This configuration guide provides the information you need to set up the configuration of this
building block manually.
If you do not want to configure manually and prefer an automated installation process using the
SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick
Guide.
2
Preparation
2.1 Prerequisites
Before you start installing this scenario, you must install prerequisite building blocks. For more
information, see the Building Block Prerequisites Matrix for SAP Best Practices Baseline Package.
Before you begin installing building block 160 Cash Management, ensure that all the required
settings have been made. This applies in particular to the basic settings for the company code and
the accounts in the chart of accounts being used, PUCC.
3
Configuration
.3.1
3.1.1
Basic Settings
Default Value Date
Use
In this step, you specify whether the system is to propose the current date as the default value
date when you enter line items. You make this setting for the company codes in which you wish to
implement Cash Management.
Prerequisites
The company codes have been created in which the functions for cash management and forecast
are activated.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Financial Supply Chain Management Cash and Liquidity
Management Cash Management Basic Settings
Define Value Date Default
Menu IMG
SAP Financial Supply Chain Management Gestión de caja y
liquidezGestión de cajaParametrizaciones básicas
Definir propuesta de fecha valor
2. On the Change View “Company Code: Default Value Date”: Overview screen, make the
following entries:
Field Name
Description
User Actions and
Values
Note
CoCd
Company Code
1000
Select this
line
Propose Value
Date
<space>
3. Save your entries.
Result
The current date is not proposed as the default value date.
3.1.2
Planning Levels
Use
In this step, you specify the G/L-account and sub ledger-account relevant planning levels and
assign the planning level to the cash position or liquidity forecast by using the source symbol.
Typical financial transactions in Cash Management are displayed using planning levels, which
explain the opening and closing balances.
Cash Management can also be used in conjunction with preliminary logistical processes
from Materials Management or Sales and Distribution. This enables the liquidity planning
activities that affect liquidity to be displayed before the activity is posted with the vendor
invoice to FI (when the purchase requisition or order is submitted, for example). For that
planning levels are to be defined separately for logistics area.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Groupings for Cash Position
and Liquidity Forecast
Use
The cash position gives you an overview of daily cash inflow and outflow. As the bank accounts
are grouped according to their temporal proximity to the date of the cash flow, you can plan shortterm liquidity.
You can use the liquidity forecast to identify the medium-term cash inflows and outflows
generated by the posted debit-side and credit-side invoices.
In the next steps, you make settings that affect the way the cash position is displayed.
You define the groups and specify the main headings and line headings. You also define the
grouping structures that group together particular bank and/or sub ledger accounts in the cash
position or the liquidity forecast display.
The bank account groupings contain the G/L account numbers of the bank accounts.
These settings are dependent on the company’s house banks and must therefore be
adjusted to suit the company.
The following groupings are defined:
Total Display
The YTOTAL grouping includes ALL G/L- and vendor/customer accounts.
Customer/Vendor and Clearing Accounts
The YCUST-VEND grouping includes all customer and vendor accounts. This grouping provides
an overview of all incoming and outgoing payments.
In addition to the sub ledger accounts, the following bank subaccounts are included in the
analysis:
Bill of Exchange Contingent Liabilities (WECHSELDIS)
Customer Incoming Payments (VKGELDEING)
The YCUST-VEND grouping selects all levels except the level FK - Advance Payments (Offsetting
Entry).
Available Bank Accounts
The YBANKS grouping displays the house bank accounts. It provides an overview of the bank
account balances, in which all the accounts for one bank are grouped together under one
summarization term. So this grouping includes all relevant accounts for identifying the cash
positions.
Main and subaccounts are considered. The following accounts are not considered:
++++07
Bill of Exchange Contingent Liabilities
++++09
Customer Incoming Payments
++++13
Fixed Term Deposits
A customer pays a sum of 10,000.00 COP. The incoming payment is posted in the
bank statement as follows: 10,000 from bank account to “Customer Incoming
Payments” subaccount. If you then summarize the balances from the bank account
and bank subaccount, the incoming payment is not displayed in the status analysis.
