalized and and available. In the interim, staff members are requesting that the HISD Board of Education approve the following projects, subject to financing plans being finalized by the chief financial officer, in order to begin planning and design efforts: 1.
Project: Scope:
Energy Institute High School Ne New w 800-stu -stud dent sch school
Budget:
$37,000,000
2.
Project: Scope: Budget:
High School for Law Enforcement and Criminal Justice Ne New w 800-stu -stud dent sch school $40,000,000
3.
Project: Scop Sc ope: e: Budget:
HISD Police Headquarters New he headq adqua uarte rters rs fa facil cility ity for HISD HISD pol police ice de depar partme tment nt $10,000,000
Any real estate acquisitio acquisitions/costs ns/costs required to complete these projects will be presented to the practices. HISD Board of Education as closed session items in alignment with district standard Where design firms have no nott already been s selected, elected, the adminis administration tration also requ requests ests that the HISD Board of Education authorize the superintendent of schools or a designee to follow a selection process to identify design firms for these projects and to negotiate, execute, and amend necessary contracts. In accordance with Texas Government Code Chapter 2254, and in consultation with legal counsel, the design firm selections selections will follow a rreview eview of qua qualification lifications s performed accordin according g to the procedures approved by the HISD Board of Education.
Page Pa ge 1 of 2
H-3
Approvall of this board item will authorize the superint superintendent endent of schools or a Approva designee to negotiate, execute, and amend contracts at a fair and reasonable fee
not to exceed seven percent of the construction costs, plus a 10 percent contingency of the negotiated design fee and the actual cost of necessary consultants not included in the fee for basic design services, such as surveying, geotechnical engineering, and roof construction observation. Each contract will be established with fixed-fee compensation based on a formulated construction cost. COST/FUNDING SOURCE(S):
The tto otal c co osts w wiill b be e ffu unded b by y p prroceeds from the sale of property and general operating funds
STAFFING IMPLICATIONS:
None
ORGANIZ ORG ANIZATI ATIONAL ONAL GOA GOALS/I LS/IMPA MPACT: CT:
Thi This s agend agenda a item supp supports orts HIS HISD D Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: RECOMMENDE D: That th the e Boar Board d of E Education ducation approve project budgets subject to the availability of applicable funding and authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts with design firms, effective December 13, 2013. Page Pa ge 2 of 2
Office of Superintendent of Schools Board of Education Education Meet Meeting ing of Decemb December er 12, 2013
Office of Chief Financial Officer Kenneth Kennet h Huewit Huewitt, t, Chief Financi Financial al Officer SUBJECT:
APPROVAL APPROV AL
OF CONSULTANT CONSULT ANT
AND
PROFESSIONAL -SERVICE
CONTRACTS
The purpose of this item is to authorize consultant contracts and professionalservice contracts as required by board policy. According to current policy, the Houston Housto n Independ Independent ent Scho School ol Distr District ict (HI (HISD) SD) Boar Board d of Educat Education’s ion’s approva approvall is required for consultant contracts and professional services exceeding $50,000 per engagement, inclusive of expenses, or for consultant contracts where payment to a consultant for the fiscal year has aggregated $100,000, inclusive of all expenses. The attachment reflects a summary of proposed requests. Individual contracts are on-file in Board Services. COST/FUNDING SOURCE(S):
Funds for this recommended action are shown on the attached list.
STAFFING IMPLICATIONS:
None
ORGANI ORG ANIZAT ZATION IONAL AL GOA GOALS/ LS/IMP IMPACT ACT::
Thi This s agen agenda da item suppo supports rts HISD Goal 1: Increase Student Achievement and HISD Goal 4: Increase Management Effectivene Effec tiveness ss and Effici Efficiency, ency, and is aligne aligned d to Core Initiative 1: Effective Teacher in Every Classroom.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education approve the proposed consultant and an d p pro rofe fess ssio iona nall-se serv rvic ice e cont contra ract cts, s, ef effe fect ctiv ive e Dec Decem embe berr 13 13,, 2013.
I-1
REVISED 12/09/13 Attachment I-1
SUMMARY OF CONSULTANT AND PROFESSIONAL-SERVICE REQUESTS
Nam e
Us i n g Dep ar t m en t
To t al Co s t o f Th i s Req u es t
To t al Co n t r ac t s t o Dat e
B u d g et
Abydos Learning
Curriculum and Ins Instruction truction
$512,436
$120,000 $102,200 $222,200
GF1-14-6299-627- 10-101-999 GF1-13-6299-698-10-020-999 GF1-13-6299-698-1 0-020-999
Abydos Learning will develop daily lesson plans for the writing component of the K–5 English and Spanish Literacy Block. The lessons will be aligned to targeted standards as outlined outlined in the Houston Independent School District (HISD) grade level scope and sequenc sequence. e. The lessons will be submitted on the HISD district template and will become the property of HISD. The daily lesson plans will serve as a scaffold for K–5 teachers. They will demonstrate the teaching of writing as a process and include targeted language arts skills within the writing process. Also, Abydos Learning will provide one 90-hour W riting Institute to teacher development specialists and two 90-hour institutes to K–12 teachers. The Writing Institute Institute focuses on writing ttheory heory and pedagogy. The content addresses addresses use of mentor texts texts,, study of multiple gen genres, res, implementation of the workshop model, conference strategies, instruction on the teaching of writing as a process, creation of a student-centered classroom, opportunities to reflect on teaching implications, use of reading to teach writing and writing to teach reading, and study of the theory that supports the writing process. process. Additionally, Abydo Abydos s will provide one 30-hour Grammar Institute Institute for K–12 teachers. The Grammar Institute will cover writing conventions and grammar. Approval of this item will grant the Superintendent of Schools, or a designee, the authority to negotiate and execute a contract with Abydos Learning. Term of Contract: December 13 13,, 2013–June 30, 2014
Board Meeting, December 12, 2013
Page 1 of 5
SUMMARY OF CONSULTANT AND PROFESSIONAL-SERVICE REQUESTS
Nam e Neuhau Neu haus s Educat Education ion Center Center
Total Cost of This Req u es t
Us i n g Dep ar t m en t Curric Curriculu ulum m and Ins Instru tructi ction on
Total Contracts t o Dat e
B u d g et
$1,572,575
$217,320 $94,470 $311,790
SR1-13-6299-682-99-KV6-KV6 GF1-13-6299-698-10-020-999-999
Neuhaus Education Center will deliver basic and advanced training on foundational reading skills to K–9 teachers. The courses addressed are either additional sessions of courses offered in Fall 2013 or rescheduled courses. The additional sessions were requested by campus leaders. The additional sessions are: Teachers Make the Difference for 504 designees and K–5 teachers, including ESL K–2, and secondary reading initiative initial training for grades 6, 7, and 9 teachers. The rescheduled courses are: Elementary, Annual Update, and Advanced Basic Language Skills for Special Education. This is an Addendum to the contract approved August 14, 2013. Approval of this item will grant the Superintendent of Schools or a designee the authority to negotiate and execute a contract with Neuhaus Education Center. Additionally, access to Istation class data, but not individual student data, will be granted to Dr. Regina Boulware-Gooden, Neuhaus Education Center Vice-President Vice-President of School Improvement and Research, for the purpose of analyzing the data to inform curricul curriculum um and professional development changes to ensure student progress. Term of Contract: December 13, 2013– 2013–June June 30, 2014
Board Meeting, December 12, 2013
Page 2 of 5
SUMMARY OF CONSULTANT AND PROFESSIONAL-SERVICE REQUESTS Nam e
Us i n g Dep ar t m en t
Demetra Claudette Jones dba Training and Leadership Consulting
Woodson K–8 Leadership Academy
Total Cost of This Req u es t
$79,98 $79,984 4
Total Contracts t o Dat e
B u d g et
$298,2 $298,211 11
GF1 GF1-11 -11-62 -62923 9230-1 0-12727-3030-E1E1-137 137
Demetra Claudette Jones dba Training and Leadership Consulting will provide services supporting reading and mathematics. These include external tutors who will provide provide small group interven intervention tion throughout the school school day based on low scores scores in the State of Texas Assessments Assessments of Academic Readiness (STAAR) reporting categories and other identified academic requirements throughout the school year. Five tutors will work with elementary reading and two tutors will work with middle school math. Term of Contract: January 7, 2014–Ap 2014–April ril 17, 2014 G&D Associates
School Choice
$84,000
$57,750
SR1-21-6299-654-99-MG4-MG4
In September 2013 HISD was awarded a three-year, $12 million Magnet Schools Assistance Program (MSAP) grant from the U.S. Department of Education to fund six new science, technology, engineering, and mathematics mathematics (STEM) magnet programs which include MC Williams Middle School, Baylor College of Medicine at Ryan Midd Middle le School. Energy Institute High School, School, Furr High School, Kashmere High School, School, and South Early College High School. The Department of Educa Education tion and the MSAP Center em emphasize phasize that a key component component of transformati transformation on and sustainabi sustainability lity through magnet school grant funding is strategic management including detailed planning for the initial three years of the program. G&D Associates will provide targeted targeted consultancy for the adminis administrative trative teams, principals, and STEM coordinators at the six MSAP 2013 schools a and nd the Office of School Choice in strategic planning, one-on-one coaching, and preparation for MSAP compliance monitoring required by the Department of Education. Term of Contract: Contract: Janu January ary 7, 2014 2014–Jun –June e 30, 2014
Board Meeting, December 12, 2013
Page 3 of 5
SUMMARY OF CONSULTANT AND PROFESSIONAL-SERVICE REQUESTS
Nam e
Us i n g Dep ar t m en t
Total Cost of This Req u es t
Elevate Learning, L LL LC
Thomas Middle School
$90,000
Total Contracts t o Dat e $0
B u d g et
GF1-11-6299-077-30-S1-137
Elevate Learning, LLC, will provide professio professional, nal, degreed teachers to deliver deliver online small-group reading reading and mathematics ins instruction truction to students in grades six through eight at Thomas Middle School. Format will range from 1:1 (one instructor to one student) to 1:3 (one instructor to three students) based on the students to be targeted and the academic goals for each group of students. An on-site Elevate Learning performance manager will serve as the school’s main point of contact for program implementation and performance monitoring of students. Term of Contract: January 1 1,, 2014–April 2014–April 30, 2014 Elevate Learning, LLC
Jackson Middle School
$146,000
$0
GF1-11-6299-054-30-S1-137
Elevate Learning, LLC, will provide professio professional, nal, degreed teachers to deliver deliver online small-group reading reading and mathematics ins instruction truction to students in grades six through eight at Jackson Middle School. Format will range from 1:1 (one instructor to one student) to 1:3 (one instructor to three students) based on the students to be targeted and the academic goals for each group of students. An on-site Elevate Learning performance manager will serve as the school’s main point of contact for program implementation and performance monitoring of students.
Term of Contract: January 1 1,, 2014–April 2014–April 30, 2014
Board Meeting, December 12, 2013
Page 4 of 5
SUMMARY OF CONSULTANT AND PROFESSIONAL-SERVICE REQUESTS
Nam e
Us i n g Dep ar t m en t
Rice University Executive Education
Of Offi fic ce of Sch School ool Supp Suppor ortt
Total Cost of This Req u es t $120 $120,0 ,00 00
Total Contracts t o Dat e $26 $267,20 7,200 0
B u d g et SR1SR1-1 13-6 3-6299299-68 6822-9 99-K 9-KZ9 Z9-K -KZ Z9
This agenda item requests the HISD Board of Education to authorize the superintendent of schools or a designee to negotiate and execute a contract with Rice University Execu Executive tive Education to offer a program whi which ch will train the school offices in analyzing an and d coaching principal principals s regarding the framework that is taught to school leadership teams by Rice University through the “Strategic Marketing for School Leaders” program. This program aligns with the extensive extensive work the school offices have been doing on strategic marketing and and provides support to the scho school ol office leaders as they coach school leaders.
Term of Contract: January 1, 2014–September 30, 2014
Partner’s Consulting (Formerly CPSG, Inc)
IT - Huma Human nC Capita apitall Management
$6 $60, 0,00 000 0
$1 $1,5 ,540 40,0 ,000 00
GF1GF1-53 53-6 -629 299-698-99-003026-999
On November 4, 2013, Partner’s Consulting assisted the district with the upgrade of its human capital management system from its older release of 8.8 to Oracle’s latest version version 9.1. As a part of post upgrade deployment activities, activities, Partner’s will assist the district with production production support as well as the planning and scoping of a second project phase which will incorporate incorporate the deployment of district-wide features like absence absence management and manager and employee self-service along with all facets of organizational change management which will help improve operational efficiencies and effectiveness.
Term of Contr Contract: act: July 1, 2013 2013–June –June 30, 2014
Board Meeting, December 12, 2013
Page 5 of 5
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013
Office of Chief Financial Officer Kenneth Huewitt, Chie Chieff Financi Financial al Officer APPROVAL AL OF VENDOR AWARDS AWA RDS FOR PURCHASES OVER SUBJECT: APPROV $100,00 $100, 000 0 AND RATIF RATIFICAT ICATIO ION N PURCHASES UNDER $100,000
OF VEND VENDOR OR
AWARDS AWARDS
FOR FOR
The purpose of this item is to authorize vendo vendorr awards for purchases ov over er $100,000 and ratify vendor awards for purchases under $100,000. Pursuant to Board of Education policy, contracts for purchases over $100,000 are submitted to the Houston Independent School District (HISD) Board of Education for approval prior to the issuance of purchase orders and/or agreement letters. Procurement Services, authoriz auth orized ed by boar board d pol policy, icy, ente enters rs into p purch urchase ase a agree greement ments s for bid pro project jects s les less s than $100,000, subject to ratification by the Board of Education. When determining the successful bidder, consideration is given to the quality of the articles supplied, conformity with developed specifications, suitability to the requirements of the educational system, and delivery terms. All advertised bids are in compliance with minorityminority- and woman-owned busin business ess enterprise enterprise procedur procedures. es. All contracts contract s are negotiated and executed with the supplier(s) supplier(s) providing the best overal overalll value valu e for the dist district rict.. The attachment reflects the names of successful bidders, the budgets to be charged, and a description description of the items to be purchase purchased. d. A copy of each ta tabulation bulation is on file in Board Services. COST/FUNDING SOURCE(S):
Funds ffo or th these rre ecommended a ac ctions w wiill be necessary only one time.
STAFFING IMPLICATIONS:
None
ORGANIZ ORG ANIZATI ATIONAL ONAL GOA GOALS/I LS/IMPA MPACT: CT:
Thi This s ag agenda enda item sup support ports s all six goal goals sa and nd is aligned aligned with all five core initiatives of the district.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTA ESTABLISH, BLISH, MODIF MODIFY, Y, OR DELETE BOA BOARD RD POLICY. RECOMMENDED: RECOMMENDE D: That th the e Boar Board d of E Education ducation approve vendor awards for purchases over $100,000 and ratify vendor awards for purchases under $100,000, effective December 13, 2013.
