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HSE POLICY/OBJECTIVES &
PROCEDURES MANUAL
HDK01/HSEP01
(LEVEL 1)
ISO 4001: 2004, OHSAS 18001: 2007
PT. HAFAR DAYA KONSTRUKSI
MANUAL CONTROL
Manual Number:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 August 2010
01
President Director
CONTROLLED COPY
<STRICTLY CONFIDENTIAL>
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
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I.
HDK’s HEALTH, SAFETY & ENVIRONMENTAL POLICY
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
II.
ALCOHOL, DRUG AND CARRY WEAPON POLICY
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HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Date:
Issue Status:
Authorized by:
01 Aug. 2010
01
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III. HSE Organization Format
Secretary
HSE Manager
Rianti
(Project)
HSE Coordinator
Dwi Handoko
JAKARTA OFFICE
SITE
HSE Inspector
HSE Inspector
Zuhalima
Agus
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01
EK
IV. HSE Committee Organization Format
Advisor
Sony Marsoso/DPA
Founder
Emier
Koesoemawiria
Construction Mgr
CAPT Budi Utomo
HSE Manager
(Project)
Secretary HSE Coordinator
Dwi H
Jakarta Office
Site
Tanod Team B
HSE Inspector
Agus
Const/Installation Supv
Safetyman
Project Control
(Project)
Team A
HSE Inspector
Zuhalima
Const/Installation Supv
Safetyman
Project Control
(Project)
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V.
Policy No.:
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01 Aug. 2010
01
EK
MANUAL CONTROL
RESPONSIBILITY
The HSE Manager and Quality Assurance Representative (QAR) is responsible for the content and control of this
Manual.
ISSUE STATUS
The Issue Status of this Manual is the Issue Status appearing on the front of this Manual.
The Issue Status and Issue Date of an individual page of this Manual are stated at the top right hand side of each
page.
DISTRIBUTION
Only “Controlled” copies of this Manual are issued internally and each will bear a unique number and be
assigned to an Individual/Department. Distribution is controlled by the HSE Manager and QAR in liaison with the
President Director, and a Manual Distribution List is maintained.
VI. MANUAL DISTRIBUTION LIST
Manual ID
Number
Master
1
2
3
4
5
6
Title Holder
QAR/HSE Manager
President Director
Operations Director
Business Development Director
Finance & Acc Manager
GA & Procurement Manager
Project Manager
Date of Issue
Authorized
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
By
President Dir.
President Dir.
President Dir.
President Dir.
President Dir.
President Dir.
President Dir.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
VII. AMENDMENT RECORD
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Controlled/
Uncontrolled
Controlled
Controlled
Controlled
Controlled
Controlled
Controlled
Controlled
HDK01/HSEP01
01 Aug. 2010
01
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Policy/
Brief Description of Amendment
Issue
Status
Issue Date
Authorisation
Procedure No.
TABLE OF CONTENT
I.
II.
III.
IV.
V.
VI.
VII.
1
1.1
HDK’S HEALTH, SAFETY & ENVIRONMENTAL POLICY...................................................................................2
ALCOHOL, DRUG AND CARRY WEAPON POLICY...............................................................................................3
HSE ORGANIZATION FORMAT..................................................................................................................................4
HSE COMMITTEE ORGANIZATION FORMAT.......................................................................................................5
MANUAL CONTROL......................................................................................................................................................6
MANUAL DISTRIBUTION LIST...................................................................................................................................6
AMENDMENT RECORD................................................................................................................................................7
GENERAL SCOPE – OBJECTIVES................................................................................................................................11
FIELD OF APPLICATION.............................................................................................................................................11
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2
2.1
3
4
4.1
4.1.2
4.1.3
4.2
4.3
4.3.1
4.3.1.1
4.3.1.2
4.3.1.3
4.3.1.4
4.3.1.5
4.3.2
4.3.3
4.3.3.1
4.3.3.2
4.3.3.3
4.4
4.4.1
4.4.1.1
4.4.1.2
4.4.1.3
4.4.1.4
4.4.1.5
4.4.1.6
4.4.1.6
4.4.1.7
4.4.2
4.4.2.1
4.4.2.2
4.4.2.3
4.4.2.4
4.4.2.5
4.4.2.6
4.4.2.7
4.4.2.7.1
4.4.2.8
4.4.2.8.1
4.4.2.8.2
4.4.2.9
4.4.2.9.1
4.4.2.9.2
4.4.2.9.3
4.4.2.9.4
4.4.2.9.5
4.4.2.9.6
4.4.2.9.6
4.4.2.9.7
4.4.2.9.8
4.4.2.9.8
4.4.2.9.9
4.4.3
4.4.3.1
4.4.3.2
4.4.3.3
4.4.3.3.1
NORMATIVE REFERENCES..........................................................................................................................................11
OBJECTIVE.....................................................................................................................................................................11
TERM AND DEFINITIONS.............................................................................................................................................11
HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM..........................................................................14
GENERAL REQUIREMENTS.......................................................................................................................................14
The documented design.....................................................................................................................................................14
Company Development.....................................................................................................................................................15
HEALTH, SAFETY AND ENVIRONMENTAL POLICY...............................................................................................15
PLANNING......................................................................................................................................................................17
Hazards Identification, Risk Assessment and Determining Controls................................................................................17
Scope..................................................................................................................................................................................17
General...............................................................................................................................................................................17
Risk Register......................................................................................................................................................................18
Work Place.........................................................................................................................................................................21
Environmental Aspect Register..........................................................................................................................................21
Legal and other Regulations:.............................................................................................................................................23
Project Objectives and Programmes..................................................................................................................................23
Annual HSE Policy & Objective.......................................................................................................................................24
Line Management duties....................................................................................................................................................24
Line Responsibility............................................................................................................................................................25
IMPLEMENTATION AND OPERATION.....................................................................................................................25
Accountability & Responsibilities.....................................................................................................................................25
President Director..............................................................................................................................................................25
HDK’s Managers...............................................................................................................................................................25
Project Manager (Subject To Project)................................................................................................................................26
HSE Coordinator...............................................................................................................................................................26
HSE Officer / HSE Supervisor..........................................................................................................................................28
Supervisors........................................................................................................................................................................29
HSE Manager.....................................................................................................................................................................29
Employee & Sub- Contractor Participation in the Implementation of HSE......................................................................30
Competency Awareness and Training................................................................................................................................30
New Staff:..........................................................................................................................................................................30
President Director Obligations..........................................................................................................................................31
Health, Safety and Environmental Training and Development.........................................................................................31
Identification of Training Needs........................................................................................................................................31
Training Approval..............................................................................................................................................................31
The HSE Manager obligations...........................................................................................................................................31
Qualification Requirement.................................................................................................................................................32
Up Grading Employee Qualification.................................................................................................................................32
Competency.......................................................................................................................................................................33
Competent Person Assessment and Designation...............................................................................................................33
Competency Assessments..................................................................................................................................................33
Training Requirement........................................................................................................................................................33
Training, Induction Program Matrix..................................................................................................................................34
First Aid Training & CPR..................................................................................................................................................35
Fire Fighting Course and Advanced Fire Fighting............................................................................................................35
Safety Training for Manager and Supervisor.....................................................................................................................36
Emergency Evacuation Training / Drill.............................................................................................................................36
Sea Survival Course (Offshore).........................................................................................................................................37
Defensive Driving Course (DDC).....................................................................................................................................37
Safety Training for Specific of Hazardous Jobs................................................................................................................38
SCBA (Self Containing Breathing Apparatus)..................................................................................................................38
Refresher Safety Training..................................................................................................................................................39
Training Records and Register...........................................................................................................................................39
Communications, Participation and Consultation.............................................................................................................39
Bilingual Communication..................................................................................................................................................39
Develop HSE Awareness And Promotion..........................................................................................................................40
Health, Safety & Environment Meeting............................................................................................................................40
HSE Management Review Meetings.................................................................................................................................40
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4.4.3.3.2
4.4.3.3.3
4.4.3.3.4
4.4.3.3.5
4.4.3.4
4.4.3.5
4.4.3.6
4.4.4
4.4.4.1
4.4.4.1.1
4.4.4.1.2
4.4.4.1.3
4.4.4.1.4
4.4.4.1.5
4.4.4.2
4.4.4.2.1
4.4.4.2.2
4.4.4.3
4.4.4.4
4.4.4.4.1
4.4.4.4.2
4.4.4.4
4.4.4.5
4.4.4.6
4.4.4.6
4.4.6
4.4.6.1
4.4.6.2
4.4.6.3
4.4.6.3.1
4.4.6.3.2
4.4.6.3.3
4.4.6.3.4
4.4.6.4
4.4.6.4.1
4.4.6.4.2
4.4.6.4.3
4.6.6.5
4.6.6.5.1
4.6.6.5.2
4.6.6.2
4.6.6.2.1
4.6.6.2.2
4.6.6.2.3
4.6.6.2.4
4.6.6.3
4.6.6.3.1
4.6.6.3.2
4.6.6.3.3
4.6.6.4
4.6.6.4.1
4.6.6.4.2
4.6.6.4.3
4.4.7
4.4.7.1
4.4.7.2
4.5
4.5.1
4.5.1.1
General HSE Meetings......................................................................................................................................................40
Toolbox Talk......................................................................................................................................................................41
Pre Task HSE Briefing.......................................................................................................................................................41
HSE Management Meetings..............................................................................................................................................41
Induction / Familiarization & Awareness..........................................................................................................................41
INTERNAL COMMUNICATION....................................................................................................................................41
Customer Communication.................................................................................................................................................41
DOCUMENTATION.........................................................................................................................................................41
General System Documents...............................................................................................................................................41
Level 1 – HSE Manual......................................................................................................................................................42
Level 2. – Project HSE Plans.............................................................................................................................................42
Level 3 - Company Work Instructions Manual.................................................................................................................42
Level 4 – Company Documentation Manual.....................................................................................................................43
Considerations...................................................................................................................................................................43
Control of System Documents...........................................................................................................................................43
Master of HSE Manual Requirement................................................................................................................................43
Level 2 HSE Plans.............................................................................................................................................................44
Document Changes............................................................................................................................................................45
Control of Quality Records................................................................................................................................................45
Suitable back-up................................................................................................................................................................45
Identification......................................................................................................................................................................45
Provision of Records..........................................................................................................................................................46
Maintenance of Records....................................................................................................................................................46
Disposal of Records...........................................................................................................................................................46
Computer Data Records.....................................................................................................................................................46
Operational Control...........................................................................................................................................................47
Management of Change.....................................................................................................................................................47
Hiring and Placement........................................................................................................................................................47
Subcontractor & Supplier Control.....................................................................................................................................48
Subcontractor HSE Requirement.......................................................................................................................................48
Subcontractors’ HSE Management evaluation procedures................................................................................................48
Subcontractors selection and control.................................................................................................................................49
Supply of Materials by Supplier........................................................................................................................................49
Job Rules and Procedures..................................................................................................................................................50
Job Descriptions.................................................................................................................................................................50
Permit to Work System......................................................................................................................................................50
Project Specific Work Procedure.......................................................................................................................................50
Inspection...........................................................................................................................................................................50
Requirements.....................................................................................................................................................................50
Inspections Program..........................................................................................................................................................51
Personal Protective Equipment (PPE)...............................................................................................................................51
Minimum PPE...................................................................................................................................................................52
Working at Height..............................................................................................................................................................53
Work Vest...........................................................................................................................................................................53
Life Jacket..........................................................................................................................................................................54
Health Monitoring Activities:............................................................................................................................................54
Offshore Working Hours....................................................................................................................................................55
Offshore/Onshore Health Control and Medical Facilities.................................................................................................55
Substance Abuse & Smoking Policy.................................................................................................................................55
Work Environment Monitoring.........................................................................................................................................56
Environmental Impact Identification.................................................................................................................................56
Waste Management, Disposal and Handling Hazardous Substances................................................................................58
Housekeeping....................................................................................................................................................................58
Emergency Preparedness...................................................................................................................................................59
Project Emergency Response Plans...................................................................................................................................59
Project Medical Evacuation (MEDIVAC).........................................................................................................................59
CHECKING......................................................................................................................................................................60
Project Performance Standard...........................................................................................................................................60
Project HSE Activity Planner............................................................................................................................................60
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4.5.1.2
4.5.1.2
4.5.1.2
4.5.2
4.5.2.1
4.5.2.1
4.5.2.2
4.5.2.3
4.5.2.4
4.5.2.5
4.5.3
4.5.3.1
4.5.3.1.1
4.5.3.1.2
4.5.3.1.3
4.5.3.1.4
4.5.3.2
4.5.4
4.5.4
4.5.4.1
4.5.4.2
4.5.4.2
4.5.4.3
4.6
5
Project HSE Key Performance Indicators.........................................................................................................................60
.1 HSE Reactive Indicators.................................................................................................................................................61
.1 HSE Reactive Indicators.................................................................................................................................................62
Evaluation of Compliance.................................................................................................................................................63
Project HSE Reporting, Hazard Reporting Program.........................................................................................................63
Project HSE Monthly Reporting........................................................................................................................................63
Matrix HSE Performance Report.......................................................................................................................................63
Project Site HSE Weekly Reporting..................................................................................................................................64
Project Safety Hazard Observation Cards – training and implementation........................................................................64
Project Safety Stop Work Authorization............................................................................................................................64
Accident/ Incident & Near Miss Reporting & Investigation.............................................................................................65
Accident / Incident Analysis..............................................................................................................................................65
Incident/Accident classification standard..........................................................................................................................65
Recordable Incident Definition..........................................................................................................................................66
Incident/Accident Investigation.........................................................................................................................................67
Incident/Accident Report Form & Investigation Form.....................................................................................................67
Non conformity corrective and prevention action.............................................................................................................67
Control of Records.............................................................................................................................................................68
Internal Audit.....................................................................................................................................................................68
HSE Program Evaluation...................................................................................................................................................68
Project Audit Program and Audit Schedule.......................................................................................................................69
HSE Audit Team................................................................................................................................................................69
HSE Audit Report..............................................................................................................................................................69
MANAGEMENT REVIEW.....................................................................................................................................................70
HDK HSE APPENDIX PROCEDURES..........................................................................................................................70
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EK
1
GENERAL SCOPE – OBJECTIVES
The Company’s health safety and environmental management system details the administration and provision of
policies and procedures to effective manage and control the business operations of the Company within a safe
working environment with minimal impact on the environment.
The scope of our operations includes HDK’s Office, marine, offshore and engineering support services encompass
within EPCI contract services.
1.1
FIELD OF APPLICATION
The integrated health, safety and environmental management system applies to our project activities including our
office in daily routine activity and related to the provision of marine, offshore and engineering services in our
project.
2
NORMATIVE REFERENCES
2.1
OBJECTIVE
The Company holds a number of normative references that form part of the integrated healthy safety and
environmental management system. Where possible, in line the environmental policy, these references are held in
electronic format. A register of these manuals has been established and their currency is maintained in accordance
with Manual, Section 4.4.6, HDK’s Manual.
ISO 18001:2007 Occupational Health and Safety - Specifications for Guidance and Use.
ISO 18002:2000 Occupational Health and Safety - Guidelines for Implementation of OHSAS 18001.
ISO 19011:2002 Guidelines for Quality and/or Environmental Management Systems Auditing.
ISO 14001:2004
HDK’s Quality Manual
TERM AND DEFINITIONS
Accident. Undesired event giving rise to death, ill health, injury, damage or loss;
3
Specification for Environmental Management Systems.
Audit. Systematic examinations against defined criteria to determine whether activities and related results
conform to planned arrangements and whether these arrangements are implemented effectively and are
suitable to achieve the Company’s policy and objectives;
The Company Means: PT. Hafar Daya Konstruksi with abbreviated as HDK.
Auditee. An organizational area or function to be audited;
Auditor. A person who has the qualifications to perform audits;
Quality Plan. The document setting out specific Quality Practices, Resources, Activities and
Responsibilities relevant to the particular Contract or Project.
Company. The organization that have agreed to take over all the duties and responsibilities
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Imposed by the Standards;
Competent Person. A person who has acquired through training, qualification and experience or a
combination of these; the knowledge and skills including environmental awareness and Occupational
Health and Safety (OH&S) knowledge and skills; which qualifies that person to perform the task
required by the Standards;
Conformance (Compliance). An affirmative indication that a product or service has met the
relevant specifications, contract or regulation; also the state of meeting the requirements;
Control of Risks. The term “Control of Risks” is used to mean the process of elimination or
minimization of risks;
Corrective Action. Action taken to eliminate the root cause(s) and symptom(s) of an undesirable
deviation or non-conformity to prevent recurrence;
Customers. The party for who services are directly provided for by the Company;
Environment. The surroundings and conditions in which the organization operates, including air,
water, land, natural resources, flora, fauna, humans and their inter-relationship;
Environmental Aspects. Any element of the Company’s activities that impinge on the
environment. A significant environmental aspect is one that can have a significant environmental
impact;
Environmental Impact. Any change to the environment, whether adverse or beneficial, wholly
or partly resulting from operational activities or services;
Environmental Objective. An environmental goal arising from the integrated policy that the
organization sets itself to achieve within a specified timescale;
Environmental Performance. Measurable results of the environmental improvements based on
policy objectives and targets;
Environmental Target. A detailed environmental performance requirement;
Essential Documents. A document which is regarded as being “essential” to ensure quality of
work, as it may be used as a reference (drawings) or as a means of verification (test status);
First Party Audit. An internal audit;
Hazard. A source or a situation with a potential for harm in terms of human injury or ill health,
damage to property, damage to the environment, or a combination of these;
Hazard Identification. The process of recognizing that a hazard exists and defining its
characteristics;
Health Surveillance. Monitoring of individuals for the purpose of identifying changes in health
status that may be due to occupational exposure to a hazard;
Incident. Any unplanned event resulting in or having a potential for injury, ill health, damage or
other loss;
Inspection. Activities such as measuring, testing and/or gauging one or more characteristics of a
product or service and comparing these with specified requirements to determine conformity; and
Interested Parties. Those with an interest in the quality, safety and environmental aspects of the
Organization’s operational activities and services.
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These include:
1) Employees;
2) Shareholders;
3) Insurers;
4) Local residents;
5) Environmental groups;
6) Those exercising statutory or legislative control over the organisation; and
7) The General Public.
Major Non-conformity. An identifiable deviation that poses a serious threat to personal safety or serious
risk to the environment and requires immediate corrective action. In addition, a major non-conformity may
include lack of effective and systematic implementation of the requirements of the Standards/Codes;
Management Representative. The Management Representative (MR) is person in overall charge of the
day-to-day maintenance of the System;
Non-conformance. Any deviation from work standards, practices, regulations, management systems
performance etc. that could either directly of indirectly lead to injury or illness, property damage, damage to
the workplace environment or a combination of these;
Non-conformity. Carries the same meaning as a non-conformance;
Objective Evidence. Qualitative or quantitative information, records or statements of fact relevant to the
quality of an item or service, or to the existence and implementation of an element of the integrated system
which is based on observation, measurement or test and which can be verified;
Occupational Health and Safety. Conditions and factors that affect the well-being of employees,
temporary workers, contractor personnel, visitors and any other person in the workplace;
Occupational Health and Safety Management System. The component of the overall management
system which includes organisational structure, planning activities, responsibilities, practices, procedures,
processes and resources for developing, implementing, achieving, reviewing and maintaining the OH&S
Policy and so President the risks associated with the business of the organisation;
Occupational Health and Safety Objectives. Overall OH&S goal in terms of OH&S performance,
arising from the OH&S Policy that an organisation sets itself to achieve and which are quantified where
applicable;
Occupational Health and Safety Performance. The measurable results of the OH&S Management
System related to the organisation’s control of health and safety risks, based on its OH&S policy, objectives
and targets. Performance measurement includes measurement of OH&S management activities and results;
Occupational Health and Safety Policy. Statement by the organisation of its commitment, intentions
and principles in relation to its overall OH&S performance which provides a framework for action and for the
setting of its OH&S objectives and targets;
Occupational Health and Safety Professional. A person with expertise and qualifications in the
Subject to Project. Requirement which require addressed related to project operation only.
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Authorized by: EK
dentification, assessment, evaluation or control of occupational hazards and risks associated with occupational
ill health;
Occupational Health and Safety Target. A detailed performance requirement, quantified wherever
practicable and pertaining to the organisation, that arises from the health and safety objectives and that needs
to be met in order to achieve those objectives;
Organisation. A company, corporation, firm, enterprise or other legal entity or part thereof, whether
incorporated or not, public or private, that has its own function(s) and administration;
Performance. Measurable results of the OH&S Management System, related to the organisations control
of health and safety risks, based on its OH&S policy and objectives;
Quality, Safety and Environmental (QS&E) Audit. A systematic and independent examination to
determine whether QS&E Management System activities and related results comply with planned
arrangements and whether these arrangements are implemented effectively and are suitable to achieve
objectives;
HAFAR DAYA KONSTRUKSI
4
HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM.
4.1
GENERAL REQUIREMENTS
4.1.2
The documented design
The documented system has been designed to:
Identify important processes throughout the Company;
Determine the sequence and interaction of these processes;
Ensure safety of personnel, contractors and visitors to prevent loss of life, human injury and avoid damage
to the environment during operation;
Determine the criteria and methods to ensure effective operation and control to achieve planned results
and continual improvement;
Provide safe practices for operations and a safe working environment;
Ensure effective communication to support and monitor processes;
Establish safeguards and controls against identifiable risks and hazards;
Measure, monitor and analyse the various processes to be able to implement actions to achieve
objectives/targets and continuous improvement;
Reference documented procedures required in HDK’s HSE Manual ( ISO 9001:2008), ISO 14001:2004
and OHSAS 18001:2007;
Ensure sufficient competent, qualified and trained personnel are available and continually improve the
safety management of personnel, including preparation for emergencies related to personnel safety and the
environment;
Enable personnel to manage, control and effectively operate the documented processes;
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Protect and preserve the environment by establishing and implementing procedures that recognize both the
safety of Company employees as well as the delicacy of the environment;
Comply with the letter and spirit of applicable rules, regulations and legislation;
Review and, where appropriate, update environmental standards in accordance with technological
developments and other legislative changes in order to ensure the currency and applicability of the standards;
and
Ensure objectives and targets are being met through the periodic auditing of the organization’s activities.
4.1.3
Company Development
The Company has developed and put in place policies, objectives and targets (subject to project) that undertake
environmental protection. Operational control is established to cover the following significant environmental
aspects:
Garbage disposal;
Vehicle fuel economy;
Water monitoring.
4.2
HEALTH, SAFETY and ENVIRONMENTAL POLICY.
The Company has integrated in separate document of Health, Safety and Environmental Policies that
demonstrate Management’s commitment to meeting objectives and continuous improvement. This policy is
signed by the President Director and appears at the front of this manual.
The suitability of this policy is reviewed periodically to ensure it remains appropriate and compatible with
the Company’s objectives and policies.
The Health Safety and Environmental Management System. The integrated management system designed
with the intent of ensuring the fulfilment of customer requirements and the safety and environmental
performance of all personnel, as applicable to the services the Company offer;
Health, Safety and Environmental Plan. A document setting out the specific quality/safety and
environmental practices, resources and sequence of activities relevant to a particular, service, contract or
project;
Health, Safety and Environmental Record. A document identifying specific service quality requirements
or the verification of performed quality/safety and environmental related activities;
Risk. (In relation to any potential injury or harm) the likelihood and consequence of that injury or harm
occurring. Note: Whenever the term “risk” occurs in this standard, this should be taken to mean “Occupational
Health and Safety Risk”;
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isk Assessment. The term “risk assessment” is used to mean the overall process of estimating the magnitude
of risk and deciding what actions will be taken;
Safety. A state in which the risk of harm (to persons) or damage is limited to an acceptable level;
HAFAR DAYA KONSTRUKSI
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Second Party Audit. An audit by an organisation, working on its own behalf, on another organisation.
This is normally an audit on a supplier by a customer;
Tender. An offer made by a supplier in response to an invitation to satisfy a contract award to provide
product;
Third Party Audit. An audit by an independent body (the third party) on an organisation. Also known as
an external audit and most commonly carried out for the purpose of certification of an organisation;
Tolerable Risk. Risk that has been reduced to a level that can be endured by the organisation having
regard to its legal obligations and its own OH&S Policy; and
ISO 14001:2004 - This is the International Standards Organisation Standard for the operation of
Environmental Management Systems. This Standard from the ISO helps companies operate in an
environmentally friendly way which is an ever more important aspect in business. The implementation of
Corporate Social Responsibility has increased the need for companies to stop wasting and polluting the planet
and by complying to this Standard, other companies can see that your Company operates in an
environmentally efficient way.
The policy is signed by the President Director to demonstrate management's commitment from the
highest level.
Signed copies of the policy are displayed throughout the workplace for the information of all
personnel and visitors.
The policy is a controlled document and all employees must be familiar with this policy in
accordance with the requirements of the standards.
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Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.3
PLANNING
4.3.1
Hazards Identification, Risk Assessment and Determining Controls.
4.3.1.1
Scope
This Instruction covers the conduct of risk assessments for operational tasks, environmental aspects and HSE
issues during project operation.
4.3.1.2
General
a)
An analysis of the identified risks was undertaken to determine the existing controls, their implementation
and an assessment of the risk events in terms of consequence and likelihood. The aim of this process is to
separate the minor and tolerable risks from the major risks in order to assist in the evaluation and treatment
of the major risks. Within this security assessment, the following criteria were applied to determine the
overall risk assessment criteria.
b)
Likelihood is a qualitative term used to describe the probability or frequency of an event. When
determining the likelihood of an event, consideration was given to the susceptibility or vulnerability of an
asset, including physical and human assets, to a terrorist or other unlawful act. The intent and capability of
terrorists to effect a terrorist act is also relevant to determining the likelihood of a risk event. For the
purpose of this assessment, the following likelihood risk scoring was applied:
Qualitative Measures of Likelihood
Level
c)
Descriptor
Description
A
Is expected to occur in most circumstances
B
Will probably occur in most circumstances
C
Might occur at some time
D
Could occur at some time
E
May occur only in exceptional circumstances
Risk evaluation requires a comparison of the identified risk levels to the risk assessment criteria
established for the security assessment. Qualitative risk scores for consequence and likelihood for each risk
event are applied to the evaluation table below.
Policy No.:
Procedure No.:
Issue Date:
QualitativeMANUAL
Risk Analysis Matrix
HEALTH SAFETY & ENVIRONMENTAL
Issue Status:
Likelihood
Consequence
Authorized by:
HAFAR DAYA KONSTRUKSI
InsignificantMinor
HDK01/HSEP01
01 Aug. 2010
01
EK
Moderate
Major
Catastrophic
Almost Certain
High
High
Extreme
Extreme
Extreme
Likely
Medium
High
High
Extreme
Extreme
Possible
Low
Medium
High
Extreme
Extreme
Unlikely
Low
Low
Medium
High
Extreme
Rare
Low
Low
Medium
High
High
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Notes:
Extreme risk – Immediate action required.
