How to do an effective business presentation
Content
How to do an Effective Business Presentation
Meaning
p
What is a Business Presentation?
p
Why do we need a Business Presentation? How do we do an “Effective Business Presentation”?
p
What you can expect of “How to do an Effective Business Presentation”
p Important guide lines that improves the quality of a Business Presentation p The Do’s and Don’ts in a Business presentation. p Use of Visual aids. p Presentation challenges.
The 4 P’s
p p p p
Plan Prepare
Practice Present
Where to start?
•Plan •Prepare Why? Who? What?
•Practice •Presentation
How?
When? Where?
Planning
p
Why? (Purpose)
n n n
p
Reason for presentation Impact on audience What audience want to know. Predict audience response Age Knowledge of subject Cultural make up Size Language Time available
p
Who?(Audience Analysis)
n n
n
n n n
Prepare
p
Research
n n n n n n
Books, Web, articles, Expertise Statistics Examples Demonstrations Exhibits
1.Must know 2.Should know
3.Better to know
Prepare - Structure
Introduction/Beginning
Body/Middle
Summary/End
Structure - Introduction
p p p
Greet the audience Start in a friendly way Tell them
n n n n n
About the title Title Who you are Why are you here How experienced you are with the subject Approximate time
p
Outline
Structure - Body
p p
Properly organized Logical
n
n n
n n
General Known Accepted Cause Problem
Specific Unknown Controversial Effect Solution
p p p
Emphasize more using real life examples Use pictures, graphs, tables & animations Indicate/point either by using laser or pointer.
Structure - Summary
Tell them what you told them but in brief
p p
p
Draw conclusions Any Questions?????? Thanks
n n
p
Audience Any other person
Practice
p
How?
n n n n
Reduces nervousness (be natural & relax) Do not over practice Get familiar with presentation aids Judge timing Strong opinion Clear points Logical flow Strong ending
n
n
n n
Presentation
p p p p p p p
Vary voice Body language Eye contact Timing Speed Get audience to talk Read your audience
Planning Designing Delivering
Done
Next
Use of Visuals
Use of Visuals
p
What are visuals?
n
n n n
p
What media are used?
n
n n n
n
n n n
graphs charts maps photos drawings images models video/film objects
transparencies/slides PowerPoint slides video projection/projector handouts
“A Picture speaks a thousand words”
Why use visuals?
p p
Focus audience's attention Illustrate points that are difficult
p p
p p
Verbalize to reinforce ideas Visual to involve and motivate audience
To involve all senses Save time & avoid putting information on a board Avoid turning your back to the audience when writing on a board
p
A slide to be effective
p p p p
Keep it simple Be consistent Suitable background & template Proper blend of colors, type of font, size, boldface, italics & animations
n
p
suitable pictures of proper size
Adding text to slide
p
Select proper font, size & color
n n n
Heading - 32+ Other - <=24
Sub heading - 28
May depend on the template being used
p p p p
Try to minimize long sentences Illustrate the key words
n
Use underline, boldface or different color
Enough line space
Every thing depends on;
n
Quality of the projector, room luminosity & size
Backgrounds, templates & animations
p p p
Depending on the subject matter Type of audience
Better to use original templates than custom ones (unless you are highly confident) p Unless it is a multimedia subject matter use simple;
n
colors, graphics, animations & backgrounds
p p
Suitable screen size & resolution Not too less, not too more
Be aware of…….
p p p
Different versions & capabilities of PowerPoint Different animation types being supported Test your presentation at least once in a different machine If you have enough time, check with a projector Better to have some idea of projector settings, that are suitable to your presentation. Incase the file goes corrupt,make sure you have an extra soft copy inhand.
p p
p
When & Where
Visit the place earlier & get some idea p If you start late do not rush at the beginning p Rough idea about number of audience p Their knowledge of subject
p p
Test equipment
Presentation Challenges
p
Questions
n n n n
Get the question correctly Answer with what you had already told Give necessary references If you don’t know the answer tell that Remember where you stop
p
Interruptions
n
p Nervousness & stage fearPractice; Practice & Practice
Conclusion
p p p
Make it BIG KISS- Keep it Simple Stupid Make it Clear
Thank you
Meaning
p
What is a Business Presentation?
p
Why do we need a Business Presentation? How do we do an “Effective Business Presentation”?
p
What you can expect of “How to do an Effective Business Presentation”
p Important guide lines that improves the quality of a Business Presentation p The Do’s and Don’ts in a Business presentation. p Use of Visual aids. p Presentation challenges.