Groupings per house bank
There is an individual grouping for each house bank, which provides an overview of the balances
of all the bank accounts that are kept for the particular house bank. Accounts do not have to be
summarized per bank in this case, which means that the system generates a row for each account
in the status analysis.
The following groupings are set up:
1. YBANK-CO
2. YBANK-CI
Grouping for Cash Concentration
A separate YCASHCONC grouping for cash concentration comprises all the main bank accounts
that are managed in a local currency and that are to be included in the cash concentration
process. In addition to the bank accounts, the bank subaccounts managed as treasury clearing
accounts are also relevant for cash concentration. The bank subaccount balances are cumulated
with the bank account balances in cash concentration.
Cash concentration does not take place between bank accounts with different currencies.
The following levels are selected during the cash concentration process:
Confirmed payment advices (AB)
Payment advices that are created when the concentration proposal is created (CL)
Interim postings; in particular interim postings to the TR clearing account that are generated in
cash concentration (B5)
Postings to bank accounts as well as incoming and outgoing payments to sub ledger accounts
(F+)
Prerequisites
The chart of accounts 0010 has been set up with the relevant bank and bank subaccounts. Other
prerequisites are listed for the individual activities.
Use
In this step, you assign a mnemonic name as the cash management account name to each bank
account and bank clearing account. This mnemonic name is used with all functions and reports in
Cash Management instead of the account number.
The name is unique within a company code.
Prerequisites
Make sure that the bank accounts are defined in the chart of accounts and the company code. In
the case of a genuine bank account, you have to define a bank ID and an account ID, as well as
defined the external bank account number.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Financial Supply Chain Management Cash and Liquidity
Management Cash Management Structuring Define Cash
Management Account Name
Menú IMG
SAP Financial Supply Chain Management Gestión de caja y
liquidezGestión de caja EstructuraciónDefinir código
nemotécnico de cuenta
Transaction Code
SPRO
2. In the Determine Work Area: Entry dialog box, enter Company Code 1000 and choose
Continue (Enter).
3. On the Change View “Cash Management: Groupings and Their Headers”: Overview screen,
choose New Entries.
4. On the New Entries: Overview of Added Entries” screen, make the following entries:
CM acct
G/L acct
Bank Account
CMF
Description
BNK1ACCT1
113000
00000000001
Concentration Account Banamex
BNK2ACCT1
113020
00000000001
Controlled Disbursement Acct BankBoston
BNK3ACCT1
113030
Payment Account - Santander
5. Save your entries.
3.2.2
Define Groupings and Maintain Headers
Use
In the next steps, you make settings that affect the way the cash position is displayed.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Financial Supply Chain Management Cash and Liquidity
Management Cash Management Structuring Groupings
Page 9 of 20
SAP Best Practices
Cash Management: Configuration Guide
Define Groupings and Maintain Headers
Menú IMG
SAP Financial Supply Chain Management Gestión de caja y
liquidezGestión de caja Estructuración Clasificaciones
Definir clasificaciones y actualizar títulos
Transaction Code
SPRO
2. On the Change View “Cash Management: Groupings and Their Headers”: Overview screen,
choose New Entries.
3. On the New Entries: Overview of Added Entries” screen, make the following entries:
Field Name
Description
User Actions and Values
Grouping
YBANKS
Heading
Bank Accounts - including
bank cl. accounts
Line Heading
Bank Accounts
Note
4. Save your entries.
3.2.3
Maintain Structure
Use
1. Access the next activity using the following navigation option:
IMG Menu
SAP Financial Supply Chain Management Gestión de caja y
liquidezGestión de caja Estructuración Clasificaciones
Actualizar estructura
Transaction Code
SPRO
2. On the Change View “Cash Management: Grouping Structure”: Overview screen, choose
New Entries (F5).