High risk – Senior management attention required.
Medium risk – Management responsibility must be specified.
Low risk – Management by routine procedures.
4.3.1.3
Risk Register
The Company project operation occupational health and safety risks are detailed within the following table.
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HAFAR DAYA KONSTRUKSI
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HEALTH SAFETY & ENVIRONMENTAL MANUAL
HDK01/HSEP01
01 Aug. 2010
Issue One
EK
REGISTER OF SIGNIFICANT SAFETY RISKS
Ref
001
Activity or Process
Lifting Operations
Aspect
Likelihoo
Consequence
Risk
Performance Measure
Rare
Minor
Low
Correct lifting
methods
Manual Lifting
Controls
Procedure/Work Instructions.
Nil LTI
002
Crane Operations
Trip Hazards
General Hazards
Rare
Unlikely
Moderate
Minor
Medium
Low
Procedure/Work Instructions.
Work Instructions.
Nil LTI
Nil LTI
Hazard hunts.
003
Product Decanting
Fume Inhalation
Rare
Moderate
Medium
Nil LTI
Flammable Liquids
Rare
Moderate
Medium
Nil Fires
Wear correct PPE. If are unsure of
the requirements ask your
supervisor and read the MSDS for
the product.
Wear correct PPE. If are unsure of
the requirements ask your
supervisor and read the MSDS for
the product.
Fire fighting drills.
Spillage Response
Skin Exposure
004
Hazardous Material
List
Management of
dangerous material
Rare
Moderate
Medium
Nil LTI
Unlikely
Minor
Medium
Nil LTI
Rare
Moderate
Medium
Audit against stock
holdings.
HAFAR DAYA KONSTRUKSI
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
HEALTH SAFETY & ENVIRONMENTAL MANUAL
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Wear correct PPE. If are unsure of
the requirements ask your
supervisor and read the MSDS for
the product.
Long sleeve protective clothing or
coveralls.
Maintain register of all hazardous
material and copies of relevant
MSDS.
HDK01/HSEP01
01 Aug. 2010
Issue One
Authorized by:
Ref
Activity or Process
005
Operation of a Motor
Vehicle
Aspect
Vehicle Accidents
Likelihoo
Consequence
Risk
Unlikely
Minor
Medium
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EK
Performance Measure
Nil LTI
Controls
Awareness and policy controls on
the safe operation of vehicles.
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4.3.1.4
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
Work Place
The implementation of Health, safety and environmental management system delivers a duty of care to staff,
contractors and the public under the one management system.
Workplaces are equipped in accordance with local HSE standards.
To foster a safe working environment and to promote open communications with suppliers, sub-contractors and
customers, Company staffs are to endeavor to:
A.
B.
C.
Optimise the number of suppliers to facilitate rapid solutions to quality, safety or environmental issues;
Evaluate suppliers’ capabilities; and
Encourage suppliers to implement their own quality, safety and environmental management systems.
4.3.1.5
Environmental Aspect Register.
The Company environmental aspects are detailed within the following table.
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HAFAR DAYA KONSTRUKSI
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HEALTH SAFETY & ENVIRONMENTAL MANUAL
HDK01/HSEP01
01 Aug. 2010
Issue One
EK
REGISTER OF SIGNIFICANT ENVIRONMENTAL ASPECTS
Ref
001
Activity or Process
002
Use of
Water/Electricity
Product Decanting
003
004
Product Spillage
Product Selection
005
Waste Management
Aspect
Conservation
Pollutant Spillage
Bio-degradable
Products
Disposal Processes
Importance
Medium
High
High
Medium
Medium
Performance Measure
Controls
To reduce consumption
Work Instructions
To prevent escape into the
environment
Work Instructions
Where possible source biodegradable products
Ensure waste is disposed of
legally in an environmentally
friendly manner
Work Instructions
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Work Instructions
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4.3.2
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
Legal and other Regulations:
HAFAR DAYA KONSTRUKSI establishes implement & maintaining a procedure and other HSE requirement
that applicable to it.
Legal and other requirement taken into account establishing, implementing and maintaining into HAFAR DAYA
KONSTRUSI HSEMS.
HAFAR DAYA KONSTRUKSI shall keep this information up-to date, and working into organization control.
4.3.3
ISM Code ( International Safety Management Code)
MARPOL ( International Marine Pollution 1978 )
SOLAS ( Safe Life At Sea)
STCW ( Standard Training Certification for Seafarer)
Project Objectives and Programmes
The Company has established project operational objectives for the organisation and personnel are encouraged to
share their knowledge and experience in order to help facilitate the Company’s commitment to continuous
improvement.
Management have ensured sufficient resources are available within the Company to sustain a continuous
improvement strategy.
Health, environmental and HSE performance have been planned and the controls have been documented in the
relevant objectives and targets programmes.
By ensuring that appropriate documented procedures are available in the relevant locations, the Company is able to
demonstrate that all operational service realisation activities are planned and controlled.
Based on the Project HSE Policy, the HDK Management strives to achieve the following objectives and targets:
HAFAR DAYA KONSTRUKSI
1 Safety performance level of ZERO fatality
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Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
2
3
4
5
6
7
8
9
10
11
12
13
NO serious fire or explosion accident (which need external assistance)
NO serious marine traffic accident
NO property damage or loss more than USD75,000
NO damage assets
NO illness caused by uncontrolled exposure to hazardous materials or operation (as defined by
National industrial regulations)
Minimize environmental discharge, emissions and waste generation. NO hazardous discharge as
restricted by National Environmental Regulations
Sufficient emergency preparedness measures to minimize consequences of potential accidents
Conduct monthly site top management HSE walkabout and 3-monthly- site HSE management audits. All
findings are tracked till completion
Ensure strict PPE compliance by all HAFAR DAYA KONSTRUKSI’s and Subcontractor’s personnel
including visitors
Ensure all Incident/Accident investigation completed with root cause analysis and mitigation measures
implemented
Ensure all Lessons-Learnt are communicated widely and prevent recurrences of incident/accident
TARGET ZERO LOST TIME INJURY
4.3.3.1
Annual HSE Policy & Objective.
The director shall together with his Managers establish and routinely review the Policy. The Policy shall contain
the HSE Objectives.
4.3.3.2
Line Management duties.
To make it possible to attain HAFAR DAYA KONSTRUKSI HSE Objectives, Manager shall plan, organize,
motivate, control, and follow up the work with
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
special regard to HSE matters. Senior Managers shall participate in the evaluation of the HSE Policy once a year,
and establish an annual operation HSE program. The HSE program and any changes to the HSE Management
System shall be communicated to employees through establish communication lines. The Managers are
responsible for setting an example by promoting HSE activities at the highest level. This will be archived by
work, site visit, performing HSE observation and addressing HSE Meeting.
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4.3.3.3
Line Responsibility
HSE is a line responsibility within HAFAR DAYA KONSTRUKSI all personnel are responsible for HSE
activities.
4.4
IMPLEMENTATION AND OPERATION
4.4.1
Accountability & Responsibilities
The Management of HSE responsibilities within HAFAR DAYA KONSTRUKSI is a Line Responsibility with
each individual Line Manager responsible to his superior for HSE matters within his control. The responsibilities
and authorities of each category of personnel are described in their Job Descriptions that also cover individual
HSE requirements.
4.4.1.1
President Director
The President Director has the responsibility to ensure that there is an effective HSE Policy, that its objectives are
clearly set up, which is implemented, monitored and its performance assessed, the necessary resource allocated.
4.4.1.2
HDK’s Managers
Manager is fully responsible to implement the HSE program as well as the providing of human resources, their
understanding and implementation of the program at the Head Quarter and the current project sites.
Manager has responsibility in maintaining a good cooperation between PT HAFAR DAYA KONSTRUKSI and
customers and other parties, so that the HSE procedures can be implemented effectively.
Enforcement and implementation of Procedures (WP) / Work Instructions (WI) to ensure HSE control and
compliance related to office / site activities
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
Ensure compliance to legal and other requirements
Identification of significant aspects and impacts / hazards and risks and implementation of control
measures
Monitoring of HSE performance.
4.4.1.3
Project Manager (Subject To Project)
Responsible for overall site management and project coordination between CLIENT / Owner.
Establish and develop, trough HSE Coordinator, a systematically step and procedure related with safety
according to the corporate Safety system and CLIENT Requirement.
Ensure that all safety personnel assigned at site have qualified skill and capabilities to obtain a high
performance of facilitation and implementation of safety at the field.
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Ensure that all cost correlated with site safety needed had been available and approved all equipment will
be used at the site trough HSE Coordinator.
Holds one formal Safety Meeting every month with line Supervisor.
Maintain and effective and prompt line of communication of Safety matters trough all lines of supervisor.
Make a trough review of all accident investigation and sign them prior to distribution.
In the event of a disabling accident, Project Manager Conducts and investigation according to HSE
Department Accident Investigation Procedure.
Establish with all line supervisor and the HSE Coordinator clear understanding of each member’s
responsibilities and specific duties.
4.4.1.4
HSE Coordinator
In the responsibility of the HSE Coordinator are to provide field Safety Construction management and
supervision with the necessary service relative HSE Department Program.
The HSE Coordinator is administratively responsible and accountable to the Project Manager to the function
activities relating to the corporate and Site Safety Program.
The responsibilities of the HSE Coordinator are as follows:
Maintain current knowledge of Safety Literatures, government (DEPNAKER & MIGAS), CLIENT and
HSE Department regulations, provincials Safety codes and other communications and advises Project
Manager / Site Management of compliance and condition requiring attention. Provides job site with
government, CLIENT or provincial Safety codes as necessary.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
Makes trough analysis of statistical data inspection, delineates problems areas, and makes
recommendations for solution.
In special cases, where the safety practices and work environment condition may endanger personnel,
visitor or equipment, HSE Coordinator may take the actions to minimize, or stop unsafe practice and or
condition by suspending the work, till corrective improvement action taken by the Work base Structure’s
or totally suspend the task the till the practices and condition complies with the rules, regulations and or
standards requirements.
Coordinates the efforts of the job sites HSE Programs.
Collaborates with the Project Manager and his staff the development of required revision to existing
procedures, rules and regulation and submits proposed changes.
Collaborates with the Project Manager and his staff the development and preparation of the Weekly Safety
Meeting agenda.
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Takes the part in the review of all disabling injuries and assists in the investigation all accident and near
misses.
Serves all liaisons for the HAFAR DAYA KONSTRUKSI with governing agencies and other groups in
related to HSE Requirement.
Participates with the engineer and the Superintendent in making a pre-job Safety Hazards Analysis prior to
the commencement of the job, this involves regular visit the site.
Checks on the use of all types of Personnel Protective Equipment (PPE), evaluated their effectiveness and
suggest improvement where indicated.
Conduct independent audits to observe conformance with established HSE Program and determines the
effectiveness of individual elements of the program.
Establish contact with subcontractor with the objective of maintaining good relation and coordination of
accident prevention activities.
Establish written emergency procedures for the job site.
Review all accident and investigative report, providing instruction and guidance as needed arrangements
are made at the start of each job and ensure all government and insurance are prepared, distributed, and
maintained in a proper manner.
To ensure supplies HSE Equipment (e.q. PPE) are made available and to reduce broken missing.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.1.5
HSE Officer / HSE Supervisor
Reporting daily Site HSE Coordinator by using proper form.
Monitoring Work Permit and its validity.
Monitoring the compliance of Employees and Visitors.
Inspect, rectify and records daily unsafe action, including condition and report to HSE Manager.
Responsible to carry out HSE Programs in verbal and written format as mentioned in HSE Manual.
Responsible in assessing employees for rewards and punishment purpose and issuing a warning / sanction
to the involved employee.
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To ensure daily JSA, Work Permit are available on the work site.
To ensure daily Tool Box Meeting, Weekly Safety Talk with CLIENT has been conducted.
To ensure all safety equipment e.q. safety sign, banner, poster, tagging, LOTO are completed as the
needed project.
Ensure and implementation of Emergency Response Plan HSE that all levels of project management
accepting.
To ensure that the pre-start briefing and pre-lifting inspection is done on daily basis.
To check the Radio communication.
To conduct emergency or evacuation drill according to the schedule.
To conduct equipment inspection including fire protection equipment regularly.
Ensure that e comprehensive statistical record of all accident dangerous occurrences for the project is
maintained.
Ensure that all safety reports / findings of any unsafe acts / conditions, record of license driver / operator
equipment, certificate of vehicle / equipment, worker certificate (e.q. welder, scaffold, etc) is brought to
the attention of field management and those are immediately corrected
Organizes safety Equipment Regularly.
Coordinates all HSE activities as well as Emergency drills.
Investigates any accident or incident as required.
Prepares all reports as required.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
4.4.1.6
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
To set a good examples.
Supervisors
Supervisor is responsible to carry out HSE programs in verbal and written format as mentioned in the HSE
Manual.
Supervisor is responsible in participating HSE Meeting, Toolbox Meeting, Safety Talks, in order to ensure
the activities done continuously, well organized and accepted by all employees.
Supervisor is responsible to ensure the implementation of HSE program done on site in proper manner as
per completed briefings.
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Supervisor is responsible in assessing employees for reward and punishment purpose and issuing a
warning/ sanction to the involved employee.
Supervisor is responsible to accept, collect and provide feedback data regarding site HSE program for his
reference to improve HSE program.
4.4.1.6
HSE Manager
HSE Manager is responsible for ensuring and verifying that the requirements of the present HSE
Management System are implemented and maintained.
To ensure the above objective they have obligation to visit any worksite periodically and/ or if necessary
and also have authority to pursue his responsibilities and they shall be given every assistance by staff and
employee of HAFAR DAYA KONSTRUKSI.
Their appointment dos not relieve any other personnel of their HSE responsibilities.
Policy No.:
Procedure No.:
Issue Date:
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
Authorized by:
4.4.1.7
Employee & Sub- Contractor Participation in the Implementation of HSE
HAFAR DAYA KONSTRUKSI
HDK01/HSEP01
01 Aug. 2010
01
EK
For the effectiveness on the implementation of the HSE Management system, all employees were requested to be
aware on their participation to the HDK HSE program as described in the HSE policy statement. Their
participation shall be demonstrated in the following activities:
To take care of their own HSE and that of others who depend of them.
All employees of HAFAR DAYA KONSTRUKSI and their Subcontractors and Suppliers who are responsible for
the following duties:
To take care of their own HSE and that of others who depend on them.
To co-operate fully with all levels of management and supervision regarding HSE matters including the
wearing of Personal Protective Equipment (PPE) where required.
To perform their work in accordance with HAFAR DAYA KONSTRUKSI procedures.
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To familiarize themselves with all procedures and information provided, pertinent to HSE, and in case of
doubt seek information.
To report to line supervision each and every Incident giving rise to injury, ill health, first aid, property
damage or malfunction, near- miss happened and dangerous occurrence.
To report immediately to supervisor anything that appears to be defective or anything this appears to constitute a
HSE hazard, and all cases of pollution.
4.4.2
Competency Awareness and Training
4.4.2.1
New Staff:
All employees are given a period of induction to ensure they are fully aware of:
Their duties, responsibilities and appropriate procedures;
The quality, safety and environmental policy;
The integrated system as appropriate to their responsibilities;
Applicable hazard management and emergency response plans; and
Policy No.:
Procedure No.:
Issue Date:
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
Authorized by:
Their legal responsibilities under ISO 14001:2004 and OHSAS 18001:2007.
HAFAR DAYA KONSTRUKSI
HDK01/HSEP01
01 Aug. 2010
01
EK
New employees are to work alongside experienced personnel for a period of time to ensure that they are familiar with
their roles and responsibilities.
4.4.2.2
President Director Obligations.
The President Director has established and implemented procedures covering but not limited to:
Resource planning and recruitment;
Promotion;
Staff movements;
Workforce management;
Performance management;
Training and development;
Equal opportunities; and
Leave including terms and conditions
4.4.2.3
Health, Safety and Environmental Training and Development.
The objective of the Company is to achieve and maintain for ISO 14001:2004 and OHSAS 18001:2007. The
President Director will identify the training requirements of these standards and codes for personnel as required.
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4.4.2.4
Identification of Training Needs.
Training needs will be further identified by the HSE Manager in conjunction with the President Director. Particular
attention is to be paid to the training of internal auditors.
4.4.2.5
Training Approval.
The HSE Manager, in consultation with the President Director, is to develop a training programme on the integrated
system.
4.4.2.6
The HSE Manager obligations.
The HSE Manager is to maintain personnel files for all staff that are to include a job description, qualifications,
experience, competency, awareness, induction and training records. The Company encourages staff to gain
additional training and development through a programme of multi-skilling by rotating staff around the various
functions to provide a surge capacity during peak workloads.
All staff is to be suitably qualified in accordance with applicable mandatory standards, rules and regulations.
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
The HSE Manager is to maintain a file record of each employee. All staff will receive formal familiarisation with:
Their duties and responsibilities;
The general layout of the Company;
The equipment and machinery on site;
The quality, safety and environmental policy and procedures in relation to their responsibilities;
First aid points and fire fighting appliances;
Muster points, emergency duties, responsibilities and plans; and
Emergency response training.
HAFAR DAYA KONSTRUKSI
Wherever possible, a reasonable period of hand-over is to be allowed particularly in the case of senior staff. The
Company has designed a specific checklist for induction.
In order to maintain continuity of employment and enhance morale, it is the policy of the Company is to promote
from within where possible.
4.4.2.7
Qualification Requirement
HAFAR DAYA KONSTRUKSI will employ only personnel suitably trained/ qualified for its operations.
HAFAR DAYA KONSTRUKSI shall periodically review the qualification requirements for individual in line
with HAFAR DAYA KONSTRUKSI requirements, National Legislation and contractual requirements of
Clients/ Customers.
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Qualification requirements are established in HAFAR DAYA KONSTRUKSI Job Classification. It is thus
Department Manager who is responsible for maintain & defining qualification requirements for the positions
within the organizational unit.
Qualifications will be verified and copies kept in the Personnel Department files.
4.4.2.7.1 Up Grading Employee Qualification
In the case of inadequate qualifications project related offshore and onshore positions, the Personnel Department will
evaluation based on:
Degree of non-conformance,
To what extent qualified personnel are available
If any plan exists to upgrade the employee.
The most common methods used for upgrading personnel are as follows:
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
A.
B.
C.
D.
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
On-the job training
Job rotation
Internal course and seminar
External courses, seminars and conferences
4.4.2.8
Competency
HAFAR DAYA KONSTRUKSI is committed to ensuring that we have a competent and skilled workforce. Company
provides required certification for our personnel.
A Competent Person has immediate knowledge of a subject matter, either by years of experience in the specific field,
formal education, or specialized training pertaining to:
Job activity being performed.
Operation and use of specific equipment.
Potential hazards associated with specific jobs.
Safety, health and environmental standards.
To the extent possible, and as the need arises, HAFAR DAYA KONSTRUKSI will provide training to assist
individuals achieve designation as a competent person.
4.4.2.8.1 Competent Person Assessment and Designation
Before certification as a Competent Person, the appropriate Manager / Discipline / Section Head or Competent
Person completes an assessment on the basis of the criteria. Designation as a Competent Person is approved by the
HAFAR DAYA KONSTRUKSI Project Manager and the HSE Coordinator.
4.4.2.8.2 Competency Assessments
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HAFAR DAYA KONSTRUKSI shall ensure that all personnel employed on the works offshore have current medical
certificates, survival certificates, they should have the relevant industry / technical qualifications and have undergone
all Company and Project specific Training as required in order to properly execute the work in accordance with the
contract and good working practice.
Competency Assessment will be completed for all key personnel onboard to ensure their suitability for their
responsibilities.
4.4.2.9
Training Requirement
Training needs are to be identified between performance appraisals.
The overall training requirements are to be checked against training budget.
In reviewing the training plan, the company management will establish training priorities in relation to their policies
and budget.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.2.9.1 Training, Induction Program Matrix
No
Training Program
Participant
1
2
3
4
Safety Orientation/ Induction
Sea Survival
Basic Fire Fighting
Rigging/ Slinging
5
SCBA (Self Containing Breathing Apparatus)
6
8
9
10
12
13
14
15
16
17
18
19
20
21
Emergency Responds Incident command system
Fire Fighting Advanced
First Aid/ CPR
Hazard Communication Program
Incident Investigation
Industrial Waste identification analysis
MIGAS
Scaffolding Certificate
Fire Watch Training
Waste Management
Permit Work System ( PTW) & LOTO System
Welder Certificate
Safe Driver Training
Diving Training Certificate
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All Employee, Visitor
All project employees
All project employees
Rigger ( Project)
All employee working at confined space and
H2S Designated Area ( Project)
All Employee
Fire Fighting Crew ( Project)
Medic ( Project)
All Employee ( Project)
HSE Off/Mgr/Supv ( Project)
HSE Off/Mgr/Supv ( Project)
Crane Operator ( Project)
Scaffolder and Inspector ( Project)
Fire Watchman ( Project)
All Employee ( Project)
All Employee ( Project)
All Welder ( Project)
All Driver
All Diver( Project)
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
Site HSE Training is an important tools and equipment shall guarantee safe work competence required to achieve
HSE Performance goals. HSE training procedure shall be developed referring to Company training procedure. HSE
Training permanent agenda in the project HSE Program. HSE Training needs shall depend on the Project HSE
Requirement, managed under coordination by HSE section and site personnel section.
HAFAR DAYA KONSTRUKSI shall provide copies of training records or completion certificates for each employee,
documenting date of completion for each training session.
HAFAR DAYA KONSTRUKSI
4.4.2.9.2 First Aid Training & CPR
A basic and advance first Aid training are scheduled to be done. The basic training will be offered for all the
personnel and the advance one is scheduled for HSE Coordinator, Supervisor, foreman and at least one member on
each team.
The Medics will be in charge of training the personnel in the techniques of first aid in order to obtain a good level of
knowledge with a good quantity of personnel.
The main topics of the first aid Training will be:
Maintenance of air-way, control and restoration of breathing
Cardiopulmonary resuscitation (CPR)
Practical application of the recovery position
Casualty management of life threatening injuries.
Casualty management of fractures
Treatment of burs, treatments of snake bite.
Treatment of head exhaustion
Evacuation procedures.
4.4.2.9.3 Fire Fighting Course and Advanced Fire Fighting
The CONTRACTOR HSE Department will supervise the training of the fire team and fire watcher at the beginning
of the crew. This training will be repeated on a monthly basis during the planned exercise.
The main topics of the fire-fighting course will be:
Different types of fire
Procedure
Principles of a fire
Detection and warning
Types of extinguishers
Handling and use fire extinguishers
Fire Prevention
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HEALTH SAFETY & ENVIRONMENTAL MANUAL
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Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.2.9.4 Safety Training for Manager and Supervisor
In addition to the contents of the Safety Induction Training, the following shall be provided by instructors:
Enforce of observance of the Corporate Safety Policy, on-site Safety Policy and Monthly Safety Targets
which are establish by the Safety Committee.
Make sure of Safety Organization and individual’s responsibility regarding safety management.
Emphasize the necessity for expanding safety knowledge.
Emphasize observance of safety condition as well as construction status while being on the site.
Safety Committee Procedure and its activities.
Accident Investigation Procedure and reporting system.
Safety Meeting (type frequency, participants, etc.)
Ensure participation in Safety Patrols conduct prior to Safety Committee Meeting and other safety meeting
(type, frequency, participants, objectives, etc.)
Action to be taken when detecting us-safe acts and unsafe working conditions (stoppage of work, prohibition
of use of facilities, and making reports).
Incentive plan for safety performance.
Reporting to their superiors’ daily or weekly on topical matters regarding work and safety status.
4.4.2.9.5 Emergency Evacuation Training / Drill
The HSE Coordinator of CONTRACTOR together with HSE Representative of Company shall conduct Emergency
and Evacuation Training for fires, explosion, etc., for all employees monthly by competent personal designated /or
time scheduling. .
Training for fire fighting with fire hydrants and fire extinguishers.
First Aid Training and Rescue Training.
Emergency Evacuation Training.
The drill / exercises simulate the actual emergency where practicable, and confirm response and action time. The drill
/ exercises are an essential part of the overall safety program to ensure every one fully understands their roles in case
of emergency. The CONTRACTOR will be conduct the Drill simulates every six (6) month.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
4.4.2.9.6 Sea Survival Course (Offshore)
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Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
All CONTRACTOR employees designated to work on the Offshore are required to certify Sea Survival Course, the
certificate shall be in valid period. In the middle of project, in case this certified has expired, CONTRACTOR shall
be scheduled for extend/refresh it. The SS course is designed to improve an individual’s chance of surviving at sea
according to SOLAS requirement.
Training should be including:
Offshore facility abandonment and preparation
Manage the survival process
Survival Craft
First Aid for Survivors
Life Jackets and Immersion Suits
Actions in Survival Craft
Distressed Signals and Communications
Rescue Boats
Practical Pool Session
4.4.2.9.6 Defensive Driving Course (DDC)
All HAFAR DAYA KONSTRUKSI drivers are assessed before driving a CONTRACTOR vehicle, a Defensive
Driving Course will be held to improve the knowledge of all drivers.
One of the efforts to minimize the accident due to MVA the CONTRACTOR employees shall have the DDC
certificate, which is mandatory for all personnel who operate vehicles.
The intent of this training is to provide safe driving awareness for all vehicle operators. The training covers theory
and practical aspect of the following:
the risk of vehicle operation,
the best driver attitude to operate the vehicle,
strategy and tips for safe driving,
regular vehicles inspection,
vehicle policy and regulation,
Driving test / examination and certification as well as driving permit issuance, list of instruction to check
vehicle condition prior to operation. This instruction also to be posted in the driver’s cabin to enable the driver
to remember the items that are needed to be checked prior to operation.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.2.9.7 Safety Training for Specific of Hazardous Jobs
A worker who has a license or permit issued by a third party or who is acknowledged by the HSE Manager to be
acquainted or experienced with the job may be exempted from the above training course.
Work requiring Special Training:
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Handling of organic solvents or toxic materials.
Handling of radioactive materials.
Work in confined spaces or in oxygen deficient location.
Work under / over water.
Trenching and excavation
Diving
Employee who work nearby H2S Designated area, with SCBA ( Self Containing Breathing Apparatus )
Lifting and crane operation including rigging work.
Installation and dismantling scaffolds.
Concrete from shoring work for structure or building.
Work in / near an existing plant (regardless operating or not).
Installation and Dismantling of Scaffolding
Other work as designated by CONTRACTOR HSE Coordinator or Construction Superintendent.
4.4.2.9.8 SCBA (Self Containing Breathing Apparatus)
All employees who on Confined Space & work in H2S Designated area should trained with SCBA training, including
environmental monitoring regarding H2S. Hydrogen Sulfide, commonly called H2s is a poison gas. The gas rapidly
deadens the sense of smell. Therefore the smell cannot use as an adequate means of detecting of its presence. It is a
colorless flammable gas with odor like rotten eggs at low concentrations. The gas is heavier then air and tend to
accumulate in low areas. It is produced in potentially toxic concentrations along with crude oil, water and natural gas
in certain producing field. Exposure of high concentration hydrogen sulphide can be immediate death.
