Macon County Commissioners 05-20-2013

 

 

MACON COUNTY BOARD OF COMMISSIONERS COMMISSIONERS MAY 20, 2013 – 7 P.M. CONTINUED SESSION AGENDA HIGHLANDS CIVIC CENTER 600 NORTH 4TH STREET HIGHLANDS, NC

1.  Reconvene and welcome by Chairman Corbin 2.  Announcements 3.  Moment of Silence 4.  Pledge of Allegiance 5.  Public Hearing(s) – none 6.  Public Comment Period 7.  Adjustments to and approval of the agenda 8.  Reports/Presentations A.  Presentation of the proposed Fiscal Year 2013-2014 budget – County Manager 9.  Old Business 10. New New Business A.  Presentation of proposed revisions to the subdivision ordinance  – County Attorney B.  Establishment of a cemetery board for Macon County – County Attorney C.  Consideration of bid for computer hardware for Macon County Schools D.  Funding for No-Rise Study at Macon County Airport – County Manager

 

E.  Southwestern Commission Regional Visioning Effort – Chairman Corbin F.  Consideration of declaring ambulance as surplus and donating the same to the Town of Highlands Police Department – County Manager and County Attorney 11. Consent Consent Agenda All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners.

A.  Minutes of the April 9th, April 12th, April 18th, and April 23rd  meetings B.  Budget amendments #169, #174 and #175 C.  Tax releases (none) D.  Consideration of county management records retention and disposition schedule E.  Change to Macon County Public Health Fee Schedule F.  Pool hours/prices for Macon County Parks and Recreation G.  Monthly ad valorem tax report (no action necessary) 12. Appointments A.  Board of Health (three seats) B.  Social Services Board (one seat) C.  Planning Board (one seat) 13. Closed Closed session (if necessary) 14. Adjournment/Recess Adjournment/Recess

 

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: May 20 20,, 2013 DEPARTMENT/AGENCY: DEPARTMENT/AGENC Y: County Manager’s Office  SUBJECT MATTER: Presentation of the proposed Fiscal Year 201314 budget  DEPARTMENT HEAD COMMENTS/RECOMMEND COMMENTS/RECOMMENDATION: ATION:

The proposed budget for the upcoming fiscal year, along with the county manager’s budget message, message, will be prov provided ided at the meeting. The board will th the public likely want to schedule some budget work sessions prior to hearing on the proposed budget, which is scheduled for June 11  at 6 p.m.

COUNTY MANAGER’S COMMENTS/RECOMMENDATION:

Attachments _____ Agenda Item 8A 

Yes

_X_

No

 

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: May 20 20,, 2013 DEPARTMENT/AGENCY: DEPARTMENT/AGENC Y: County Attorney/Planning Board  SUBJECT MATTER: Proposed revisions to the subdivision ordinance  DEPARTMENT HEAD COMMENTS/RECOMMEND COMMENTS/RECOMMENDATION: ATION:

The County Attorney is prepared to present a list of proposed revisions to the Macon County Subdivision Ordinance, and if the board is prepared to  proceed with the recommended changes, it could set a public hearing on those revisions. COUNTY MANAGER’S COMMENTS/RECOMMENDATION:

Attachments _____ Agenda Item 10A 

Yes

_X_

No

 

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: May 20 20,, 2013 DEPARTMENT/AGENCY: DEPARTMENT/AGENC Y: County Attorney  SUBJECT MATTER: Establishment of a cemetery board  DEPARTMENT HEAD COMMENTS/RECOMMEND COMMENTS/RECOMMENDATION: ATION:

As a follow up to an item from the April regular meeting, the County Attorney has been researching this particular matter and will have an update for you at the meeting. Also, please see the attached letter from Barbara McRae, who has submitted her name for appointment to the proposed board. COUNTY MANAGER’S COMMENTS/RECOMMENDATION:

Attachments ___X__ Agenda Item 10B 

Yes

___

No

 

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: May 20 20,, 2013 DEPARTMENT/AGENCY: DEPARTMENT/AGENC Y: Macon County Schools/Finance  SUBJECT MATTER: Bid for computer hardware  DEPARTMENT HEAD COMMENTS/RECOMMEND COMMENTS/RECOMMENDATION: ATION:

Please see the attached bid tabulation for more details. The apparent low bid is from Encore Technology Group at $303,026.96 (which includes tax) for a total of 484 desktop computers for the school system, per county Purchasing Agent Lindsay McConnell. COUNTY MANAGER’S COMMENTS/RECOMMENDATION:

Attachments ___X__ Agenda Item 10C 

Yes

___

No

 

Bid No. 8000‐01  Computer  Hardware for  Macon County Schools Opened May 2, 2013 @ 3:00 p.m.