I-2
Attachment I-2
AP APPROVAL OF PURCHASES OVER $100,00 ,000 RECOMMENDED NDED AWARDFORDECEMBER EMBER12, 2013 BOARDAGENDA PROJEC OJECT DESC DESCRIPTION
13 13-08 -08-08
RFP/Pu P/Purch rchas ase e of
*M/WBE M/WBE COMMIT AC ACTUAL
B/20%
BIDS/RFP’S BIDS ** ISSUED REC’D LOC AWARDED TO
25
10
H
Bucke Buckeye ye CleaningCenter-Hou Cleaning Center-Houston ston
AMOUNT
BUDGET CHARGE
Janitorial and Chemical Sup Supplies plies – Toilet Paper Paper and Hand Towels 13 13-10 -10-05
RFP/Pu P/Purch rchas ase e of Reb Rebuil uilt Transmissions
C/I/1%
C/I/0.03% C/I/8.5%
H
9
2
(Primary Vendor) Pollock Polloc k Pap Paper er Distribu Distributors tors (Secondary Vendor)
O OT T Jasper Engines & Transmissions H Rush Bus Cent
Not To Exceed $1,30 $1,300,0 0,000 00 Not To Exceed $150,0 50,000 00
13 13-10 -10-01
RFP/Pr P/Prop opert erty y Ins Insur uran ance ce and Flood Insurance Broker Services
B/25%
45
6
H
GF1-51-6 1-51-6319 319-17 -171-8 1-80202-99 99-00 -000 0
GF11-00 00-1 -131 311 1
Alliant Insurance Services, Inc.
All Allia ian nt Ins Insura ran nce Serv rvic ice es In Inc c. is waiv ivin ing g the their fe fee e for for the the firs firstt year of of servic rvice e. Board appr pro oval is need ede ed to execute a con ontr tra act even tho though charg rge es will not ac acc cru rue e until the the second year.
Pa Page ge 1 1of of 7
AP APPROVAL OF PURCHASES OVER $100,00 ,000 RECOMMENDED NDED AWARDFORDECEMBER EMBER12, 2013 BOARDAGENDA
PROJEC OJECT DESC DESCRIPTION
HCDE
Curr rric icu ulu lum m, Ins Instr tru uct ctio ion nal A As ssem sement, & In Inte terv rve ention tion Supplies & Materials
*M/WBE M/WBE
BIDS/RFP’S BIDS
COMMIT AC ACTUAL
ISSUED
**
REC’D LOC AWARDED TO
3P Learning Ach Achie iev ve3000 Ad Adventure tures s In Learn rnin ing g Ag Agile Mind ind Educational Holdin lding gs, Inc Inc. Art Art in Histo istory ry,, Inc. Inc. B.E. Publishing Benchmark Education Company Brainstorm Coughlan Companies, Inc. dba Capstone Carnegie Learning, Inc. Carolina Biological Supply Cengage Learning, Inc. Constructive Playthings DLB Educational Educational Corporation Dynastudy, Dynas tudy, Inc. EAI Education Education Associates, Inc. Education Educa tion Plus Flinn Scientific, Inc. Delta Education, LLC dba Frey Scientific Frog Street Press Hands-On-Tasks, Inc. Harrison and Company Greenwood Publishing dba Heinemann Istation Jarrett Publishing Comp Keystone Books & Media Knowledge-First Empowerment Center Lab Resources, Inc Lakeshore Equipment Company dba Lakeshore Lakesh ore Learning Material Material Pa Page ge 2 2of of 7
AMOUNT
BUDGET CHARGE
AP APPROVAL OF PURCHASES OVER $100,00 ,000 RECOMMENDED NDED AWARDFORDECEMBER EMBER12, 2013 BOARDAGENDA PROJEC OJECT DESC DESCRIPTION HCDE
*M/WBE M/WBE COMMIT AC ACTUAL
BIDS/RFP’S BIDS ** ISSUED REC’D LOC AWARDED TO
Curr rric icu ulu lum m, Ins Instr tru uct ctio ion nal A As ssem sement, & In Inte terv rve ention tion Supplies & Materials
AMOUNT
BUDGET CHARGE
Laureate Learning Systems, Inc. Kimco Educational Products dba Learning Zone Lectorum Publication, Inc. LEGO Education
Continued
McG raw-Hill Schoo l Educa Education, tion, LLC Mentoring Men toring Minds, L.P. Proliteracy Proliter acy Worldwide dba New Readers Press Newmark Learning Northwest Evaluation Association Pitsco Education Primary Concepts Rainbow Book Company Really Good Stuff, Inc Saddleback Educational Publishing, Inc. Scholastic Inc. (Scholastic Classroom & Community Division) Scholastic Library Publishing, Inc. School Specialty The Lorenz Company (Show What you Know Publishing) Steps to Literacy Teacher Heaven, Inc. Ur Investment Inc. dba Texas Teacher Supply The Social Express Unity Education Resources
Not To Exceed $5,00 $5,000,0 0,000 00
Scho Schools ols & Departm epartment Bud Budge gets ts
Curriculum, Instructional, Assessment, and Intervention Supplies and Materials will be purchased through Harris County Depa Department rtment of Education.
Pa Page ge 3 3of of 7
AP APPROVAL OF PURCHASES OVER $100,00 ,000 RECOMMENDED NDED AWARDFORDECEMBER EMBER12, 2013 BOARDAGENDA PROJEC OJECT DESC DESCRIPTION
*M/WBE M/WBE COMMIT AC ACTUAL
BIDS/RFP’S BIDS ** ISSUED REC’D LOC AWARDED TO
Re Regio gion n 20 Ins Instruc truction tion and and A As sses sessment
AMOUNT
BUDGET CHARGE
Imagination Station, Inc. Not To Exceed $897,499 $50,000
GF1-11-6299-627-10-101-999 SR1-13-6299-682-99-KV6-KV6
This item replaces and supersedes supersedes the entry for Region 20 / Imagination Station, Inc., that appeared on the H-2 agen agenda da tab on June 13, 13, 2013. DIR
Software,& Lic ice ensing Renewals
Maintenance renewal to access research tools and IT best practices reports
Gartner, Inc.
Not To Exceed $325,000
GF1-53-6249-424-99-110-506
Pa Page ge 4 4of of 7
AP APPROVAL OF PURCHASES SOLE SOURCE $100,00 ,000 RECOMMENDED NDED AWARDFORDECEMBER EMBER12, 2013 BOARDAGENDA PROJEC OJECT DESC DESCRIPTION
*M/WBE M/WBE COMMIT AC ACTUAL
BIDS/RFP’S BIDS ** ISSUED REC’D LOC AWARDED TO
Sole Source Talent Identification
Duke University
AMOUNT
BUDGET CHARGE
Not To Exceed $85,7 $85,717 17
GF1 F1-31 -31-649 -6491-6 1-635 35-99 -99-99 -999-9 9-999 99
Not To Exceed $102 $102,00 ,000 0
SR1-13-6 1-13-629 299-6 9-682-9 82-99-K 9-KV6 V6-KV -KV6
Duke Talent Identification Program (TIP) is a 3-week summer studies program geared specifically toward gifted students. Sole Sole So Sourc urce e Ins Instruc truction tion and As Asse ses ssment
Cambium Learning, Inc.
This item covers the cost for the Language!® program used used by HISD middle schools for rreading eading intervention. The programwas originally purchased following a competitive solicitati solicitation on by Procurement Services under Project No. 08-11-06.
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AP APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100 00,0 ,00 00 RECOMMENDED NDED AWARDFOR FORDEC DECEMBER EMBER12, 2013 2013,, BOARD A AGEN GENDA PROJEC OJECT DESC DESCRIPTION
11-07-03 11-0 7-03 RFP/Co RFP/Comm mmem emorative orative -
*M/WBE M/WBE COMMIT AC ACTUAL
C/D
C/D
YEAR 2 OF 3
YEAR ** 3 OF 3 LOC AWARDED TO
X
H
Freeman Decorating
AMOUNT
BUDGET CHARGE
Graduation Ceremony Decorationsand Tent/Chair Rental (Renewal) 11-10 11-10-13 -13 RF RFP/B P/Bus us and and Vehic Vehicle le Painting Repairs and Body (Renewal)
11-10 11-10-05 -05 RF RFP/K P/Kitche itchen n Rela Related ted Repairs and Services (Renewal)
B/25%
B/20%
X
C/I/1.69% C/I/3.61% C/I/4.90% C/I/9.54% B/20% B/19.40% A/1 A/10 00% A/1 A/10 00%
X
C/I/1.04% C/I/2.55% C/12% C/5% A/1 A/10 00% A A/1 /10 00%
H
International Trucks of Houston
H H H H
Thomas Gulf Coast GP, Inc. HoustonBus Freightliner S.O.S. Collision Flores Motor Company, Inc.
H H H
Not To Exceed $300,000
GF1-11-6499-910-10-278-278 School and Department Budgets
Not To Exceed $225,000
GF1-51-6249-863-99-999-999 GF1-51-6249-865-99-999-999 GF1-51-6249-867-99-999-999 GF1-51-6249-869-99-999-999 GF1-51-6249-877-99-999-999
Not To Exceed $200,000
FD1-35-6249-794-88-976-976 FD1-35-6352-795-88-976-976
Cooler’s, Inc. Exhaust Cleaning and Filter Service HydroClean
Pa Page ge 6 6of of 7
APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100, $100,000 000
RECOMMENDED NDED AWARDFOR FORDEC DECEMBER EMBER12, 2013 2013,, BOARD A AGEN GENDA PROJEC OJECT DESC DESCRIPTION
*M/WBE M/WBE COMMIT AC ACTUAL
12-09 12-09-01 -01 RF RFP/T P/Third hird P Party arty C Claim laims s C/I/14.45% C/I/6.75% Ad Admin inis istr tra ati tio on Serv rvic ice es for Automobile, General, and Professional Liability Claims (Renewal)
YEAR 2 OF 3
YEAR ** 3 OF 3 LOC AWARDED TO
X
OT
AMOUNT
Broadspire®, a subsidiary of Crawford & Company Not To Exceed $147,250 $7,750
Code Legend M/WBE M/W BE - Minority and Women Business Enterprises Percentage Percentage Notations
Option A - Certifi Certified ed M/W M/WBE BE firm; Percentages greater than 100% indicates the M/WB M/WBE E firm will also subcontract with other M/WBE firms. Option B -Non - Non M/WBEfir firm m who will subcontract the indicated percentage with an M/WBE firm(s) to meet or exceed the district’s goal. Option C– Non M/WBEfir firm. m. If llisted isted with percentage greater than 0%, the awardee will sub-contract with an M/WBE M/WBEfirm for a percen percentage tage less thanthe district’ district’s s goal. If list listed ed as C/I/X%, the awardee will participate participate under an indirect programfor the percentageindicated. percentage indicated. If llisted isted as C/D, the awardee awardee made made direct contact with M/WBE fir firms ms regarding subcon subcontracti tracting ng opportuniti opportunities es but h has as no costs attri attributable butable as either indirect or direct costs with M/W M/WBE BE suppliers. suppliers.
BUDGET CHARGE
BB DIR GSA HCDE HGAC REGION IV IV TA SB TB PC TIPS TCPN TPA SS SS TXMA S USC
Other Status Options
NC) - Non-com Non-compliant ; NE) -No - Nott evaluated evaluated;; NFP) NFP) - Non-profit; Non-profit; P) - Pen Pending ding Certification Certification LOC –Location
Houston (H); Texas (T); Out of State (O); Out of State with Local Office (OT). Pa Page ge 7 7of of 7
GF1-34-6427-911-99-940-940 FD1-35-6427-790-99-976-976
Th e B u y B o ar d Co o p er at i v e Tex as Dep ar t m en t o f In In f o r m at i o n Res o u r c es Fed er al Ge Gen eerr aall Se Se r v i ccees Ad Ad m i ni ni sstt ra rat io io n S Scc h ed ul ul e 70 Har r i s Co u n t y Dep ar t m en t Of Ed u cat i o n Ho u s t o n -Gal v es t o n A r ea Co u n ci l Reg io io n IV IV E Edd uc uc aatt iioo n S Seer vvii ccee Ce Cen te ter Tex as A ssss o c i at i o n o f Sc h o o l Bo ar d s Tex as B Buu il d in in g an an d P Prr o c u r em en t Co Co m m i ss i o n TIPS/TAPS Reg i o n 8 In t er l o c al Co Co o p er at i v e The Cooperati ve Purchasin g Network Tex as Pr o c u r em en en t an d Su pppp oorr t Se Ser v i ccees Tex as Mu ltlt i p l e A w ar d Sch ed u l es U. S. Co m m u n i t i es
Office of Superintendent of Schools Board of Education Education Meeting Meeting of December December 12, 2013 Office of Chief Financial Officer Kenneth Huewitt , Chief Financial Officer SUBJECT: AUTHORITY
TO NEGOTIATE AND EXECUTE RENEWAL CONTRACT WITH LINEBARGER, GOGGAN, BLAIR & SAMPSON, L.L .P., FOR DELINQUENT TAX COLLECTION SERVICE SERVICES S
The Houston Houston Independent Independent School Distric Districtt (HISD) (HISD) contracts contracts with the law firm firm of Linebarger, Lineba rger, Goggan, Blair Blair & Sampson, Sampson, L.L.P. (Linebarger (Linebarger Firm), for delinquent delinquent tax collection services. The renewal contract now in effect expires on March 31, 2014. In October 2008, HISD issued a request for qualifications for delinquent tax collection firms and interviewed law firms that submitted submitted proposals. The Linebarger Firm was recommended by staff members and approved by the board for an initial contra con tract. ct. In January January 2011, 2011, the Board Board of Truste Trustees es rene renewed wed the cont contract ract with with the Li Line neba barge rgerr Firm Firm for for a ter term m of thr three ee yea years rs endin ending g March March 31, 201 2014. 4. T Thi his s recommendati recomm endation on is for for the renewal renewal of the contract contract for another another term of three years. The Linebarger Firm is familiar with tax collections for HISD and has provided good collection collec tion services services for the the district district.. The The Linebarger Linebarger Firm Firm also also provides provides additional additional taxrelated relate d legal services services for HISD HISD at no additional additional cost, and provides provides other reimbursements to the district for various district tax-related costs. In accordance with state law, HISD provides for additional penalties under Texas Property Propert y Tax Code Sections Sections 33.07, 33.07, 33.08, 33.08, and 33.11 to be added added to delinquent delinquent property accounts, from which penalties the law firm is paid. For tax years 2000 and prior, the penalty is 15 percent of delinquent collections, collections, and for tax years 2001 and thereafter, the penalty is 20 percent of delinquent collections. The delinquent tax collection contract provides that the law firm will be paid only from those penalties and attorney attorney fees awarded awarded by the court court that are actuall actually y received received by HISD. HISD. No payments, other than from certain bankruptcy collections, are paid from the HISD portion of taxes, penalties, and interest due under the Property Tax Code. The term term of the the renewa renewall contr contract act woul would d be for three three yea years, rs, and wil willl includ include e a 60 60-day -day option for termination by HISD. COST/FUNDING SOURCE(S):
Payments for delinquent tax collections are paid pa id fr from om the the pena penalt ltie ies s imp impose osed d on on delinquent taxes provided for in the Property Tax Code, as approved annually
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by the the Board of Educa Educatio tion, n, and attorne attorney y fees allowed by the courts. STAFFING IMPLICATIONS:
None
ORGANI ORG ANIZAT ZATION IONAL AL GOALS/ GOALS/IMP IMPACT ACT
This This agenda agenda item suppo supports rts HISD HISD Goal Goal 4: Increase Management Effectiveness and Efficiency Effi ciency and is aligned to Core Initiative Initiative 5: Culture of Trust through Action.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDE RECOM MENDED: D: That the the Board of Education Education authorize authorize the superint superintendent endent of of schools or a designee to negotiate and execute a renewal contract for the collection of delinquent taxes with the law firm of Linebarger, Goggan, Blair & Sampson, L.L.P., effective Dece De cemb mber er 13, 13, 2013 2013..