Special awareness H2S and SCBA (Self Containing Breathing Apparatus) training will be carried out for personal
working in H2S designated areas. Surveyed will be conduct periodically to ensure the hazard in control in area as
designated H2S area.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.2.9.8 Refresher Safety Training
Any employee who violation any safety rule or requirement and is designated by Safety Committee shall be required
to take the Refresher Safety Training to enhance their safety awareness and reinforce their safety knowledge.
A Refresher Safety Course is to be held once every month by a competent person designated by the HSE Coordinator
of HAFAR DAYA KONSTRUKSI.
4.4.2.9.9 Training Records and Register
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All forms of training undertaken, by or on behalf of HAFAR DAYA KONSTRUKSI must be registered for records
and for audit ability.
This record able training activity includes but is not limited to:
Qualification
First Aid
Conference/ seminars/ lectures
External Course
Internal Course
Induction Training
Safety emergency Drills
Safety Briefing
Familiarization with new tools or equipment
4.4.3
Communications, Participation and Consultation.
4.4.3.1
Bilingual Communication.
HDK’s Supervisors of all employees at activity specific worksites, where duties and responsibilities need
communication in local or other language, will be required to be cognizant of this and display signs, notices and
bulletins additionally with a local language (Bahasa Indonesia) to promote communication effectiveness
This applies also to site meetings where a clear and correction understanding of the discussion, resolutions and
instruction are required to avoid creating an unsafe work conditions.
A documented system for HSE communication is established.
The system to be used shall have the following elements:
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
2.
3.
4.
5.
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
ersonnel contact
Job Orientation/ Induction
Record Keeping
Proactive Management involvement
HSE Inspection and Meeting
All new employees or re- hires will take part in the HAFAR DAYA KONSTRUKSI Safety Induction/ Orientation
Program.
HSE Meetings will be held at all locations where HAFAR DAYA KONSTRUKSI personnel are employed. The
objective is not only to pass on safety related information but also to seek
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1.
P
participation of the attendee’s and encourage positive contributions. HAFAR DAYA KONSTRUKSI initiates and
issues “HSE Alerts” to highlight specific hazards.
HSE notice boards have been established at all work locations. These notice boards are for the display of HSE notices
and any other pertinent HSE issues.
4.4.3.2
Develop HSE Awareness And Promotion.
HSE notice boards shall be placed in a prominent position at all worksites. They are to be used for the sole purpose of
displaying HSE topics.
Topics identified by the Site Manager or others as being HSE critical to HAFAR DAYA KONSTRUKSI, will become
part of the annual HSE Programs for the forthcoming year.
Topics which are deemed to be HSE critical to HAFAR DAYA KONSTRUKSI’s business, the detail of which will be
published in the annual HSE Programs, and will be promoted by the Site Manager on a quarterly basis. The
promotion will take the form of posters and a newsletter.
The contents of HSE Memos shall be brought to the attention of all relevant personnel by their Supervisors.
4.4.3.3
Health, Safety & Environment Meeting.
4.4.3.3.1 HSE Management Review Meetings
A Senior Management HSE review is undertaken at least once per year to evaluate the adherence to, and the
effectiveness of the HSE System. This meeting shall also review all Policies for adequacy. An annual HSE Programs
is produced from the result of the end of the Management Review Meeting.
4.4.3.3.2 General HSE Meetings
At mobilization, and before non-routine phase of work, general HSE meetings involving all available personnel will
take place.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.3.3.3 Toolbox Talk
For activities which are non routine or considered “high risk” activities (as defined in procedures), toolbox talks
addressing particular HSE Hazards will be.
4.4.3.3.4 Pre Task HSE Briefing
When allocating specific tasks to employees, Supervisors will ensure that all the HSE aspects relating to it have been
reviewed.
4.4.3.3.5 HSE Management Meetings
HSE Management meetings will be carried out periodically.
4.4.3.4
Induction / Familiarization & Awareness.
All new personnel will take part in a documented familiarization/ Induction Program. Safety awareness can also be
communicated by visible signage such as “Safety Signs”, “Warning Notice”, “Restriction Signs & Notices” and
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Safety Barrier Taping. HAFAR DAYA KONSTRUKSI shall make sure that sufficient safety signage and displays
made according to international, OHSA, oil and gas industries, maritime safety standards are available on the
construction on vessels work and offshore/onshore work locations.
Other forms commonly used are such as Safety Tag for scaffolding, Energy Lock-Out/Tag-Out Tagging, Rejected
Rigging/Slinging Item Tagging and these are to be used on the Project where and when applicable and required.
4.4.3.5
INTERNAL COMMUNICATION
Electronic communications have been established for effective internal communications throughout the Company at
all levels. Regular staff meetings provide two way communications with other staff. Regular operational meetings
support the more formal management review meetings.
4.4.3.6
Customer Communication
The Company places great emphasis on the importance of establishing and maintaining good communications with
its customers. Regular contact is to take place either personally, by email or telephone.
4.4.4
DOCUMENTATION
4.4.4.1
General System Documents
The HSE System is described in the documents listed below. Where specific contracts require HSE Plans to be
designed, such plans will be documented in accordance with the customer requirements and the Quality System.
The Company’s Quality Management System is comprised of the following four (4) tiers of documents:
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
Level 1:
HSE Manual: which sets the HSE Objectives followed by the Procedure that describes how the
Objectives are achieved.
HAFAR DAYA KONSTRUKSI
Level 2:
(Project) HSE Plans: identify the project quality objectives and define the basic Project HSEMS
requirements by addressing all activities related to the Project.
HDK HSE Manual: Stand alone manual documenting all Company HSE operational procedures.
Level 3:
Company Work Instructions Manual – which sets specific methods of successfully completing each of
the core activities within the Company.
Work Instructions and Standards are available tools to be used to carry out the applicable quality
activities specified in the procedures.
Level 4
Company Documentation Manual that contains masters of: personnel Job Descriptions; Company
Forms; Company Flowcharts, Checklists etc.
4.4.4.1.1 Level 1 – HSE Manual
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Sets out PT. Hafar Daya Konstruksi’s Policies/ Objectives in relation to meeting the needs of the customer and the
requirements of ISO 14001:2004 OHSAS 18001:2008. Follow-on procedures describe how the Policies/Objectives
are implemented by the Company.
All Manuals issued internally are “Controlled”. Any other copies issued externally with agreement of the President
Director will be “Uncontrolled” copies.
The Manual is indexed and given bespoke numbering to allow ease of cross reference with ISO 9001:2008.
4.4.4.1.2 Level 2. – Project HSE Plans
These are HSE plans developed specifically for individual projects and contain all data concerning all materials,
equipment, qualified personnel required for a particular project. They will include:
* Process Maps indicating sequential activities of the Project.
* Project HSE Procedures to define the activities and guidelines in the execution of the work process and
responsibilities applicable to these activities.
4.4.4.1.3 Level 3 - Company Work Instructions Manual
This manual is controlled by the QAR and HSE Manager but is always centrally located within the office to ensure it
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
its availability and access for employees to refer as and when required to ensure that activities are correctly
administered.
HAFAR DAYA KONSTRUKSI
4.4.4.1.4 Level 4 – Company Documentation Manual
The Documentation File is held by the QAR or HSE manager and contains master copies of:
Company Forms File
Flowcharts and Checklists
4.4.4.1.5 Considerations
The above system is PT. Hafar Daya Konstruksi’s own documented Management System and must not be considered
to be anything other than this.
In establishing this System consideration has been given to the following:
The identification and acquisition of competent personnel with the knowledge
and skills which are needed to achieve HDK’s Objectives.
The updating and development of verification techniques as necessary.
Identification and maintenance of appropriate records.
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4.4.4.2
Control of System Documents
Documents required by the quality management system shall be controlled and the system shall ensure that:
a)
b)
c)
d)
e)
f)
g)
Documents are approved for use prior to issue
Documents are reviewed, updated and re-approved as necessary
The changes and current revision status of documents are identified
Relevant versions of applicable documents are available at points of use
Documents remain legible and readily identifiable
Documents of external origin determined by the organization to be necessary
for the planning and operation of the HSE manual are identified and their
distribution controlled
The unintended use of obsolete documents is effectively prevented, and that
suitable identification shall be applied if they are retained for any purpose.
4.4.4.2.1 Master of HSE Manual Requirement
The Master Copy of the Quality Manual is held by the QAR or HSE manager. All Quality Manuals contain a
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
Distribution List that details the nominated Manual Holders with the following information:
HAFAR DAYA KONSTRUKSI
Manual Number
Title of Holder
Date of Issue
Authorization
Controlled or Uncontrolled
All Level 1 Policies/Procedures and Level 3 Work Instructions use the following header format for identification:
Title
Policy/Procedure or Work Instruction Number
Issue Date
Issue Status
Authorization
Page Number
4.4.4.2.2 Level 2 HSE Plans
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All Quality Plans will indicate:
Client name
Contract Number
Issue Date
Issue Status
A. Forms File
Contains master copies of all forms generated by HDK.
Record Sheets and Forms raised HDK, if not already clearly titled or referenced will, if used within the System, will
carry has a unique reference number that is structured as alphanumeric code as detailed below.
HDK – PT. Hafar Daya Konstruksi
HSEP – Health Safety & Environmental Procedure.
The first two digits identify the Procedure Number.
The second two digits identify the Form Number within the Procedure.
The third two digits refer to the Issue Status.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
B. Flowcharts
To assist staff in achieving planned results in crucial operational activities, a number of
flowcharts have been developed. The masters are retained in the Documentation Manual,
and a distribution list indicates where copies have been placed in suitable locations around
the premises.
Company Work Instructions, Forms and Flowcharts, as integral parts of the System, are
subject to document control as per this procedure.
4.4.4.3
Document Changes
All proposed amendments to the System are submitted to the QAR or HSE Manager on a
Document Change Request Form (DCR).
The QAR with HSE Manager will review the DCR and verify that the requested change
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relates to a current document.
The request is logged in the DCR Register and given a sequential number by the QAR or
HSE Manager who then decides on a course of action after discussion with the President
Director or other key personnel.
If the change is approved, the appropriate page(s) is updated, issued and the manual(s)
updated along with a relevant entry on the Amendment Record shown at the front section
of each copy of the Manual.
The DCR is then completed by the QAR together with HSE Manager who files the original
copy.
The QAR with HSE Manager retains obsolete copies of the system pages in a file with each
page marked clearly to show its obsolete status. Obsolete pages are kept for 3 years
and then destroyed. The QAR with HSE Manager is the ONLY person who will keep
obsolete manual pages.
4.4.4.4
Control of Quality Records
4.4.4.4.1 Suitable back-up
Records are prepared using computer (suitably backed up), permanent writing or printed
medium.
Documents, which are supplied to customers or other interested parties, must be suitable
for photocopying. Efforts are made to ensure legibility of all records.
4.4.4.4.2 Identification
All records are traceable to the relevant Customer Order/Job Number/File.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
4.4.4.4
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
Provision of Records
All staff are responsible for recording activities to ensure that each record:
4.4.4.5
Is appropriate to the process and identifiable to the Order/Job Number or
Contract to which it is applied.
Adequately defines the activity performed, is legible, accurate, complete, and
includes appropriate approval.
Maintenance of Records
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All staff is responsible for maintaining the records related to their activities and ensure:
Records are stored (in hard copy or electronically) in a way that provides accessibility and
retrieval and that prevents damage, deterioration or loss and having the appropriate level
of security.
4.4.4.6
Disposal of Records
The Company maintains a filing system that allows for easy access to records but takes
into account the availability of space within the filing areas. Records are retained as per
the Register of HSE Records retention period before being destroyed.
The QAR with HSE Manager is advised of records that need to be held beyond the periods
defined, for legal or other specific purposes.
All records stored in archives are clearly identified, protected and are traceable to ensure
they are readily retrievable when required.
All important (confidential) documents are shredded or disposed of via other secure
destruction methods.
4.4.4.6
Computer Data Records
Computer records are organized in files and directories that shall facilitate their ready
retrieval. They are identified with a title and indexed by the person originating the file.
Applicable origination and/or entry dates for data shall be recorded.
Computer records are backed up and remain in secure storage.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
4.4.6
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
Operational Control.
4.4.6.1
Management of Change
Changes to equipment, operating conditions, procedures, personnel, etc., can lead to risk unless the changes are
effectively documented, managed and communicated.
The consequence of significant changes must be properly identified, and the corresponding Risks quantified.
Staff, including temporary, replacement and Subcontractors must be adequately briefed about changes.
If during the pre-planning phase of operations, particular tasks are considered “Critical” or “Very Serious” (as
defined in the Hazard Identification and Risk Assessment Procedures) a formal documented Hazard Identification
and Risks Analysis is performed. For changes potential of having impact or effects on the Company’s operations,
facilities, processes, safety, health & environment performance, the Company shall be consented (e.g. by copy of
the MOC documents) and approval obtained from prior to implementing the changes
These procedures shall address the following;
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1.
2.
3.
4.
5.
6.
Change requested by Contractor;
Change requested by Company;
Identification and documentation of change;
HSE implications of the change;
Technical integrity of plant and equipment;
Responsibilities for reviewing and recording the potential hazards and risk (HAZID/Risk Assessment)
from the change;
7. Alterations to operating procedures and design documents;
8. Communication of potential consequences and action required;
9. Time limitations;
10. Personnel training requirements;
11. Approval and implementation of change including adequate communication
12. Cost and schedule impact;
13. Technical authority for approval of the change;
14. Registration, logging and tracking of the change through to close-out.
4.4.6.2
Hiring and Placement
All employees must be competent, and possess the skill and experience to work safely in accordance with the
Personnel and HSE Procedures and in particular:
All new employees will complete a recorded familiarization/ induction program,
Qualifications of prospective employees will be validated and recorded,
The HSE Section will provide advice on specific HSE requirements and standards,
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
A
ll employees will undergo pre-employment medical examination,
The competence of Subcontractor’s personnel will be checked by the relevant Manager.
4.4.6.3
Subcontractor & Supplier Control
4.4.6.3.1 Subcontractor HSE Requirement
Subcontractors carrying out work in the name of HDK will ensure that HDK HSE standards and requirements are
complied with:
HDK Managers will ensure that prior to contract award; any Subcontractors being considered are included
in the HDK “Approved Subcontractors List”.
HDK Managers will ensure that any prospective subcontractor appears on the controlled list of
Subcontractors.
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The following criteria shall be used for the evaluation of subcontractors in relation to HSE:
Subcontractors past performance,
Accident/ Incident reports and follow-up,
HSE Inspection reports,
Loss Day Accident Frequency Rating,
HSE follow-up program,
Environmental protection and pollution control,
Management system and HSE responsibility
HSE issues shall be treated as equal to other business objectives.
4.4.6.3.2 Subcontractors’ HSE Management evaluation procedures
Where it is considered that the Subcontractor and supplier will have a significant prevailing influence over the
works, the Project Manager will arrange the Project HSE Coordinator to undertake a pre-award HSE evaluation of
potential Subcontractors and suppliers.
This evaluation will typically include:
Inspection of Subcontractor and supplier premises;
Inspection of Subcontractor and supplier vessels or barges;
Inspection of Subcontractor and supplier materials or equipments;
Review and verification of formal HSE Management Systems;
Interviews with prospective organization project management and supervision;
Commitment to the Project HSE requirements, Project HSE Policy, Project HSE Plan, and HSE
Objectives;
HSE logistical requirement for transportation of material, equipment and personnel and in accordance
with local legislation/regulation;
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
eview of previous project safety performance;
Clearly defined authorities and responsibilities for HSE matters;
Procedures for identification, reporting, tracking and resolution of non-conformances.
4.4.6.3.3 Subcontractors selection and control
The pre-award evaluation will be documented and discussed with the potential Subcontractor and supplier and
agreement reached on all areas of concern.
All Subcontractors and suppliers must comply with the HSE requirements, relevant HSE Legislation and other
requirements that impact on their particular area of work, as a minimum requirement. Major subcontractors
Project HSE Plans shall be submitted to HDK for acceptance (and identification of interfaces) before work
commences. HDK will audit the Subcontractor and supplier to these plans during the execution of the work
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R
Where the Subcontractor(s) is to perform works considered to have high potential hazards and risks, HDK may
require the Company HSE Representatives to help review the Subcontractor’s safety capability to work on
Company’s field or facilities. Example of such works is transportation, handling, and use of NDT use radioactive
equipment
HDK shall be responsible for ensuring that all subcontractors, and other parties employed by HDK have their
HSE Management Systems that meet HDK and Company HSE Requirements. HDK shall review, inspect and
audit all subcontractors’ Project HSE Management Manual and close out HSE all non-conformances prior to
subcontractors performing work. The Project HSE Coordinator shall prepare the inspection and audit schedule
and ensure the implementation of it during the project activities.
4.4.6.3.4 Supply of Materials by Supplier
The project operational process related to the control of materials supply is developed by defining the contents of
the HDK Management Systems for control of the Suppliers and the materials supplied so as to ensure that:
Suppliers of materials and equipments are selected in terms of HSE issues;
National and International HSE legislation and other requirements are observed;
All documentation concerning the supplied material is correctly managed.
An effective Supply Management System has been established, and implemented, and is capable of controlling
the minimum requirements for the purchasing of materials, from the technical requirements to those concerning
Health, Safety and Environment standards. HSE Coordinator will provide support in order to establish the
effective management of the established specifications and to preserve the technical specifications relating to the
material. It is the responsibility of Project HSE Coordinator to identify and report on the HSE requirements of
supplied materials, as well as to ensure that the System is updated with any variation in Standards and
Legislation.
HDK has an established purchase control system. The system will be used to control purchase related loss
exposures by evaluating materials and services prior to delivery.
The following will be considered as a minimum:
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
rocurement of goods,
Selection and control of Sub- HDKs,
Material Safety Data Sheets (MSDS) for all materials deemed to be hazardous.
On request the HSE Section will assess requisitioned materials with regard to their hazardous nature.
4.4.6.4
Job Rules and Procedures
4.4.6.4.1 Job Descriptions
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P
Job Descriptions shall exist for all senior HDK employees and supervisory personnel shall have HSE
responsibilities defined.
4.4.6.4.2 Permit to Work System
When working on non HDK facility, HDK will adopt the Work Permit system of the customer/ client installation.
Training will be provided by or in conjunction with the Customer as part of their interface/ Induction Training
Program.
When working on all other HDK controlled worksites, the HDK Work Permit System will be used where and
when required.
4.4.6.4.3 Project Specific Work Procedure
Project specific HSE procedures will be issued as where and when required.
In accordance with the importance of identifying “High Risk Job”, analysing those jobs, developing HSE Work
Instruction / Safe Working Practice for doing that work, training those responsible for the work and following up
to make certain that the work is being performed as intended. HSE Work Instruction is available in connection
with the type of the activities of this project, both from Head Office and will be developed in Site of Facilities
Project Management.
4.6.6.5
Inspection
4.6.6.5.1 Requirements
All Managers and Supervisors shall perform inspections/ audits and HSE Observation within their areas of
responsibility in accordance with applicable HSE Programs. Performed inspections/audits and HSE Observations
shall be documented.
HSE Officer is initiated to coordinate HSE inspections/ audits and HSE Observation. The inspections/audits and
HSE Observation will involve the systematic examination of HDK facilities, equipment, materials and the
employees who use them.
HSE audits will be performed by competent personnel appointed by the relevant managers.
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
An Audit Report identifying responsibilities and non-conformance close out time frames shall be prepared.
HAFAR DAYA KONSTRUKSI
4.6.6.5.2 Inspections Program
HDK shall encourage all members of the workforce to observe and reporting for unsafe acts or unsafe conditions
throughout the course of the Work. Where an employee identifies or observes an unsafe act or situation, work
shall be stopped, reported and/or remedied as appropriate. The mechanism for such reporting shall be through the
Safety Hazard Observation Card (herein referred as SHOC) system. All employees shall be provided with the
appropriate access, awareness and use of the SHOC system.
The HSE Inspection program shall include as a minimum;
1.
Daily inspection by supervisors;
2.
Daily inspection by Site / Offshore HSE Supervisors
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3.
Weekly inspection by HSE Coordinator;
4.
Monthly management walkabout by Project Management;
5.
Follow up and close out of all HSE issues raised by the HSE inspection program.
All the findings or non conformances that are identified during the HSE inspection shall be recorded. The status
of corrective actions to the findings or non conformances shall be maintained. The Project HSE Coordinator is
responsible to follow up the status of corrective actions.
4.6.6.2
Personal Protective Equipment (PPE)
Engineering, administrative and/or work practice controls should be thoroughly evaluated and considered before
the use of Personal Protective Equipment (PPE). Since PPE is considered to be the last line of defence, it is
extremely important that it is used properly and in accordance with established HAFAR DAYA KONSTRUKSI
standards.
The HAFAR DAYA KONSTRUKSI responsible person, in conjunction with the workers involved will evaluate
the following:
1. What PPE is to be used within individual work areas and for each job performed,
2.
The need for special PPE to be used for special work operations,
3.
Special precautions,
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4.
The training requirements for use of PPE,
5.
Special PPE used in conjunction with special technical arrangements,
6.
Risk Assessment techniques.
7.
The following PPE will, as a minimum be available at worksites:
8.
Head protection,
9.
Eye protection
10. Hearing protection
11. Gloves
12. Foot/ toe Protection
13. Coveralls
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HDK01/HSEP01
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4.6.6.2.1 Minimum PPE
Standard levels of PPE shall be provided for protection for head Safety Helmet with ANZI Z89.1,”Amarican
National Standard for Head Protection”, eyes Safety Glasses with ANZI Z 87.1”Practice for Occupational and
Educational Eye and Face Protection”, feet Safety Boots with ANZI Z41”Protective Footwear”, and hands
Gloves/Mittens, these are basic requirements to be used at all times while at Work site except in accommodation
and office areas. Safety glasses will be worn when there is a hazard to the eye while performing a task or in the
vicinity of a similar task being performed. Coveralls shall be issued for proper attire while at place of work or
site.
HAFAR DAYA KONSTRUKSI shall supply gloves for specialized jobs as the following:
1. Impermeable gloves for jobs like handling battery acids, cleaning chemicals and washing dishes
2. Leather gloves for jobs like welder, welder helper, maintenance man, etc.
HAFAR DAYA KONSTRUKSI shall supply the following eye protection to all personnel as required:
1. Welder’s hoods and goggles that meet applicable standards as mention above.
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2. Face shields and goggles for use while handling battery acids, chemicals and grinding equipment that
meet applicable standards as mention above.
All respiratory hazards workers shall wear appropriate respiratory protection and additional ventilation system
such as electrical/mechanical fans or suction devices are to be provided apart for the provision of respiratory risk
reduction measure
4.6.6.2.2 Working at Height
Any work at a height greater than one point eight meter (1,8) meters above ground, or deck level, or work directly
over water, will require a fall arrest equipment ( ANSI Z359-1999 ), although each specific job should be assessed
on its own merit and appropriate protective mechanisms implemented.
Wherever tasks are envisaged that may require work at height, the following action hierarchy will be followed:
Avoid or minimize the work at height by redesign or reschedule;
Provide a safe platform i.e. scaffolding elevated work platform, safe access and egress to the scaffolding,
etc
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Prevent falls with guard-rails and mesh etc.
Catch or restrict falls with harnesses, fall arresters, static lines etc.
Minimize injury with nets etc. less 1.8 meters below work level
Project personnel shall comply with the HAFAR DAYA KONSTRUKSI and Company HSE requirements for
work at heights.
4.6.6.2.3 Work Vest
Any work by edges of the barge (without railing), over water on gangway, or while travelling over water using a
personal basket or work duties with potential of falling into the water, will require the use of an appropriate with
Personal Floating Device ( USCG ) “United State Coast Guard.
It is advisable that personnel working on material barge will don the life jacket in unfavourable weather / sea
conditions regardless of their distance from the edges of the material or jacket transportation barge
Crew transportation vessels must have sufficient number of life jackets for all the ship crews and the passengers
in compliance with IMO-SOLAS regulations
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4.6.6.2.4 Life Jacket
Each unit will be equipped with sufficient approved Type 1 personal flotation devices (lifejackets) for at least
150% coverage of personnel with a whistle, light and retro reflective material.
Lifejackets shall be allocated as follows:
One for each bed in every cabin.
Sufficient number in watertight boxes or lockers adjacent in each work area and in accessible locations along
escape routes.
4.6.6.3
Health Monitoring Activities:
Occupational health will be considered through all phases of the Project. HAFAR DAYA KONSTRUKSI and its
Subcontractors will ensure that adequate provisions are made to ensure that all personnel involved in project are
protected from exposure to hazards, which may affect their health. Implementation will be administered by the
following means:
All personnel proposed for offshore/onshore duties shall have a medical fitness examination in accordance with
the Indonesian HSE legislations and other requirements, HAFAR DAYA KONSTRUKSI and Company HSE
requirements
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1. Health and first aid facilities will be provided on the vessels, with a fully equipped infirmary and a
qualified doctor or qualified medics in sufficient numbers to deal with any emergencies
2. Exposure to hazard(s) will be limited by the implementation of Job Safety/Hazard Analysis and
identification of hazardous operations
3. Auditing of the accommodation, catering, sanitary hygiene and potable water facilities will be
subject to regular health and hygiene inspections by the onboard Doctor/Medic and Offshore Safety
Officer
4. Emergency procedures and the communication links will be in place during the project, riser and
pipeline installation in order to deal with any medical emergency which may arise
5. Personal protective equipment (PPE) will be made available when other methods of protection
cannot be implemented
6. Developing operational control procedures for the installation activities and maintaining a safe and
healthy place of work
Policy No.:
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Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
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Authorized by: EK
All HAFAR DAYA KONSTRUKSI personnel are subject to pre-employment medical examination and the
issuance of “Fit for Work” Certificate is to be made.
Prior to start Work. Any medically unfit personnel are prohibited from working on site/vessel and shall be
demobilized accordingly
HAFAR DAYA KONSTRUKSI
4.6.6.3.1 Offshore Working Hours
HAFAR DAYA KONSTRUKSI recognizes that incidents and illness are often associated with tiredness and
fatigue due to working excessive hours. HAFAR DAYA KONSTRUKSI shall not exceed the maximum daily (12
hours-offshore) and weekly hours (72 hours) worked for every worker. Where HAFAR DAYA KONSTRUKSI
deems it necessary to exceed the hours stated in the Work program and under special circumstances such as
emergencies, HAFAR DAYA KONSTRUKSI shall seek approval from Company Representative on site at that
time.
4.6.6.3.2 Offshore/Onshore Health Control and Medical Facilities
Health Certificates, All HAFAR DAYA KONSTRUKSI’s employees are to be provided with a pre-employment
and periodic medical examinations and a “fit for work” Health Certificate declared for all personnel performing
Work at any Worksite, such medical examination and shall be conducted by an outside Doctor. The Health
Certificates, valid only for a maximum period of twelve months. The HAFAR DAYA KONSTRUKSI’s
employees shall follow the medical examination again after his Health Certificates expired.
