Macon County Commissioners 05-14-2013
Content
MACON COUNTY BOARD OF COMMISSIONERS MAY 14, 2013 AGENDA 1. Call to order and welcome by Vice-Chairman Beale 2. Announcements 3. Designation of authorized signers for the Macon County Inmate Account – Finance Director 4. Consideration of Budget Amendment #168 – Finance Director 5. Closed session Per G.S. 143-318.11(a)(3) – To consult with the attorney 6. Recess until Monday, May 20, 2013 at 7 p.m. at the Highlands Civic Center, located at 600 North 4th Street, Highlands, NC 28741 MAY 20, 2013 – 7 P.M. (tentative) 7. Reconvene and welcome by Chairman Corbin 8. Announcements 9. Moment of Silence 10.Pledge of Allegiance 11.Public Hearing(s) – none 12.Public Comment Period 13.Adjustments to and approval of the agenda
14.Reports/Presentations A. Little Tennessee River Greenway restoration project – Sunny Himes B. Presentation of the proposed Fiscal Year 2013-2014 budget – County Manager 15.Old Business 16.New Business A. Presentation of proposed revisions to the subdivision ordinance – County Attorney B. Establishment of a cemetery board for Macon County – County Attorney C. Consideration of bid for computer hardware for Macon County Schools D. Funding for No Rise Study at Macon County Airport – County Manager E. Southwestern Commission Regional Visioning Effort – Chairman Corbin 17.Consent Agenda – Attachment #11
All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners.
A. B. C. D.
Minutes Budget amendments #169 Tax releases (none) Consideration of county management records retention and disposition schedule E. Change to Macon County Public Health Fee Schedule F. Monthly ad valorem tax report (no action necessary) 18.Appointments A. Board of Health (three seats) B. Social Services Board (one seat) C. Planning Board (one seat) 19.Closed session (if necessary) 20.Adjournment/Recess
MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM
MEETING DATE: May 14, 2013 DEPARTMENT/AGENCY: Finance SUBJECT MATTER: Authorized signers for inmate account DEPARTMENT HEAD COMMENTS/RECOMMENDATION: The Finance Director is requesting that the board deputize and designate Lucretia Sharp and Steve Stewart as authorized signers on the Macon County Inmate Account. Furthermore, she has indicated that this item requires the board’s attention at the May 14th meeting and that the board members and County Manager have been made aware of this matter in prior correspondence from her. COUNTY MANAGER’S COMMENTS/RECOMMENDATION: Recommend approval to be in compliance with internal control and audit requirements per our auditors.
Attachments _____ Agenda Item 3
Yes
__X_
No
MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM
MEETING DATE: May 14, 2013 DEPARTMENT/AGENCY: Finance SUBJECT MATTER: Budget Amendment #168 DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Per the Finance Director, she is seeking approval of this budget amendment, in the amount of $29,337, to appropriate additional funding awarded to a weatherization grant for the Housing program. However, the additional funds must be spent by June 30, 2013, and she is requesting that the amendment be approved at this meeting. No county match is required.
COUNTY MANAGER’S COMMENTS/RECOMMENDATION: Recommend approval.
Attachments ___X__ Agenda Item 4
Yes
___
No
MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM
MEETING DATE: May 14, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Closed Session DEPARTMENT HEAD COMMENTS/RECOMMENDATION: The board will hold a closed session under North Carolina General Statute 143-318.11(a)(3) for the purpose of consulting with the attorney. COUNTY MANAGER’S COMMENTS/RECOMMENDATION:
Attachments _____ Agenda Item 5
Yes
__X_
No
MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM
MEETING DATE: December 11, 2012 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Recessed Meeting DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Following the closed session, the board will recess until Monday, May 20th, at 7 p.m. at the Highlands Civic Center, located at 600 North 4th Street in Highlands. A tentative agenda for that session is included in this packet for the board’s information, but is subject to change. A complete agenda packet for the May 20th meeting will be assembled and distributed on May 16th, and notice of the recessed meeting will be posted on the county’s website.
COUNTY MANAGER’S COMMENTS/RECOMMENDATION:
Attachments _____ Agenda Item 6
Yes
__X_
No
14.Reports/Presentations A. Little Tennessee River Greenway restoration project – Sunny Himes B. Presentation of the proposed Fiscal Year 2013-2014 budget – County Manager 15.Old Business 16.New Business A. Presentation of proposed revisions to the subdivision ordinance – County Attorney B. Establishment of a cemetery board for Macon County – County Attorney C. Consideration of bid for computer hardware for Macon County Schools D. Funding for No Rise Study at Macon County Airport – County Manager E. Southwestern Commission Regional Visioning Effort – Chairman Corbin 17.Consent Agenda – Attachment #11
All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners.
A. B. C. D.
Minutes Budget amendments #169 Tax releases (none) Consideration of county management records retention and disposition schedule E. Change to Macon County Public Health Fee Schedule F. Monthly ad valorem tax report (no action necessary) 18.Appointments A. Board of Health (three seats) B. Social Services Board (one seat) C. Planning Board (one seat) 19.Closed session (if necessary) 20.Adjournment/Recess
MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM
MEETING DATE: May 14, 2013 DEPARTMENT/AGENCY: Finance SUBJECT MATTER: Authorized signers for inmate account DEPARTMENT HEAD COMMENTS/RECOMMENDATION: The Finance Director is requesting that the board deputize and designate Lucretia Sharp and Steve Stewart as authorized signers on the Macon County Inmate Account. Furthermore, she has indicated that this item requires the board’s attention at the May 14th meeting and that the board members and County Manager have been made aware of this matter in prior correspondence from her. COUNTY MANAGER’S COMMENTS/RECOMMENDATION: Recommend approval to be in compliance with internal control and audit requirements per our auditors.
Attachments _____ Agenda Item 3
Yes
__X_
No
MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM
MEETING DATE: May 14, 2013 DEPARTMENT/AGENCY: Finance SUBJECT MATTER: Budget Amendment #168 DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Per the Finance Director, she is seeking approval of this budget amendment, in the amount of $29,337, to appropriate additional funding awarded to a weatherization grant for the Housing program. However, the additional funds must be spent by June 30, 2013, and she is requesting that the amendment be approved at this meeting. No county match is required.
COUNTY MANAGER’S COMMENTS/RECOMMENDATION: Recommend approval.
Attachments ___X__ Agenda Item 4
Yes
___
No
MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM
MEETING DATE: May 14, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Closed Session DEPARTMENT HEAD COMMENTS/RECOMMENDATION: The board will hold a closed session under North Carolina General Statute 143-318.11(a)(3) for the purpose of consulting with the attorney. COUNTY MANAGER’S COMMENTS/RECOMMENDATION:
Attachments _____ Agenda Item 5
Yes
__X_
No
MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM
MEETING DATE: December 11, 2012 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Recessed Meeting DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Following the closed session, the board will recess until Monday, May 20th, at 7 p.m. at the Highlands Civic Center, located at 600 North 4th Street in Highlands. A tentative agenda for that session is included in this packet for the board’s information, but is subject to change. A complete agenda packet for the May 20th meeting will be assembled and distributed on May 16th, and notice of the recessed meeting will be posted on the county’s website.
COUNTY MANAGER’S COMMENTS/RECOMMENDATION:
Attachments _____ Agenda Item 6
Yes
__X_
No
