Purchase Order Purchase orders are used for a number of processes in procurement. They can be used for internal procurement (from one plant to another), external procurement of goods (direct consumption or stock) and services. It can also be used for subcontracting, third-party and consignment processes. Purchase order processing is shon in the folloing diagram. diagram. Purchase orders can be created reference contract,ith sales order. to a purchase re!uisition, "#$, !uotation, another purchase order,
How to create a Purchase Order Purchase orders are created by using standard transaction ME21N (or ME21 % the old instance of the transaction). Step 1) &. 'nte 'nterr tra trans nsact actio ion n code code ME21N. . 'nt 'nter vend vendor or.. . 'nter 'nter materi material al number number that that needs needs to be procur procured. ed. *. 'nter the the !uantity !uantity and unit of of measure measure (optional (optional % system system uses uses +o from from purchase purchase info record). . Press ENTER to to confirm the data entered.
Purchase order item is now populated with information from purchase info record and material master, in comination with the !endor master data" This can e seen on the ne#t few screens"
elivery date and net price are populated from information supplied in master data.
In belo screen shot, /locks 1 and 2 ere populated from purchase info record, hile $ as populated from vendor master.
efault texts populated via purchase info record master data. &. %nfo record PO te#t % text populated from info record master. . %nfo record note % populated from info record master. . Te Text xt in this field is the the same same as in in our info info record. record.
Step 2)
&. 0ou 0ou can see that purchase purchase order order contains contains several several tabs at header level. level. 1n the 23tatus2 23tatus2 tab, tab, you can find some information about the status of the purchase order. . In this block, block, you can find general general sta status tus (4ctive) (4ctive) as ell ell as purchase purchase order confirmat confirmation ion (5ot 0et 0et 3ent), elivery status and Invoice status. . This is inform information ation about about !uantities !uantities and and value, ordered ordered !ty !ty and value, value, delivered delivered !ty and value, still to deliver !ty and value, Invoiced !ty and value, and finally don payment information.
1ther tabs contain information about 1rgani6ational ata, Import, 4dditional ata, Partners, 7ommunication, 4ddress, Texts, Texts, 7onditions, elivery8Invoice information. Step $)
elivery8Invoice tab holds data about payment terms an and d trading terms. 0o 0ou u can insert payment terms here (like 9:; % payment : days after delivery), trading terms (in to incoterms fields % for example '<= =ien). =ien).
Step &)
1rgani6ational data holds the information on the purchasing organi6ation, purchasing group and company code. 0ou 0ou could choose another purchasing group if you needed to.
Other tas
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In 'onditions tab, you can find data about prices and conditions on header level. Te#ts tab is used to maintain header level texts.
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(ddress tab holds the vendor address data.
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In the (dditional ata tab, you can find 7ollective number and >4T registration registration number of the vendor.
(t the item le!el purchase order contains additional information on items •
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1n the deli!er* schedule tab, e can enter the desired delivery schedule and !uantities that are to be delivered at a certain date.
Material data tab contains information about vendor material number, batch, vendor batch, '45 code etc. 3ome of the data is populated from purchase info record. 1n the deli!er* ta, you can set delivery tolerance percentages (over and under delivery), set delivery status, delivery remainder settings and other information. %n!oice tab holds information on invoice related data and a field 2Tax2 that should be filled if applicable (in our case the tax code is +1 for both items). 'onditions tab is used to specify conditions on item level. eli!er* address % our company address, it can be changed if e ant the material delivered elsehere.
'onfirmation tab holds data specific for the item confirmation control and re?ection indicator.
=hen all the data is double-checked for mistakes and entered accurately e can save the purchase order.