First Aid and Medical Support, HAFAR DAYA KONSTRUKSI and its Subcontractor’s shall establish first aid
and medical facilities at each Worksite offshore and Onshore appropriate to the level of activity, numbers of
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personnel and risks associated with the working environment. HAFAR DAYA KONSTRUKSI shall perform
medical/health risk assessment in order to determine the extent of the facilities to be provided at the Worksite.
This shall include an assessment of the local medical and hospital infrastructure.
HAFAR DAYA KONSTRUKSI shall establish under client facilities for MEDIVAC for Work Offshore.
4.6.6.3.3 Substance Abuse & Smoking Policy
Substance Abuse & Smoking Policy There shall be no use or possession of intoxicants or non-prescribed drugs by
any person at the Worksites and Installation barges. HAFAR DAYA KONSTRUKSI shall enforce this
requirement through its awareness, induction and training programs, compliance monitoring and intervention.
Personnel found to be under the influence of alcohol, in possession of alcohol or drugs not prescribed by a doctor,
shall be immediately removed from the Work. They shall not return to site/vessel until they have a medical
clearance from a doctor.
Smoking is detrimental to health and all workers shall be encouraged not to smoke in offices, vessels, confined
spaces or public places where Work is being performed. HAFAR DAYA KONSTRUKSI shall enforce “NoSmoking” areas as follows:
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1. In offices ;
2. All areas where smoking prohibit area.
3. All areas designated on Work Permits.
4.6.6.4
Work Environment Monitoring
Control and protective measures will be taken to prevent any adverse environmental effects to the land, sea or air.
The following measures are considered necessary:
1. Minimize or avoid use of substances dangerous to the environment,
2. Include environmental evaluations in all planning phases,
3. Use of contingency measures to prevent accidental pollution.
4. HAFAR DAYA KONSTRUKSI pollution prevention system includes:
5. Efficient environmental accounting,
6. Efficient waste disposal,
4.6.6.4.1 Environmental Impact Identification
Environmental Impact Identification, HSE Coordinator shall assist the project team in preparing the
Environmental Impact Identification/Review prior commencing the Work.
The purposes of Environmental Impact Identification are as listed below:
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1. Identification of all environmental aspects associated with the project activities;
2. Identification of all the possible sources of danger for the environment;
3. Identification of the areas/places that are potentially exposed to environmental impacts;
4. Design and implementation of appropriate mitigation measures to alleviate or eliminate the impacts
on the environment.
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Some of the environmental aspects for project are shown below (but not limited to):
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1. Disposal of waste;
2. Produced water disposal;
3. Hazardous material storage, handling and transport;
4. Other non hazardous (solid/liquid) waste disposal;
5. Hydrocarbon leaks, spills and accidents;
6. Noise;
7. Etc.
Some of the general environmental impacts for project are shown below (but not limited to):
1. Water resources;
2. Air quality;
3. Noise;
4. Contamination;
5. Traffic and transportation;
6. Marine pollution.
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The identification of the environmental aspects and impacts is an ongoing process that determines the past,
current and potential impacts on the environment. The Environmental Impact Identification details the
significance of various environmental impacts to be assessed in the Topsides, riser and pipeline installation
Project activities. Mitigation measures shall be defined to control and reduce the environmental impact during the
project activities.
1. Screening or mapping of occupations and workplaces,
2. Inspections,
3. Monitoring of exposure levels.
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
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Authorized by: EK
4.6.6.4.2 Waste Management, Disposal and Handling Hazardous Substances
Waste Management, Disposal and Handling Hazardous Substances, HDK will implement its environment
protection procedures which will comply with the Company HSE Policy and Company Environmental
Requirements.
HDK and Subcontractor will ensure its waste management, waste disposal, and handling of hazardous substances
(e.g.: chemical, fuel storage, equipment re-fuelling, etc) will comply with the Indonesian HSE legislation and
other requirements and Company HSE requirements.
HAFAR DAYA KONSTRUKSI and its Subcontractors shall identify the waste sources and establish criteria
necessary for its safe handling, storage, transportation, disposal, and destruction and reporting.
Environmental issues shall be given sufficient attention during Hazard Identification (HAZID) and subsequent
Job Safety (and environmental) Analysis (JHA’s). HAFAR DAYA KONSTRUKSI shall assess the identified
environmental hazards including
HAFAR DAYA KONSTRUKSI
1. Produce an inventory of all processes and operations with potential to harm the environment
2. Assess the environmental impact of all operations
3. Define control mechanisms to reduce the environmental impacts to acceptable levels
4. Define recovery methods if hazard is realized
4.6.6.4.3 Housekeeping
Housekeeping is one of the most important aspects while working offshore. Good housekeeping prevents fire and
electrocution; minimize personnel trip and fall injury as well as prevent pollution to the environment
1. All worksites and equipments must be kept clean all the time
2. Any spillage of oil or hazardous chemicals must be washed off with hot water or proper inhabitant
and such area should be made clean.
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3. No food and bio- degradable items should be kept at the worksite.
4. No scrap/ unwanted materials should be thrown directly in to seawater
5. Bins and skids are always available to contain the generated waste from each shift
6. All common walkways, stair-ways and emergency accesses/ escape vents must be kept free of
material and obstacles
7. No material or equipment should be stored or placed as a blockage to fire fighting stations and
emergency equipments
8. All cables and hoses are orderly kept and secured at intervals and are sufficiently protected when
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they lie across open deck
9. All inflammable materials should be stored separately and with proper tags
4.4.7
Emergency Preparedness
HAFAR DAYA KONSTRUKSI has identified the following six specific areas concerning emergency
preparedness requirements:
Notification
Danger limitation
Rescue
Evacuation
Relative/ media response
Normalization
Contingency arrangements shall be continuously analysed with respect to acceptance criteria, practicality and
effectiveness.
4.4.7.1
Project Emergency Response Plans
HDK shall develop a Emergency Response Plan (include MEDIVAC Procedure) as a reference document for the
PMT, Offshore/onshore Construction Team, Vessel Management, Site HSE Supervisory Personnel, Barge
Administrative and Medical Personnel to know in advance the required processes and procedures to be used in
situation of emergencies which include evacuation from locations or vessels due to major disaster/accident;
evacuation of sick/injured personnel for shore treatment; and vessel evacuation from location due to weather
factors
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4.4.7.2
Project Medical Evacuation (MEDIVAC)
The HAFAR DAYA KONSTRUKSI shall include in the Emergency Response Plan, the availability of resources,
planning and procedures to manage a Medical Evacuation from an offshore work location to shore medical
treatment facility. AS a minimum, it contains the following:
A developed action and communication flow chart
The identified transportation (Company involvement and assistance where required)
Shore meeting team and logistical supports
Onshore medical centre(s) contracted to attend to the evacuated sick / injured person(s)
Reporting channels to the PMT, Company PMT and/or governmental agencies if it involves epidemic illnesses
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4.5
CHECKING
The organization should measure, monitor and evaluate its HSE Performance, and take preventive and corrective
action, using the following techniques:
Audit and measurement of HSE performance.
Indication of any non-conformances.
Instruction or recommendation for corrective action.
Commendation
4.5.1
Project Performance Standard
HSE performance target, both statistical and task specific are set the beginning of each year by Management in
order to continually improve performance.
The Operations Department, c.q. HSE Section produce monthly HSE performance statistics which include
number of injuries, illness, incidents and property damage with detail of department/ position involved showing
the category of body parts injured.
Periodically, at least every 3 months the Management meeting is to review the actual performance against the
target for the year. Any deviation from targets is analysed and acted upon.
4.5.1.1
Project HSE Activity Planner
All proactive activities related to promotion of HSE performance for the project are listed down in a “Safety
Activity Planner” which acts as a guide and monitoring mechanism to track fulfilment of the activities through the
duration of the project
The Safety Activity Planner is created as Attachment No. 3 of this Project HSE Management Plan and is a active
document to be used and updated from time to time
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4.5.1.2
Project HSE Key Performance Indicators
The HSE Reactive Indicators & Proactive Indicator system is a tool to monitor and measure HSE capability
related performance against set programs and planned activities, HSE objectives and goals through the project
execution period. It shall comprise the follow factors:
HSE Reactive Indicators
HSE Proactive Indicators
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HSE Reactive Indicators
Indicator
Fatality
Lost Time Injury
Medical Treatment
Case
First Aid Case
Environmental Case
Application
Definitions as
Target
Target Zero, immediate report
Target Zero, report within 24 hours
Target Zero, report within 24 hours
per
standard OHSA
classification
Minimum case, report in daily report
Target Zero
guidelines and
item of this plan
Serious case – immediate response & report.
Others,
Asset Damage
Security Incident
Vehicular Incident
Terms as in item
of this plan
within 24 hours
Target Zero loss, report within 24 hours
Target Zero loss, report within 24 hours
Target Zero loss, report within 24 hours
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HSE Reactive Indicators
Indicator
Office Safety Briefing
Pre-mobilization medical
Offshore/Onshore Safety Training
PMT HSE Induction
Risk Assessment, / HAZID
Application
Office/Meeting
Offshore/ Onshore crews
Offshore/Onshore crews
Project HSE –M System
Offshore/Onshore
Target
Office personnel, meeting attendees
Complete before departing
See Training Matrix
Involvement of all PMT members
Close out action items before
Management HSE commitment
operations
Joining HSE inspection/
mobilization
Once (1) a month
walkabout
Offshore/Onshore safety induction
Joining crews, 3rd parties,
At least HDK PMT representatives
Immediately when onboard to work
Vessel Pre-Mob Inspection
visitors
Chartered vessel / barge
barges/vessels
Close out negative finding before
Site Safety Inspection
Site Hygiene Inspection
Site HSE Committee Meet
Shift Toolbox Meeting
Job Hazard Analysis
Emergency exercise
Near Miss Management
Vessel, Client facility
Vessel, site
Vessel, site
Vessel, site
Vessel, site
Vessel, site
Vessel, site
mobilization to field
Daily, safety walkabout by SO
Weekly, led by Site/Vessel Medic/ Doctor
Weekly, involve Company Rep.
Daily, before shift
Perform before a hazardous job start
Before in field and at least once a month
Full cycle of investigation & correction &
Regulatory Compliance – Drug, alcohol
Project, vessel & site
effectiveness monitoring - individual case
No violation
policy
Safety Hazard Observation – reporting /
Project, vessel , site
6 card per day
card
Safety award for good reporting
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4.5.2
Evaluation of Compliance
4.5.2.1
Project HSE Reporting, Hazard Reporting Program.
4.5.2.1
Project HSE Monthly Reporting
HSE Coordinator shall submit project report on monthly basis to the Project Director/Manager regarding HSE
incident statistics, performance (against worked man-hours), programs, inspection /audit close-out. The report
may be a summary of information and data received from various sites/ vessels/ work operations and it will also
copied to HAFAR DAYA KONSTRUKSI (HDK) HSE Departments
4.5.2.2
Matrix HSE Performance Report
HSE Matrix
Required Info
Work Related Illness Date
Motor Vehicle CrasHSE
Spill
To
Secondary
Containment Land Or water
Reporting Frequency
-Total Recordable Incident Rate (TRIR)
- Lost Time Incident Rate/Freq ( LTIR/LTIF)
-Hours Worked
-Number Of Fatalities
-Number Of Days Away From Work Case(DAFWC)
-Number Of Restricted Work Activity Cases(RWAC)
-Number Of Other Recordable Cases
-Number Of First Aid Case
-Number f Near Misses Case
-Number Of Day Away From Work(May Reported Quarterly)
-Motor Vehicle Crash Freq Rate ( MVCFR)
-Number Of Motor Vehicle CrasHSE
Total Number Of Spill, Volume Spilled & Recovered and Comment By:
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Petroleum Size Category
-Sheen To
1 Barrel ( For Water Spill Only)
1 Barrel BBL
100 BBLS
100 Barrel Or More
Chemical Size Category
Fire And Explosion
160 Kg To 16,000 Kg
16,000 Kg Or More
Number Detail and Dollar loss ($ US) On All Fires Resulting In
And/Or Result In Personal Injury.
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Monthly
Monthly
Monthly
Monthly
$ 1000 damage
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4.5.2.3
Project Site HSE Weekly Reporting
The Offshore HSE Supervisor shall submit a site report on weekly basis to the Project HSE Coordinator regarding
incident statistics, performance (with worked man-hours), program execution status, inspection/audit/ SHOC card
register actions taken.
The Weekly HSE Report shall be reviewed and approved by the HAFAR DAYA KONSTRUKSI On-site
Construction Manager or Offshore Superintendent before submitting to Project HSE Coordinator at CPMT Office
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4.5.2.4
Project Safety Hazard Observation Cards – training and implementation
The Safety/Hazard Observation Card system shall be implemented on the Project and used on site for all
personnel to raise their observation and opinions regarding any unsafe acts or unsafe work conditions. The SHOC
cards shall be addressed soonest practicably possible so that the concerned hazards/risks are removed or reduced
as soon as possible
A “Use the SHOC Card” training program shall be prepared by the HAFAR DAYA KONSTRUKSI Project HSE
Coordinator and delivered to all level of employees in the offices and sites. The Offshore HSE Supervisors are
responsible to conduct the SHOC training program on site / onboard and act proactively toward issues raised by
the workers.
A SHOC message that relates to safety issue with high potential risk consequences shall immediately be brought
to the attention of the HAFAR DAYA KONSTRUKSI Site Construction Manager or the Offshore Superintendent
and/or the Vessel/ Barge Captain so that effective actions are taken in the shortest possible time
The HAFAR DAYA KONSTRUKSI Consortium PMT through its commitment toward supporting HSE shall
consider rewarding personnel proactively raise SHOC Card and resulting in effective and timely hazard/risk
reduction on the site or work operation
4.5.2.5
Project Safety Stop Work Authorization
The HAFAR DAYA KONSTRUKSI in its commitment toward assuring the health, safety and welfare of the
working personnel and the local communities of the work area shall support the “Safety STOP Work
Authorization” which allow the personnel to stop a work or operation that pose apparent immediate hazard/risk
which, if not intervened, shall result in fatal or major accident and loss
The “Safety STOP Work Authorization” program is to be included in the Project HSE Induction as well as vessel
sign on induction
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4.5.3
Accident/ Incident & Near Miss Reporting & Investigation
All Accidents/ Incidents will be reported in accordance with HAFAR DAYA KONSTRUKSI Accident/Incident
Reporting Procedure.
The requirements for Accident/ Incident investigation are specified in detail in the Accident/ Incident
Investigation Procedure.
As required, all on/ offshore management and supervision will, participate in Accident/Incident investigations.
The author of the Accident/Incident Reports shall complete reporting form immediately after the accident/
incident investigated.
The Project/ Site Manager and the relevant other Departmental Manager will review all Accident/Incident
Reports.
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The relevant Department Manager will identify individuals and assign responsibilities for implementation of
recommendations within the time frames identified in the Corrective Action Plan.
HSE Officer will assist to identify the direct, indirect and root causes of the Accident/ Incident. The relevant
Department Manager will formulate an Action Plan to address the recommendations made in order to eliminate
the root causes and prevent a reoccurrence.
All Accidents/ Incidents will be discussed and reviewed at the next Management Review/HSE Committee
meeting. The results and any recommendations will be discussed during general HSE meetings.
4.5.3.1
Accident / Incident Analysis
Line Management shall perform an analysis for each reported Accident/Incident. The analysis will be forwarded
with the report to the Project/ Operations Manager who will inform the regulatory authorities, as where and when
required.
The HSE report shall be compiled and distributed at least quarterly. The report shall include an analysis of all
Accidents/ Incidents which occurred during the preceding period.
Every Accident/ Incident will be categorized into a loss potential matrix and given a loss potential indicator (Risk
Rating). This process allows management to identify occurrences that have a high potential for loss and
implement Corrective Action thus utilizing HAFAR DAYA KONSTRUKSI resources as efficiently as possible.
HSE statistics shall be provided by HSE Coordinator periodically at least every 2 month. The HSE statistics shall
be displayed on the HSE notice board on all HAFAR DAYA KONSTRUKSI worksites. All supervisors shall
inform their employees about Accident/Incident causes, in order to prevent a recurrence.
4.5.3.1.1 Incident/Accident classification standard
HAFAR DAYA KONSTRUKSI shall apply and follow the standard OHSA terms and definitions in incident and
accident related classifications which are commonly used in the international oil and gas industries, such as, but
not limited to, the following:
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.5.3.1.2 Recordable Incident Definition
TERMS
Fatality
Lost Time Injury- ( LTI )
Lost Work Day - ( LWD )
Medical Treatment Case
– ( MTC )
Work Restricted Case
DEFINITIONS
Term to define a death resulting from a work-related injury, regardless of the time intervening between the injury and the
death, Fatalities are included when calculating the number of Lost Time Injuries and Frequency Rates
A LTI is any work-related injury, which renders the injured person temporarily unable to perform any regular Job or
Restricted Work on any day/shift after the day on which the injury occurred. In this case “any day” includes rest day,
weekend and holiday. The day of the accident is not counted when calculating Lost Workdays. Fatalities and Permanent
Total Disabilities are included in the calculation of the total number of the Lost Time Injuries.
The total number of calendar days on which the injured person was temporarily unable to work as a result of a Lost Time
Injury. In the case of a Fatality or Permanent Total Disability no Lost Workdays are recorded. If the Fatality occurs
after several Lost Workdays, both the Fatality and the Lost Workdays have to be computed.
Term to define any work-related injury (infected wounds, application of stitches, embedded foreign bodies in the eyes,
second and third degree burns, etc.) that involves neither Lost Workdays nor Restricted Workdays but which requires
repeated treatment by, or under the specific order of a physician or could be considered as being in the province of a
physician.
Medical Treatment does not include First Aid even if this is provided by a physician or registered
professional personnel.
Term to define any work-related injury not resulting in days away from work, which renders the injured person unable to
perform at normal capacity all or part of his regular job any day after the day in which the injury occurred. In a WRC
the injured person is temporarily assigned to another job or excused from performing certain parts of his normal duty.
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An injury can be classified as WRC only upon written non objection statement of the injured person.
– ( WRC )
The total number of calendar days counting from the day of starting Restricted Work until the person returns to his
regular Job. When Restricted Work is following a period of Lost Workdays, the Restricted Workdays are recorded in
addition to the Lost Workdays, but the injury is recorded as a Lost Time Injury only.
Restricted Work Days
– ( RWD )
Term to define any one time treatment of minor injuries that usually do not require medical care by a physician (i.e.
scratcHSE, cuts, burns, splinters, not embedded foreign bodies in the eyes, etc.) and its eventual subsequent visits. Such
treatment is considered FAC even if provided by a physician.
First Aid Case
– ( FAC )
It is a hazardous event/incident, which under slightly different circumstances could have caused an Accident affecting
even people, environment or assets.
Near Miss – ( NM )
Lost Time Injury Frequency
LTIFR
Rate ( LTIFR )
Severity Rate – ( SR )
N . LTI 200,000
Total Work edManHours
N . LWD 1,000
Total Work edManHours
N .TRI 200,000
TRIR
Total Work edManHours
SR
Total Recordable Incident y Rate/
Frequency
– ( TRIR )
Total Recordable Incidents –
( TRI )
Man-Hours Exposure
Term to define the sum of Lost Time Injuries (including Fatalities and Permanent Disability Cases), Work Restricted
Cases and Medical Treatment Cases.
Includes all man-hours actually worked on site (including HAFAR DAYA KONSTRUKSIs and SUBCONTRACTORs)
under the control or direction of the Project Team.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.5.3.1.3 Incident/Accident Investigation
HDK PMT shall develop a common use Incident/Accident Investigation Report which will be used formally to
record the detail of the incident, investigation, analysis of the causes and recommended corrective/preventive
actions.
The content of the Incident/Accident Investigation Report shall include, but not limited to, the following:
1)
2)
3)
4)
5)
6)
7)
8)
9)
Company Name, Department, Work Location
Date, Time and Work Station of Incident/Accident
Name of Injured Person(s) and his/her personal detail
Types of Property Damaged or Production Loss
The Witness, personal detail and department
Description of incident/accident happening including evidences
Evaluation – Loss Severity Potential and Probability Re-Occurrence
Analysis – Coding for incident analysis, coding for immediate causes, coding for basic causes
Prevention – Recommended actions to prevent re-occurrences, the immediate action, the further action,
the action parties
10) Review and signatures of Line/Site Superintendent, Line/Site Manager
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11) Review toward the investigation analysis and the proposed remedial actions by the Project HSE
coordinator/manager , etc
4.5.3.1.4 Incident/Accident Report Form & Investigation Form
A preliminary accident/incident report is used in the first place to record and report the happening on the site /
vessel which will be followed up with the use of Investigation Report form to illustrate also the root cause
analysis and recommended corrective/preventive action which will be reviewed by the HAFAR DAYA
KONSTRUKSI Project HSE Coordinator/Manager and the Project Director/Manager
4.5.3.2
Non conformity corrective and prevention action
Once company identified any non conformity after accident/incident investigation where needed corrective action
evaluation will be taken for recommendation, and corrective action will be taking its place. Recording related
these matter will be communicating trough HSE bulletin, memo, email. Review will be taken accordingly to
measure the effectiveness of corrective action.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.5.4
Control of Records
Records should be maintained to demonstrate that organisation is operating HSE Management System effectively
and is President HSE Risks. Records that can demonstrate to the requirement is consist of:
1) Record of the evaluation “Legal and Other Requirements”.
2) Hazard Identification, risk Assessment and Risk Control
3) HSE Performances
4) Calibration and maintenance records for equipment used to monitor HSE Performances.
5) Records of corrective and preventive action.
6) Training associated record that supports evaluations of competence.
7) HSE Management audit reports
8) Incident Reports
9) Incident Follow up reports
10) MOM HSE Meeting
11) Health surveillance reports
12) PPE Maintenance reports
13) Emergency Drills reports
14) Management Review reports
The integrity of this records and data should be maintained to facilitate their subsequent and integrated with
HDK;s Quality Manual.
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4.5.4
Internal Audit
Requirements
All Managers and Supervisors shall perform inspections/audits and HSE Observation within their areas of
responsibility in accordance with applicable HSE Programs. Performed inspections/audits and HSE Observations
shall be documented.
HSE Officer is initiated to coordinate HSE inspections/audits and HSE Observation. The inspections/audits and
HSE Observation will involve the systematic examination of HAFAR DAYA KONSTRUKSI facilities,
equipment, materials and the employees who use them.
HSE audits or QAR will be performed by competent personnel appointed by the relevant managers.
An Audit Report identifying responsibilities and non-conformance close out time frames shall be prepared.
4.5.4.1
HSE Program Evaluation
A comprehensive evaluation is performed to verify that the HSE program and HAFAR DAYA KONSTRUKSI
facilities are in compliance with acceptable standards and regulations. The evaluations measure the performance
of the HSE management system as well as workplace compliance with appropriate standards and regulations.
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
When carrying out an evaluation the following shall be used as a minimum:
Management complies with program requirements relating to all the elements of the HSE Management System.
HAFAR DAYA KONSTRUKSI
Compliance with standards for general physical conditions.
Compliance with fire prevention and control standards.
Compliance with occupational health standards
Compliance with individual, annual performance appraisals
Compliance with SUBCONTRACTOR performance assessment criteria.
4.5.4.2
Project Audit Program and Audit Schedule
HDK HSE activity inspections and audits will be undertaken to verify compliance with the HAFAR DAYA
KONSTRUKSI HSE MS. An HSE Audit Schedule for planned audits of the entire HSE MS and inspections will
be prepared and maintained by the HSE Coordinator and approved by the Project Manager.
Project Engineering Offices and offshore sites will be subject to HSE audits during the various phases of the Work
to verify that HAFAR DAYA KONSTRUKSI’s HSE procedures and working instruction are effectively
implemented and followed, and overall, that HAFAR DAYA KONSTRUKSI’s HSE MS is fully effective.
HAFAR DAYA KONSTRUKSI shall provide Company with copies of all audit reports and corrective actions
within five (5) working days of the actual audit taking place. Where deficiencies are identified, follow up audits
shall be required to address the effectiveness of the corrective actions and to confirm close-out/compliance.
4.5.4.2
HSE Audit Team
HSE Audit Team will typically consist of personnel from the following:
Project HSE Lead Auditor (Company HSE Representative )
Project HSE Auditor (Project HSE Coordinators)
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Project Audit Observer ( Company HSE Representatives )
Project Auditor Observer (HAFAR DAYA KONSTRUKSI Company QHSE Manager, Representatives).
Auditees ( Site or Vessel Superintendent Representative, HSE Advisors, Officers)
4.5.4.3
HSE Audit Report
A complete HSE audit report will be made to the Project Manager, Installation Manager, and Superintendent on
completion of each HSE audit.
Areas of non-conformance will be reviewed by the Project Manager, Installation Manager, and Superintendent,
and HSE Coordinator, to assist in rectifying inconsistent or below standard performance.
The HSE audit report will detail an action plan to be addressed, responsibilities, completion dates and subsequent
follow up audits which shall be required to address the effectiveness of the corrective actions and to confirm
close-out/compliance.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.6
Management Review
HAFAR DAYA KONSTRUKSI Director shall review the HSE Management System to ensure continued
effectiveness. Those reviews shall be performed at least once per year. In this task they shall be assisted by the
Executive Director and HSE Manager and shall utilize internal Audit Reports, Accident/Incident Reports and all
other information that may be deemed necessary. These reviews shall be noted with any actions necessary being
identified to specific personnel. The HSE objectives for the forthcoming year shall be established and published
in the HSE Program. The minutes of the review shall be filed for future reference/ action and to monitor actions
required.
The HDK HSE Management System is based upon the principles of ensuring HDK compliance toward the
standard requirements of the International Safety OSHAS systems and utilization of safe work practices from the
guidelines of the oil and gas industry related to offshore construction, installation and their integrated works
In addition to the formal Management Reviews being carried out, HSE shall be discussed at regular Operations
meetings where all aspects of HAFAR DAYA KONSTRUKSI operations are reviewed. Minutes shall be
prepared, filed and distributed to Managers. Any change will be communication as well to employees and related
party who involved.
5
HDK HSE APPENDIX PROCEDURES
1)
2)
3)
4)
5)
6)
7)
HDK01/HSEP01
HDK01/HSEP02
HDK01/HSEP03
HDK01/HSEP04
HDK01/HSEP05
HDK01/HSEP06
HDK01/HSEP07
8) HDK01/HSEP08
HEALTH, SAFETY & ENVIRONMENTAL MANUAL
EMERGENCY RESPONSE PLAN
OFFICE EMERGENCY RESPONSE PLAN
FIRST AID AND MEDICAL
STANDARD INSTRUCTION FOR SAFETY ORIENTATION
HSE TRAINING PROGRAMME
ROAD AND SAFETY TRANSPORTATION IN OFFICE PROCEDURE
CONTRACTOR SAFETY EVALUATION
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68 of 68
PROCEDURES MANUAL
HDK01/HSEP01
(LEVEL 1)
ISO 4001: 2004, OHSAS 18001: 2007
PT. HAFAR DAYA KONSTRUKSI
MANUAL CONTROL
Manual Number:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 August 2010
01
President Director
CONTROLLED COPY
<STRICTLY CONFIDENTIAL>
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
1 of 68
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
I.