Page Pa ge 2 of 2
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Chief Financial Officer Kenneth Huewitt, Chief Financial Officer SUBJECT:
APPROVAL APPROV AL OF 2013 TAX ROL L
At the regular board board meeting on October 10 10,, 2013, the Houston Inde Independent pendent Sch School ool District Board Board of Education ado adopted pted a tax rate of $1.186 $1.1867 7 per $100 of taxabl taxable e value for tax year 2013. On the basis of that tax rate, the Harris County Tax Office has calculat calc ulated ed a tax ro rollll levy o off $1,39 $1,398,82 8,823,34 3,346 6 base based d on taxa taxable ble va value lue of $117,875,060,728 $117,87 5,060,728,, prior to the age 65 and older and disable disabled d persons’ homestead homestead frozen-levy loss calculations. The actual levy will be reduced by approximately $35,5 $3 5,594 94,03 ,039 9 for for lev levy y los loss s due tto o tho those se fr froz ozenen-lev levy y los loss s cal calcul culati ations ons.. Thi This s lev levy y includes values values certified as of Septembe Septemberr 13, 2013, by the Harris County Ap Appraisal praisal District. The levy may also be subject to some increase as additional values are certified in the future. future. This is submitted to the Board of Education Education for approva approvall as the 2013 tax roll for the dist district rict pursuan pursuantt to requirement requirements s of the Texas Pr Property operty Tax Code. A copy of the informatio information n from the Harris County Tax Office can be reviewed on the attachment attachme nt and is on file in Board S Services. ervices. COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGANIZATIONAL GOALS/IMPACT
:
This agenda item supports all six goals and is aligned aligned to all five cor core e initiative initiatives s of the district. Tax revenues fund operations throughout the district.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMM REC OMMEN ENDED DED:: Th That at th the e Boa Board rd of Ed Educ ucati ation on appr approve ove tthe he 20 2013 13 Cer Certif tified ied Appraisal Apprais al Roll and 2013 Calculated Tax Roll as submitted submitted,, effective December 13, 2013.
I-4
Attachment I-4
Office of Sup Office Superi erinte ntendent ndent o off Scho Schools ols Boar Bo ard d of Ed Educa ucati tion on Me Meet etin ing g of Dec Decem embe berr 12 12,, 20 2013 13 Office of Informat Information ion T Technology echnology Lenny Schad, Schad, Chief Technology In Informatio formation n Officer SUBJECT: APPROVAL OF BUDGET FOR INFORMATION TECHNOLOGY AND AUTHORITY TO NEGOTIATE NEGOTIATE AND EXECUTE EXECUTE AGREEMENTS AGREEMENTS AS APPROPRIATE In April 2014, the Microsoft Windows XP operating system will no longer be supported support ed (i. (i.e., e., iitt wi willll be at end-ofend-of-life). life). There a are re 64, 64,384 384 machin machines es dis districtw trictwide ide currently running Windows XP. This agenda item seeks budget allocation approval to implement a more recent version, the Windows 7 operating system, districtwide, which includes retiring Microsoft Office 2003, which also will no longer be supported. Of the 64,384 machines, iitt is anticipated tthat hat 38,667 machines will require upgrades and the remaining 25,717 machines will need to be replaced due to technology constraints. The fundin funding g request breaks dow down n as follows: Ob j ec t Des c r i p t i o n
B u d g et St r i n g
Am o u n t
Hardware
GF1-53-6632-XXX-XX-XXX-XXX
$ 28,290,000
Contracted Services
GF1-53-6299-XXX-XX-XXX-XXX
$ 6,840,000
General Supplies
GF1-XX-6300-XXX-XX-XXX-XXX
$ 50 5 0,000
Total
$ 35,180,000
COST/FUNDING SOURCE(S):
The c co ost for these iin nitiatives is is $35,180,000 (GF1-53-6X00-XXX-XXXXX-XXX) whi which ch wi willll c come ome from from tthe he General Fund unassigned fund balance.
STAFFING IMPLICATIONS:
None
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J-1
ORGANIZATIONAL GOALS/IMPACT:
This agenda item supports HISD Goa oall 4: In Incr crea ease se Ma Mana nage gem men entt Effect Eff ective ivenes ness s and Ef Effic ficien iency cy and is aligned to Core Initiative 4: DataDriven Accountability.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY MODIFY,, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education a pp rov ove e th e bud ge t fo r Informati Infor mation on Technology and autho authori rize ze th the e sup super erin inte tenden ndentt of scho school ols s or a de desi sign gnee ee to ne nego goti tiat ate e and and ex exec ecut ute e ag agre reem emen ents ts as appropriate, appropri ate, effectiv effective e Decemb December er 13, 2013. Page Pa ge 2 of 2
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Legal Services Elneita Hutchins-Taylor, General Counsel SUBJECT:
PROPOSED ESTABLISHMENT OF BOARD POLICY DBAA(LOCAL), EMPLOYMENT REQUIREMENTS AND RESTRICTIONS: CRIMINAL HISTORY AND CREDIT REPORTS AND REVISIONS REVISIONS TO BOARD POLICY DC(LOCAL), EMPLOYMENT PRACTICES—SECOND PRACTICES—SECOND READING
The Houston Independent School District’s (HISD) employment policies and practices were reviewed in light of recent Equal Employment Opportunity Commissi Comm ission on (EEOC) issued issued guidan guidance ce regardin regarding g the role of arrest arrest and and convictio conviction n records in employment employment decisions. decisions. This agenda item seeks seeks to update current DC(LOCAL) as a policy that deals exclusively with district employment practices otherr than criminal othe criminal history history revie review. w. The agenda agenda item item also recomme recommends nds adoption adoption of a proposed propose d new local local policy, DBAA(LOCAL), which provides provides flexibility to district district hiring hiring authorities authoriti es in making hiring decisions decisions regarding regarding job applicants applicants with criminal history history records, and deciding whether to retain district employees who have been arrested fo for, r, ch charg arged ed with, with, or conv convict icted ed of crim crimin inal al offens offenses es.. Pursu Pursuan antt to pro propo pose sed d DBAA(LOCAL DBAA( LOCAL), ), the distri district ct is require required d to make make an individu individualiz alized ed as assess sessment ment in making employment decisions regarding applicants and current employees with criminal history history records in order to ensure that such emplo employment yment decisions decisions are jobrelated and consistent consistent with business business necessity. necessity. A summary of the the changes to board policies, including the rationale rationale for making the changes, is shown below: DC(LOCAL), Employment Practices
Deletion of the section Deletion section titled titled EMPLOYMENT EMPLOYMENT RESTRICTION RESTRICTIONS S regardin regarding g the use of criminal history in hiring decisions; and Addition of a cross-reference cross-reference to newly recommended policy DBAA(LOCAL) to point to the evaluation evaluation of criminal history history records.
DBAA(LOCAL), Employment Requirements Requirements and Restri Restri ction s: Criminal History and Credit Reports
New policy created to provide guidance with respect hiring job applicants and retaining current current employments employments with criminal history records; records; An explanation explanation of DISQUALIFYING OFFENSES; Page Pa ge 1 of 2
K-1
A provision provision that an INDIVIDUALIZED ASSESSMENT of a job candidate’s or current employee’s employee’s criminal criminal history take into account account a variety of factors, as listed list ed in this this policy; policy;
A statement that the district shall not disqualify disqualify a person based solely on an ARREST; Lists of of OFFENSES FOR WHICH EXCLUSION IS LIKELY; LIKELY; and
A provision regarding credit report report requests. requests.
The administration recommends that proposed DBAA(LOCAL) and the revision to DC(LOCAL) be effective for all employment applications received by the District after January 1, 2014, 2014, and for all criminal history re reviews views of current emplo employees yees done after January 1, 2014. The proposed revised revised policy and the proposed new policy are are attached. COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGANIZATI ORGAN IZATIONAL ONAL GOALS/IMPACT GOALS/IMPACT::
This agen agenda da item item supports supports HISD HISD Goal Goal 4: Increase Management Effectiveness and Efficiency and HISD Goal 5: Improve Public Support and Confidence in Schools, and is alig aligne ned d to Cor Core e Init Initia iati tive ve 4 4:: Data Data-D -Dri rive ven n Accountability. Accounta bility.
THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES MODIFY MODIFY AND ESTABLISH ESTABLISH BOARD POLICY. POLICY.
RECOMMENDE RECOM MENDED: D: That the Board Board of Educati Education on approve approve the propo proposed sed establishment of Board Policy DBAA(LOCAL), Employment Requirements Requir ements and Restrict Restrictions: ions: Criminal Criminal History History and Credit Reports, and revisions to Board Policy DC(LOCAL), Employee Practices, on second second reading reading,, effective effective for all all employm employment ent applications received by the District after January 1, 2014, and for all criminal history reviews of current employees done after January 1, 2014. Page Pa ge 2 of 2
Houston ISD 101912
Attachment K-1
EMPLOYMENT REQUIREMENTS AND RESTRICTIONS CRIMINAL HISTORY AND CREDIT REPORTS DISQUALIFYING OFFENSES
DBAA (LOCAL)
The District shall obtain criminal history record information on final candidates for employment, employment, and all current employees on an annual basis. All District positions have the potential for contact with students. The District shall shall disqualify from employment a person whose criminal history indicates that the person poses p oses a threat to students or employees. Consistent with business necessity, necessity, the District shall also disqualify from employment a person whose criminal history is otherwise inconsistent with the job duties du ties of the position for which the person is being considered.
INDIVIDUALIZED ASSESSMENT ASSESS MENT
The District shall perform an individualized assessment of criminal history record information when determining a person’s eligibility for employment or continued employment in a specific position. The District shall take into account a variety of factors, including the following:0) 1.
The nature of the offense;
2.
The age of the person when the crime was committed;
3.
The date of the offense and how much time has elapsed;
4.
The adjudication of the (e.g., whether theaperson was found guilty by a trier ofoffense fact, pled guilty, entered no contest plea, or received deferred adjudication);
5.
The nature and responsibilities of the job sought;
6.
The accuracy of the person’s disclosure of his or her criminal history during the selection process;
7.
The effect of the conduct on the overall educational environment;
8.
Any further information provided by the person concerning his or her criminal history record;
9.
Any other information obtained by the District regarding the applicant/employee’s criminal history record; and
10. Whether the offense under the current penal code would would be the same degree of offense. ARRESTS
CREDIT HISTORY
OFFENSES FOR WHICH EXCLUSION IS
The fact of an arrest alone does not establish that criminal conduct has occurred, and the District shall not disqualify a person based solely on an arrest. The District may make make an employment decision based on the conduct underlying the arrest if the conduct makes the person unfit for the position in question. The District shall obtain credit history information on a candidate for employment only when the credit history is related to the position for which the person is being considered. The District shall comply with the Fair Credit Reporting Act before obtaining a jobrelated credit history. history. [See DBAA(LEGAL)] DBAA(LEGAL)] A record of certain offenses offenses carries a high likelihood that the District will exclude the individual from employment.
LIKELY
DATE ISSUED: DATE UPDATE 97 DBAA(LOCAL)-A
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Houston ISD 101912 EMPLOYMENT REQUIREMENTS AND RESTRICTIONS CRIMINAL HISTORY AND CREDIT REPORTS TITLE V, TEXAS PENAL CODE
DBAA (LOCAL)
Persons whose criminal history record shows convictions or pleas of guilty or nolo contendere for offenses under Title V, V, Texas Texas Penal Code, and specifically offenses requiring registration as a sex offender, (or equivalent offenses under the laws of other states and federal law), and at the time the offenses occurred, the victim of the offense was under 18 years of age or was enrolled in a public school, are presumptively disqualified from employment with the District. Subject to an individualized assessment, the following offenses will likely preclude employment employment with the District. These offenses include, but are not limited to: 1.
Murder;
2.
Capital murder;
3.
Manslaughter;
4.
Criminally negligent homicide;
5.
Kidnapping;
6. 7.
Aggravated kidnapping; Smuggling of persons;
8.
Trafficking Trafficking of persons;
9.
Continuous trafficking of person;
10. Continuous sexual abuse of young c child hild or children; 11. Indecency with a child; 12. Improper relationship between educator and student; 13. Sexual assault; 14. Aggravated assault; 15. Injury to a child, elderly individual, or disabled individual; and 16. Abandoning or endangering a child. NONTITLE V, TEXAS PENAL CODE
Subject to an individualized ind ividualized assessment, the following n non-Title on-Title V, V, Texas Penal Code, offenses are also presumptively disqualifying: 1.
Aggravated robbery;
2.
Any felony where a deadly weapon was used or exhibited; and
3.
Any felony related to the manufacture, delivery, delivery, or possession of marijuana, a controlled substance, or a dangerous drug, except that any person charged and convicted of felony possession of marijuana, which under current law would be a misdemeanor, shall be considered to have a misdemeanor conviction under this policy. policy.
DATE ISSUED: UPDATE 97 DBAA(LOCAL)-A
ADOPTED:
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Houston ISD 101912
Attachment K-1
EMPLOYMENT PRACTICES
DC (LOCAL)
PERSONNEL DUTIES
The Superintendent or designee shall define the qualifications, duties, and responsibilities of all positions and shall ensure that job descriptions are current and accessible to employees and supervisors.