3. On the New Entries: Overview of Added Entries” screen, make the following entries:
Grouping
Use
5. Access the next activity using the following navigation option:
IMG Menu
Financial Supply Chain Management Cash and Liquidity
Management Cash Management Structuring Define
levels in payment requests
Menú IMG
SAP Financial Supply Chain Management Gestión de caja y
liquidezGestión de caja EstructuraciónDefinir niveles en
solicitudes de pago
Transaction Code
SPRO
6. On the Change View “Payment Request Levels”: Overview screen, choose New Entries (F5).
7. On the New Entries: Overview of Added Entries” screen, make the following entries:
Planning
Level
Country Key
Planning
level
F0
MX
YP
Payment Method
8. Save your entries.
.3.3
Manual Planning
Use
Manual planning involves manually creating payment advices or planned items. Different planning
types are defined in order to make a distinction between payment advices and planned items. A
separate number range is also required.
Prerequisites
Other prerequisites are listed for the individual activities.
3.3.1
Define Number Ranges: Cash Management (Payment
Advices)
Use
A separate number range is required for posting plan line items.
SAP Financial Supply Chain ManagementGestión de caja y
liquidezGestión de cajaEstructuraciónTesorería
manualDefinir rangos de números
Transaction Code
OT20
2. On the Cash Management and Forecast Number Ranges screen enter 1000 in the Company
Code field.
3. Choose the Change Intervals pushbutton.
4. On the Maintain Number Range Intervals screen choose the Insert interval button.
5. In the Insert Interval dialog box make the following entries:
Field name
Short Text
User actions and values
No
Number range
number
01
From number
Number Range
Number
0000000001
To number
Ext.
Note
0999999999
Internal (‘ ’) or
External (‘X’)
Number Range Flag
<space>
6. Choose Insert (Enter).
7. Choose Save.
8. Confirm the dialog box Transport number range intervals with Continue (Enter).
.3.4
Production Startup
Use
Most of the Cash Management settings apply to all company codes. In practice, however, it may
often be the case that Cash Management is only to be used for certain company codes. To run
Cash Management with a minimum of resources and to prevent legacy data when Cash
Management is later used, you can activate Cash Management for specific company codes.
Prerequisites
Cash Management must have been configured accordingly.
3.4.1
Prepare Production Startup and Data Setup
Use
This function enables you to post transactions to Cash Management once you have completed the
configuration process.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Financial Accounting (New) Financial Accounting Global
Settings (New) Global Parameters for Company Code
Enter Global Parameters
Menú IMG
Gestión financiera(nuevo) Parametrizaciones básicas de
gestión financiera(nuevo) Parámetros globales para la
sociedadVerificar y completar parámetros globales
Transaction Code
SPRO
2. On the Change View “Company Code Global Data”: Overview screen, select company code
1000 and choose “Details” (F2).
3. On the Change View “Company Code Global Data”: Details screen, make the following
entries:
Field name
Cash
Management
Activated
Description
User actions and values
Note
X
4. Save your entries.
Result
Cash Management is activated when you carry out this step. Cash Management-relevant data is
now updated when any transactions are carried out and is available for evaluation.
.3.5
Cash Concentration
Use
You can use cash concentration to clear liquidity gaps or deficits that arise in day-to-day payments
as a result of incoming payments from customers or outgoing payments to vendors across
different house banks. This ensures that each house bank account has enough liquidity each day
and that any liquidity gaps are collected at a house bank, which enables you to optimize the use of
liquidity.
In the following steps, you make the cash concentration settings.
Prerequisites
The basic settings and the cash position or liquidity forecast settings have been made.
3.5.1
Define Intermediate Account, Clearing Accounts, and
Amounts
Use
In this step, you specify for each bank account the conditions that have to be met when you carry
out the cash concentration process.