HDK’s HEALTH, SAFETY & ENVIRONMENTAL POLICY
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
II.
ALCOHOL, DRUG AND CARRY WEAPON POLICY
2 of 68
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Date:
Issue Status:
Authorized by:
01 Aug. 2010
01
EK
III. HSE Organization Format
Secretary
HSE Manager
Rianti
(Project)
HSE Coordinator
Dwi Handoko
JAKARTA OFFICE
SITE
HSE Inspector
HSE Inspector
Zuhalima
Agus
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HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
IV. HSE Committee Organization Format
Advisor
Sony Marsoso/DPA
Founder
Emier
Koesoemawiria
Construction Mgr
CAPT Budi Utomo
HSE Manager
(Project)
Secretary HSE Coordinator
Dwi H
Jakarta Office
Site
Tanod Team B
HSE Inspector
Agus
Const/Installation Supv
Safetyman
Project Control
(Project)
Team A
HSE Inspector
Zuhalima
Const/Installation Supv
Safetyman
Project Control
(Project)
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HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
V.
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
MANUAL CONTROL
RESPONSIBILITY
The HSE Manager and Quality Assurance Representative (QAR) is responsible for the content and control of this
Manual.
ISSUE STATUS
The Issue Status of this Manual is the Issue Status appearing on the front of this Manual.
The Issue Status and Issue Date of an individual page of this Manual are stated at the top right hand side of each
page.
DISTRIBUTION
Only “Controlled” copies of this Manual are issued internally and each will bear a unique number and be
assigned to an Individual/Department. Distribution is controlled by the HSE Manager and QAR in liaison with the
President Director, and a Manual Distribution List is maintained.
VI. MANUAL DISTRIBUTION LIST
Manual ID
Number
Master
1
2
3
4
5
6
Title Holder
QAR/HSE Manager
President Director
Operations Director
Business Development Director
Finance & Acc Manager
GA & Procurement Manager
Project Manager
Date of Issue
Authorized
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
01 Aug. 2010
By
President Dir.
President Dir.
President Dir.
President Dir.
President Dir.
President Dir.
President Dir.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
VII. AMENDMENT RECORD
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Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK QP04-01-01
Controlled/
Uncontrolled
Controlled
Controlled
Controlled
Controlled
Controlled
Controlled
Controlled
HDK01/HSEP01
01 Aug. 2010
01
EK
Policy/
Brief Description of Amendment
Issue
Status
Issue Date
Authorisation
Procedure No.
TABLE OF CONTENT
I.
II.
III.
IV.
V.
VI.
VII.
1
1.1
HDK’S HEALTH, SAFETY & ENVIRONMENTAL POLICY...................................................................................2
ALCOHOL, DRUG AND CARRY WEAPON POLICY...............................................................................................3
HSE ORGANIZATION FORMAT..................................................................................................................................4
HSE COMMITTEE ORGANIZATION FORMAT.......................................................................................................5
MANUAL CONTROL......................................................................................................................................................6
MANUAL DISTRIBUTION LIST...................................................................................................................................6
AMENDMENT RECORD................................................................................................................................................7
GENERAL SCOPE – OBJECTIVES................................................................................................................................11
FIELD OF APPLICATION.............................................................................................................................................11
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2
2.1
3
4
4.1
4.1.2
4.1.3
4.2
4.3
4.3.1
4.3.1.1
4.3.1.2
4.3.1.3
4.3.1.4
4.3.1.5
4.3.2
4.3.3
4.3.3.1
4.3.3.2
4.3.3.3
4.4
4.4.1
4.4.1.1
4.4.1.2
4.4.1.3
4.4.1.4
4.4.1.5
4.4.1.6
4.4.1.6
4.4.1.7
4.4.2
4.4.2.1
4.4.2.2
4.4.2.3
4.4.2.4
4.4.2.5
4.4.2.6
4.4.2.7
4.4.2.7.1
4.4.2.8
4.4.2.8.1
4.4.2.8.2
4.4.2.9
4.4.2.9.1
4.4.2.9.2
4.4.2.9.3
4.4.2.9.4
4.4.2.9.5
4.4.2.9.6
4.4.2.9.6
4.4.2.9.7
4.4.2.9.8
4.4.2.9.8
4.4.2.9.9
4.4.3
4.4.3.1
4.4.3.2
4.4.3.3
4.4.3.3.1
NORMATIVE REFERENCES..........................................................................................................................................11
OBJECTIVE.....................................................................................................................................................................11
TERM AND DEFINITIONS.............................................................................................................................................11
HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM..........................................................................14
GENERAL REQUIREMENTS.......................................................................................................................................14
The documented design.....................................................................................................................................................14
Company Development.....................................................................................................................................................15
HEALTH, SAFETY AND ENVIRONMENTAL POLICY...............................................................................................15
PLANNING......................................................................................................................................................................17
Hazards Identification, Risk Assessment and Determining Controls................................................................................17
Scope..................................................................................................................................................................................17
General...............................................................................................................................................................................17
Risk Register......................................................................................................................................................................18
Work Place.........................................................................................................................................................................21
Environmental Aspect Register..........................................................................................................................................21
Legal and other Regulations:.............................................................................................................................................23
Project Objectives and Programmes..................................................................................................................................23
Annual HSE Policy & Objective.......................................................................................................................................24
Line Management duties....................................................................................................................................................24
Line Responsibility............................................................................................................................................................25
IMPLEMENTATION AND OPERATION.....................................................................................................................25
Accountability & Responsibilities.....................................................................................................................................25
President Director..............................................................................................................................................................25
HDK’s Managers...............................................................................................................................................................25
Project Manager (Subject To Project)................................................................................................................................26
HSE Coordinator...............................................................................................................................................................26
HSE Officer / HSE Supervisor..........................................................................................................................................28
Supervisors........................................................................................................................................................................29
HSE Manager.....................................................................................................................................................................29
Employee & Sub- Contractor Participation in the Implementation of HSE......................................................................30
Competency Awareness and Training................................................................................................................................30
New Staff:..........................................................................................................................................................................30
President Director Obligations..........................................................................................................................................31
Health, Safety and Environmental Training and Development.........................................................................................31
Identification of Training Needs........................................................................................................................................31
Training Approval..............................................................................................................................................................31
The HSE Manager obligations...........................................................................................................................................31
Qualification Requirement.................................................................................................................................................32
Up Grading Employee Qualification.................................................................................................................................32
Competency.......................................................................................................................................................................33
Competent Person Assessment and Designation...............................................................................................................33
Competency Assessments..................................................................................................................................................33
Training Requirement........................................................................................................................................................33
Training, Induction Program Matrix..................................................................................................................................34
First Aid Training & CPR..................................................................................................................................................35
Fire Fighting Course and Advanced Fire Fighting............................................................................................................35
Safety Training for Manager and Supervisor.....................................................................................................................36
Emergency Evacuation Training / Drill.............................................................................................................................36
Sea Survival Course (Offshore).........................................................................................................................................37
Defensive Driving Course (DDC).....................................................................................................................................37
Safety Training for Specific of Hazardous Jobs................................................................................................................38
SCBA (Self Containing Breathing Apparatus)..................................................................................................................38
Refresher Safety Training..................................................................................................................................................39
Training Records and Register...........................................................................................................................................39
Communications, Participation and Consultation.............................................................................................................39
Bilingual Communication..................................................................................................................................................39
Develop HSE Awareness And Promotion..........................................................................................................................40
Health, Safety & Environment Meeting............................................................................................................................40
HSE Management Review Meetings.................................................................................................................................40
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4.4.3.3.2
4.4.3.3.3
4.4.3.3.4
4.4.3.3.5
4.4.3.4
4.4.3.5
4.4.3.6
4.4.4
4.4.4.1
4.4.4.1.1
4.4.4.1.2
4.4.4.1.3
4.4.4.1.4
4.4.4.1.5
4.4.4.2
4.4.4.2.1
4.4.4.2.2
4.4.4.3
4.4.4.4
4.4.4.4.1
4.4.4.4.2
4.4.4.4
4.4.4.5
4.4.4.6
4.4.4.6
4.4.6
4.4.6.1
4.4.6.2
4.4.6.3
4.4.6.3.1
4.4.6.3.2
4.4.6.3.3
4.4.6.3.4
4.4.6.4
4.4.6.4.1
4.4.6.4.2
4.4.6.4.3
4.6.6.5
4.6.6.5.1
4.6.6.5.2
4.6.6.2
4.6.6.2.1
4.6.6.2.2
4.6.6.2.3
4.6.6.2.4
4.6.6.3
4.6.6.3.1
4.6.6.3.2
4.6.6.3.3
4.6.6.4
4.6.6.4.1
4.6.6.4.2
4.6.6.4.3
4.4.7
4.4.7.1
4.4.7.2
4.5
4.5.1
4.5.1.1
General HSE Meetings......................................................................................................................................................40
Toolbox Talk......................................................................................................................................................................41
Pre Task HSE Briefing.......................................................................................................................................................41
HSE Management Meetings..............................................................................................................................................41
Induction / Familiarization & Awareness..........................................................................................................................41
INTERNAL COMMUNICATION....................................................................................................................................41
Customer Communication.................................................................................................................................................41
DOCUMENTATION.........................................................................................................................................................41
General System Documents...............................................................................................................................................41
Level 1 – HSE Manual......................................................................................................................................................42
Level 2. – Project HSE Plans.............................................................................................................................................42
Level 3 - Company Work Instructions Manual.................................................................................................................42
Level 4 – Company Documentation Manual.....................................................................................................................43
Considerations...................................................................................................................................................................43
Control of System Documents...........................................................................................................................................43
Master of HSE Manual Requirement................................................................................................................................43
Level 2 HSE Plans.............................................................................................................................................................44
Document Changes............................................................................................................................................................45
Control of Quality Records................................................................................................................................................45
Suitable back-up................................................................................................................................................................45
Identification......................................................................................................................................................................45
Provision of Records..........................................................................................................................................................46
Maintenance of Records....................................................................................................................................................46
Disposal of Records...........................................................................................................................................................46
Computer Data Records.....................................................................................................................................................46
Operational Control...........................................................................................................................................................47
Management of Change.....................................................................................................................................................47
Hiring and Placement........................................................................................................................................................47
Subcontractor & Supplier Control.....................................................................................................................................48
Subcontractor HSE Requirement.......................................................................................................................................48
Subcontractors’ HSE Management evaluation procedures................................................................................................48
Subcontractors selection and control.................................................................................................................................49
Supply of Materials by Supplier........................................................................................................................................49
Job Rules and Procedures..................................................................................................................................................50
Job Descriptions.................................................................................................................................................................50
Permit to Work System......................................................................................................................................................50
Project Specific Work Procedure.......................................................................................................................................50
Inspection...........................................................................................................................................................................50
Requirements.....................................................................................................................................................................50
Inspections Program..........................................................................................................................................................51
Personal Protective Equipment (PPE)...............................................................................................................................51
Minimum PPE...................................................................................................................................................................52
Working at Height..............................................................................................................................................................53
Work Vest...........................................................................................................................................................................53
Life Jacket..........................................................................................................................................................................54
Health Monitoring Activities:............................................................................................................................................54
Offshore Working Hours....................................................................................................................................................55
Offshore/Onshore Health Control and Medical Facilities.................................................................................................55
Substance Abuse & Smoking Policy.................................................................................................................................55
Work Environment Monitoring.........................................................................................................................................56
Environmental Impact Identification.................................................................................................................................56
Waste Management, Disposal and Handling Hazardous Substances................................................................................58
Housekeeping....................................................................................................................................................................58
Emergency Preparedness...................................................................................................................................................59
Project Emergency Response Plans...................................................................................................................................59
Project Medical Evacuation (MEDIVAC).........................................................................................................................59
CHECKING......................................................................................................................................................................60
Project Performance Standard...........................................................................................................................................60
Project HSE Activity Planner............................................................................................................................................60
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4.5.1.2
4.5.1.2
4.5.1.2
4.5.2
4.5.2.1
4.5.2.1
4.5.2.2
4.5.2.3
4.5.2.4
4.5.2.5
4.5.3
4.5.3.1
4.5.3.1.1
4.5.3.1.2
4.5.3.1.3
4.5.3.1.4
4.5.3.2
4.5.4
4.5.4
4.5.4.1
4.5.4.2
4.5.4.2
4.5.4.3
4.6
5
Project HSE Key Performance Indicators.........................................................................................................................60
.1 HSE Reactive Indicators.................................................................................................................................................61
.1 HSE Reactive Indicators.................................................................................................................................................62
Evaluation of Compliance.................................................................................................................................................63
Project HSE Reporting, Hazard Reporting Program.........................................................................................................63
Project HSE Monthly Reporting........................................................................................................................................63
Matrix HSE Performance Report.......................................................................................................................................63
Project Site HSE Weekly Reporting..................................................................................................................................64
Project Safety Hazard Observation Cards – training and implementation........................................................................64
Project Safety Stop Work Authorization............................................................................................................................64
Accident/ Incident & Near Miss Reporting & Investigation.............................................................................................65
Accident / Incident Analysis..............................................................................................................................................65
Incident/Accident classification standard..........................................................................................................................65
Recordable Incident Definition..........................................................................................................................................66
Incident/Accident Investigation.........................................................................................................................................67
Incident/Accident Report Form & Investigation Form.....................................................................................................67
Non conformity corrective and prevention action.............................................................................................................67
Control of Records.............................................................................................................................................................68
Internal Audit.....................................................................................................................................................................68
HSE Program Evaluation...................................................................................................................................................68
Project Audit Program and Audit Schedule.......................................................................................................................69
HSE Audit Team................................................................................................................................................................69
HSE Audit Report..............................................................................................................................................................69
MANAGEMENT REVIEW.....................................................................................................................................................70
HDK HSE APPENDIX PROCEDURES..........................................................................................................................70
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EK
1
GENERAL SCOPE – OBJECTIVES
The Company’s health safety and environmental management system details the administration and provision of
policies and procedures to effective manage and control the business operations of the Company within a safe
working environment with minimal impact on the environment.
The scope of our operations includes HDK’s Office, marine, offshore and engineering support services encompass
within EPCI contract services.
1.1
FIELD OF APPLICATION
The integrated health, safety and environmental management system applies to our project activities including our
office in daily routine activity and related to the provision of marine, offshore and engineering services in our
project.
2
NORMATIVE REFERENCES
2.1
OBJECTIVE
The Company holds a number of normative references that form part of the integrated healthy safety and
environmental management system. Where possible, in line the environmental policy, these references are held in
electronic format. A register of these manuals has been established and their currency is maintained in accordance
with Manual, Section 4.4.6, HDK’s Manual.
ISO 18001:2007 Occupational Health and Safety - Specifications for Guidance and Use.
ISO 18002:2000 Occupational Health and Safety - Guidelines for Implementation of OHSAS 18001.
ISO 19011:2002 Guidelines for Quality and/or Environmental Management Systems Auditing.
ISO 14001:2004
HDK’s Quality Manual
TERM AND DEFINITIONS
Accident. Undesired event giving rise to death, ill health, injury, damage or loss;
3
Specification for Environmental Management Systems.
Audit. Systematic examinations against defined criteria to determine whether activities and related results
conform to planned arrangements and whether these arrangements are implemented effectively and are
suitable to achieve the Company’s policy and objectives;
The Company Means: PT. Hafar Daya Konstruksi with abbreviated as HDK.
Auditee. An organizational area or function to be audited;
Auditor. A person who has the qualifications to perform audits;
Quality Plan. The document setting out specific Quality Practices, Resources, Activities and
Responsibilities relevant to the particular Contract or Project.
Company. The organization that have agreed to take over all the duties and responsibilities
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Imposed by the Standards;
Competent Person. A person who has acquired through training, qualification and experience or a
combination of these; the knowledge and skills including environmental awareness and Occupational
Health and Safety (OH&S) knowledge and skills; which qualifies that person to perform the task
required by the Standards;
Conformance (Compliance). An affirmative indication that a product or service has met the
relevant specifications, contract or regulation; also the state of meeting the requirements;
Control of Risks. The term “Control of Risks” is used to mean the process of elimination or
minimization of risks;
Corrective Action. Action taken to eliminate the root cause(s) and symptom(s) of an undesirable
deviation or non-conformity to prevent recurrence;
Customers. The party for who services are directly provided for by the Company;
Environment. The surroundings and conditions in which the organization operates, including air,
water, land, natural resources, flora, fauna, humans and their inter-relationship;
Environmental Aspects. Any element of the Company’s activities that impinge on the
environment. A significant environmental aspect is one that can have a significant environmental
impact;
Environmental Impact. Any change to the environment, whether adverse or beneficial, wholly
or partly resulting from operational activities or services;
Environmental Objective. An environmental goal arising from the integrated policy that the
organization sets itself to achieve within a specified timescale;
Environmental Performance. Measurable results of the environmental improvements based on
policy objectives and targets;
Environmental Target. A detailed environmental performance requirement;
Essential Documents. A document which is regarded as being “essential” to ensure quality of
work, as it may be used as a reference (drawings) or as a means of verification (test status);
First Party Audit. An internal audit;
Hazard. A source or a situation with a potential for harm in terms of human injury or ill health,
damage to property, damage to the environment, or a combination of these;
Hazard Identification. The process of recognizing that a hazard exists and defining its
characteristics;
Health Surveillance. Monitoring of individuals for the purpose of identifying changes in health
status that may be due to occupational exposure to a hazard;
Incident. Any unplanned event resulting in or having a potential for injury, ill health, damage or
other loss;
Inspection. Activities such as measuring, testing and/or gauging one or more characteristics of a
product or service and comparing these with specified requirements to determine conformity; and
Interested Parties. Those with an interest in the quality, safety and environmental aspects of the
Organization’s operational activities and services.
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These include:
1) Employees;
2) Shareholders;
3) Insurers;
4) Local residents;
5) Environmental groups;
6) Those exercising statutory or legislative control over the organisation; and
7) The General Public.
Major Non-conformity. An identifiable deviation that poses a serious threat to personal safety or serious
risk to the environment and requires immediate corrective action. In addition, a major non-conformity may
include lack of effective and systematic implementation of the requirements of the Standards/Codes;
Management Representative. The Management Representative (MR) is person in overall charge of the
day-to-day maintenance of the System;
Non-conformance. Any deviation from work standards, practices, regulations, management systems
performance etc. that could either directly of indirectly lead to injury or illness, property damage, damage to
the workplace environment or a combination of these;
Non-conformity. Carries the same meaning as a non-conformance;
Objective Evidence. Qualitative or quantitative information, records or statements of fact relevant to the
quality of an item or service, or to the existence and implementation of an element of the integrated system
which is based on observation, measurement or test and which can be verified;
Occupational Health and Safety. Conditions and factors that affect the well-being of employees,
temporary workers, contractor personnel, visitors and any other person in the workplace;
Occupational Health and Safety Management System. The component of the overall management
system which includes organisational structure, planning activities, responsibilities, practices, procedures,
processes and resources for developing, implementing, achieving, reviewing and maintaining the OH&S
Policy and so President the risks associated with the business of the organisation;
Occupational Health and Safety Objectives. Overall OH&S goal in terms of OH&S performance,
arising from the OH&S Policy that an organisation sets itself to achieve and which are quantified where
applicable;
Occupational Health and Safety Performance. The measurable results of the OH&S Management
System related to the organisation’s control of health and safety risks, based on its OH&S policy, objectives
and targets. Performance measurement includes measurement of OH&S management activities and results;
Occupational Health and Safety Policy. Statement by the organisation of its commitment, intentions
and principles in relation to its overall OH&S performance which provides a framework for action and for the
setting of its OH&S objectives and targets;
Occupational Health and Safety Professional. A person with expertise and qualifications in the
Subject to Project. Requirement which require addressed related to project operation only.
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dentification, assessment, evaluation or control of occupational hazards and risks associated with occupational
ill health;
Occupational Health and Safety Target. A detailed performance requirement, quantified wherever
practicable and pertaining to the organisation, that arises from the health and safety objectives and that needs
to be met in order to achieve those objectives;
Organisation. A company, corporation, firm, enterprise or other legal entity or part thereof, whether
incorporated or not, public or private, that has its own function(s) and administration;
Performance. Measurable results of the OH&S Management System, related to the organisations control
of health and safety risks, based on its OH&S policy and objectives;
Quality, Safety and Environmental (QS&E) Audit. A systematic and independent examination to
determine whether QS&E Management System activities and related results comply with planned
arrangements and whether these arrangements are implemented effectively and are suitable to achieve
objectives;
HAFAR DAYA KONSTRUKSI
4
HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEM.
4.1
GENERAL REQUIREMENTS
4.1.2
The documented design
The documented system has been designed to:
Identify important processes throughout the Company;
Determine the sequence and interaction of these processes;
Ensure safety of personnel, contractors and visitors to prevent loss of life, human injury and avoid damage
to the environment during operation;
Determine the criteria and methods to ensure effective operation and control to achieve planned results
and continual improvement;
Provide safe practices for operations and a safe working environment;
Ensure effective communication to support and monitor processes;
Establish safeguards and controls against identifiable risks and hazards;
Measure, monitor and analyse the various processes to be able to implement actions to achieve
objectives/targets and continuous improvement;
Reference documented procedures required in HDK’s HSE Manual ( ISO 9001:2008), ISO 14001:2004
and OHSAS 18001:2007;
Ensure sufficient competent, qualified and trained personnel are available and continually improve the
safety management of personnel, including preparation for emergencies related to personnel safety and the
environment;
Enable personnel to manage, control and effectively operate the documented processes;
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Protect and preserve the environment by establishing and implementing procedures that recognize both the
safety of Company employees as well as the delicacy of the environment;
Comply with the letter and spirit of applicable rules, regulations and legislation;
Review and, where appropriate, update environmental standards in accordance with technological
developments and other legislative changes in order to ensure the currency and applicability of the standards;
and
Ensure objectives and targets are being met through the periodic auditing of the organization’s activities.
4.1.3
Company Development
The Company has developed and put in place policies, objectives and targets (subject to project) that undertake
environmental protection. Operational control is established to cover the following significant environmental
aspects:
Garbage disposal;
Vehicle fuel economy;
Water monitoring.
4.2
HEALTH, SAFETY and ENVIRONMENTAL POLICY.
The Company has integrated in separate document of Health, Safety and Environmental Policies that
demonstrate Management’s commitment to meeting objectives and continuous improvement. This policy is
signed by the President Director and appears at the front of this manual.
The suitability of this policy is reviewed periodically to ensure it remains appropriate and compatible with
the Company’s objectives and policies.
The Health Safety and Environmental Management System. The integrated management system designed
with the intent of ensuring the fulfilment of customer requirements and the safety and environmental
performance of all personnel, as applicable to the services the Company offer;
Health, Safety and Environmental Plan. A document setting out the specific quality/safety and
environmental practices, resources and sequence of activities relevant to a particular, service, contract or
project;
Health, Safety and Environmental Record. A document identifying specific service quality requirements
or the verification of performed quality/safety and environmental related activities;
Risk. (In relation to any potential injury or harm) the likelihood and consequence of that injury or harm
occurring. Note: Whenever the term “risk” occurs in this standard, this should be taken to mean “Occupational
Health and Safety Risk”;
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isk Assessment. The term “risk assessment” is used to mean the overall process of estimating the magnitude
of risk and deciding what actions will be taken;
Safety. A state in which the risk of harm (to persons) or damage is limited to an acceptable level;
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Second Party Audit. An audit by an organisation, working on its own behalf, on another organisation.
This is normally an audit on a supplier by a customer;
Tender. An offer made by a supplier in response to an invitation to satisfy a contract award to provide
product;
Third Party Audit. An audit by an independent body (the third party) on an organisation. Also known as
an external audit and most commonly carried out for the purpose of certification of an organisation;
Tolerable Risk. Risk that has been reduced to a level that can be endured by the organisation having
regard to its legal obligations and its own OH&S Policy; and
ISO 14001:2004 - This is the International Standards Organisation Standard for the operation of
Environmental Management Systems. This Standard from the ISO helps companies operate in an
environmentally friendly way which is an ever more important aspect in business. The implementation of
Corporate Social Responsibility has increased the need for companies to stop wasting and polluting the planet
and by complying to this Standard, other companies can see that your Company operates in an
environmentally efficient way.
The policy is signed by the President Director to demonstrate management's commitment from the
highest level.
Signed copies of the policy are displayed throughout the workplace for the information of all
personnel and visitors.
The policy is a controlled document and all employees must be familiar with this policy in
accordance with the requirements of the standards.
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4.3
PLANNING
4.3.1
Hazards Identification, Risk Assessment and Determining Controls.
4.3.1.1
Scope
This Instruction covers the conduct of risk assessments for operational tasks, environmental aspects and HSE
issues during project operation.
4.3.1.2
General
a)
An analysis of the identified risks was undertaken to determine the existing controls, their implementation
and an assessment of the risk events in terms of consequence and likelihood. The aim of this process is to
separate the minor and tolerable risks from the major risks in order to assist in the evaluation and treatment
of the major risks. Within this security assessment, the following criteria were applied to determine the
overall risk assessment criteria.
b)
Likelihood is a qualitative term used to describe the probability or frequency of an event. When
determining the likelihood of an event, consideration was given to the susceptibility or vulnerability of an
asset, including physical and human assets, to a terrorist or other unlawful act. The intent and capability of
terrorists to effect a terrorist act is also relevant to determining the likelihood of a risk event. For the
purpose of this assessment, the following likelihood risk scoring was applied:
Qualitative Measures of Likelihood
Level
c)
Descriptor
Description
A
Is expected to occur in most circumstances
B
Will probably occur in most circumstances
C
Might occur at some time
D
Could occur at some time
E
May occur only in exceptional circumstances
Risk evaluation requires a comparison of the identified risk levels to the risk assessment criteria
established for the security assessment. Qualitative risk scores for consequence and likelihood for each risk
event are applied to the evaluation table below.
Policy No.:
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QualitativeMANUAL
Risk Analysis Matrix
HEALTH SAFETY & ENVIRONMENTAL
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Likelihood
Consequence
Authorized by:
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InsignificantMinor
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Moderate
Major
Catastrophic
Almost Certain
High
High
Extreme
Extreme
Extreme
Likely
Medium
High
High
Extreme
Extreme
Possible
Low
Medium
High
Extreme
Extreme
Unlikely
Low
Low
Medium
High
Extreme
Rare
Low
Low
Medium
High
High
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Notes:
Extreme risk – Immediate action required.
High risk – Senior management attention required.
Medium risk – Management responsibility must be specified.
Low risk – Management by routine procedures.
4.3.1.3
Risk Register
The Company project operation occupational health and safety risks are detailed within the following table.