POSTING VACANCIES
The Superintendent or designee shall establish guidelines for advertising employment opportunities and posting notices of vacancies. These guidelines shall advance the Board’s Board’s commitment to equal opportunity employment and to recruiting well-qualified candidates. Current District employees may apply for any vacancy vacancy for which they have appropriate qualifications.
EMPLOYMENT OF ALL PERSONNEL
The Board delegates to the Superintendent final authority to hire contractual and noncontractual noncontractual personnel. [See also BJA(LOCAL)] BJA(LOCAL)]
APPLICATIONS APPLICATION S
All applicants shall complete the application form supplied by tthe he District. When applicants are equally qualified for a position, veterans retiring and/or exiting from military service and who are honorably discharged shall be extended a hiring preference. Information on applications shall be confirmed before a contract is offered for a contractual position and before hiring or as soon as possible thereafter for a noncontractual position. [For information related to the evaluation of criminal history records, see DBAA(LOCAL).] DBAA(LOCAL).]
EMPLOYMENT REQUIREMENTS
All employees shall meet the requirements requirements specified by the District for the positions for which they are hired. Exceptions to this proviprovision may be made only by the Superintendent.
POLYGRAPH TESTS
Applicants for certain certain positions may be requested requested to take a polygraph examination after a tentative offer of employment is made by the District.
UNAUTHORIZED PERSONS ON DISTRICT PREMISES
No person independently hired by a District employee shall be allowed to perform any tasks or volunteer any duties on District premises without prior approval of the principal, work location supervisor, and/or the Human R Resources esources Department. [See also DH(LOCAL), GKG(LOCAL)]
EXIT INTERVIEWS AND TERMINATION REPORTS
Employees resigning or retiring from the District may be asked to participate in exit interviews to garner information pertaining to salaries, benefits, and working working conditions. A personnel action notice shall be prepared, with appropriate documentation, for every employee who leaves employment with the District.
DATE ISSUED: 12/2/2008 DATE 12/2/2 008 LDU 2008.05UPDATE 97 DC(LOCAL)-X
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Houston ISD 101912 EMPLOYMENT PRACTICES
RESIGNATION OR RETIREMENT IN LIEU OF TERMINATIO TERMINATION N
DC (LOCAL)
An employee who retired or resigned in order to avoid termination shall not be eligible for reemployment with the District.
EMPLOYMENT
For the purposes of restricting employment of applicants ap plicants with a
RESTRICTIONS
criminal history record, “conviction” is defined as a finding of guilt or acceptance by the courts of a plea of guilty or nolo contendere. The District shall not employ an applicant who: 1.
Is a convicted felon;
2. Is convicted of a misdemeanor involving moral turpitude. “Moral turpitude” is an act of baseness, vileness, or depravity in the private or social duties that a person owes another member of society in general and that is contrary to the accepted rule of right and duty between persons. 3. Is charged with a felony or misdemeanor involving moral turpitude, until there is a final disposition of the charge; or Is on probation for any offense (including a deferred adjudi4. cation probation) that would otherwise restrict employment. Persons charged with a criminal offense that was dismissed through deferred adjudication may be considered for employment except when the charge was for capital murder; murder; voluntary or involuntary manslaughter; any felony theft offense; indecency with a child; injury to a child, elderly elderly,, or disabled individual; kidnapping; aggravated kidnapping; aggravated sexual assault; aggravated assault causing serious bodily injury; sexual assault of a child; aggravated robbery; any felony where a deadly weapon was used or exhibited; or any felony related to the manufacture, delivery,, or possession of marijuana, a controlled substance, or a danvery gerous drug. [See also DBAA(LEGAL), DBAA(LEGAL), DH(LOCAL)]
DATE ISSUED: 12/2/2008 LDU 2008.05UPDATE 97 DC(LOCAL)-X
ADOPTED:
2 of 2
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Legal Services Elneita Hutchins-Taylor, General Counsel SUBJECT: APPROVAL TO AMEND BOARD BOA RD POLICY FL(LOCAL), FL(L OCAL), STUDENT RECORDS, TO PROVIDE PROVIDE DIRECTORY DIRECTORY INFORMATION TO PUBL PUBLIC IC ELECTED OFFICIALS AND ALUMNI GROUPS UPON REQUEST— SECO SE COND ND READIN READING G Board Policy FL(LOCAL) FL(LOCAL) was amended amended on August 7, 2012, to restrict the the release of studentt directory studen directory informat information ion to school-sponsore school-sponsored d purposes. purposes. School-spo School-sponsored nsored purposes purpose s is defined defined as: “all District District publications publications and announce announcements. ments.”” Student directory direct ory information information is not to be released for any other purpose. In the year following adoption of the revised policy, the Public Information Office has received requests from public elected officials for directory information so that the officials offic ials may may provide provide district district students students and their their parents parents with with congratul congratulatory atory messages and beneficial information including scholarship and college application information. In addition, the Public Information Office also routinely receives requests for graduation lists from alumni groups seeking the information for reunions and alumni support for District schools. The Public Information Office has been unable to provide this information as the release would be in violation of Board Policy. In May 2013, the Board approved a limited waiver of FL(LOCAL) to allow elected officials in Texas to obtain lists of 2013 graduating seniors so the elected officials could provide provide the seniors with graduation graduation certificates. certificates. This board agenda item seeks to amend FL(LOCAL) for the limited purpose of all allowi owing ng public public elect elected ed officia officials ls in Texas Texas to obtain obtain student student direct directory ory infor informati mation on of current and and former former students students upon request request and for for alumni groups groups to obtain directory directory information of former students upon request. COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGANI ORG ANIZAT ZATION IONAL AL GOALS/ GOALS/IMP IMPACT ACT::
This This agenda agenda item item support supports s HISD HISD Goal Goal 5: 5: Improve Public Support and Confidence in Schools School s and is aligned aligned to Core Core Initiative Initiative 5: Culture of Trust through Action.
Page Pa ge 1 of 2
K-2
THIS ITEM DOES NOT REQUIRE REQUIRE CONSULTATIO CONSULTATION. N. THIS ITEM ITEM DOES MODIFY MODIFY BOARD POL POLICY. ICY.
RECOMM REC OMMEND ENDED: ED: That That the Board Board of Educat Education ion appr approve ove the prop proposed osed revisio revisions ns to FL(LOCAL), Student Records, to allow for the release of student directory information of current and former students to public elected elect ed officials officials in Texas Texas and to allow the release release of student student directory information of former students to alumni groups, on second reading, reading, effective effective December December 13, 2013. Page Pa ge 2 of 2
Houston ISD 101912 STUDENT RECORDS
COMPREHENSIVE SYSTEM
Attachment K-2
FL (LOCAL)
The Superintendent shall develop and maintain a comprehensive system of student records and reports dealing with all facets of the school program operation and shall ensure through reasonable procedures that records are accessed by authorized persons only, only, as bysecure this policy. policy . These records shallretrievable be sto stored red in aallowed safe and manner anddata shalland be conveniently for use by authorized school officials.
CUMULATIVE RECORD
A cumulative record shall be maintained for each student from entrance into District schools until withdrawal or graduation from the District. This record shall move with the student from school to school and be maintained at the school where the student is currently enrolled until graduation or withdrawal. Records for nonenrolled students shall be retained for the period of time time required by law law.. No permanent records may be destroyed without explicit permission as required by law. [See GBA(LEGAL)]
CUSTODIAN OF RECORDS
The principal is custodian of all records for currently enrolled students. The Superintendent or designee is the custodian custodian of records for students who who have withdrawn or graduated. Those records can be accessed at the school site or at the administration office.
TYPES OF EDUCATION RECORDS
Student records at a minimum shall include:
DATE ISSUED: 8/7/2012 DATE 8/7/20 12 LDU 2012.07 FL(LOCAL)-X
1.
Admissions data, personal and family data, including certification of date of birth.
2.
Withdrawal data, including student checkout sheets with leaver codes and documentation to support the codes assigned.
3.
Standardized test data, including intelligence, aptitude, interest, personality, personality, and social adjustment ratings.
4.
All achievement records, as determined by tests, recorded grades, and teacher evaluations.
5.
All documentation regarding a student’s testing history and any accelerated instruction he or she has received, including any documentation of discussion or action by a grade placement committee convened for the student.
6.
Health services records, including: a.
The results of any tuberculin tests required by the District.
b.
The findings of screening or health appraisal programs the District conducts or provides. [See FFAA(LEGAL)] FFAA(LEGAL)]
c.
Immunization records. [See [See FFA FFAB(LEGAL)] B(LEGAL)] 1 of 5
Houston ISD 101912 STUDENT RECORDS
FL (LOCAL)
7.
Printed documentation to support data submitted electronically to the Public Education Information Management System (PEIMS), as defined in the PEIMS Data Standards.
8.
Principals must designate where each record is kept and the person responsible for its maintenance, as part of the school’s record management plan that will be submitted to and maintained by the Federal and State Compliance Department.
9.
Attendance records.
10. Student questionnaires. 11. Records of teacher, counselor, counselor, or administrative conferences with the student or pertaining to the student. 12. Verified reports of serious or recurrent behavior patterns. 13. Copies of correspondence correspondence with parents and others others concerned concerned with the student. 14. Records transferred transferred from other districts districts in which the student was enrolled. 15. Records pertaining to to participation participation in extracurricular activities. 16. Information relating to to s student tudent participation in special special programs. 17. Records of fees assessed and paid. 18. Records pertaining to student and parent complaints. 19. Other records records that may contribute contribute to an understanding of the student. Principals must designate where each kept and the person responsible for its maintenance, asrecord part ofisthe school’s record management plan that will be submitted to and maintained by the Federal and State Compliance Department. ACCESS BY BY PARENTS PARENTS
The District shall make a student’s records available to the student’s parents, as permitted permitted by law. law. The records custodian or designee shall use reasonable procedures to verify the requestor’s identity before disclosing student records containing personally identifiable information. Records may be reviewed in person during regular school hours without charge upon written request to the records custodian. custodian. For in-person viewing, the records custodian or designee shall be available to explain the the record and to answer questions. The confidential nature of the student’s records shall be maintained at all
DATE ISSUED: 8/7/2012 DATE 8/7/20 12 LDU 2012.07 FL(LOCAL)-X
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Houston ISD 101912 STUDENT RECORDS
FL (LOCAL)
times, and records to be viewed shall be restricted to use only in the Superintendent’s, principal’s, or counselor’s office, or other restricted area designated by the records custodian. custodian. The original copy of the record or any document contained in the cumulative record shall not be removed from the school. Copies of records are available at a per copy cost, payable in advance. Copies of records must must be requested in writing. Parents may be denied copies of records if they fail to follow proper procedures or pay the copying charge. If the student qualifies ffor or free or reduced-price lunch and the parents are unable to view the records during regular school hours, upon written request of a parent, one copy of the record shall be provided at no charge. A parent may continue to have access to his or her child’s rrecords ecords under specific circumstances after the student has attained 18 years of age or is attending an institution of postsecondary education. [See FL(LEGAL)]. ACCESS BY BY SCHOOL SCHOOL OFFICIALS
A school official shall be allowed access to student records if he or she has a legitimate educational interest in the records. For the purposes of this policy, “school officials” shall include: 1.
An employee, trustee, or agent of the District, including an attorney,, a consultant, a contractor, a volunteer, and any outattorney side service provider used by the District to perform institutional services.
2.
An employee of a cooperative of which the District is a member or of a facility with which the District contracts for placement of students with disabilities.
3.
A contractor retained by a cooperative of which the District is a member or by a facility with which the District contracts for placement of students with disabilities.
4.
A parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
All contractors provided with student records shall follow the same rules as employees concerning privacy of the records and shall return the records upon completion of the assignment. A school official has a “legitimate educational interest” in a st stuudent’s records when he or she is: 1.
DATE ISSUED: 8/7/2012 DATE 8/7/20 12 LDU 2012.07 FL(LOCAL)-X
Working with the student;
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Houston ISD 101912 STUDENT RECORDS
TRANSCRIPTS AND TRANSFERS OF RECORDS
FL (LOCAL)
2.
Considering disciplinary or academic actions, the student’s case, or an individualized education program for a student with disabilities;
3.
Compiling statistical data;
4.
Reviewing an education record to fulfill the official’s professional responsibility; or
5.
Investigating or evaluating programs.
The District shall request transcripts from previously attended schools for students transferring into in to District schools; however, the ultimate responsibility for obtaining transcripts from sending schools rests with the parent or student, if 18 or older. For purposes of a student’s enrollment or transfer, transfer, the District or campus shall promptly forward in accordance with the time line provided in law education records upon request to officials of other schools or school systems in which the student intends to enroll or enrolls. enroll s. [See FD(LEGAL), REQUIRED DOCUMENTATION] DOCUMENTATION] The District may return an education record to the school identified as the source of the record.
RECORDS RESPONSIBILITY FOR STUDENTS IN SPECIAL EDUCATION
The school principal shall be responsible for ensuring the confidentiality of any personally identifiable information in records of students with disabilities. A current listing of names and positions positions of persons who have access to records of students in special education is maintained at the campus.
PROCEDURE TO AMEND RECORDS RECORDS
Within 15 District business days of the record custodian’s receipt of a request to amend records, the District shall notify the parents in writing of its decision on the request and, if the request is denied, of their right to a hearing. If a hearing is requested, it s shall hall be held within ten District business days after the request is received. Parents shall be notified in advance of the date, time, and place of the hearing. An administrator who is not responsible responsible for the contested records and who does not have a direct interest in the outcome of the hearing shall conduct the the hearing. The parents shall be given a full and fair opportunity to present evidence and, at their own expense, may be assisted or represented at the hearing. The parents shall be notified of the decision in writing within ten District business days of the hearing. The decision shall be based solely on the evidence presented at the hearing and shall include a summary of the evidence and reasons for the decision. If the decision is to deny the request, reque st, the parents shall be informed that they
DATE ISSUED: 8/7/2012 DATE 8/7/20 12 LDU 2012.07 FL(LOCAL)-X
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Houston ISD 101912 STUDENT RECORDS
FL (LOCAL)
have 30 District business days within which to exercise their right to place in the record a statement commenting on the contested information and/or stating any reason for disagreeing with the District’s decision. DIRECTORY INFORMATION
Directory information for District students has been classified into three separate categories: 1.
Items for use only for school-sponsored purposes;
2.
Items for use for non-school-sponsored purposes; and,
3.
Items for all other purposes.
SCHOOLSPONSORED PURPOSES
For the following school-sponsored purposes—all District publications and announcements— directory information shall include student name, address, telephone listing, date and place of birth, photograph, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, awards received, and the most recent previous school attended by a student.