Prerequisites
Other prerequisites are listed for the individual steps
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Financial Supply Chain Management Cash and Liquidity
Management Cash Management Business Transactions
Cash Concentration Define Intermediate Account, Clearing
Accounts, and Amounts
Menú IMG
SAP Financial Supply Chain Management Gestión de caja y
liquidezGestión de cajaOperaciones contablesClearing de
cuentasEspecificar cuenta de vía de pago, cuentas de
compensación e importes
Transaction Code
SPRO
2. On the Change View “Concentration: Interim Account and Amount Stipulations” screen, make
the following entries and save:
Field name
Use
Here you can specify the payment methods for creating payment requests. The currency field is
optional. If no currency is entered, the entry is valid for all currencies.
This customizing is relevant if several payment methods will be used because of one cash
concentration run. This will be necessary in case of cross country transfers.
Since the current scenario is focusing on domestic transfers (payment method T/C will only be
used) this is not relevant and won’t be set up.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Financial Supply Chain Management Cash and Liquidity
Management Cash Management Business Transactions
Cash Concentration Define Payment Methods for Payment
Requests
Menú IMG
SAP Financial Supply Chain Management Gestión de caja y
liquidezGestión de cajaOperaciones contablesClearing de
cuentasEspecificar vías de pago para órdenes de pago
Transaction Code
SPRO
2. On the Change View “Cash Transfer: Payment Method Determination Payment Reque”
screen, choose New Entries (F5).
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Pay.
BA
House
Bk
Acct. ID
Rec. BA
House
Bk
Currency
IP
Pmt
Method
1000
BAN01
CTA01
MXN
T
1000
BAN02
CTA01
MXN
T
4. Save your entries.
.3.6
3.6.1
Payment Run
Define Clearing Accts for Receiving Bank for Acct.
Transfer
paying house bank are determined by the payment program specifications and the payment
methods used. The offsetting accounts for the receiving house bank cannot be determined from
these specifications, however, but can be defined in this section.
Prerequisites
The Customizing for the payment run F110 delivered by building block 102 has to be uploaded.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Financial Accounting (New) → Bank Accounting → Business
Transactions → Payment Transactions → Payment Request →
Define Clearing Accts for Receiving Bank for Acct. Transfer
Menú IMG
Gestión financiera (nuevo) →Contabilidad bancaria→
Operaciones contable → Pagos→Orden de pago → Definir
cuentas de compensación p.banco receptor en transf.cta
Transaction Code
SPRO
2. On the Change View “Acct Transfer: Determine Receiving Bank's Clearing Account" screen,
choose New Entries (F5).
3. On the New Entries: Overview of Added Entries screen, make the following entries:
CoCd
House
bk
Country
Pmt
Method
Currency
Account
ID
Clrg acct
1000
BAN01
MX
T
MXN
CTA01
0000113000
1000
BAN02
MX
T
MXN
CTA01
0000113020
4. Save your entries.
3.6.2
Define Global Settings
Use
In this activity you define the account types for which payments should be made for the payment
program for payment requests.
You can configure the payment program to settle payment requests for customers, vendors and
bank accounts (G/L accounts).
You also specify whether the payment data should be distributed to other systems using ALE. It
only makes sense to do so if the general ledger accounting is in a central system and if the
payment transactions are to be carried out in the central system.
Due to the problem documented in note 507601, the default settings will be enlarged with the
interval for customers and vendors.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Financial Accounting (New) → Bank Accounting → Business
Transactions → Payment Transactions → Payment Handling →
Define Global Settings
Menú IMG
Gestión financiera (nuevo) →Contabilidad bancaria→
Operaciones contable → Pagos→Gestión de pago → Definir
2. On the Change View “Global Settings: Payment Program for Payment Requests": D screen,
make the following entries:
Field name
Description
User actions and values
Note
Origin
Indicator:
Selection by
Origin Indicator
Vendor accounts
Indicator:
Selection by
Vendor Account
Customer
accounts
X
Indicator:
Selection by
Customer
Account
G/L accounts
X
Indicator:
Selection by G/L
Account
Created on
Indicator:
Selection by
Date of Entry
ALE active
ALE Distribution
Active
3. Save your entries.
3.6.3
Enter Origin Indicators
Use
In this activity, you enter the settings for the origin indicator. In so doing, you specify (per origin)
whether, for payment transactions based on payment requests:
The payment program should check available amounts
The account determination of the application is used, or that of the payment program
Existing attributes of an origin are to be used for combining payment requests from different
origins
Prerequisites
The origins, from which payment requests can be combined, have to be assigned to each other.