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Issue One
EK
REGISTER OF SIGNIFICANT SAFETY RISKS
Ref
001
Activity or Process
Lifting Operations
Aspect
Likelihoo
Consequence
Risk
Performance Measure
Rare
Minor
Low
Correct lifting
methods
Manual Lifting
Controls
Procedure/Work Instructions.
Nil LTI
002
Crane Operations
Trip Hazards
General Hazards
Rare
Unlikely
Moderate
Minor
Medium
Low
Procedure/Work Instructions.
Work Instructions.
Nil LTI
Nil LTI
Hazard hunts.
003
Product Decanting
Fume Inhalation
Rare
Moderate
Medium
Nil LTI
Flammable Liquids
Rare
Moderate
Medium
Nil Fires
Wear correct PPE. If are unsure of
the requirements ask your
supervisor and read the MSDS for
the product.
Wear correct PPE. If are unsure of
the requirements ask your
supervisor and read the MSDS for
the product.
Fire fighting drills.
Spillage Response
Skin Exposure
004
Hazardous Material
List
Management of
dangerous material
Rare
Moderate
Medium
Nil LTI
Unlikely
Minor
Medium
Nil LTI
Rare
Moderate
Medium
Audit against stock
holdings.
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Wear correct PPE. If are unsure of
the requirements ask your
supervisor and read the MSDS for
the product.
Long sleeve protective clothing or
coveralls.
Maintain register of all hazardous
material and copies of relevant
MSDS.
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Issue One
Authorized by:
Ref
Activity or Process
005
Operation of a Motor
Vehicle
Aspect
Vehicle Accidents
Likelihoo
Consequence
Risk
Unlikely
Minor
Medium
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Performance Measure
Nil LTI
Controls
Awareness and policy controls on
the safe operation of vehicles.
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Work Place
The implementation of Health, safety and environmental management system delivers a duty of care to staff,
contractors and the public under the one management system.
Workplaces are equipped in accordance with local HSE standards.
To foster a safe working environment and to promote open communications with suppliers, sub-contractors and
customers, Company staffs are to endeavor to:
A.
B.
C.
Optimise the number of suppliers to facilitate rapid solutions to quality, safety or environmental issues;
Evaluate suppliers’ capabilities; and
Encourage suppliers to implement their own quality, safety and environmental management systems.
4.3.1.5
Environmental Aspect Register.
The Company environmental aspects are detailed within the following table.
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EK
REGISTER OF SIGNIFICANT ENVIRONMENTAL ASPECTS
Ref
001
Activity or Process
002
Use of
Water/Electricity
Product Decanting
003
004
Product Spillage
Product Selection
005
Waste Management
Aspect
Conservation
Pollutant Spillage
Bio-degradable
Products
Disposal Processes
Importance
Medium
High
High
Medium
Medium
Performance Measure
Controls
To reduce consumption
Work Instructions
To prevent escape into the
environment
Work Instructions
Where possible source biodegradable products
Ensure waste is disposed of
legally in an environmentally
friendly manner
Work Instructions
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Work Instructions
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Legal and other Regulations:
HAFAR DAYA KONSTRUKSI establishes implement & maintaining a procedure and other HSE requirement
that applicable to it.
Legal and other requirement taken into account establishing, implementing and maintaining into HAFAR DAYA
KONSTRUSI HSEMS.
HAFAR DAYA KONSTRUKSI shall keep this information up-to date, and working into organization control.
4.3.3
ISM Code ( International Safety Management Code)
MARPOL ( International Marine Pollution 1978 )
SOLAS ( Safe Life At Sea)
STCW ( Standard Training Certification for Seafarer)
Project Objectives and Programmes
The Company has established project operational objectives for the organisation and personnel are encouraged to
share their knowledge and experience in order to help facilitate the Company’s commitment to continuous
improvement.
Management have ensured sufficient resources are available within the Company to sustain a continuous
improvement strategy.
Health, environmental and HSE performance have been planned and the controls have been documented in the
relevant objectives and targets programmes.
By ensuring that appropriate documented procedures are available in the relevant locations, the Company is able to
demonstrate that all operational service realisation activities are planned and controlled.
Based on the Project HSE Policy, the HDK Management strives to achieve the following objectives and targets:
HAFAR DAYA KONSTRUKSI
1 Safety performance level of ZERO fatality
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2
3
4
5
6
7
8
9
10
11
12
13
NO serious fire or explosion accident (which need external assistance)
NO serious marine traffic accident
NO property damage or loss more than USD75,000
NO damage assets
NO illness caused by uncontrolled exposure to hazardous materials or operation (as defined by
National industrial regulations)
Minimize environmental discharge, emissions and waste generation. NO hazardous discharge as
restricted by National Environmental Regulations
Sufficient emergency preparedness measures to minimize consequences of potential accidents
Conduct monthly site top management HSE walkabout and 3-monthly- site HSE management audits. All
findings are tracked till completion
Ensure strict PPE compliance by all HAFAR DAYA KONSTRUKSI’s and Subcontractor’s personnel
including visitors
Ensure all Incident/Accident investigation completed with root cause analysis and mitigation measures
implemented
Ensure all Lessons-Learnt are communicated widely and prevent recurrences of incident/accident
TARGET ZERO LOST TIME INJURY
4.3.3.1
Annual HSE Policy & Objective.
The director shall together with his Managers establish and routinely review the Policy. The Policy shall contain
the HSE Objectives.
4.3.3.2
Line Management duties.
To make it possible to attain HAFAR DAYA KONSTRUKSI HSE Objectives, Manager shall plan, organize,
motivate, control, and follow up the work with
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special regard to HSE matters. Senior Managers shall participate in the evaluation of the HSE Policy once a year,
and establish an annual operation HSE program. The HSE program and any changes to the HSE Management
System shall be communicated to employees through establish communication lines. The Managers are
responsible for setting an example by promoting HSE activities at the highest level. This will be archived by
work, site visit, performing HSE observation and addressing HSE Meeting.
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4.3.3.3
Line Responsibility
HSE is a line responsibility within HAFAR DAYA KONSTRUKSI all personnel are responsible for HSE
activities.
4.4
IMPLEMENTATION AND OPERATION
4.4.1
Accountability & Responsibilities
The Management of HSE responsibilities within HAFAR DAYA KONSTRUKSI is a Line Responsibility with
each individual Line Manager responsible to his superior for HSE matters within his control. The responsibilities
and authorities of each category of personnel are described in their Job Descriptions that also cover individual
HSE requirements.
4.4.1.1
President Director
The President Director has the responsibility to ensure that there is an effective HSE Policy, that its objectives are
clearly set up, which is implemented, monitored and its performance assessed, the necessary resource allocated.
4.4.1.2
HDK’s Managers
Manager is fully responsible to implement the HSE program as well as the providing of human resources, their
understanding and implementation of the program at the Head Quarter and the current project sites.
Manager has responsibility in maintaining a good cooperation between PT HAFAR DAYA KONSTRUKSI and
customers and other parties, so that the HSE procedures can be implemented effectively.
Enforcement and implementation of Procedures (WP) / Work Instructions (WI) to ensure HSE control and
compliance related to office / site activities
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Ensure compliance to legal and other requirements
Identification of significant aspects and impacts / hazards and risks and implementation of control
measures
Monitoring of HSE performance.
4.4.1.3
Project Manager (Subject To Project)
Responsible for overall site management and project coordination between CLIENT / Owner.
Establish and develop, trough HSE Coordinator, a systematically step and procedure related with safety
according to the corporate Safety system and CLIENT Requirement.
Ensure that all safety personnel assigned at site have qualified skill and capabilities to obtain a high
performance of facilitation and implementation of safety at the field.
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Ensure that all cost correlated with site safety needed had been available and approved all equipment will
be used at the site trough HSE Coordinator.
Holds one formal Safety Meeting every month with line Supervisor.
Maintain and effective and prompt line of communication of Safety matters trough all lines of supervisor.
Make a trough review of all accident investigation and sign them prior to distribution.
In the event of a disabling accident, Project Manager Conducts and investigation according to HSE
Department Accident Investigation Procedure.
Establish with all line supervisor and the HSE Coordinator clear understanding of each member’s
responsibilities and specific duties.
4.4.1.4
HSE Coordinator
In the responsibility of the HSE Coordinator are to provide field Safety Construction management and
supervision with the necessary service relative HSE Department Program.
The HSE Coordinator is administratively responsible and accountable to the Project Manager to the function
activities relating to the corporate and Site Safety Program.
The responsibilities of the HSE Coordinator are as follows:
Maintain current knowledge of Safety Literatures, government (DEPNAKER & MIGAS), CLIENT and
HSE Department regulations, provincials Safety codes and other communications and advises Project
Manager / Site Management of compliance and condition requiring attention. Provides job site with
government, CLIENT or provincial Safety codes as necessary.
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Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
Makes trough analysis of statistical data inspection, delineates problems areas, and makes
recommendations for solution.
In special cases, where the safety practices and work environment condition may endanger personnel,
visitor or equipment, HSE Coordinator may take the actions to minimize, or stop unsafe practice and or
condition by suspending the work, till corrective improvement action taken by the Work base Structure’s
or totally suspend the task the till the practices and condition complies with the rules, regulations and or
standards requirements.
Coordinates the efforts of the job sites HSE Programs.
Collaborates with the Project Manager and his staff the development of required revision to existing
procedures, rules and regulation and submits proposed changes.
Collaborates with the Project Manager and his staff the development and preparation of the Weekly Safety
Meeting agenda.
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Takes the part in the review of all disabling injuries and assists in the investigation all accident and near
misses.
Serves all liaisons for the HAFAR DAYA KONSTRUKSI with governing agencies and other groups in
related to HSE Requirement.
Participates with the engineer and the Superintendent in making a pre-job Safety Hazards Analysis prior to
the commencement of the job, this involves regular visit the site.
Checks on the use of all types of Personnel Protective Equipment (PPE), evaluated their effectiveness and
suggest improvement where indicated.
Conduct independent audits to observe conformance with established HSE Program and determines the
effectiveness of individual elements of the program.
Establish contact with subcontractor with the objective of maintaining good relation and coordination of
accident prevention activities.
Establish written emergency procedures for the job site.
Review all accident and investigative report, providing instruction and guidance as needed arrangements
are made at the start of each job and ensure all government and insurance are prepared, distributed, and
maintained in a proper manner.
To ensure supplies HSE Equipment (e.q. PPE) are made available and to reduce broken missing.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.1.5
HSE Officer / HSE Supervisor
Reporting daily Site HSE Coordinator by using proper form.
Monitoring Work Permit and its validity.
Monitoring the compliance of Employees and Visitors.
Inspect, rectify and records daily unsafe action, including condition and report to HSE Manager.
Responsible to carry out HSE Programs in verbal and written format as mentioned in HSE Manual.
Responsible in assessing employees for rewards and punishment purpose and issuing a warning / sanction
to the involved employee.
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To ensure daily JSA, Work Permit are available on the work site.
To ensure daily Tool Box Meeting, Weekly Safety Talk with CLIENT has been conducted.
To ensure all safety equipment e.q. safety sign, banner, poster, tagging, LOTO are completed as the
needed project.
Ensure and implementation of Emergency Response Plan HSE that all levels of project management
accepting.
To ensure that the pre-start briefing and pre-lifting inspection is done on daily basis.
To check the Radio communication.
To conduct emergency or evacuation drill according to the schedule.
To conduct equipment inspection including fire protection equipment regularly.
Ensure that e comprehensive statistical record of all accident dangerous occurrences for the project is
maintained.
Ensure that all safety reports / findings of any unsafe acts / conditions, record of license driver / operator
equipment, certificate of vehicle / equipment, worker certificate (e.q. welder, scaffold, etc) is brought to
the attention of field management and those are immediately corrected
Organizes safety Equipment Regularly.
Coordinates all HSE activities as well as Emergency drills.
Investigates any accident or incident as required.
Prepares all reports as required.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
4.4.1.6
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
To set a good examples.
Supervisors
Supervisor is responsible to carry out HSE programs in verbal and written format as mentioned in the HSE
Manual.
Supervisor is responsible in participating HSE Meeting, Toolbox Meeting, Safety Talks, in order to ensure
the activities done continuously, well organized and accepted by all employees.
Supervisor is responsible to ensure the implementation of HSE program done on site in proper manner as
per completed briefings.
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Supervisor is responsible in assessing employees for reward and punishment purpose and issuing a
warning/ sanction to the involved employee.
Supervisor is responsible to accept, collect and provide feedback data regarding site HSE program for his
reference to improve HSE program.
4.4.1.6
HSE Manager
HSE Manager is responsible for ensuring and verifying that the requirements of the present HSE
Management System are implemented and maintained.
To ensure the above objective they have obligation to visit any worksite periodically and/ or if necessary
and also have authority to pursue his responsibilities and they shall be given every assistance by staff and
employee of HAFAR DAYA KONSTRUKSI.
Their appointment dos not relieve any other personnel of their HSE responsibilities.
Policy No.:
Procedure No.:
Issue Date:
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
Authorized by:
4.4.1.7
Employee & Sub- Contractor Participation in the Implementation of HSE
HAFAR DAYA KONSTRUKSI
HDK01/HSEP01
01 Aug. 2010
01
EK
For the effectiveness on the implementation of the HSE Management system, all employees were requested to be
aware on their participation to the HDK HSE program as described in the HSE policy statement. Their
participation shall be demonstrated in the following activities:
To take care of their own HSE and that of others who depend of them.
All employees of HAFAR DAYA KONSTRUKSI and their Subcontractors and Suppliers who are responsible for
the following duties:
To take care of their own HSE and that of others who depend on them.
To co-operate fully with all levels of management and supervision regarding HSE matters including the
wearing of Personal Protective Equipment (PPE) where required.
To perform their work in accordance with HAFAR DAYA KONSTRUKSI procedures.
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To familiarize themselves with all procedures and information provided, pertinent to HSE, and in case of
doubt seek information.
To report to line supervision each and every Incident giving rise to injury, ill health, first aid, property
damage or malfunction, near- miss happened and dangerous occurrence.
To report immediately to supervisor anything that appears to be defective or anything this appears to constitute a
HSE hazard, and all cases of pollution.
4.4.2
Competency Awareness and Training
4.4.2.1
New Staff:
All employees are given a period of induction to ensure they are fully aware of:
Their duties, responsibilities and appropriate procedures;
The quality, safety and environmental policy;
The integrated system as appropriate to their responsibilities;
Applicable hazard management and emergency response plans; and
Policy No.:
Procedure No.:
Issue Date:
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Issue Status:
Authorized by:
Their legal responsibilities under ISO 14001:2004 and OHSAS 18001:2007.
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01 Aug. 2010
01
EK
New employees are to work alongside experienced personnel for a period of time to ensure that they are familiar with
their roles and responsibilities.
4.4.2.2
President Director Obligations.
The President Director has established and implemented procedures covering but not limited to:
Resource planning and recruitment;
Promotion;
Staff movements;
Workforce management;
Performance management;
Training and development;
Equal opportunities; and
Leave including terms and conditions
4.4.2.3
Health, Safety and Environmental Training and Development.
The objective of the Company is to achieve and maintain for ISO 14001:2004 and OHSAS 18001:2007. The
President Director will identify the training requirements of these standards and codes for personnel as required.
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4.4.2.4
Identification of Training Needs.
Training needs will be further identified by the HSE Manager in conjunction with the President Director. Particular
attention is to be paid to the training of internal auditors.
4.4.2.5
Training Approval.
The HSE Manager, in consultation with the President Director, is to develop a training programme on the integrated
system.
4.4.2.6
The HSE Manager obligations.
The HSE Manager is to maintain personnel files for all staff that are to include a job description, qualifications,
experience, competency, awareness, induction and training records. The Company encourages staff to gain
additional training and development through a programme of multi-skilling by rotating staff around the various
functions to provide a surge capacity during peak workloads.
All staff is to be suitably qualified in accordance with applicable mandatory standards, rules and regulations.
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
The HSE Manager is to maintain a file record of each employee. All staff will receive formal familiarisation with:
Their duties and responsibilities;
The general layout of the Company;
The equipment and machinery on site;
The quality, safety and environmental policy and procedures in relation to their responsibilities;
First aid points and fire fighting appliances;
Muster points, emergency duties, responsibilities and plans; and
Emergency response training.
HAFAR DAYA KONSTRUKSI
Wherever possible, a reasonable period of hand-over is to be allowed particularly in the case of senior staff. The
Company has designed a specific checklist for induction.
In order to maintain continuity of employment and enhance morale, it is the policy of the Company is to promote
from within where possible.
4.4.2.7
Qualification Requirement
HAFAR DAYA KONSTRUKSI will employ only personnel suitably trained/ qualified for its operations.
HAFAR DAYA KONSTRUKSI shall periodically review the qualification requirements for individual in line
with HAFAR DAYA KONSTRUKSI requirements, National Legislation and contractual requirements of
Clients/ Customers.
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Qualification requirements are established in HAFAR DAYA KONSTRUKSI Job Classification. It is thus
Department Manager who is responsible for maintain & defining qualification requirements for the positions
within the organizational unit.
Qualifications will be verified and copies kept in the Personnel Department files.
4.4.2.7.1 Up Grading Employee Qualification
In the case of inadequate qualifications project related offshore and onshore positions, the Personnel Department will
evaluation based on:
Degree of non-conformance,
To what extent qualified personnel are available
If any plan exists to upgrade the employee.
The most common methods used for upgrading personnel are as follows:
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
A.
B.
C.
D.
Policy No.:
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Authorized by:
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01 Aug. 2010
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EK
On-the job training
Job rotation
Internal course and seminar
External courses, seminars and conferences
4.4.2.8
Competency
HAFAR DAYA KONSTRUKSI is committed to ensuring that we have a competent and skilled workforce. Company
provides required certification for our personnel.
A Competent Person has immediate knowledge of a subject matter, either by years of experience in the specific field,
formal education, or specialized training pertaining to:
Job activity being performed.
Operation and use of specific equipment.
Potential hazards associated with specific jobs.
Safety, health and environmental standards.
To the extent possible, and as the need arises, HAFAR DAYA KONSTRUKSI will provide training to assist
individuals achieve designation as a competent person.
4.4.2.8.1 Competent Person Assessment and Designation
Before certification as a Competent Person, the appropriate Manager / Discipline / Section Head or Competent
Person completes an assessment on the basis of the criteria. Designation as a Competent Person is approved by the
HAFAR DAYA KONSTRUKSI Project Manager and the HSE Coordinator.
4.4.2.8.2 Competency Assessments
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HAFAR DAYA KONSTRUKSI shall ensure that all personnel employed on the works offshore have current medical
certificates, survival certificates, they should have the relevant industry / technical qualifications and have undergone
all Company and Project specific Training as required in order to properly execute the work in accordance with the
contract and good working practice.
Competency Assessment will be completed for all key personnel onboard to ensure their suitability for their
responsibilities.
4.4.2.9
Training Requirement
Training needs are to be identified between performance appraisals.
The overall training requirements are to be checked against training budget.
In reviewing the training plan, the company management will establish training priorities in relation to their policies
and budget.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.2.9.1 Training, Induction Program Matrix
No
Training Program
Participant
1
2
3
4
Safety Orientation/ Induction
Sea Survival
Basic Fire Fighting
Rigging/ Slinging
5
SCBA (Self Containing Breathing Apparatus)
6
8
9
10
12
13
14
15
16
17
18
19
20
21
Emergency Responds Incident command system
Fire Fighting Advanced
First Aid/ CPR
Hazard Communication Program
Incident Investigation
Industrial Waste identification analysis
MIGAS
Scaffolding Certificate
Fire Watch Training
Waste Management
Permit Work System ( PTW) & LOTO System
Welder Certificate
Safe Driver Training
Diving Training Certificate
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All Employee, Visitor
All project employees
All project employees
Rigger ( Project)
All employee working at confined space and
H2S Designated Area ( Project)
All Employee
Fire Fighting Crew ( Project)
Medic ( Project)
All Employee ( Project)
HSE Off/Mgr/Supv ( Project)
HSE Off/Mgr/Supv ( Project)
Crane Operator ( Project)
Scaffolder and Inspector ( Project)
Fire Watchman ( Project)
All Employee ( Project)
All Employee ( Project)
All Welder ( Project)
All Driver
All Diver( Project)
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
Site HSE Training is an important tools and equipment shall guarantee safe work competence required to achieve
HSE Performance goals. HSE training procedure shall be developed referring to Company training procedure. HSE
Training permanent agenda in the project HSE Program. HSE Training needs shall depend on the Project HSE
Requirement, managed under coordination by HSE section and site personnel section.
HAFAR DAYA KONSTRUKSI shall provide copies of training records or completion certificates for each employee,
documenting date of completion for each training session.
HAFAR DAYA KONSTRUKSI
4.4.2.9.2 First Aid Training & CPR
A basic and advance first Aid training are scheduled to be done. The basic training will be offered for all the
personnel and the advance one is scheduled for HSE Coordinator, Supervisor, foreman and at least one member on
each team.
The Medics will be in charge of training the personnel in the techniques of first aid in order to obtain a good level of
knowledge with a good quantity of personnel.
The main topics of the first aid Training will be:
Maintenance of air-way, control and restoration of breathing
Cardiopulmonary resuscitation (CPR)
Practical application of the recovery position
Casualty management of life threatening injuries.
Casualty management of fractures
Treatment of burs, treatments of snake bite.
Treatment of head exhaustion
Evacuation procedures.
4.4.2.9.3 Fire Fighting Course and Advanced Fire Fighting
The CONTRACTOR HSE Department will supervise the training of the fire team and fire watcher at the beginning
of the crew. This training will be repeated on a monthly basis during the planned exercise.
The main topics of the fire-fighting course will be:
Different types of fire
Procedure
Principles of a fire
Detection and warning
Types of extinguishers
Handling and use fire extinguishers
Fire Prevention
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Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
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01 Aug. 2010
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EK
4.4.2.9.4 Safety Training for Manager and Supervisor
In addition to the contents of the Safety Induction Training, the following shall be provided by instructors:
Enforce of observance of the Corporate Safety Policy, on-site Safety Policy and Monthly Safety Targets
which are establish by the Safety Committee.
Make sure of Safety Organization and individual’s responsibility regarding safety management.
Emphasize the necessity for expanding safety knowledge.
Emphasize observance of safety condition as well as construction status while being on the site.
Safety Committee Procedure and its activities.
Accident Investigation Procedure and reporting system.
Safety Meeting (type frequency, participants, etc.)
Ensure participation in Safety Patrols conduct prior to Safety Committee Meeting and other safety meeting
(type, frequency, participants, objectives, etc.)
Action to be taken when detecting us-safe acts and unsafe working conditions (stoppage of work, prohibition
of use of facilities, and making reports).
Incentive plan for safety performance.
Reporting to their superiors’ daily or weekly on topical matters regarding work and safety status.
4.4.2.9.5 Emergency Evacuation Training / Drill
The HSE Coordinator of CONTRACTOR together with HSE Representative of Company shall conduct Emergency
and Evacuation Training for fires, explosion, etc., for all employees monthly by competent personal designated /or
time scheduling. .
Training for fire fighting with fire hydrants and fire extinguishers.
First Aid Training and Rescue Training.
Emergency Evacuation Training.
The drill / exercises simulate the actual emergency where practicable, and confirm response and action time. The drill
/ exercises are an essential part of the overall safety program to ensure every one fully understands their roles in case
of emergency. The CONTRACTOR will be conduct the Drill simulates every six (6) month.
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4.4.2.9.6 Sea Survival Course (Offshore)
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Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
All CONTRACTOR employees designated to work on the Offshore are required to certify Sea Survival Course, the
certificate shall be in valid period. In the middle of project, in case this certified has expired, CONTRACTOR shall
be scheduled for extend/refresh it. The SS course is designed to improve an individual’s chance of surviving at sea
according to SOLAS requirement.
Training should be including:
Offshore facility abandonment and preparation
Manage the survival process
Survival Craft
First Aid for Survivors
Life Jackets and Immersion Suits
Actions in Survival Craft
Distressed Signals and Communications
Rescue Boats
Practical Pool Session
4.4.2.9.6 Defensive Driving Course (DDC)
All HAFAR DAYA KONSTRUKSI drivers are assessed before driving a CONTRACTOR vehicle, a Defensive
Driving Course will be held to improve the knowledge of all drivers.
One of the efforts to minimize the accident due to MVA the CONTRACTOR employees shall have the DDC
certificate, which is mandatory for all personnel who operate vehicles.
The intent of this training is to provide safe driving awareness for all vehicle operators. The training covers theory
and practical aspect of the following:
the risk of vehicle operation,
the best driver attitude to operate the vehicle,
strategy and tips for safe driving,
regular vehicles inspection,
vehicle policy and regulation,
Driving test / examination and certification as well as driving permit issuance, list of instruction to check
vehicle condition prior to operation. This instruction also to be posted in the driver’s cabin to enable the driver
to remember the items that are needed to be checked prior to operation.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.2.9.7 Safety Training for Specific of Hazardous Jobs
A worker who has a license or permit issued by a third party or who is acknowledged by the HSE Manager to be
acquainted or experienced with the job may be exempted from the above training course.
Work requiring Special Training:
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Handling of organic solvents or toxic materials.
Handling of radioactive materials.
Work in confined spaces or in oxygen deficient location.
Work under / over water.
Trenching and excavation
Diving
Employee who work nearby H2S Designated area, with SCBA ( Self Containing Breathing Apparatus )
Lifting and crane operation including rigging work.
Installation and dismantling scaffolds.
Concrete from shoring work for structure or building.
Work in / near an existing plant (regardless operating or not).
Installation and Dismantling of Scaffolding
Other work as designated by CONTRACTOR HSE Coordinator or Construction Superintendent.
4.4.2.9.8 SCBA (Self Containing Breathing Apparatus)
All employees who on Confined Space & work in H2S Designated area should trained with SCBA training, including
environmental monitoring regarding H2S. Hydrogen Sulfide, commonly called H2s is a poison gas. The gas rapidly
deadens the sense of smell. Therefore the smell cannot use as an adequate means of detecting of its presence. It is a
colorless flammable gas with odor like rotten eggs at low concentrations. The gas is heavier then air and tend to
accumulate in low areas. It is produced in potentially toxic concentrations along with crude oil, water and natural gas
in certain producing field. Exposure of high concentration hydrogen sulphide can be immediate death.
Special awareness H2S and SCBA (Self Containing Breathing Apparatus) training will be carried out for personal
working in H2S designated areas. Surveyed will be conduct periodically to ensure the hazard in control in area as
designated H2S area.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.2.9.8 Refresher Safety Training
Any employee who violation any safety rule or requirement and is designated by Safety Committee shall be required
to take the Refresher Safety Training to enhance their safety awareness and reinforce their safety knowledge.
A Refresher Safety Course is to be held once every month by a competent person designated by the HSE Coordinator
of HAFAR DAYA KONSTRUKSI.
4.4.2.9.9 Training Records and Register
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All forms of training undertaken, by or on behalf of HAFAR DAYA KONSTRUKSI must be registered for records
and for audit ability.