NON-SCHOOL SPONSORED PURPOSES
For the following non-school-sponsored purposes: 1. Directory inform information ation of current and former students students may be released upon request requ est to publicly elected officials in T Texas. exas. Directory information released to publicly elected officials may include student name, address, telephone listing, major field of study,, participation in officially recognized activities and sports, study dates of attendance, and the most recent previous school attended by a student; and, 2. Directory information of former students may be released upon request to alumni groups and student reunion committees. Directory information released to alumni groups and student reunion committees may include student name, address, telephone listing, dates of attendance, and the most recent previous school attended by a student.
ALL OTHER OTHER PURPOSES
DATE ISSUED: 8/7/2012 LDU 2012.07 FL(LOCAL)-X
For all other purposes, directory information shall not be released.
ADOPTED:
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Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Legal Services Elneita Hutchins-Taylor, General Counsel SUBJECT:
BLIC C PROPOS PROPOSED ED REVISIO REVISIONS NS TO BOARD POLICY GF(LOCAL) GF(LOCAL) , PUBLI COMPLAINTS—F —FIRS IRST T READIN READING G
The Houston Independent School District (HISD) reviewed its policies on complaints to clarify them and provide more comprehensive information. Based Bas ed on this revie review, w, the follow following ing changes changes to to GF(LOCAL GF(LOCAL)) are recomm recommend ended: ed:
Clarify the types of complaints listed at OTHER COMPLAINT PROCESSES that must be filed initially in accordance with another policy and then may proceed to GF(LOCAL) for appeal Provide better direction to the other relevant policies Specify that for Level 3 appeals, the Level 2 records must include the notice of appeal from Level 1 to Level 2 Clarify that the Administration Administration is permitted to present documentation documentation in support of its presentation at Level II, just as it is permitted to do so pursuant to DGBA (LOCAL). Clarify that failure of complainant to attend a scheduled Level I or Level II conference shall result in dismissal of the complaint.
Proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGANIZ ORG ANIZATI ATIONA ONAL L GOALS/I GOALS/IMPA MPACT: CT:
This This agenda agenda item supports supports HISD HISD Goal 5: Improve Public Support and Confidence in Schools and is aligned to Core Initiative 5: Culture of Trust Through Action.
THIS ITEM DOES NOT REQUIRE REQUIRE CONSULTATION CONSULTATION.. THIS ITEM DOES DOES MODIFY BOARD POLICY. POLICY.
Page Pa ge 1 of 2
K-3
RECOMMENDE RECOM MENDED: D: That the the Board of Education Education accept accept the proposed proposed revisions revisions to Board Policy GF(LOCAL), Public Complaints, on first first reading reading.. Page Pa ge 2 of 2
Houston ISD 101912
Attachment K-3
PUBLIC COMPLAINTS
GF (LOCAL)
COMPLAINTS
OTHER COMPLAINT PROCESSES
In this policy, the terms “complaint” and “grievance” shall have the same meaning. Complaints by members of the public shall be filed in accordance with this policy, except as provided below: Complaints concerning instructional materials shall be filed in accordance with EFA.
Complaints concerning a commissioned peace officer who is an employee of the District shall be filed in accordance with CKE.
GUIDING PRINCIPLES INFORMAL PROCESS
The Board encourages the public to discuss concerns and complaints through informal conferences with the appropriate administrator. Concerns should be expressed as soon as possible to allow early resolution at the lowest possible administrative level.
FORMAL PROCESS
If an informal conference regarding a complaint fails to reach the outcome requested by an individual, he or she may initiate the formal process described below by timely filing a written complaint form. Even after initiating the formal complaint process, individuals are encouraged to seek informal resolution of their concerns. An individual whose concerns are resolved may withdraw a formal complaint at any time. The process described in this policy shall not be construed to create new or additional rights beyond those granted by law or Board policy, nor to require a full evidentiary hearing or “mini-trial” at any level.
FREEDOM FROM RETALIATION
Neither the Board nor any District employee shall unlawfully retaliate against any individual for bringing a concern or complaint.
COMPLAINTS
In this policy, the term “complaint” and “grievance” shall have the same meaning. This policy shall apply to all complaints from the public except as provided below.
EXCEPTIONS
This policy shall not apply to: 1.
Complaints concerning instructional materials. [See EFA] EFA]
2.
Complaints concerning a commissioned peace officer who is an employee of the District. [See CKE]
DATE ISSUED: 10/15/20127/17/2008 DATE UPDATE 9583 GF(LOCAL)-A
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Houston ISD 101912 PUBLIC COMPLAINTS
GF (LOCAL)
GENERAL PROVISIONS FILING
Complaint forms and appeal notices may be filed by hand-delivery, fax, or U.S. Mail. Hand-delivered filings shall be timely filed if received by the appropriate administrator or designee by the close of business on the deadline. Fax filings shall be timely filed if they are received on or the deadline, as indicated bytimely the filed if date/time shown onbefore the fax copy. Mail filings shall be they are postmarked by U.S. Mail on or before the deadline and received by the appropriate administrator or designated representative no more than three days after the deadline.
RESPONSE
At Levels One and Two, “response” shall mean a written writt en communication to the individual from the appropriate administrator. Responses may be hand-delivered or sent by U.S. Mail to the individual’s mailing address of record. Mailed responses shall be timely if they are postmarked by U.S. Mail on or before the deadline.
DAYS
“Days” shall mean District business days. In calculating time lines under this policy, policy, the day a document is filed is “day “day zero.” The following business day is “day one.”
REPRESENTATIVE
“Representative” shall mean any person who or organization that is designated by an individual to represent the individual in the complaint process. The individual may designate a representative through written notice to the District at any level of this process. If the individual designates a representative with fewer than three days’ notice to the District before a scheduled conference or hearing, the District may reschedule the conference or hearing to a later date, if desired, in order to include the District’s counsel. The District may be represented by counsel at any level of the process.
CONSOLIDATING
Complaints arising out of an event or a series of related events
COMPLAINTS
shall be addressed in one complaint. An individual not bring separate or serial complaints arising from any eventshall or series of events that have been or could have been addressed in a previous complaint.
UNTIMELY FILINGS
All time limits shall be strictly st rictly followed unless modified by mutual written consent. If a complaint form or appeal notice is not timely filed, the complaint may be dismissed, on written notice to the individual, at any point during the complaint process. The individual may appeal the dismissal by seeking review in writing within ten days from the date of the written dismissal notice, starting at the level at which the complaint was dismissed. Such appeal shall be limited to the issue of timeliness.
DATE ISSUED: 10/15/20127/17/2008 DATE UPDATE 9583 GF(LOCAL)-A
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Houston ISD 101912 PUBLIC COMPLAINTS
GF (LOCAL)
COSTS INCURRED
Each party shall pay its own costs incurred in the course of the complaint.
COMPLAINT FORM
Complaints under this policy shall be submitted in writing on a form provided by the District. See GF(Exhibit). Copies of any documents that support the complaint should be attached to the complaint form. If the individual does not have copies of these documents, they may be presented at the Level One conference. After the Level One conference, no new documents may be submitted by the individual unless the individual did not know the documents existed before the Level One conference. A complaint form that is incomplete in any material aspect may be dismissed, but may be refiled with all the required information if the refiling is within the designated time for filing a complaint.
LEVEL ONE
Complaint forms must be filed: 1.
Within 15 days of the date the individual first knew, or with reasonable diligence should have known, of the decision or action giving rise to the complaint or grievance; and
2.
With the lowest level administrator who has the authority to remedy the alleged problem. If the only administrator who has authority to remedy the alleged problem is the Superintendent or designee, the complaint may begin at Level Two following the procedure, including deadlines, for filing the complaint form at Level One.
If the complaint is not filed with the appropriate administrator, the receiving administrator must note the date and time the complaint form was received and immediately forward the complaint form to the appropriate administrator. The appropriate administrator shall investigate as necessary and hold a conference with the individual within ten days after receipt of the written complaint. The administrator may set reasonable time limits for the conference. The administrator shall provide the individual a written response within ten days following the conference. The written response shall set forth the basis of the decision. In reaching a decision, the administrator may consider information provided at the Level One conference and any other relevant documents or information the administrator believes will help resolve the complaint.. LEVEL TWO
If the individual did not receive the relief requested at Level One or if the time for a response has expired, he or she may request a
DATE ISSUED: 10/15/20127/17/2008 DATE UPDATE 9583 GF(LOCAL)-A
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Houston ISD 101912 PUBLIC COMPLAINTS
GF (LOCAL) conference with the Superintendent or designee to appeal the Level One decision. The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level One response or, if no response was received, within ten days of the Level One response deadline. After receiving notice of the appeal, the Level One admi administrator nistrator shall prepare and forward a record of the Level One complaint to the Level Two Two administrator. The individual may request a copy of the Level One record. The Level One record shall include: 1.
The original complaint form and any attachments.
2.
All other documents submitted by the individual at Level One.
3.
The written response issued at Level One and any attach-
4.
ments. All other documents relied upon by the Level One administrator in reaching the Level One decision.
The Superintendent or designee shall hold a conference within ten days after the appeal notice is filed. The conference shall be limited to the issues presented by the individual at Level One and identified in the Level Two Two appeal notice. At the conference, the individual may provide information concerning any documents or information relied upon by the administration for the Level One decision. The Superintendent or designee may set reasonable time limits for the conference. The conference is not an evidentiary or due process hearing. The individual shall be allotted a specific amount of time to present his or her concerns. The individual may also present witnesses and may submit any available documentation. The administration shall be allotted the same amount of time to present its position and shall be allowed to present witnesses and submit any documentation on the issues addressed at the conference. There shall be no cross-examination of witnesses, nor shall this conference in any way resemble an evidentiary hearing. Each side shall simply make presentations to the Superintendent or designee within the time restrictions set by the Superintendent or designee.
The Superintendent or designee shall provide the individual a written response within ten days following the conference. The written response shall set forth t he basis offor the decision. In reaching a DATE ISSUED: 10/15/20127/17/2008 DATE UPDATE 9583 GF(LOCAL)-A
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Houston ISD 101912 PUBLIC COMPLAINTS
GF (LOCAL) decision, the Superintendent or designee may consider the Level One record, information provided at the Level Two conference, and any other relevant documents or information the Superintendent or designee believes will help resolve the complaint. Recordings of the Level One and Level Two conferences, if any, shall be maintained with the Level One and Level Two records. Failure of the individual to attend a scheduled conference at either Level I or Level II shall result in dismissal of the complaint.
LEVEL THREE
If the individual did not receive the relief requested at Level Two or if the time for a response has expired, he or she may appeal the decision to the Board. The appeal notice must be filed in writing, on a form provided by the District, within ten days of the date of the written Level Two response or, if no response was received, within ten days of the Level Two response deadline. The Superintendent or designee shall inform the individual of the date, time, and place of the Board meeting at which the complaint will be on the agenda for presentation to the Board. The Superintendent or designee shall provide the Board with the individual may rerecord of the Level Tw o appeal.complaint. The individual quest a copy of the Level Two record. The Level Two record shall include: 1.
The Level One record.
2.
The notice of appeal from Level One to Level Two.
2.3. The written response issued at Level Two Two and any attachments. 3.4. All other documents relied upon by the administration in reaching the Level Two decision. If at the Level Three hearing the administration intends to rely on evidence not included in the Level Two record, the administration shall provide the individual notice of the nature of the evidence at least three days before the hearing. The District shall determine whether the complaint will be presented in open or closed meeting in accordance with the Texas Open Meetings Act and other applicable law. [See BE]
DATE ISSUED: 10/15/20127/17/2008 DATE UPDATE 9583 GF(LOCAL)-A
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Houston ISD 101912 PUBLIC COMPLAINTS
GF (LOCAL) The presiding officer may set reasonable time limits and guidelines for the presentation, including an opportunity for the individual and administration to each make a presentation and provide rebuttal and an opportunity for questioning by the Board. The Board shall hear the complaint anddecisions may request that the administration provide an explanation for the at the preceding levels. In addition to any other record of the Board meeting required by law, the Board shall prepare a separate record of the Level Three presentation. The Level Three presentation, including the presenpresentation by the individual or his or her representative, any presentation from the administration, and questions from the Board with responses, shall be recorded by audio recording, video/audio recording, or court reporter. The Board shall then consider the complaint. It may give notice of its decision orally or in writing at any time up to and including the next regularly scheduled Board meeting. If the Board does not make a decision regarding the complaint by the end of the next regularly scheduled meeting, the lack of a response by the Board upholds the administrative decision at Level Two.
DATE ISSUED: 10/15/20127/17/2008 UPDATE 9583 GF(LOCAL)-A
ADOPTED:
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Office of Superintendent of Schools Board of Education Education Meeting Meeting of December 12, 12, 2013 Office of Legal Services Elneita Hutchins-Taylor, General Counsel SUBJEC SU BJECT: T:
PROP PROPOS OSED ED REVI REVISI SION ONS S TO BOARD BOARD POLI POLICY CY DFBB( DFBB(LOC LOCAL) AL), TERM CONTRACTS: NONRE NONRENEWAL NEWAL —F —FIR IRST ST READIN READING G
Prompted by recent Prompted recent change changes s in law [see DFBB(LEG DFBB(LEGAL)] AL)] regardi regarding ng nonrene nonrenewal wal of term contracts, the Houston Independent School District (HISD) reviewed its policy on the subject to reflect changes in requirements for employees who request a hearing after receiving notice of proposed nonrenewal. Recommended revisions to this local policy include:
The addition of cross-references to the reduction in force policies at items nine and 10 in the list of of REASONS for nonrenewal; nonrenewal; and Rewording of the text at REQUEST FOR HEARING to clarify that the employee must file a request for a hearing with the Commissioner of Education and provide the board a copy of the written request for hearing submitted to the Commissioner not later than the 15th day after the employee receives the notice of proposed nonrenewal from the district.
Proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGANIZATI ORGAN IZATIONAL ONAL GOALS/IMP GOALS/IMPACT: ACT:
This agenda agenda item item supp supports orts HISD Goal 2: Improve Impr ove Human Human Capital Capital and is align aligned ed to Core Initiative 1: Effective Teacher in Every Classroom.
THIS ITEM DOES DOES REQUIRE REQUIRE CONSULTATION CONSULTATION.. THIS ITEM ITEM MODIFIES MODIFIES BOARD POLICY. POLICY.
RECOMMENDE RECOM MENDED: D: That the the Board Board of of Educatio Education n acc accept ept the propo proposed sed revis revisions ions to Board Policy DFBB(LOCAL), Term Contracts: Nonrenewal, on first first re readi ading. ng.