You do this in Customizing for Bank Accounting in the activity Assign Origin to Combination of
Payments.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Financial Accounting (New) → Bank Accounting → Business
Transactions → Payment Transactions → Payment Handling →
Enter Origin Indicators
Page 17 of 20
SAP Best Practices
Cash Management: Configuration Guide
Menú IMG
Gestión financiera (nuevo) →Contabilidad bancaria→
Operaciones contable → Pagos→Gestión de pago →
Parametrizar indicador de origen
Transaction Code
SPRO
2. On the Change View: “Origin settings”: Overview screen, make the following entries:
Field name
Description
User actions and values
Note
Origin
TR-CM-BT
Origin indicator
Available amts
X
Available
amounts not
active
Account determ.
X
Use account
from application
Grouping
No exchange rate
differences
Do not post any
exchange rate
differences
3. Save your entries.
3.6.4
Define Account Determination
Use
In this activity you can define the bank sub-accounts to be posted to in the general ledger for
payment transactions with bank accounts. The accounts are specified by house bank account,
payment method and currency. If a currency is not specified, the account applies to all currencies.
This account determination is only used when payment transactions are made between bank
accounts. If the bank sub-account is directly specified in the payment request, this entry overrides
the account determination.
Because the bank sub-account is always specified for transactions in Treasury Management, this
table must be maintained mainly for the use of cash management and forecast (bank account
transfers, cash concentration).
Prerequisites
The bank sub-accounts must be created for the company code and be fully maintained.
Tables T042I (configuration of F110 payment programs) and T042Y (configuration of
F111 payment programs) must be consistent. The consistency of the entire table is
checked; not only at company-code level. See SAP Note 481197.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Gestión financiera (nuevo) →Contabilidad bancaria→
Operaciones contable → Pagos→Gestión de pago →
Determinación cuentas: Cuenta bancaria compensación→ Definir
determinación de cuentas
Transaction Code
SPRO
2. In the Determine Work Area: Entry dialog box, enter 1000 as the Paying company code and
choose Continue (Enter).
3. On the Change View “Account determination for G/L Account Payments”: Overview screen,
select “New Entries” (F5).
4. On the New Entries: Overview of Added Entries screen, make the following entries, and then
choose Save.
House Bk
PM
Crcy
Acct ID
Bank subacct
BAN01
T
MXN
CTA01
0000113000
BAN02
T
MXN
CTA01
0000113020
4
Creating/Changing Master Data
.4.1
Master Data: Planning Levels
in G/L Accounts
Use
Only the G/L accounts are used in the Cash Management building block. The planning level is to
be assigned to the bank master data accounts.
This step is added to complete the documentation of settings required for cash
management. The assignments are already done with the 103 External Financial
Accounting building blocks. If the building block 103 is already activated in your client you
do not need to execute the following steps.
Procedure
1. Access the activity using the following navigation option:
SAP Menu
Accounting Financial Accounting General Ledger Master
Records G/L Accounts Individual Processing Centrally
Menú SAP
FinanzasGestión financieraLibro mayorDatos maestros
Cuentas de mayorTratamiento individual Central
Transaction Code
FS00
2. On the Edit G/L Account Centrally screen, enter G/L Account (see table below) and company
code 1000.
3. Choose Change.
4. On the Create/Bank/Interest tab page, add the planning level to the following accounts:
G/L Account No. Name of Account