This record able training activity includes but is not limited to:
Qualification
First Aid
Conference/ seminars/ lectures
External Course
Internal Course
Induction Training
Safety emergency Drills
Safety Briefing
Familiarization with new tools or equipment
4.4.3
Communications, Participation and Consultation.
4.4.3.1
Bilingual Communication.
HDK’s Supervisors of all employees at activity specific worksites, where duties and responsibilities need
communication in local or other language, will be required to be cognizant of this and display signs, notices and
bulletins additionally with a local language (Bahasa Indonesia) to promote communication effectiveness
This applies also to site meetings where a clear and correction understanding of the discussion, resolutions and
instruction are required to avoid creating an unsafe work conditions.
A documented system for HSE communication is established.
The system to be used shall have the following elements:
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
2.
3.
4.
5.
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
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EK
ersonnel contact
Job Orientation/ Induction
Record Keeping
Proactive Management involvement
HSE Inspection and Meeting
All new employees or re- hires will take part in the HAFAR DAYA KONSTRUKSI Safety Induction/ Orientation
Program.
HSE Meetings will be held at all locations where HAFAR DAYA KONSTRUKSI personnel are employed. The
objective is not only to pass on safety related information but also to seek
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1.
P
participation of the attendee’s and encourage positive contributions. HAFAR DAYA KONSTRUKSI initiates and
issues “HSE Alerts” to highlight specific hazards.
HSE notice boards have been established at all work locations. These notice boards are for the display of HSE notices
and any other pertinent HSE issues.
4.4.3.2
Develop HSE Awareness And Promotion.
HSE notice boards shall be placed in a prominent position at all worksites. They are to be used for the sole purpose of
displaying HSE topics.
Topics identified by the Site Manager or others as being HSE critical to HAFAR DAYA KONSTRUKSI, will become
part of the annual HSE Programs for the forthcoming year.
Topics which are deemed to be HSE critical to HAFAR DAYA KONSTRUKSI’s business, the detail of which will be
published in the annual HSE Programs, and will be promoted by the Site Manager on a quarterly basis. The
promotion will take the form of posters and a newsletter.
The contents of HSE Memos shall be brought to the attention of all relevant personnel by their Supervisors.
4.4.3.3
Health, Safety & Environment Meeting.
4.4.3.3.1 HSE Management Review Meetings
A Senior Management HSE review is undertaken at least once per year to evaluate the adherence to, and the
effectiveness of the HSE System. This meeting shall also review all Policies for adequacy. An annual HSE Programs
is produced from the result of the end of the Management Review Meeting.
4.4.3.3.2 General HSE Meetings
At mobilization, and before non-routine phase of work, general HSE meetings involving all available personnel will
take place.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.4.3.3.3 Toolbox Talk
For activities which are non routine or considered “high risk” activities (as defined in procedures), toolbox talks
addressing particular HSE Hazards will be.
4.4.3.3.4 Pre Task HSE Briefing
When allocating specific tasks to employees, Supervisors will ensure that all the HSE aspects relating to it have been
reviewed.
4.4.3.3.5 HSE Management Meetings
HSE Management meetings will be carried out periodically.
4.4.3.4
Induction / Familiarization & Awareness.
All new personnel will take part in a documented familiarization/ Induction Program. Safety awareness can also be
communicated by visible signage such as “Safety Signs”, “Warning Notice”, “Restriction Signs & Notices” and
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Safety Barrier Taping. HAFAR DAYA KONSTRUKSI shall make sure that sufficient safety signage and displays
made according to international, OHSA, oil and gas industries, maritime safety standards are available on the
construction on vessels work and offshore/onshore work locations.
Other forms commonly used are such as Safety Tag for scaffolding, Energy Lock-Out/Tag-Out Tagging, Rejected
Rigging/Slinging Item Tagging and these are to be used on the Project where and when applicable and required.
4.4.3.5
INTERNAL COMMUNICATION
Electronic communications have been established for effective internal communications throughout the Company at
all levels. Regular staff meetings provide two way communications with other staff. Regular operational meetings
support the more formal management review meetings.
4.4.3.6
Customer Communication
The Company places great emphasis on the importance of establishing and maintaining good communications with
its customers. Regular contact is to take place either personally, by email or telephone.
4.4.4
DOCUMENTATION
4.4.4.1
General System Documents
The HSE System is described in the documents listed below. Where specific contracts require HSE Plans to be
designed, such plans will be documented in accordance with the customer requirements and the Quality System.
The Company’s Quality Management System is comprised of the following four (4) tiers of documents:
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
Level 1:
HSE Manual: which sets the HSE Objectives followed by the Procedure that describes how the
Objectives are achieved.
HAFAR DAYA KONSTRUKSI
Level 2:
(Project) HSE Plans: identify the project quality objectives and define the basic Project HSEMS
requirements by addressing all activities related to the Project.
HDK HSE Manual: Stand alone manual documenting all Company HSE operational procedures.
Level 3:
Company Work Instructions Manual – which sets specific methods of successfully completing each of
the core activities within the Company.
Work Instructions and Standards are available tools to be used to carry out the applicable quality
activities specified in the procedures.
Level 4
Company Documentation Manual that contains masters of: personnel Job Descriptions; Company
Forms; Company Flowcharts, Checklists etc.
4.4.4.1.1 Level 1 – HSE Manual
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Sets out PT. Hafar Daya Konstruksi’s Policies/ Objectives in relation to meeting the needs of the customer and the
requirements of ISO 14001:2004 OHSAS 18001:2008. Follow-on procedures describe how the Policies/Objectives
are implemented by the Company.
All Manuals issued internally are “Controlled”. Any other copies issued externally with agreement of the President
Director will be “Uncontrolled” copies.
The Manual is indexed and given bespoke numbering to allow ease of cross reference with ISO 9001:2008.
4.4.4.1.2 Level 2. – Project HSE Plans
These are HSE plans developed specifically for individual projects and contain all data concerning all materials,
equipment, qualified personnel required for a particular project. They will include:
* Process Maps indicating sequential activities of the Project.
* Project HSE Procedures to define the activities and guidelines in the execution of the work process and
responsibilities applicable to these activities.
4.4.4.1.3 Level 3 - Company Work Instructions Manual
This manual is controlled by the QAR and HSE Manager but is always centrally located within the office to ensure it
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
its availability and access for employees to refer as and when required to ensure that activities are correctly
administered.
HAFAR DAYA KONSTRUKSI
4.4.4.1.4 Level 4 – Company Documentation Manual
The Documentation File is held by the QAR or HSE manager and contains master copies of:
Company Forms File
Flowcharts and Checklists
4.4.4.1.5 Considerations
The above system is PT. Hafar Daya Konstruksi’s own documented Management System and must not be considered
to be anything other than this.
In establishing this System consideration has been given to the following:
The identification and acquisition of competent personnel with the knowledge
and skills which are needed to achieve HDK’s Objectives.
The updating and development of verification techniques as necessary.
Identification and maintenance of appropriate records.
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4.4.4.2
Control of System Documents
Documents required by the quality management system shall be controlled and the system shall ensure that:
a)
b)
c)
d)
e)
f)
g)
Documents are approved for use prior to issue
Documents are reviewed, updated and re-approved as necessary
The changes and current revision status of documents are identified
Relevant versions of applicable documents are available at points of use
Documents remain legible and readily identifiable
Documents of external origin determined by the organization to be necessary
for the planning and operation of the HSE manual are identified and their
distribution controlled
The unintended use of obsolete documents is effectively prevented, and that
suitable identification shall be applied if they are retained for any purpose.
4.4.4.2.1 Master of HSE Manual Requirement
The Master Copy of the Quality Manual is held by the QAR or HSE manager. All Quality Manuals contain a
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
Distribution List that details the nominated Manual Holders with the following information:
HAFAR DAYA KONSTRUKSI
Manual Number
Title of Holder
Date of Issue
Authorization
Controlled or Uncontrolled
All Level 1 Policies/Procedures and Level 3 Work Instructions use the following header format for identification:
Title
Policy/Procedure or Work Instruction Number
Issue Date
Issue Status
Authorization
Page Number
4.4.4.2.2 Level 2 HSE Plans
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All Quality Plans will indicate:
Client name
Contract Number
Issue Date
Issue Status
A. Forms File
Contains master copies of all forms generated by HDK.
Record Sheets and Forms raised HDK, if not already clearly titled or referenced will, if used within the System, will
carry has a unique reference number that is structured as alphanumeric code as detailed below.
HDK – PT. Hafar Daya Konstruksi
HSEP – Health Safety & Environmental Procedure.
The first two digits identify the Procedure Number.
The second two digits identify the Form Number within the Procedure.
The third two digits refer to the Issue Status.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
B. Flowcharts
To assist staff in achieving planned results in crucial operational activities, a number of
flowcharts have been developed. The masters are retained in the Documentation Manual,
and a distribution list indicates where copies have been placed in suitable locations around
the premises.
Company Work Instructions, Forms and Flowcharts, as integral parts of the System, are
subject to document control as per this procedure.
4.4.4.3
Document Changes
All proposed amendments to the System are submitted to the QAR or HSE Manager on a
Document Change Request Form (DCR).
The QAR with HSE Manager will review the DCR and verify that the requested change
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relates to a current document.
The request is logged in the DCR Register and given a sequential number by the QAR or
HSE Manager who then decides on a course of action after discussion with the President
Director or other key personnel.
If the change is approved, the appropriate page(s) is updated, issued and the manual(s)
updated along with a relevant entry on the Amendment Record shown at the front section
of each copy of the Manual.
The DCR is then completed by the QAR together with HSE Manager who files the original
copy.
The QAR with HSE Manager retains obsolete copies of the system pages in a file with each
page marked clearly to show its obsolete status. Obsolete pages are kept for 3 years
and then destroyed. The QAR with HSE Manager is the ONLY person who will keep
obsolete manual pages.
4.4.4.4
Control of Quality Records
4.4.4.4.1 Suitable back-up
Records are prepared using computer (suitably backed up), permanent writing or printed
medium.
Documents, which are supplied to customers or other interested parties, must be suitable
for photocopying. Efforts are made to ensure legibility of all records.
4.4.4.4.2 Identification
All records are traceable to the relevant Customer Order/Job Number/File.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
4.4.4.4
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
Provision of Records
All staff are responsible for recording activities to ensure that each record:
4.4.4.5
Is appropriate to the process and identifiable to the Order/Job Number or
Contract to which it is applied.
Adequately defines the activity performed, is legible, accurate, complete, and
includes appropriate approval.
Maintenance of Records
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All staff is responsible for maintaining the records related to their activities and ensure:
Records are stored (in hard copy or electronically) in a way that provides accessibility and
retrieval and that prevents damage, deterioration or loss and having the appropriate level
of security.
4.4.4.6
Disposal of Records
The Company maintains a filing system that allows for easy access to records but takes
into account the availability of space within the filing areas. Records are retained as per
the Register of HSE Records retention period before being destroyed.
The QAR with HSE Manager is advised of records that need to be held beyond the periods
defined, for legal or other specific purposes.
All records stored in archives are clearly identified, protected and are traceable to ensure
they are readily retrievable when required.
All important (confidential) documents are shredded or disposed of via other secure
destruction methods.
4.4.4.6
Computer Data Records
Computer records are organized in files and directories that shall facilitate their ready
retrieval. They are identified with a title and indexed by the person originating the file.
Applicable origination and/or entry dates for data shall be recorded.
Computer records are backed up and remain in secure storage.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
4.4.6
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
Operational Control.
4.4.6.1
Management of Change
Changes to equipment, operating conditions, procedures, personnel, etc., can lead to risk unless the changes are
effectively documented, managed and communicated.
The consequence of significant changes must be properly identified, and the corresponding Risks quantified.
Staff, including temporary, replacement and Subcontractors must be adequately briefed about changes.
If during the pre-planning phase of operations, particular tasks are considered “Critical” or “Very Serious” (as
defined in the Hazard Identification and Risk Assessment Procedures) a formal documented Hazard Identification
and Risks Analysis is performed. For changes potential of having impact or effects on the Company’s operations,
facilities, processes, safety, health & environment performance, the Company shall be consented (e.g. by copy of
the MOC documents) and approval obtained from prior to implementing the changes
These procedures shall address the following;
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1.
2.
3.
4.
5.
6.
Change requested by Contractor;
Change requested by Company;
Identification and documentation of change;
HSE implications of the change;
Technical integrity of plant and equipment;
Responsibilities for reviewing and recording the potential hazards and risk (HAZID/Risk Assessment)
from the change;
7. Alterations to operating procedures and design documents;
8. Communication of potential consequences and action required;
9. Time limitations;
10. Personnel training requirements;
11. Approval and implementation of change including adequate communication
12. Cost and schedule impact;
13. Technical authority for approval of the change;
14. Registration, logging and tracking of the change through to close-out.
4.4.6.2
Hiring and Placement
All employees must be competent, and possess the skill and experience to work safely in accordance with the
Personnel and HSE Procedures and in particular:
All new employees will complete a recorded familiarization/ induction program,
Qualifications of prospective employees will be validated and recorded,
The HSE Section will provide advice on specific HSE requirements and standards,
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
A
ll employees will undergo pre-employment medical examination,
The competence of Subcontractor’s personnel will be checked by the relevant Manager.
4.4.6.3
Subcontractor & Supplier Control
4.4.6.3.1 Subcontractor HSE Requirement
Subcontractors carrying out work in the name of HDK will ensure that HDK HSE standards and requirements are
complied with:
HDK Managers will ensure that prior to contract award; any Subcontractors being considered are included
in the HDK “Approved Subcontractors List”.
HDK Managers will ensure that any prospective subcontractor appears on the controlled list of
Subcontractors.
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The following criteria shall be used for the evaluation of subcontractors in relation to HSE:
Subcontractors past performance,
Accident/ Incident reports and follow-up,
HSE Inspection reports,
Loss Day Accident Frequency Rating,
HSE follow-up program,
Environmental protection and pollution control,
Management system and HSE responsibility
HSE issues shall be treated as equal to other business objectives.
4.4.6.3.2 Subcontractors’ HSE Management evaluation procedures
Where it is considered that the Subcontractor and supplier will have a significant prevailing influence over the
works, the Project Manager will arrange the Project HSE Coordinator to undertake a pre-award HSE evaluation of
potential Subcontractors and suppliers.
This evaluation will typically include:
Inspection of Subcontractor and supplier premises;
Inspection of Subcontractor and supplier vessels or barges;
Inspection of Subcontractor and supplier materials or equipments;
Review and verification of formal HSE Management Systems;
Interviews with prospective organization project management and supervision;
Commitment to the Project HSE requirements, Project HSE Policy, Project HSE Plan, and HSE
Objectives;
HSE logistical requirement for transportation of material, equipment and personnel and in accordance
with local legislation/regulation;
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
eview of previous project safety performance;
Clearly defined authorities and responsibilities for HSE matters;
Procedures for identification, reporting, tracking and resolution of non-conformances.
4.4.6.3.3 Subcontractors selection and control
The pre-award evaluation will be documented and discussed with the potential Subcontractor and supplier and
agreement reached on all areas of concern.
All Subcontractors and suppliers must comply with the HSE requirements, relevant HSE Legislation and other
requirements that impact on their particular area of work, as a minimum requirement. Major subcontractors
Project HSE Plans shall be submitted to HDK for acceptance (and identification of interfaces) before work
commences. HDK will audit the Subcontractor and supplier to these plans during the execution of the work
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R
Where the Subcontractor(s) is to perform works considered to have high potential hazards and risks, HDK may
require the Company HSE Representatives to help review the Subcontractor’s safety capability to work on
Company’s field or facilities. Example of such works is transportation, handling, and use of NDT use radioactive
equipment
HDK shall be responsible for ensuring that all subcontractors, and other parties employed by HDK have their
HSE Management Systems that meet HDK and Company HSE Requirements. HDK shall review, inspect and
audit all subcontractors’ Project HSE Management Manual and close out HSE all non-conformances prior to
subcontractors performing work. The Project HSE Coordinator shall prepare the inspection and audit schedule
and ensure the implementation of it during the project activities.
4.4.6.3.4 Supply of Materials by Supplier
The project operational process related to the control of materials supply is developed by defining the contents of
the HDK Management Systems for control of the Suppliers and the materials supplied so as to ensure that:
Suppliers of materials and equipments are selected in terms of HSE issues;
National and International HSE legislation and other requirements are observed;
All documentation concerning the supplied material is correctly managed.
An effective Supply Management System has been established, and implemented, and is capable of controlling
the minimum requirements for the purchasing of materials, from the technical requirements to those concerning
Health, Safety and Environment standards. HSE Coordinator will provide support in order to establish the
effective management of the established specifications and to preserve the technical specifications relating to the
material. It is the responsibility of Project HSE Coordinator to identify and report on the HSE requirements of
supplied materials, as well as to ensure that the System is updated with any variation in Standards and
Legislation.
HDK has an established purchase control system. The system will be used to control purchase related loss
exposures by evaluating materials and services prior to delivery.
The following will be considered as a minimum:
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
rocurement of goods,
Selection and control of Sub- HDKs,
Material Safety Data Sheets (MSDS) for all materials deemed to be hazardous.
On request the HSE Section will assess requisitioned materials with regard to their hazardous nature.
4.4.6.4
Job Rules and Procedures
4.4.6.4.1 Job Descriptions
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P
Job Descriptions shall exist for all senior HDK employees and supervisory personnel shall have HSE
responsibilities defined.
4.4.6.4.2 Permit to Work System
When working on non HDK facility, HDK will adopt the Work Permit system of the customer/ client installation.
Training will be provided by or in conjunction with the Customer as part of their interface/ Induction Training
Program.
When working on all other HDK controlled worksites, the HDK Work Permit System will be used where and
when required.
4.4.6.4.3 Project Specific Work Procedure
Project specific HSE procedures will be issued as where and when required.
In accordance with the importance of identifying “High Risk Job”, analysing those jobs, developing HSE Work
Instruction / Safe Working Practice for doing that work, training those responsible for the work and following up
to make certain that the work is being performed as intended. HSE Work Instruction is available in connection
with the type of the activities of this project, both from Head Office and will be developed in Site of Facilities
Project Management.
4.6.6.5
Inspection
4.6.6.5.1 Requirements
All Managers and Supervisors shall perform inspections/ audits and HSE Observation within their areas of
responsibility in accordance with applicable HSE Programs. Performed inspections/audits and HSE Observations
shall be documented.
HSE Officer is initiated to coordinate HSE inspections/ audits and HSE Observation. The inspections/audits and
HSE Observation will involve the systematic examination of HDK facilities, equipment, materials and the
employees who use them.
HSE audits will be performed by competent personnel appointed by the relevant managers.
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
An Audit Report identifying responsibilities and non-conformance close out time frames shall be prepared.
HAFAR DAYA KONSTRUKSI
4.6.6.5.2 Inspections Program
HDK shall encourage all members of the workforce to observe and reporting for unsafe acts or unsafe conditions
throughout the course of the Work. Where an employee identifies or observes an unsafe act or situation, work
shall be stopped, reported and/or remedied as appropriate. The mechanism for such reporting shall be through the
Safety Hazard Observation Card (herein referred as SHOC) system. All employees shall be provided with the
appropriate access, awareness and use of the SHOC system.
The HSE Inspection program shall include as a minimum;
1.
Daily inspection by supervisors;
2.
Daily inspection by Site / Offshore HSE Supervisors
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3.
Weekly inspection by HSE Coordinator;
4.
Monthly management walkabout by Project Management;
5.
Follow up and close out of all HSE issues raised by the HSE inspection program.
All the findings or non conformances that are identified during the HSE inspection shall be recorded. The status
of corrective actions to the findings or non conformances shall be maintained. The Project HSE Coordinator is
responsible to follow up the status of corrective actions.
4.6.6.2
Personal Protective Equipment (PPE)
Engineering, administrative and/or work practice controls should be thoroughly evaluated and considered before
the use of Personal Protective Equipment (PPE). Since PPE is considered to be the last line of defence, it is
extremely important that it is used properly and in accordance with established HAFAR DAYA KONSTRUKSI
standards.
The HAFAR DAYA KONSTRUKSI responsible person, in conjunction with the workers involved will evaluate
the following:
1. What PPE is to be used within individual work areas and for each job performed,
2.
The need for special PPE to be used for special work operations,
3.
Special precautions,
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
4.
The training requirements for use of PPE,
5.
Special PPE used in conjunction with special technical arrangements,
6.
Risk Assessment techniques.
7.
The following PPE will, as a minimum be available at worksites:
8.
Head protection,
9.
Eye protection
10. Hearing protection
11. Gloves
12. Foot/ toe Protection
13. Coveralls
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HDK01/HSEP01
01 Aug. 2010
01
EK
4.6.6.2.1 Minimum PPE
Standard levels of PPE shall be provided for protection for head Safety Helmet with ANZI Z89.1,”Amarican
National Standard for Head Protection”, eyes Safety Glasses with ANZI Z 87.1”Practice for Occupational and
Educational Eye and Face Protection”, feet Safety Boots with ANZI Z41”Protective Footwear”, and hands
Gloves/Mittens, these are basic requirements to be used at all times while at Work site except in accommodation
and office areas. Safety glasses will be worn when there is a hazard to the eye while performing a task or in the
vicinity of a similar task being performed. Coveralls shall be issued for proper attire while at place of work or
site.
HAFAR DAYA KONSTRUKSI shall supply gloves for specialized jobs as the following:
1. Impermeable gloves for jobs like handling battery acids, cleaning chemicals and washing dishes
2. Leather gloves for jobs like welder, welder helper, maintenance man, etc.
HAFAR DAYA KONSTRUKSI shall supply the following eye protection to all personnel as required:
1. Welder’s hoods and goggles that meet applicable standards as mention above.
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
2. Face shields and goggles for use while handling battery acids, chemicals and grinding equipment that
meet applicable standards as mention above.
All respiratory hazards workers shall wear appropriate respiratory protection and additional ventilation system
such as electrical/mechanical fans or suction devices are to be provided apart for the provision of respiratory risk
reduction measure
4.6.6.2.2 Working at Height
Any work at a height greater than one point eight meter (1,8) meters above ground, or deck level, or work directly
over water, will require a fall arrest equipment ( ANSI Z359-1999 ), although each specific job should be assessed
on its own merit and appropriate protective mechanisms implemented.
Wherever tasks are envisaged that may require work at height, the following action hierarchy will be followed:
Avoid or minimize the work at height by redesign or reschedule;
Provide a safe platform i.e. scaffolding elevated work platform, safe access and egress to the scaffolding,
etc
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Prevent falls with guard-rails and mesh etc.
Catch or restrict falls with harnesses, fall arresters, static lines etc.
Minimize injury with nets etc. less 1.8 meters below work level
Project personnel shall comply with the HAFAR DAYA KONSTRUKSI and Company HSE requirements for
work at heights.
4.6.6.2.3 Work Vest
Any work by edges of the barge (without railing), over water on gangway, or while travelling over water using a
personal basket or work duties with potential of falling into the water, will require the use of an appropriate with
Personal Floating Device ( USCG ) “United State Coast Guard.
It is advisable that personnel working on material barge will don the life jacket in unfavourable weather / sea
conditions regardless of their distance from the edges of the material or jacket transportation barge
Crew transportation vessels must have sufficient number of life jackets for all the ship crews and the passengers
in compliance with IMO-SOLAS regulations
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
01 Aug. 2010
01
EK
4.6.6.2.4 Life Jacket
Each unit will be equipped with sufficient approved Type 1 personal flotation devices (lifejackets) for at least
150% coverage of personnel with a whistle, light and retro reflective material.
Lifejackets shall be allocated as follows:
One for each bed in every cabin.
Sufficient number in watertight boxes or lockers adjacent in each work area and in accessible locations along
escape routes.
4.6.6.3
Health Monitoring Activities:
Occupational health will be considered through all phases of the Project. HAFAR DAYA KONSTRUKSI and its
Subcontractors will ensure that adequate provisions are made to ensure that all personnel involved in project are
protected from exposure to hazards, which may affect their health. Implementation will be administered by the
following means:
All personnel proposed for offshore/onshore duties shall have a medical fitness examination in accordance with
the Indonesian HSE legislations and other requirements, HAFAR DAYA KONSTRUKSI and Company HSE
requirements
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1. Health and first aid facilities will be provided on the vessels, with a fully equipped infirmary and a
qualified doctor or qualified medics in sufficient numbers to deal with any emergencies
2. Exposure to hazard(s) will be limited by the implementation of Job Safety/Hazard Analysis and
identification of hazardous operations
3. Auditing of the accommodation, catering, sanitary hygiene and potable water facilities will be
subject to regular health and hygiene inspections by the onboard Doctor/Medic and Offshore Safety
Officer
4. Emergency procedures and the communication links will be in place during the project, riser and
pipeline installation in order to deal with any medical emergency which may arise
5. Personal protective equipment (PPE) will be made available when other methods of protection
cannot be implemented
6. Developing operational control procedures for the installation activities and maintaining a safe and
healthy place of work
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
All HAFAR DAYA KONSTRUKSI personnel are subject to pre-employment medical examination and the
issuance of “Fit for Work” Certificate is to be made.
Prior to start Work. Any medically unfit personnel are prohibited from working on site/vessel and shall be
demobilized accordingly
HAFAR DAYA KONSTRUKSI
4.6.6.3.1 Offshore Working Hours
HAFAR DAYA KONSTRUKSI recognizes that incidents and illness are often associated with tiredness and
fatigue due to working excessive hours. HAFAR DAYA KONSTRUKSI shall not exceed the maximum daily (12
hours-offshore) and weekly hours (72 hours) worked for every worker. Where HAFAR DAYA KONSTRUKSI
deems it necessary to exceed the hours stated in the Work program and under special circumstances such as
emergencies, HAFAR DAYA KONSTRUKSI shall seek approval from Company Representative on site at that
time.
4.6.6.3.2 Offshore/Onshore Health Control and Medical Facilities
Health Certificates, All HAFAR DAYA KONSTRUKSI’s employees are to be provided with a pre-employment
and periodic medical examinations and a “fit for work” Health Certificate declared for all personnel performing
Work at any Worksite, such medical examination and shall be conducted by an outside Doctor. The Health
Certificates, valid only for a maximum period of twelve months. The HAFAR DAYA KONSTRUKSI’s
employees shall follow the medical examination again after his Health Certificates expired.
First Aid and Medical Support, HAFAR DAYA KONSTRUKSI and its Subcontractor’s shall establish first aid
and medical facilities at each Worksite offshore and Onshore appropriate to the level of activity, numbers of
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personnel and risks associated with the working environment. HAFAR DAYA KONSTRUKSI shall perform
medical/health risk assessment in order to determine the extent of the facilities to be provided at the Worksite.
This shall include an assessment of the local medical and hospital infrastructure.
HAFAR DAYA KONSTRUKSI shall establish under client facilities for MEDIVAC for Work Offshore.