K-4
Houston ISD 101912
Attachment K-4
TERM CONTRACTS NONRENEWAL
PREAMBLE: TRANSFORMATION OF POLICY REGARDING CONTRACT RENEWALS
REASONS
DFBB (LOCAL)
In accordance with its data-driven culture, the District is including as a reason for nonrenewal insufficient student academic growth as reflected by value-added data. Research has reinforced the significant influence teachers have on student achievement. Specifically, research shows that a significant percent of the variance in student academic progress levels is attributed to the classroom teacher (Ballou, D., Sanders, W., and Wright, P. “Controlling for Student Background in Value-Added Value-Added Assessment of Teachers.” Journal of Educational and Behavioral Statistics, S Spring pring 2004, Vol. Vol. 29, No. 1, pp. 37-65). Furthermore, in a comprehensive study on teacher impact, data indicate that students who start third grade at about the same level of mathematics achievement finish fifth grade mathematics at dramatically different levels depending on the quality of their teachers. (Haycock, Kati. “Good Teaching Teaching Matters… Matte rs… A Lot.” Education Trust . Thinking K – –16, 16, Vol. 3 Issue 2: 1998). The recommendation to the Board and its decision not to renew a contract under this policy shall not be based on an employee’s exercise of Constitutional rights or based unlawfully on an employee’s race, color, religion, religi on, sex, national origin, disability disabili ty,, or age. Reasons for proposed nonrenewal of an employee’s term contract shall be: be: 1.
Deficiencies Deficiencie s pointed out in observation reports, appraisals appraisal s or evaluations, supplemental memoranda, or other communications.
2.
Failure to fulfill duties or responsibilities. responsibilities.
3.
Incompetency or inefficiency in the performance of duties.
4.
Inability to maintain discipline discipli ne in any situation in which the employee is responsible for the oversight and supervision of students.
5.
Insubordination or failure to comply with official directives.
6.
Failure to comply with Board policies polici es or administrative administrati ve regulations.
7.
Excessive absences.
8.
Conducting personal business during school hours when it results in neglect of duties.
9.
Reduction in force because of financial exigency. [See DFFA]
10. Reduction in force because of a program change. [See DFFB] DATE ISSUED: 10/15/20124/18/2012 UPDATE 95LDU 2012.02 DFBB(LOCAL)-X
ADOPTED:
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Houston ISD 101912 TERM CONTRACTS NONRENEWAL
DFBB (LOCAL)
11. Termination of a term contract employee resulting from being displaced by a continuing contract employee, when that employee has been identified for reduction in force. 12. Drunkenness or excessive use of alcoholic beverages; illegal use of drugs, hallucinogens, or possession, use, or being under the influence of alcohol or alcoholic beverages while on school property, while working in the scope of the employee’s duties, or while attending any school- or District-sponsored activity. 13. The illegal possession, use, manufacture, or distribution distributi on of a controlled substance, a drug, a dangerous drug, hallucinogens, or other substances regulated by state statutes. 14. Conviction of a felony or of any crime involving involving moral moral turpitude; conviction of a lesser included offense pursuant to a plea when the original charged offense is a felony; or deferred adjudication adjudicat ion for a felony or any crime involving moral turpitude. [See DH] 15. Failure to report any arrest, conviction, or deferred adjudication for any felony or any crime involving moral turpitude as required by policy. [See DH] 16. Failure to meet the District’s standards of professional conduct. 17. Immorality Immoralit y, which is conduct the Board determines is not in conformity with the accepted moral standards of the community encompassed encompassed by the District. Immorality is not confine confined d to sexual matters, but includes conduct inconsistent with rectitude, or indicative of corruption, indecency, or depravity. 18. Failure to comply with with reasonable District requirements regarding advanced coursework or professional improvement and growth. 19. Disability Disabilit y, not otherwise protected by law, that prevents the employee from performing the essential functions of the job. 20. Any activity activit y, school-connected school-connec ted or otherwise, that, because of publicity given it, or knowledge of it among students, faculty, and community, impairs or diminishes the employee’s effectiveness in the District. 21. Any breach by the employee of an employment contract or any reason specified in the employee’s employment contract. contract.
DATE ISSUED: 10/15/20124/18/2012 UPDATE 95LDU 2012.02 DFBB(LOCAL)-X
ADOPTED:
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Houston ISD 101912 TERM CONTRACTS NONRENEWAL
DFBB (LOCAL)
22. Failure to maintain an effective working relationship, relationshi p, or maintain good rapport, with parents, the community, or colleagues. 23. A significant signific ant lack of student progress attributable to the educator. 24. Behavior that presents a danger of physical harm to a student or to other individuals. 25. Assault on a person on school property or at a school-related school-rel ated function, or on an employee, student, or student’s parent regardless of time or place. 26. Use of profanity in the course of performing any duties of employment, whether on or off school premises, in the presence of students, staff, or members of the public, if reasonably characterized as unprofessional. 27. Falsification Falsifica tion of records or other documents related to the District’s activities. activities. 28. Falsification Falsifica tion or omission of required information on an employment application. 29. Intentional or deliberate misrepresentation of facts to a supervisor or other District official in the conduct of District business. 30. Failure to fulfill requirements for certification, certifi cation, including passing certification examinations required by state law for the employee’s assignment. assignment. 31. Failure to achieve or maintain “highly qualified” status as required for the employee’s assignment. assignment. 32. Failure to fulfill the requirements of a deficiency plan under an Emergency Permit, a Special Assignment Permit, or a Temporary Classroom Assignment Permit. 33. Any attempt to encourage or coerce a child to withhold information from the child’s parent or from other District personnel. 34. Any reason that makes the employment relationship void or voidable, such as a violation of federal, state, or local law. 35. Insufficient student academic growth as reflected by valueadded scores. 36. Any reason constituting constituti ng good cause for terminating termin ating the contract during its term.
DATE ISSUED: 10/15/20124/18/2012 UPDATE 95LDU 2012.02 DFBB(LOCAL)-X
ADOPTED:
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Houston ISD 101912 TERM CONTRACTS NONRENEWAL
DFBB (LOCAL)
Administrative ive recommendations recommendations for renewal renewal or proposed proposed nonrenonreRECOMMENDATIONS Administrat FROM newal of professional employee contracts shall be submitted to the ADMINISTRATION Superintendent. A recommendation for proposed nonrenewal shall be supported by any relevant documentation. The final decision on the to the Board on each employ ee’sadministrative contract restsrecommendation with the Superintendent. Superintendent. The Superintendent shall identify employees whose contracts are recommended for renewal or proposed nonrenewal by the Board. The Board shall consider the reasons in support of the proposed nonrenewal and shall then act on all recommendations. [See DFBB(LEGAL)]
SUPERINTENDENT’S RECOMMENDATION
NOTICE OF PROPOSED NONRENEWAL
After the the Board votes to propose propose nonrenew nonrenewal, al, the Superintende Superintendent nt or designee shall deliver written notice of proposed nonrenewal in accordance with law. Upon receiving notice of proposed nonrenewal for any reason, an employee on a performance contract shall not request a hearing or contest the proposed nonrenewal in any administrative or judicial forum. [See DCE(LOCAL)] If the notice of proposed nonrenewal of a Chapter 21 term contract does not contain a statement of the reason or all of the reasons for the proposed action, and the employee requests a hearing, the District shall give the employee notice of all reasons for the proposed nonrenewal in a reasonable time before the hearing. The initial notice or any subsequent notice shall contain the hearing procedures.
REQUEST FOR HEARING
If theAn eligible employee who desires a hearing after receiving the notice of proposed nonrenewal, the employee shall file a written request with the Commissioner of Education, and providenotify the Board a copy of the request,in writing not later than the 15th day after the date the employee received the notice of proposed nonrenewal.
HEARING PROCEDURES
The hearing shall be conducted by an independent hearing examiner in accordance with the process described at DFD(LEGAL).
BOARD DECISION
Following the hearing, the Board shall take appropriate action in accordance with Chapter 21 of the Education Code and policy DFD.
NO HEARING
If the employee fails to request a hearing, the Board shall take the appropriate action and notify the employee in writing of that action not later than the 30th day after the date the notice of proposed nonrenewal was sent.
DATE ISSUED: 10/15/20124/18/2012 UPDATE 95LDU 2012.02 DFBB(LOCAL)-X
ADOPTED:
4 of 4
Office of Superintendent of Schools Board of Education Education Meeting Meeting of December December 12, 2013 Office of Legal Services Elneita Elnei ta Hutchins-Taylor, Hutchins-Taylor, General Counsel Counsel
SUBJECT SU BJECT::
PROPO PROPOSE SED D
REVIS REVISIO IONS NS
TERMINATION
OF
TO TO
BOARD
EMPLOYMENT:
DFE( DFE(LOCAL) LOCAL), RESIGNATION—FIRST
POLIC POLICY Y
READING For consistency with the changes in law at DFE(LEGAL), the local policy has been restructured to distinguish between unilateral resignations, which do not require acceptance by the district, and all other resignations. To update the Houston Independent School District (HISD) policy regarding resignations, the following revisions to DFE(LOCAL) are recommended:
At CONTRACT EMPLOYEES, the text has been revised to specify that the district is authorized to “receive” rather than “accept” a resignation eff effective ective at the end of the school year or submitted after the last day of the school year and before the penalty-free resignation date. As reflected in the policy, such resignations are automatically accepted upon receipt; the district does not take any action to accept them. The revised revised policy continu continues es to reflect acceptan acceptance ce of other resignati resignations ons or submitt subm itting ing them them to the the board board in order order for the distri district ct to pursu pursue e sanctio sanctions. ns. Removal of the sentence “If the resignation is submitted after the penalty-free resignation date established by law, acceptance may be contingent on finding a suitable replacement” allows the superintendent to consider a variety of factors in deciding whether to accept such a resignation without limiting the decision to this single factor. Non-subs Nonsubstan tantiv tive e revisi revisions ons made made at GENE GENERAL RAL REEMPLOYMENT AFTER RESIGNATION.
REQUIR REQUIREME EMENTS NTS
and
Proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGANI ORG ANIZAT ZATION IONAL AL GOALS/ GOALS/IMP IMPACT ACT::
This This agenda item support supports s HISD HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative
Page Pa ge 1 of 2
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3: Rigorous Instructional Standards and Supports. THIS ITEM DOES DOES REQUIRE REQUIRE CONSULTATION. CONSULTATION. THIS ITEM ITEM MODIFIES MODIFIES BOARD POLICY.
RECOMME REC OMMENDE NDED: D: That That the Board Board of Educ Educatio ation n accept accept the propos proposed ed revisio revisions ns to Board Policy DFE(LOCAL), Termination of Employment: Resignation, on first first reading. reading. Page Pa ge 2 of 2
Houston ISD 101912
Attachment K-5
TERMINATION OF CONTRACTEMPLOYMENT RESIGNATION
GENERAL REQUIREMENTS
DFE (LOCAL)
All resignations shall be submitted in writing, using the districtprescribed form or by letter, to the human resources department by using the prescribed District form or by letter. The employee shall give reasonable notice and shall include in the letter a statement of the reasons for resigning. A prepaid certified or registered letter of resignation shall be considered submitted upon mailing.
AT-WILL EMPLOYEES EMPLOYEES
The Superintendent or designee shall be authorized to accept the resignation of an at-will employee at any time.
CONTRACT EMPLOYEES
The Superintendent or designee shall be authorized to accept the resignation ofreceive a contract employee’s resignation effective at the end of the school year or submitted after the last day of the school year and effective effective before the start of the school year. year. If the resignation is submitted after the penalty-free resignation date. The resignation requires no further action established by law, acceptance may be contingent on finding a suitable replacementthe District and is accepted upon receipt.
BEFORE THE START OF THE SCHOOL YEAR
DURING THE SCHOOL YEAR
AT THE END OF THE SCHOOL YEAR
WITHDRAWAL OF RESIGNATION
REEMPLOYMENT AFTER RESIGNATION RESIGNATION
DATE ISSUED: 6/5/2007 DATE 6/5/20 07 LDU 2007.05 DFE(LOCAL)-X
For aThe Superintendent or other person designated by Board action shall be authorized to accept a ccept a contract employee’s resignation that issubmitted or effective at any other time. during the school year after the contract employee has begun duty, duty, theThe Superintendent or other Board designee shall either accept the resignation or submit the matter to the Board in order to pursue sanctions allowed by law. The Superintendent or designee shall be authorized to accept a contract employee’s resignation if submitted during the school year and effective at the end of the school year. Once submitted and accepted, the resignation of an employee may not be withdrawn without consent of the Superintendent or designee. An employee who resigns and later subsequently seeks reemployment in the District shall: 1.
Be employed on a probationary basis in accordance with appropriate policies. DCA(LEGAL)
2.
Be placed on the salary schedule in accordance with the appropriate section of the Compensation Manual approved by the Board.
3.
Forfeit seniority and any unused accumulated local personal leave.
4.
Be subject to the personnel policies or any settlement agreements pertaining to the reemployment of former employees. 1 of 2
Houston ISD 101912 TERMINATION OF CONTRACTEMPLOYMENT RESIGNATION
DFE (LOCAL)
An employee who resigns or retires to avoid District-initiated termination or nonrenewal shall not be eligible for reemployment with the District. An employee who resigns after after the District has initiated an investigation of alleged misconduct may be eligible for reemployment only after review and approval by the human resources department.
DATE ISSUED: 6/5/2007 LDU 2007.05 DFE(LOCAL)-X
ADOPTED:
2 of 2
Office of Superintendent of Schools Board of Education Education Meeting Meeting of December December 12, 2013 Office of Legal Services Elneita Hutchins-Taylor, General Counsel
SUBJECT SU BJECT::
PROP PROPOS OSED ED REVI REVISIO SIONS NS TO TO BOARD BOARD POLICY POLICY DGBA(LOCAL) DGBA(LOCAL), PERSONNEL-MANAGEMENT RELATIONS: COMPLAINTS/GRIEVANCES—FI —FIRS RST T READIN READING G
EMPLOYEE
The Houston Independent School District (HISD) reviewed its policies on complaints to clarify them and provide more comprehensive information. Based Bas ed on thi this s review, review, the follow following ing changes changes to DGBA(LOC DGBA(LOCAL) AL) are recomme recommended nded::
At OTHER REVIEW PROCESSES, the heading is changed to OTHER COMPLAINT PROCESSES and the content has been changed to be more comprehensive, compreh ensive, directing directing employees employees to the appropriate appropriate policy ifif their complaint complaint is regarding one or more of the listed circumstances. Addition of untimely filings provision consistent with FNG(LOCAL) and GF(LOCAL) giving administration the right to dismiss a complaint or appeal that is not timely filed. Clarify that the administration is allowed to present witnesses during its presentation at Level II. Clarify that failure to attend a conference will result in dismissal of complaint. Non-substanti Non-subs tantive ve changes made throughout throughout for clarity.
Proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
ORGANI ORG ANIZAT ZATION IONAL AL GOALS/ GOALS/IMP IMPACT ACT::
This This agenda agenda item item support supports s HISD HISD Goal Goal 3: Provide a Safe Environment, Goal 4: Increase Management Effectiveness and Efficiency, and Goal 6: Create a Positive Distri Dis trict ct Cult Culture, ure, and is is align aligned ed to Core Core Initiative 5: Culture of Trust Through Action.