The 4 P’s
p p p p
Plan Prepare
Practice Present
Where to start?
•Plan •Prepare Why? Who? What?
•Practice •Presentation
How?
When? Where?
Planning
p
Why? (Purpose)
n n n
p
Reason for presentation Impact on audience What audience want to know. Predict audience response Age Knowledge of subject Cultural make up Size Language Time available
p
Who?(Audience Analysis)
n n
n
n n n
Prepare
p
Research
n n n n n n
Books, Web, articles, Expertise Statistics Examples Demonstrations Exhibits
1.Must know 2.Should know
3.Better to know
Prepare - Structure
Introduction/Beginning
Body/Middle
Summary/End
Structure - Introduction
p p p
Greet the audience Start in a friendly way Tell them
n n n n n
About the title Title Who you are Why are you here How experienced you are with the subject Approximate time
p
Outline
Structure - Body
p p
Properly organized Logical
n
n n
n n
General Known Accepted Cause Problem
Specific Unknown Controversial Effect Solution
p p p
Emphasize more using real life examples Use pictures, graphs, tables & animations Indicate/point either by using laser or pointer.
Structure - Summary
Tell them what you told them but in brief
p p
p
Draw conclusions Any Questions?????? Thanks
n n
p
Audience Any other person
Practice
p
How?
n n n n
Reduces nervousness (be natural & relax) Do not over practice Get familiar with presentation aids Judge timing Strong opinion Clear points Logical flow Strong ending
n
n
n n
Presentation
p p p p p p p
Vary voice Body language Eye contact Timing Speed Get audience to talk Read your audience
Planning Designing Delivering
Done
Next
Use of Visuals
Use of Visuals
p
What are visuals?
n
n n n
p
What media are used?
n
n n n
n
n n n
graphs charts maps photos drawings images models video/film objects
transparencies/slides PowerPoint slides video projection/projector handouts
“A Picture speaks a thousand words”
Why use visuals?
p p
Focus audience's attention Illustrate points that are difficult
p p
p p
Verbalize to reinforce ideas Visual to involve and motivate audience
To involve all senses Save time & avoid putting information on a board Avoid turning your back to the audience when writing on a board
p
A slide to be effective
p p p p
Keep it simple Be consistent Suitable background & template Proper blend of colors, type of font, size, boldface, italics & animations
n
p
suitable pictures of proper size
Adding text to slide
p
Select proper font, size & color
n n n
Heading - 32+ Other - <=24
Sub heading - 28
May depend on the template being used
p p p p
Try to minimize long sentences Illustrate the key words
n
Use underline, boldface or different color
Enough line space
Every thing depends on;
n
Quality of the projector, room luminosity & size
Backgrounds, templates & animations
p p p
Depending on the subject matter Type of audience
Better to use original templates than custom ones (unless you are highly confident) p Unless it is a multimedia subject matter use simple;
n
colors, graphics, animations & backgrounds
p p
Suitable screen size & resolution Not too less, not too more
Be aware of…….
p p p
Different versions & capabilities of PowerPoint Different animation types being supported Test your presentation at least once in a different machine If you have enough time, check with a projector Better to have some idea of projector settings, that are suitable to your presentation. Incase the file goes corrupt,make sure you have an extra soft copy inhand.
p p
p
When & Where
Visit the place earlier & get some idea p If you start late do not rush at the beginning p Rough idea about number of audience p Their knowledge of subject
p p
Test equipment
Presentation Challenges
p
Questions
n n n n
Get the question correctly Answer with what you had already told Give necessary references If you don’t know the answer tell that Remember where you stop
p
Interruptions
n
p Nervousness & stage fearPractice; Practice & Practice
Conclusion
p p p
Make it BIG KISS- Keep it Simple Stupid Make it Clear
Thank you