4.6.6.3.3 Substance Abuse & Smoking Policy
Substance Abuse & Smoking Policy There shall be no use or possession of intoxicants or non-prescribed drugs by
any person at the Worksites and Installation barges. HAFAR DAYA KONSTRUKSI shall enforce this
requirement through its awareness, induction and training programs, compliance monitoring and intervention.
Personnel found to be under the influence of alcohol, in possession of alcohol or drugs not prescribed by a doctor,
shall be immediately removed from the Work. They shall not return to site/vessel until they have a medical
clearance from a doctor.
Smoking is detrimental to health and all workers shall be encouraged not to smoke in offices, vessels, confined
spaces or public places where Work is being performed. HAFAR DAYA KONSTRUKSI shall enforce “NoSmoking” areas as follows:
HAFAR DAYA KONSTRUKSI
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Policy No.:
Procedure No.:
Issue Date:
Issue Status:
Authorized by:
HDK01/HSEP01
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EK
1. In offices ;
2. All areas where smoking prohibit area.
3. All areas designated on Work Permits.
4.6.6.4
Work Environment Monitoring
Control and protective measures will be taken to prevent any adverse environmental effects to the land, sea or air.
The following measures are considered necessary:
1. Minimize or avoid use of substances dangerous to the environment,
2. Include environmental evaluations in all planning phases,
3. Use of contingency measures to prevent accidental pollution.
4. HAFAR DAYA KONSTRUKSI pollution prevention system includes:
5. Efficient environmental accounting,
6. Efficient waste disposal,
4.6.6.4.1 Environmental Impact Identification
Environmental Impact Identification, HSE Coordinator shall assist the project team in preparing the
Environmental Impact Identification/Review prior commencing the Work.
The purposes of Environmental Impact Identification are as listed below:
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1. Identification of all environmental aspects associated with the project activities;
2. Identification of all the possible sources of danger for the environment;
3. Identification of the areas/places that are potentially exposed to environmental impacts;
4. Design and implementation of appropriate mitigation measures to alleviate or eliminate the impacts
on the environment.
Policy No.:
Procedure No.:
Issue Date:
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
Authorized by:
Some of the environmental aspects for project are shown below (but not limited to):
HAFAR DAYA KONSTRUKSI
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1. Disposal of waste;
2. Produced water disposal;
3. Hazardous material storage, handling and transport;
4. Other non hazardous (solid/liquid) waste disposal;
5. Hydrocarbon leaks, spills and accidents;
6. Noise;
7. Etc.
Some of the general environmental impacts for project are shown below (but not limited to):
1. Water resources;
2. Air quality;
3. Noise;
4. Contamination;
5. Traffic and transportation;
6. Marine pollution.
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The identification of the environmental aspects and impacts is an ongoing process that determines the past,
current and potential impacts on the environment. The Environmental Impact Identification details the
significance of various environmental impacts to be assessed in the Topsides, riser and pipeline installation
Project activities. Mitigation measures shall be defined to control and reduce the environmental impact during the
project activities.
1. Screening or mapping of occupations and workplaces,
2. Inspections,
3. Monitoring of exposure levels.
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
4.6.6.4.2 Waste Management, Disposal and Handling Hazardous Substances
Waste Management, Disposal and Handling Hazardous Substances, HDK will implement its environment
protection procedures which will comply with the Company HSE Policy and Company Environmental
Requirements.
HDK and Subcontractor will ensure its waste management, waste disposal, and handling of hazardous substances
(e.g.: chemical, fuel storage, equipment re-fuelling, etc) will comply with the Indonesian HSE legislation and
other requirements and Company HSE requirements.
HAFAR DAYA KONSTRUKSI and its Subcontractors shall identify the waste sources and establish criteria
necessary for its safe handling, storage, transportation, disposal, and destruction and reporting.
Environmental issues shall be given sufficient attention during Hazard Identification (HAZID) and subsequent
Job Safety (and environmental) Analysis (JHA’s). HAFAR DAYA KONSTRUKSI shall assess the identified
environmental hazards including
HAFAR DAYA KONSTRUKSI
1. Produce an inventory of all processes and operations with potential to harm the environment
2. Assess the environmental impact of all operations
3. Define control mechanisms to reduce the environmental impacts to acceptable levels
4. Define recovery methods if hazard is realized
4.6.6.4.3 Housekeeping
Housekeeping is one of the most important aspects while working offshore. Good housekeeping prevents fire and
electrocution; minimize personnel trip and fall injury as well as prevent pollution to the environment
1. All worksites and equipments must be kept clean all the time
2. Any spillage of oil or hazardous chemicals must be washed off with hot water or proper inhabitant
and such area should be made clean.
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3. No food and bio- degradable items should be kept at the worksite.
4. No scrap/ unwanted materials should be thrown directly in to seawater
5. Bins and skids are always available to contain the generated waste from each shift
6. All common walkways, stair-ways and emergency accesses/ escape vents must be kept free of
material and obstacles
7. No material or equipment should be stored or placed as a blockage to fire fighting stations and
emergency equipments
8. All cables and hoses are orderly kept and secured at intervals and are sufficiently protected when
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they lie across open deck
9. All inflammable materials should be stored separately and with proper tags
4.4.7
Emergency Preparedness
HAFAR DAYA KONSTRUKSI has identified the following six specific areas concerning emergency
preparedness requirements:
Notification
Danger limitation
Rescue
Evacuation
Relative/ media response
Normalization
Contingency arrangements shall be continuously analysed with respect to acceptance criteria, practicality and
effectiveness.
4.4.7.1
Project Emergency Response Plans
HDK shall develop a Emergency Response Plan (include MEDIVAC Procedure) as a reference document for the
PMT, Offshore/onshore Construction Team, Vessel Management, Site HSE Supervisory Personnel, Barge
Administrative and Medical Personnel to know in advance the required processes and procedures to be used in
situation of emergencies which include evacuation from locations or vessels due to major disaster/accident;
evacuation of sick/injured personnel for shore treatment; and vessel evacuation from location due to weather
factors
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4.4.7.2
Project Medical Evacuation (MEDIVAC)
The HAFAR DAYA KONSTRUKSI shall include in the Emergency Response Plan, the availability of resources,
planning and procedures to manage a Medical Evacuation from an offshore work location to shore medical
treatment facility. AS a minimum, it contains the following:
A developed action and communication flow chart
The identified transportation (Company involvement and assistance where required)
Shore meeting team and logistical supports
Onshore medical centre(s) contracted to attend to the evacuated sick / injured person(s)
Reporting channels to the PMT, Company PMT and/or governmental agencies if it involves epidemic illnesses
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4.5
CHECKING
The organization should measure, monitor and evaluate its HSE Performance, and take preventive and corrective
action, using the following techniques:
Audit and measurement of HSE performance.
Indication of any non-conformances.
Instruction or recommendation for corrective action.
Commendation
4.5.1
Project Performance Standard
HSE performance target, both statistical and task specific are set the beginning of each year by Management in
order to continually improve performance.
The Operations Department, c.q. HSE Section produce monthly HSE performance statistics which include
number of injuries, illness, incidents and property damage with detail of department/ position involved showing
the category of body parts injured.
Periodically, at least every 3 months the Management meeting is to review the actual performance against the
target for the year. Any deviation from targets is analysed and acted upon.
4.5.1.1
Project HSE Activity Planner
All proactive activities related to promotion of HSE performance for the project are listed down in a “Safety
Activity Planner” which acts as a guide and monitoring mechanism to track fulfilment of the activities through the
duration of the project
The Safety Activity Planner is created as Attachment No. 3 of this Project HSE Management Plan and is a active
document to be used and updated from time to time
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4.5.1.2
Project HSE Key Performance Indicators
The HSE Reactive Indicators & Proactive Indicator system is a tool to monitor and measure HSE capability
related performance against set programs and planned activities, HSE objectives and goals through the project
execution period. It shall comprise the follow factors:
HSE Reactive Indicators
HSE Proactive Indicators
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.1
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HSE Reactive Indicators
Indicator
Fatality
Lost Time Injury
Medical Treatment
Case
First Aid Case
Environmental Case
Application
Definitions as
Target
Target Zero, immediate report
Target Zero, report within 24 hours
Target Zero, report within 24 hours
per
standard OHSA
classification
Minimum case, report in daily report
Target Zero
guidelines and
item of this plan
Serious case – immediate response & report.
Others,
Asset Damage
Security Incident
Vehicular Incident
Terms as in item
of this plan
within 24 hours
Target Zero loss, report within 24 hours
Target Zero loss, report within 24 hours
Target Zero loss, report within 24 hours
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HSE Reactive Indicators
Indicator
Office Safety Briefing
Pre-mobilization medical
Offshore/Onshore Safety Training
PMT HSE Induction
Risk Assessment, / HAZID
Application
Office/Meeting
Offshore/ Onshore crews
Offshore/Onshore crews
Project HSE –M System
Offshore/Onshore
Target
Office personnel, meeting attendees
Complete before departing
See Training Matrix
Involvement of all PMT members
Close out action items before
Management HSE commitment
operations
Joining HSE inspection/
mobilization
Once (1) a month
walkabout
Offshore/Onshore safety induction
Joining crews, 3rd parties,
At least HDK PMT representatives
Immediately when onboard to work
Vessel Pre-Mob Inspection
visitors
Chartered vessel / barge
barges/vessels
Close out negative finding before
Site Safety Inspection
Site Hygiene Inspection
Site HSE Committee Meet
Shift Toolbox Meeting
Job Hazard Analysis
Emergency exercise
Near Miss Management
Vessel, Client facility
Vessel, site
Vessel, site
Vessel, site
Vessel, site
Vessel, site
Vessel, site
mobilization to field
Daily, safety walkabout by SO
Weekly, led by Site/Vessel Medic/ Doctor
Weekly, involve Company Rep.
Daily, before shift
Perform before a hazardous job start
Before in field and at least once a month
Full cycle of investigation & correction &
Regulatory Compliance – Drug, alcohol
Project, vessel & site
effectiveness monitoring - individual case
No violation
policy
Safety Hazard Observation – reporting /
Project, vessel , site
6 card per day
card
Safety award for good reporting
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4.5.2
Evaluation of Compliance
4.5.2.1
Project HSE Reporting, Hazard Reporting Program.
4.5.2.1
Project HSE Monthly Reporting
HSE Coordinator shall submit project report on monthly basis to the Project Director/Manager regarding HSE
incident statistics, performance (against worked man-hours), programs, inspection /audit close-out. The report
may be a summary of information and data received from various sites/ vessels/ work operations and it will also
copied to HAFAR DAYA KONSTRUKSI (HDK) HSE Departments
4.5.2.2
Matrix HSE Performance Report
HSE Matrix
Required Info
Work Related Illness Date
Motor Vehicle CrasHSE
Spill
To
Secondary
Containment Land Or water
Reporting Frequency
-Total Recordable Incident Rate (TRIR)
- Lost Time Incident Rate/Freq ( LTIR/LTIF)
-Hours Worked
-Number Of Fatalities
-Number Of Days Away From Work Case(DAFWC)
-Number Of Restricted Work Activity Cases(RWAC)
-Number Of Other Recordable Cases
-Number Of First Aid Case
-Number f Near Misses Case
-Number Of Day Away From Work(May Reported Quarterly)
-Motor Vehicle Crash Freq Rate ( MVCFR)
-Number Of Motor Vehicle CrasHSE
Total Number Of Spill, Volume Spilled & Recovered and Comment By:
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Petroleum Size Category
-Sheen To
1 Barrel ( For Water Spill Only)
1 Barrel BBL
100 BBLS
100 Barrel Or More
Chemical Size Category
Fire And Explosion
160 Kg To 16,000 Kg
16,000 Kg Or More
Number Detail and Dollar loss ($ US) On All Fires Resulting In
And/Or Result In Personal Injury.
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Monthly
Monthly
Monthly
Monthly
$ 1000 damage
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4.5.2.3
Project Site HSE Weekly Reporting
The Offshore HSE Supervisor shall submit a site report on weekly basis to the Project HSE Coordinator regarding
incident statistics, performance (with worked man-hours), program execution status, inspection/audit/ SHOC card
register actions taken.
The Weekly HSE Report shall be reviewed and approved by the HAFAR DAYA KONSTRUKSI On-site
Construction Manager or Offshore Superintendent before submitting to Project HSE Coordinator at CPMT Office
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4.5.2.4
Project Safety Hazard Observation Cards – training and implementation
The Safety/Hazard Observation Card system shall be implemented on the Project and used on site for all
personnel to raise their observation and opinions regarding any unsafe acts or unsafe work conditions. The SHOC
cards shall be addressed soonest practicably possible so that the concerned hazards/risks are removed or reduced
as soon as possible
A “Use the SHOC Card” training program shall be prepared by the HAFAR DAYA KONSTRUKSI Project HSE
Coordinator and delivered to all level of employees in the offices and sites. The Offshore HSE Supervisors are
responsible to conduct the SHOC training program on site / onboard and act proactively toward issues raised by
the workers.
A SHOC message that relates to safety issue with high potential risk consequences shall immediately be brought
to the attention of the HAFAR DAYA KONSTRUKSI Site Construction Manager or the Offshore Superintendent
and/or the Vessel/ Barge Captain so that effective actions are taken in the shortest possible time
The HAFAR DAYA KONSTRUKSI Consortium PMT through its commitment toward supporting HSE shall
consider rewarding personnel proactively raise SHOC Card and resulting in effective and timely hazard/risk
reduction on the site or work operation
4.5.2.5
Project Safety Stop Work Authorization
The HAFAR DAYA KONSTRUKSI in its commitment toward assuring the health, safety and welfare of the
working personnel and the local communities of the work area shall support the “Safety STOP Work
Authorization” which allow the personnel to stop a work or operation that pose apparent immediate hazard/risk
which, if not intervened, shall result in fatal or major accident and loss
The “Safety STOP Work Authorization” program is to be included in the Project HSE Induction as well as vessel
sign on induction
Policy No.:
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Procedure No.:
Issue Date:
01 Aug. 2010
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01
Authorized by: EK
4.5.3
Accident/ Incident & Near Miss Reporting & Investigation
All Accidents/ Incidents will be reported in accordance with HAFAR DAYA KONSTRUKSI Accident/Incident
Reporting Procedure.
The requirements for Accident/ Incident investigation are specified in detail in the Accident/ Incident
Investigation Procedure.
As required, all on/ offshore management and supervision will, participate in Accident/Incident investigations.
The author of the Accident/Incident Reports shall complete reporting form immediately after the accident/
incident investigated.
The Project/ Site Manager and the relevant other Departmental Manager will review all Accident/Incident
Reports.
HAFAR DAYA KONSTRUKSI
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The relevant Department Manager will identify individuals and assign responsibilities for implementation of
recommendations within the time frames identified in the Corrective Action Plan.
HSE Officer will assist to identify the direct, indirect and root causes of the Accident/ Incident. The relevant
Department Manager will formulate an Action Plan to address the recommendations made in order to eliminate
the root causes and prevent a reoccurrence.
All Accidents/ Incidents will be discussed and reviewed at the next Management Review/HSE Committee
meeting. The results and any recommendations will be discussed during general HSE meetings.
4.5.3.1
Accident / Incident Analysis
Line Management shall perform an analysis for each reported Accident/Incident. The analysis will be forwarded
with the report to the Project/ Operations Manager who will inform the regulatory authorities, as where and when
required.
The HSE report shall be compiled and distributed at least quarterly. The report shall include an analysis of all
Accidents/ Incidents which occurred during the preceding period.
Every Accident/ Incident will be categorized into a loss potential matrix and given a loss potential indicator (Risk
Rating). This process allows management to identify occurrences that have a high potential for loss and
implement Corrective Action thus utilizing HAFAR DAYA KONSTRUKSI resources as efficiently as possible.
HSE statistics shall be provided by HSE Coordinator periodically at least every 2 month. The HSE statistics shall
be displayed on the HSE notice board on all HAFAR DAYA KONSTRUKSI worksites. All supervisors shall
inform their employees about Accident/Incident causes, in order to prevent a recurrence.
4.5.3.1.1 Incident/Accident classification standard
HAFAR DAYA KONSTRUKSI shall apply and follow the standard OHSA terms and definitions in incident and
accident related classifications which are commonly used in the international oil and gas industries, such as, but
not limited to, the following:
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4.5.3.1.2 Recordable Incident Definition
TERMS
Fatality
Lost Time Injury- ( LTI )
Lost Work Day - ( LWD )
Medical Treatment Case
– ( MTC )
Work Restricted Case
DEFINITIONS
Term to define a death resulting from a work-related injury, regardless of the time intervening between the injury and the
death, Fatalities are included when calculating the number of Lost Time Injuries and Frequency Rates
A LTI is any work-related injury, which renders the injured person temporarily unable to perform any regular Job or
Restricted Work on any day/shift after the day on which the injury occurred. In this case “any day” includes rest day,
weekend and holiday. The day of the accident is not counted when calculating Lost Workdays. Fatalities and Permanent
Total Disabilities are included in the calculation of the total number of the Lost Time Injuries.
The total number of calendar days on which the injured person was temporarily unable to work as a result of a Lost Time
Injury. In the case of a Fatality or Permanent Total Disability no Lost Workdays are recorded. If the Fatality occurs
after several Lost Workdays, both the Fatality and the Lost Workdays have to be computed.
Term to define any work-related injury (infected wounds, application of stitches, embedded foreign bodies in the eyes,
second and third degree burns, etc.) that involves neither Lost Workdays nor Restricted Workdays but which requires
repeated treatment by, or under the specific order of a physician or could be considered as being in the province of a
physician.
Medical Treatment does not include First Aid even if this is provided by a physician or registered
professional personnel.
Term to define any work-related injury not resulting in days away from work, which renders the injured person unable to
perform at normal capacity all or part of his regular job any day after the day in which the injury occurred. In a WRC
the injured person is temporarily assigned to another job or excused from performing certain parts of his normal duty.
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An injury can be classified as WRC only upon written non objection statement of the injured person.
– ( WRC )
The total number of calendar days counting from the day of starting Restricted Work until the person returns to his
regular Job. When Restricted Work is following a period of Lost Workdays, the Restricted Workdays are recorded in
addition to the Lost Workdays, but the injury is recorded as a Lost Time Injury only.
Restricted Work Days
– ( RWD )
Term to define any one time treatment of minor injuries that usually do not require medical care by a physician (i.e.
scratcHSE, cuts, burns, splinters, not embedded foreign bodies in the eyes, etc.) and its eventual subsequent visits. Such
treatment is considered FAC even if provided by a physician.
First Aid Case
– ( FAC )
It is a hazardous event/incident, which under slightly different circumstances could have caused an Accident affecting
even people, environment or assets.
Near Miss – ( NM )
Lost Time Injury Frequency
LTIFR
Rate ( LTIFR )
Severity Rate – ( SR )
N . LTI 200,000
Total Work edManHours
N . LWD 1,000
Total Work edManHours
N .TRI 200,000
TRIR
Total Work edManHours
SR
Total Recordable Incident y Rate/
Frequency
– ( TRIR )
Total Recordable Incidents –
( TRI )
Man-Hours Exposure
Term to define the sum of Lost Time Injuries (including Fatalities and Permanent Disability Cases), Work Restricted
Cases and Medical Treatment Cases.
Includes all man-hours actually worked on site (including HAFAR DAYA KONSTRUKSIs and SUBCONTRACTORs)
under the control or direction of the Project Team.
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4.5.3.1.3 Incident/Accident Investigation
HDK PMT shall develop a common use Incident/Accident Investigation Report which will be used formally to
record the detail of the incident, investigation, analysis of the causes and recommended corrective/preventive
actions.
The content of the Incident/Accident Investigation Report shall include, but not limited to, the following:
1)
2)
3)
4)
5)
6)
7)
8)
9)
Company Name, Department, Work Location
Date, Time and Work Station of Incident/Accident
Name of Injured Person(s) and his/her personal detail
Types of Property Damaged or Production Loss
The Witness, personal detail and department
Description of incident/accident happening including evidences
Evaluation – Loss Severity Potential and Probability Re-Occurrence
Analysis – Coding for incident analysis, coding for immediate causes, coding for basic causes
Prevention – Recommended actions to prevent re-occurrences, the immediate action, the further action,
the action parties
10) Review and signatures of Line/Site Superintendent, Line/Site Manager
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11) Review toward the investigation analysis and the proposed remedial actions by the Project HSE
coordinator/manager , etc
4.5.3.1.4 Incident/Accident Report Form & Investigation Form
A preliminary accident/incident report is used in the first place to record and report the happening on the site /
vessel which will be followed up with the use of Investigation Report form to illustrate also the root cause
analysis and recommended corrective/preventive action which will be reviewed by the HAFAR DAYA
KONSTRUKSI Project HSE Coordinator/Manager and the Project Director/Manager
4.5.3.2
Non conformity corrective and prevention action
Once company identified any non conformity after accident/incident investigation where needed corrective action
evaluation will be taken for recommendation, and corrective action will be taking its place. Recording related
these matter will be communicating trough HSE bulletin, memo, email. Review will be taken accordingly to
measure the effectiveness of corrective action.
HAFAR DAYA KONSTRUKSI
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Policy No.:
Procedure No.:
Issue Date:
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Authorized by:
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4.5.4
Control of Records
Records should be maintained to demonstrate that organisation is operating HSE Management System effectively
and is President HSE Risks. Records that can demonstrate to the requirement is consist of:
1) Record of the evaluation “Legal and Other Requirements”.
2) Hazard Identification, risk Assessment and Risk Control
3) HSE Performances
4) Calibration and maintenance records for equipment used to monitor HSE Performances.
5) Records of corrective and preventive action.
6) Training associated record that supports evaluations of competence.
7) HSE Management audit reports
8) Incident Reports
9) Incident Follow up reports
10) MOM HSE Meeting
11) Health surveillance reports
12) PPE Maintenance reports
13) Emergency Drills reports
14) Management Review reports
The integrity of this records and data should be maintained to facilitate their subsequent and integrated with
HDK;s Quality Manual.
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4.5.4
Internal Audit
Requirements
All Managers and Supervisors shall perform inspections/audits and HSE Observation within their areas of
responsibility in accordance with applicable HSE Programs. Performed inspections/audits and HSE Observations
shall be documented.
HSE Officer is initiated to coordinate HSE inspections/audits and HSE Observation. The inspections/audits and
HSE Observation will involve the systematic examination of HAFAR DAYA KONSTRUKSI facilities,
equipment, materials and the employees who use them.
HSE audits or QAR will be performed by competent personnel appointed by the relevant managers.
An Audit Report identifying responsibilities and non-conformance close out time frames shall be prepared.
4.5.4.1
HSE Program Evaluation
A comprehensive evaluation is performed to verify that the HSE program and HAFAR DAYA KONSTRUKSI
facilities are in compliance with acceptable standards and regulations. The evaluations measure the performance
of the HSE management system as well as workplace compliance with appropriate standards and regulations.
Policy No.:
HDK01/HSEP01
Procedure No.:
Issue Date:
01 Aug. 2010
HEALTH SAFETY & ENVIRONMENTAL MANUAL
Issue Status:
01
Authorized by: EK
When carrying out an evaluation the following shall be used as a minimum:
Management complies with program requirements relating to all the elements of the HSE Management System.
HAFAR DAYA KONSTRUKSI
Compliance with standards for general physical conditions.
Compliance with fire prevention and control standards.
Compliance with occupational health standards
Compliance with individual, annual performance appraisals
Compliance with SUBCONTRACTOR performance assessment criteria.
4.5.4.2
Project Audit Program and Audit Schedule
HDK HSE activity inspections and audits will be undertaken to verify compliance with the HAFAR DAYA
KONSTRUKSI HSE MS. An HSE Audit Schedule for planned audits of the entire HSE MS and inspections will
be prepared and maintained by the HSE Coordinator and approved by the Project Manager.
Project Engineering Offices and offshore sites will be subject to HSE audits during the various phases of the Work
to verify that HAFAR DAYA KONSTRUKSI’s HSE procedures and working instruction are effectively
implemented and followed, and overall, that HAFAR DAYA KONSTRUKSI’s HSE MS is fully effective.
HAFAR DAYA KONSTRUKSI shall provide Company with copies of all audit reports and corrective actions
within five (5) working days of the actual audit taking place. Where deficiencies are identified, follow up audits
shall be required to address the effectiveness of the corrective actions and to confirm close-out/compliance.
4.5.4.2
HSE Audit Team
HSE Audit Team will typically consist of personnel from the following:
Project HSE Lead Auditor (Company HSE Representative )
Project HSE Auditor (Project HSE Coordinators)
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Project Audit Observer ( Company HSE Representatives )
Project Auditor Observer (HAFAR DAYA KONSTRUKSI Company QHSE Manager, Representatives).
Auditees ( Site or Vessel Superintendent Representative, HSE Advisors, Officers)
4.5.4.3
HSE Audit Report
A complete HSE audit report will be made to the Project Manager, Installation Manager, and Superintendent on
completion of each HSE audit.
Areas of non-conformance will be reviewed by the Project Manager, Installation Manager, and Superintendent,
and HSE Coordinator, to assist in rectifying inconsistent or below standard performance.
The HSE audit report will detail an action plan to be addressed, responsibilities, completion dates and subsequent
follow up audits which shall be required to address the effectiveness of the corrective actions and to confirm
close-out/compliance.
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4.6
Management Review
HAFAR DAYA KONSTRUKSI Director shall review the HSE Management System to ensure continued
effectiveness. Those reviews shall be performed at least once per year. In this task they shall be assisted by the
Executive Director and HSE Manager and shall utilize internal Audit Reports, Accident/Incident Reports and all
other information that may be deemed necessary. These reviews shall be noted with any actions necessary being
identified to specific personnel. The HSE objectives for the forthcoming year shall be established and published
in the HSE Program. The minutes of the review shall be filed for future reference/ action and to monitor actions
required.
The HDK HSE Management System is based upon the principles of ensuring HDK compliance toward the
standard requirements of the International Safety OSHAS systems and utilization of safe work practices from the
guidelines of the oil and gas industry related to offshore construction, installation and their integrated works
In addition to the formal Management Reviews being carried out, HSE shall be discussed at regular Operations
meetings where all aspects of HAFAR DAYA KONSTRUKSI operations are reviewed. Minutes shall be
prepared, filed and distributed to Managers. Any change will be communication as well to employees and related
party who involved.
5
HDK HSE APPENDIX PROCEDURES
1)
2)
3)
4)
5)
6)
7)
HDK01/HSEP01
HDK01/HSEP02
HDK01/HSEP03
HDK01/HSEP04
HDK01/HSEP05
HDK01/HSEP06
HDK01/HSEP07
8) HDK01/HSEP08
HEALTH, SAFETY & ENVIRONMENTAL MANUAL
EMERGENCY RESPONSE PLAN
OFFICE EMERGENCY RESPONSE PLAN
FIRST AID AND MEDICAL
STANDARD INSTRUCTION FOR SAFETY ORIENTATION
HSE TRAINING PROGRAMME
ROAD AND SAFETY TRANSPORTATION IN OFFICE PROCEDURE
CONTRACTOR SAFETY EVALUATION
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