THIS ITEM DOES DOES REQUIRE REQUIRE CONSULTATION. CONSULTATION. THIS ITEM ITEM MODIFIES MODIFIES BOARD POLICY. POLICY. Page Pa ge 1 of 2
K-6
RECOMM REC OMMEND ENDED: ED:
That the Board Board of Educa Educatio tion n accept accept the proposed proposed revisio revisions ns to to Board Policy DGBA(LOCAL), Personnel-Management Relations: Employee Complaints/Grievances, on first first reading reading.. Page Pa ge 2 of 2
Houston ISD 101912
Attachment K-6
PERSONNEL-MANA GEMENT RELATIONS PERSONNEL-MANAGEMENT EMPLOYEE COMPLAINTS/GRIEVANCES
DIRECT COMMUNICATION WITH BOARD MEMBERS
DISPUTE RESOLUTION PROCESS
DEFINITIONS
DGBA (LOCAL)
Employees shall not be prohibited from communicating with a member of the Board regarding District operations except when communication between an employee and a Board member would be inappropriate because of a pending hearing or appeal related to the employee. The dispute resolution process provides employees an orderly process for the prompt and equitable eq uitable resolution of disputes when a concern has not been resolved. The Board intends that, whenever feasible, disputes be resolved at the lowest possible administrative level. This policy shall not be construed to to create new or additional rights beyond those granted by Board policy or law. For purposes of this policy, “days” shall mean calendar days unless otherwise noted in this policy. The terms “dispute,” “complaint,” and “grievance” shall have the same meaning. A dispute under this policy may include, but shall not be limited to, any of the following: 1.
Grievances concerning an employee’s wages, hours, or conditions of work, including employment status.
2.
Specific allegations of unlawful discrimination in employment on the basis of race, r ace, color, religion, sex (including allegations of sexual harassment), national origin, age, age , disability, disability, ancestry,, marital status, veteran status, political affiliation, sexual stry orientation, gender identity, and/or gender expression, if the employee is dissatisfied with the outcome of the investigation under DIA(LOCAL).
3.2. Specific allegations of unlawful discrimination or ret retaliation aliation on the basis of the employee’s exercise of constitutional rights. 4.3. Whistleblower complaints. OTHER REVIEW COMPLAINT PROCESSES
Employee complaints This shall be filed in accordance a ccordance with this policy, except as provided below: shall not apply to: 1.
Complaints alleging discrimination, including violations of Title IX (gender), Title VII (sex, race, color, religion, national origin), ADEA (age), or Section 504 (disability), shall shall be submitted in accordance with DIA.
2.
Complaints alleging certain forms of harassment, including harassment by a supervisor and violation of Title VII, shall be submitted in accordance with DIA.
3.
Complaints concerning retaliation relating to discrimination and harassment shall be submitted in accordance with DIA.
DATE ISSUED: 10/15/20126/5/2012 DATE UPDATE 95LDU 2012.05 DGBA(LOCAL)-X
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Houston ISD 101912 PERSONNEL-MANA GEMENT RELATIONS PERSONNEL-MANAGEMENT EMPLOYEE COMPLAINTS/GRIEVANCES
DGBA (LOCAL)
1.4. Complaints Grievances regarding complaints concerning instructional materials shall be submitted in accordance with. [See EFA.EFA] EFA.EFA] 2.5. Complaints concerning a commissioned peace officer who is an employee of the District shall be submitted in accordance with. [See CKE.CKE] 3.6. Complaints concerningarising from the proposed nonrenewal of a term contract issued under Chapter 21 of the Education Code shall be submitted in accordance with: DF series. [See DFBB.DFBB] 4.7. Complaints concerningarising from the proposed termination or suspension without pay of an employee on a probationary, term, or continuing contract issued under Chapter 21 of the Education Code during the contract te rm shall be submitted in accordance with. [See DFAA, DFAA, DFBA, or DFCA.DFCA, DFCA.DFCA, respectively] NOTICE TO EMPLOYEES
The principal of each campus and other supervisory personnel shall ensure that employees under their supervision are informed of this policy.
FREEDOM FROM RETALIATION
Neither the Board nor the administration a dministration shall unlawfully retaliate against any employee for bringing a grievance under this policy p olicy.. [See DG(LEGAL)]
WHISTLEBLOWER COMPLAINTS
Employees who allege adverse employment action in retaliation for reporting a violation of law to an appropriate authority shall initiate a dispute resolution process under this policy po licy within the time specified by law. [See DG(LEGAL)] DG(LEGAL)] The complaint shall first be filed in accordance with the alternative entry into the resolution proces below below. . Time lines for for theto employee anddispute the District set outprocess, in thiss,policy may be shortened enable the Board to make a final decision within 60 days of the initiation of the complaint. [See DG] DG]
COMPLAINTS AGAINST SUPERVISORS
Complaints alleging a supervisor’s violation of law may be made to the next line supervisor who is in vertical alignment with the supervisor against whom the complaint is brought. A complaint alleging a violation of law by the Superintendent may be made to the chief human resources officer under the alternative entry process specified in this policy.
GENERAL REQUIREMENTS
The dispute resolution form must specify the individual harm alleged. An employee is prohibited from bringing separate separate or serial grievances regarding the same event or action. action. All time limits shall be strictly complied with unless modified by mutual consent. Costs of any dispute shall be paid by the party incurring them.
DATE ISSUED: 10/15/20126/5/2012 DATE UPDATE 95LDU 2012.05 DGBA(LOCAL)-X
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DGBA(LOCAL) X
Houston ISD 101912 PERSONNEL-MANAGEMENT PERSONNEL-MANA GEMENT RELATIONS EMPLOYEE COMPLAINTS/GRIEVANCES
DGBA (LOCAL)
CONSOLIDATION
When the Superintendent determines that two or more individual concerns are sufficiently similar in nature and remedy to permit their resolution through one proceeding, he or she may consolidate the disputes.
REPRESENTATION AT DISPUTE RESOLUTION CONFERENCES
An employee shall be entitled to representation representation at any and all meetings that directly relate to the issues that are being addressed in the dispute resolution process. An employee may represent himself or herself or be represented by an individual of his or her choosing. An employee may not designate a representative representative who claims the right to strike.
TIME FRAMES
The primary purpose of the dispute resolution process is the resolution of concerns in an expeditious manner. The time frames set forth at each level of the process are maximums and, whenever possible, the decision-maker should render a decision or resolution within a shorter period of time. All time frames shall be counted in calendar days, the first day commencing on the next calendar a fterdays after the event triggering time frame. Time frames shall not day include that are DistrictDistrict-the wide designated holidays. Although the employee may not file file a separate grievance for failure of the administration to comply with established time frames under this policy, policy, upon notification by the grievant gri evant or his or her representative, if it is found that an administrator has failed to meet a designated time line, the Superintendent or designee shall issue written administrative directives to a responsible party. party. The grievant may seek the relief for the lack of compliance with the time frames as set forth below for each step of the process.
UNTIMELY FILINGS
All time limits shall be strictly followed unless unless modified by mutual written consent. If a complaint form or appeal notice is not timely filed, the complaint may be dismissed, on written notice to the individual, at any point during the complaint complaint process. The individual may appeal the dismissal by seeking review in writing within ten days da ys from the date of the written dismissal notice, starting at the level at which the complaint was dismissed. dismissed. Such appeal shall be limited to tthe he issue of timeliness.
COMPLAINT FORM
Complaints under this policy shall be submitted in writing on a form provided by the District. Copies of any documents that support the complaint may be attached to the complaint complaint form. If the employee does not have copies of these documents, they may be presented at the Level One or Level Two conferences.
DATE ISSUED: 10/15/20126/5/2012 DATE UPDATE 95LDU 2012.05
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DGBA(LOCAL) X
Houston ISD 101912 PERSONNEL-MANA GEMENT RELATIONS PERSONNEL-MANAGEMENT EMPLOYEE COMPLAINTS/GRIEVANCES
DGBA (LOCAL)
A complaint form that is incomplete incomplete in any material aspect m may ay be dismissed, but may be refiled with all the required information if the refiling is within the designated time for filing a complaint. complaint. However, no complaint form that has completed the Statement of Concern section and the Remedy Requested section of the form shall be dismissed for failure to submit relevant documentation. SCHEDULING CONFERENCES
All conferences shall take take place during normal District business hours. All participants, participants, including witnesses, shall shall be released from regular duties and shall suffer no loss of pay or other benefits if, and only if, they receive prior approval from their immediate supervisor.. To minimize disruption in the workplace, the supervisor shall visor work with the hearing officer, the grievant, and the administration, as necessary, necessary, to manage the release of employees who are participants in the conference.
AUDIO RECORDING RECORDING
As provided by law, law, an employee shall be permitted tto o make an audio recording of a conference or hearing under this policy at which the substance of the employee’s complaint is discussed. The employee shall notify all attendees present that an audio recording is taking taking place. If the grievant records records the conference, then the supervisor or administrator may also record the conference.
MUTUAL AGREEMENT OF THE PARTIES WITHDRAWAL
The parties involved may mutually consent to modify the procedures as may be necessary to accomplish the goal of resolving disputes in the most efficient and expeditious manner possible. An employee may withdraw a dispute dispute at any time. Once withdrawn, a dispute may not be reopened. A dispute shall be considered withdrawn if an employee fails to pursue the dispute, including failure to attend a scheduled conference, or otherwise is deemed to be unreasonably protracting the process.
INFORMAL RESOLUTION OF CONCERNS
When informal discussions fail to resolve the concern or dispute, the employee may obtain a dispute resolution form from the school department or chief schools office, as appropriate, from the Office of Human Resources, or by accessing the District’s Web site, and may file a request for the formal process described below.
FORMAL PROCESS
The formal process shall consist of Levels One and an d Tw Two, o, which are closed to the public. No members of the public may may attend except the designated representative. A Level Three presentation to the Board shall be within a properly posted posted Board meeting. The determination of whether the hearing shallwill be opened to the public or held in closed session is within the discretion of the Board, except that the hearing shall be held in closed session upon request by the employee who is the grievant in the only exception to the grievant’s election to hold thedispute. hearing The in closed ses-
DATE DA TE ISSUED: 10/15/20126/5/2012 UPDATE 95LDU 2012.05
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DGBA(LOCAL) X
Houston ISD 101912 PERSONNEL-MANA GEMENT RELATIONS PERSONNEL-MANAGEMENT EMPLOYEE COMPLAINTS/GRIEVANCES
DGBA (LOCAL)
sion is when the employee against whom the complaint or a charge is brought makes a written request for an open hearing, in which case the hearing shall be opened to the public. LEVEL ONE
An individual who has been unable to informally informally resolve a concern/dispute about a wage, hour, or condition of work may initiate ini tiate a formal dispute. The individual shall file a formal dispute by submitting a completed dispute resolution form within 30 calendar days from the date of the alleged action/decision that forms the basis of the concern/dispute and in accordance with the calculation of time frames as set forth above. above. If the employee did not learn of the the action until a later date, the time shall be counted from the date a reasonable person should have learned of the action/decision through reasonable diligence and in accordance with the calculation of time frames as set forth above. The completed form must clearly state the dispute regarding an issue of wages, hours, or conditions of work. The form must also clearly state a valid remedy that a supervisor may lawfully grant. A form may be rejected on the grounds that it is not a valid dispute of wages, hours, or conditions of work or that no valid remedy has been stated or may be granted for the alleged act/decision. The completed dispute resolution form shall be filed with the principal/department head/work location supervisor who has direct supervision of that particular employee. The immediate supervisor, or other appropriate administrator or designated supervisor assigned to hold the Level One conference, shall convene a conference with the employee within seven calendar days of receipt of the completed dispute resolution form in accordance with the calculation of time frames as set forth above. The conference is not an evidentiary or due process hearing. The conference an informal conference for theofsole purpose ofwith discussing andisresolving concerns or disputes an employee respect to wages, hours, or conditions of work. There shall be no cross-examination of any witnesses, nor shall this conference in any way resemble an evidentiary hearing. Each side shallwill simply make presentations to the supervisor or the person assigned to hold the Level One conference within the time restrictions set by that person. The supervisor, or other person assigned to conduct the Level One conference, after considering the matters presented at the conference and any other information he or she believes to be relevant to the dispute, shall issue a decision or resolution with respect to the dispute held by the employee. The decision/resolution shall be rendered no later than seven calendar days from the date of the conference in accordance with the calculation of time frames as set
DATE ISSUED: 10/15/20126/5/2012 DATE UPDATE 95LDU 2012.05
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DGBA(LOCAL) X
Houston ISD 101912 PERSONNEL-MANA GEMENT RELATIONS PERSONNEL-MANAGEMENT EMPLOYEE COMPLAINTS/GRIEVANCES
DGBA (LOCAL)
out above. The decision/resolution shall shall be provided to the employee on the original dispute resolution form filed by the employee, with attachments, as appropriate. LEVEL TWO
In the event the employee is not satisfied with the decision/resolution of the Level One hearing officer, officer, or if the administration fails to meet the designated time frame for either convening a conference or rendering a decision within the allotted time frame, the employee may appeal the dispute to Level Two of the dispute resolution process. If the employee does not have the the original dispute resolution form, he or she may substitute a true and correct copy of the same for filing at Level Two. An employee must file the the appeal within seven calendar days of receipt of the decision/resolution. If the administration’s administration’s time line to issue the decision/resolution passes, an employee shall have seven calendar days from the date the decision/resolution was due to file his or her appeal. The appeal must be filed with the next line supervisor who is in vertical alignment with the supervisor hearing the dispute at Level One, and a copy must be sent to Employee Relations. The time lines at Level Two Two shall run from the date the appeal request is received by Em Employee ployee Relations. Employee Relations, in consultation with the appropriate Superintendent’s appropriate direct report, shall identify the Level Two hearing officer, officer, who may or may not be a current current District employee. The Level Two Tw o hearing officer shall convene a conference within ten calendar days of the date of receipt of the dispute resolution form in accordance with the calculation of time frames as set forth forth above. The Level Two hearing officer shallwill have satisfied his or her duty to convene the conference, for purposes of following prescribed time lines, by contacting the employee or his or her representative, offering available dates and times for the hearing that shallwill occur at a mutually agreed-upon time, with mutual effort to schedule the conference within that that prescribed time frame. If the employee who filed the dispute is unable to attend or cannot secure the representation of choice for the scheduled conference date and time, the Level Two Two hearing officer shall convene the conference at a mutually agreed-upon date and time. The conference is not an evidentiary or due process hearing; it is an informal conference for the sole purpose of resolving concerns or disputes brought up by an employee with respect to wages, hours, or conditions of work. The conference shall be recorded by a court reporter paid for by the District. The employee shall be allotted a specific amount of time to present his or her concerns. The employee may also present witnesses and may submit any available documentation. The administration shall be allotted the same amount of time to present its position and shall be allowed to
DATE ISSUED: 10/15/20126/5/2012 DATE UPDATE 95LDU 2012.05
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DGBA(LOCAL)-X
Houston ISD 101912 PERSONNEL-MANA GEMENT RELATIONS PERSONNEL-MANAGEMENT EMPLOYEE COMPLAINTS/GRIEVANCES
DGBA (LOCAL)
present witnesses and submit any documentation on the issues addressed at the conference . There shall be no cross-examination of witnesses, nor shall this conference in any way resemble an evidentiary hearing. Each side shallwill simply make presentations to the Level Two hearing officer within the time restrictions set by the Level Le vel Two hearing officer officer.. The Level Two hearing officer, after considering the matters presented at the conference and any other information he or she may have, shall arrive at a decision or resolution regarding the dispute. The decision/resolution shall be rendered no later than seven calendar days from the date on which the Level Two hearing officer receives the transcript of the conference in accordance with the calculation of time frames as set forth above. The decision shall be provided to the employee and the administration and/or their representatives on the original dispute resolution form filed by the grievant or as an affixed attachment to that document. document. The decision shall be deemed rendered upon confirmation of delivery via facsimile or electronic transmission, with the original to follow, or by proof of mailing of the original document. LEVEL THREE
If either the administration or the employee is not satisfied with the decision/resolution of the Level Two hearing officer, either party may appeal the dispute to Level Three of the dispute resolution process. Additionally, Additionally, if a decision/resolution is not rendered within the allotted time frame following receipt of the transcript of the conference by the Level Two hearing officer, officer, the employee may appeal to Level Three. No appeal to Level Three may be initiated by the administration without consulting with the Office of the General Counsel. The Board shallwill not conduct a Level Three hearing until after a Level Two hearing Two hasBoard’s been convened ing is available for the review. and a transcript of the hearThe appeal to the Board shall be filed within seven calendar days of the decision/resolution. If the Level Two Two hearing officer’s time line to issue the decision/resolution passes, an employee shall have seven calendar days from the day the decision/resolution was due to file his or her appeal. An appeal shall be filed by forw forwarding arding the original dispute resolution form or a true and correct copy, copy, including all attachments and decisions rendered, to the Board Services Office, Level One of the Houston ISD’s Hattie Mae White Education Support Center. Center. A Level Three hearing request form or a cover letter addressed to the Board President containing a clear request for a hearing must accompany the dispute form, attachments, and decisions rendered to date.
DATE ISSUED: 10/15/20126/5/2012 DATE UPDATE 95LDU 2012.05
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DGBA(LOCAL)-X
Houston ISD 101912 PERSONNEL-MANA GEMENT RELATIONS PERSONNEL-MANAGEMENT EMPLOYEE COMPLAINTS/GRIEVANCES
DGBA (LOCAL)
The Board shall attempt to hear the dispute within 30 calendar days of its receipt, but the Board is not required to hear the dispute within that time frame. Both parties, the employee, employee, and the administration representative shall make oral arguments before the Board within time restrictions restrictions set by the Board. An appeal to the Board shall be based on the record developed at Level T Two. wo. No new documents may be submitted by the employee or the administration as part part of the proceedings proceedings before the Board. Board. In addition to any other record of the Board meeting required by law, the Board shall prepare a separate record of any Level Three presentation it allows. Any Level Three presentation, presentation, including the presentation by the employee or the employee’s representative, any presentation from the administration or its representative, and questions from the Board with responses shall be recorded by audio recording, video/audio recording, or court reporter, at the discretion of the District. After hearing and considering the concern of the employee or the administration and the response by the other party, party, the Board may choose to issue a disposition of the dispute or not to act on it. If the Board chooses to issue a disposition, it shall be done in writing, no later than at the next regularly scheduled scheduled Board meeting. The disposition shall be addressed to the employee and to the administration or its representative. ALTERNATIVE ALTERNA TIVE ENTR ENTRY Y INTO THE FORMAL DISPUTE RESOLUTION PROCESS
An alternative method for entry into the formal dispute resolution process shall be used to address: 1.
Concerns that are not under the authority of an employee’s immediate supervisor;
2.
If an employee is dissatisfied with the result of an investigation concerning specific good-faith allegations of unlawful discrimination on the basis of race, color, religion, sex (including allegations of sexual harassment), national origin, age, disability,, ancestry, marital status, veteran status, political affiliability tion, sexual orientation, gender identity identity,, and/or gender expression; or
3.
The employee exercising his or her constitutional rights.
Concerns of this nature shall specify the individual harm being alleged. If the employee believes that the alternative entry into the dispute resolution process is appropriate for issues other than those stated in the previous paragraph, the employee shall transmit the dispute resolution form directly to the chief human resources officer and a copy shall be sent to the employee’s immediate supervisor. supervisor. The chief human resources officer or designee shall determine whether DATE ISSUED: 10/15/20126/5/2012 DATE UPDATE 95LDU 2012.05
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DGBA(LOCAL)-X
Houston ISD 101912 PERSONNEL-MANA GEMENT RELATIONS PERSONNEL-MANAGEMENT EMPLOYEE COMPLAINTS/GRIEVANCES
DGBA (LOCAL)
the dispute presented should enter at Level One or Level Two of the dispute resolution process, as well as the appropriate administrator to hear and resolve the dispute. The chief human resources officer or designee shall have five business days from the date the dispute is received to inform both the employee and the hearing officer identified to hear and resolve the dispute, in writing, the procedural entry level for that dispute and the hearing officer for that level, in accordance with the calculation of time frames as set forth above. Notification from the chief human resources officer or designee to the named hearing officer shall include the original dispute resolution form or a true and correct copy of the same. Receipt of notification by the hearing officer shall trigger time frames for the designated level of the grievance process in accordance with the calculation of time frames as set forth above, except that the time frame to contact the employee or his or her representative to schedule a hearing shall not exceed 14 calendar days from the date that the dispute was filed with the chief human resources officer. officer. The dispute shallwill proceed using the time lines and procedures for the relevant level as outlined above.
DATE DA TE ISSUED: ISSUED: 10/15/20126/5/2012 UPDATE 95LDU 2012.05
ADOPTED:
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DGBA(LOCAL)-X
Office of Superintendent of Schools Board of Education Meeting of December 12, 2013 Office of Legal Services Elneita Hutchins-Taylor, General Counsel SUBJECT SU BJECT::
PROPO PROPOSE SED D
REVI REVISIO SIONS NS
TO TO
BOARD
POLIC POLICY Y
FNG( FNG(LOCAL) LOCAL),
STUDENT RIGHTS AND RESPONSIBILITIES: STUDENT PARENT COMPLAINTS/GRIEVANCES COMPLAINTS/GRIEVANCES—FI —FIRS RST T READIN READING G
AND
The Houston Independent School District (HISD) reviewed its policies on complaints to clarify them and provide more comprehensive information. Based Base d on this revie review, w, the follow following ing changes changes to to FNG(LOCAL) FNG(LOCAL) are recomm recommende ended: d:
The definition of COMPLAINTS and list of EXCEPTIONS (under the heading OTHER COMPLAINT PROCESSES) have been moved to the beginning of the policy and and the content content has has been changed to better direct readers readers to the appropriate policy if their complaint is regarding one or more of the listed circumstances. Include retaliation retaliation from from bullying at item item 4 of OTHER COMPLAINT PROCESSES Include complaints concerning final decisions of the gifted and talented selection committee regarding selection for or exit from the gifted program at item 8. Include complaints concerning admission, placement, or services provided for a homeless student at item 14. Move the NOTICE TO STUDENTS AND PARENTS about the complaint policy closer to the beginning of the policy. At LEVEL THREE specify that the Level Two record must include the notice of appeal from Level One to Level Two. Clarify that the Administration is permitted to present documentation in support of its presentation at Level II, just as it is permitted to do so pursuant to DGBA (LOCAL). Clarify that failure to attend a scheduled Level I or Level II conference by complainant shall result in dismissal of the complaint. Non-substantive changes made throughout for clarity.
Proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S):
None
STAFFING IMPLICATIONS:
None
Page Pa ge 1 of 2
K-7
ORGANIZATI ORGAN IZATIONAL ONAL GOALS/IMP GOALS/IMPACT: ACT:
This agenda agenda item item supp supports orts HISD Goal 5: Improve Public Support and Confidence in Schools and is aligned to Core Initiative 5: Culture of Trust through Action.
THIS ITEM DOES NOT REQUIRE REQUIRE CONSULTATI CONSULTATION. ON. THIS ITEM ITEM MODIFIES MODIFIES BOARD POLICY. POLICY.
RECOMMENDE RECOM MENDED: D: That the the Board Board of of Educatio Education n acc accept ept the propo proposed sed revis revisions ions to Student Rights and Board Policy FNG(LOCAL), Responsibilities: Student and Parent Complaints/Grievances, on first first re readi ading. ng. Page Pa ge 2 of 2
Houston ISD 101912
Attachment K-7
STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES
COMPLAINTS
OTHER COMPLAINT PROCESSES
FNG (LOCAL)
In this policy, the terms “complaint” and “grievance” shall have the same meaning. Student or parent complaints shall be filed in accordance with this policy, except as provided below: 1.
Complaints alleging discrimination or harassment based on age, race, color, ancestry, national origin, sex, handicap or disability, marital status, religion, veteran status, political affiliation, sexual orientation, gender identity, and/or gender expression shall be submitted in accordance with FFH.
2.
Complaints concerning dating violence shall be submitted in accordance with FFH.
3.
Complaints concerning retaliation related to discrimination and harassment shall be submitted in accordance with FFH.
4.
Complaints concerning cyberbullyingcyber bullying, bullying, or retaliation related to bullying shall be submitted in accordance with FFI.
5.
Complaints concerning loss of credit on the basis of attendance shall be submitted in accordance with FEC.
6.
Complaints concerning removal to a disciplinary alternative education program shall be submitted in accordance with FOC and the Code of Student Conduct.
7.
Complaints concerning expulsion shall be submitted in accordance with FOD and the Code of Student Conduct.
8.
Complaints concerning any final decisions of the gifted and talented selection committee regarding selection for or exit from the gifted program shall be submitted in accordance with EHBB.
9.
Complaints concerning identification, evaluation, or educational placement of a student with a disability within the scope of Section 504 shall be submitted in accordance with FB and the procedural safeguards handbook.
10. Complaints concerning identification, evaluation, educational placement, or discipline of a student with a disability within the scope of the Individuals with Disabilities Education Act shall be submitted in accordance with EHBAE, FOF, and the procedural safeguards handbook provided to parents of all students referred to special education. 11. Complaints concerning instructional materials shall be submitted in accordance with EFA. DATE ISSUED: DATE 10/15/201211/11/2011 UPDATE 95LDU 2011.11
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FNG(LOCAL)-X
Houston ISD 101912 STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES
FNG (LOCAL)
12. Complaints concerning a commissioned peace officer who is an employee of the District shall be submitted in accordance with CKE. 13. Complaints concerning intradistrict transfers or campus assignment shall be submitted in accordance with FDB. 14. Complaints concerning admission, placement, or services provided for a homeless student shall be submitted in accordance with FDC. NOTICE TO STUDENTS AND PARENTS PARENTS
The District shall inform students and parents of this policy.
GUIDING PRINCIPLES
The Board encourages students and parents to discuss their concerns and complaints through informal conferences with the appropriate teacher, principal, or other campus administrator.
INFORMAL PROCESS
Concerns should be expressed as soon as possible to allow early resolution at the lowest possible administrative level. FORMAL PROCESS
If an informal conference regarding a complaint fails to reach the outcome requested by the student or parent, the student or parent may initiate the formal process described below by timely filing a written complaint form. Even after initiating the formal complaint process, students and parents are encouraged to seek informal resolution of their concerns. A student or parent whose concerns are resolved may withdraw a formal complaint at any time. The process described in this policy shall not be construed to create new or additional rights beyond those granted by law or Board policy, nor to require a full evidentiary hearing or “mini-trial”
FREEDOM FROM RETALIATION
at any level. Neither the Board nor any District employee shall unlawfully retaliate against any student or parent for bringing a concern or complaint.
NOTICE TO STUDENTS AND PARENTS PARENTS
The District shall inform students and parents of this policy.
COMPLAINTS
In this policy, the terms “complaint” and “grievance” shall have the same meaning. This policy shall apply to all student and parent complaints, except as provided below.
EXCEPTIONS
This policy shall not apply to: 1.
DATE ISSUED: DATE 10/15/201211/11/2011 UPDATE 95LDU 2011.11
Complaints alleging discrimination or harassment based on age, race, color, ancestry, national origin, sex, handicap or disability, marital status, religion, veteran status, political affili2 of 8
FNG(LOCAL)-X
Houston ISD 101912 STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES
FNG (LOCAL)
ation, sexual orientation, gender identity, and/or gender expression. [See FFH] 2.
Complaints concerning dating violence. [See FFH]
3.
Complaints concerning retaliation related to discrimination and harassment. [See FFH]
4.
Complaints concerning bullying and cyberbullying. [See FFI. If a student is dissatisfied with the outcome of the investigation as addressed by FFI, he or she may appeal through FNG(LOCAL), beginning at the appropriate level.]
5.
Complaints concerning loss of credit on the basis of attendance. [See FEC]
6.
Complaints concerning removal to a disciplinary alternative education program. [See FOC]
7.
Complaints concerning expulsion. [See FOD and the Code of Student Conduct]
8.
Complaints concerning identification, evaluation, or educational placement of a student with a disability within the scope of Section 504. [See FB] FB]
9.
Complaints concerning identification, evaluation, educational placement, or discipline of a student with a disability within the scope of the Individuals with Disabilities Education Act. [See EHBA, FOF, FOF, and the parents’ rights handbook provided to parents of all students referred to special education]
10. Complaints concerning instructional materials. [See EFA] 11.
Complaints concerning a commissioned peace officer who is an employee of the District. [See CKE]
12. Complaints concerning intradistrict transfers or campus assignments. [See FDB] GENERAL PROVISIONS FILING
DATE ISSUED: DATE 10/15/201211/11/2011 UPDATE 95LDU 2011.11
Complaint forms and appeal notices may be filed by hand-delivery, fax, or U.S. Mail. Hand-delivered filings shall be timely filed if received by the appropriate administrator or designee by the close of business on the deadline. Fax filings shall be timely filed if they are received on or before the deadline, as indicated by the date/time shown on the fax copy. Mail filings shall be timely filed if they are postmarked by U.S. Mail on or before the deadline and received by the appropriate administrator or designated representative no more than three days after the deadline.
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