    Encore Technology Think CP TechnologiGersoup Howard Technology Solutions Tiber  Creek Consulting

Non‐Collusion Affidavit

Equipment Proposal

Sub‐Total

not noxtarized x x

    D e l l Optiplex Dell Optiplex 330 0110 0 Lenovo ThinkCentre M72e Dell Optiplex 3010

  $$  238133,,816 6..0 00 48 0 $  691,152.00 $  271,572.40

Total Tax

$

 

19,160.96 N/A $  46,652.76 $  18,331.14

Total Bid

  $$  $  $ 

 

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: May 20 20,, 2013 DEPARTMENT/AGENCY: DEPARTMENT/AGENC Y: Airport Authority  SUBJECT MATTER: Funding for No-Rise Study at the Ma Macon con County Airport  DEPARTMENT HEAD COMMENTS/RECOMMEND COMMENTS/RECOMMENDATION: ATION:

303,026.96 313,148.00 737,804.76 289,903.54

Please see the attached letter from Macon County Airport Authority Chairman Miles Gregory for more inform information. ation. The authority is requesting $12,000 for the study, and is anticipating being refunded the cost by the state Division of Aviation iin n Septem September ber of 2013. The County Manager can  provide additional details at the meeting. Also attached is a copy of a  proposal for professional services related to the no-rise analysis from Larry Lackey of CEtech Associates in Franklin. COUNTY MANAGER’S COMMENTS/RECOMMENDATION:

Attachments ___X__ Agenda Item 10D 

Yes

___

No

 

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: May 20 20,, 2013 DEPARTMENT/AGENCY: DEPARTMENT/AGENC Y: Southwestern Commission  SUBJECT MATTER: Regional Visioning Effort  DEPARTMENT HEAD COMMENTS/RECOMMEND COMMENTS/RECOMMENDATION: ATION: Please see the the attached fact sheet sheet for more information. Chairman Corbin Corbin

will have some comments to share as well.

COUNTY MANAGER’S COMMENTS/RECOMMENDATION:

Attachments ___X_ Agenda Item 10E 

Yes

___

No

 

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: May 20 20,, 2013 DEPARTMENT/AGENCY: DEPARTMENT/AGENC Y: Governing Board  SUBJECT MATTER: Donation of surplus property to the To Town wn of Highlands  DEPARTMENT HEAD COMMENTS/RECOMMEND COMMENTS/RECOMMENDATION: ATION:

The county desires to donate an ambulance to the Town of Highlands Police Department, and the County Attorney will advise the board as to the correct  procedure to follow if it wishes to surplus the vehicle and in turn donate it to the town. COUNTY MANAGER’S COMMENTS/RECOMMENDATION:

Attachments _____

Yes

__X_

No

Agenda Item 10F 

 

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: May 20 20,, 2013 DEPARTMENT/AGENCY: DEPARTMENT/AGENC Y: Governing Board  SUBJECT MATTER: Consent Agenda  DEPARTMENT HEAD COMMENTS/RECOMMEND COMMENTS/RECOMMENDATION: ATION: A.

th

th

th

Minutes – Consideration of the minutes from the April 9 , April 12 , April 18  

rd 

and April 23  meetings, per attachment 11A. B.

Finance  – Consideration of budget amendments #169, #174 and #175, per attachment 11B.

C.

Tax releases  – There are no tax releases for consideration this month, per Tax Collector Margaret Perry.

D.

Consideration of county management records retention and disposition schedule – The 2013 County Management Records Retention and Disposition Schedule is complete and has been officially approved by the State Archivist and the Secretary of the Department of Cultural Resources, and must now be officially adopted by the county. Please see the attached document (11D), which approval of the consent agenda would authorize the Chairman and the County Manager to sign. This will then supersede the 2009 version. version.

E.

Change to Macon County Public Health Fee Schedule – Please see the attached item (11E), which outlines the additional cost for Zostavaz (the shingles vaccine).

F.

Pool hours/prices for Macon County Parks and Recreation – Please see the attached item (11F), which outlines pool hours and revised prices for the coming season.

G.

Monthly Tax Collection Report – For the board’s information, the monthly ad valorem tax collection report is attached as attachment 11G. It does not require  board action.

 

 

COUNTY MANAGER’S COMMENTS/RECOMMENDATION:

Attachments ___X__

Yes

Agenda Item 11(A)-11(G) 

___

No

 

 

MACON COUNTY BOARD OF COMMISSIONERS APRIL 9, 2013 MINUTES

Chairman Corbin convened the meeting at 6:02 p.m. All Board Members, the County Manager, Deputy Clerk, Finance Director, County

Attorney, members of the news media and interested citizens were present. ANNOUNCEMENTS:  The County Manager announced the addition of a

new grandchild to the Horton family. Commissioner B Beale eale reminded th the e board members of the North Carolina Association of County Commissioners (NCACC) regional meeting on April 10 th. Commissioner  Tate noted that the governor’s proposed budget called for the addition of 16 new magistrates and voiced his support for that move. MOMENT OF SILENCE: Commissioner Beale asked those in attendance

to remember the life of Pastor Eddie Trull and the Trull family and to observe a moment of silence. PLEDGE TO THE FLAG:

Led by Commissioner Higdon, the pledge to

the flag was recited. PUBLIC COMMENT: Christy Raby asked about the status of a letter of

support from the county regarding a proposed child daycare facility, adding that she she was facing an April 19 deadline. She explained tha thatt she is seeking a rural economic development grant for the project, which the county would a administer. dminister. Following a brief overview of some of the financial components, and upon a motion by Commissioner Higdon, seconded by Commissioner Haven, the board voted unanimously to endorse the project and to provide the letter of support. The Count County y Manager and County Attorney asked a number of questions in order to clarify the county’s role in this process. Billy Vanhook, who was accompanied by a group of Little League baseball players, told the board Minutes 04/09/13 Page 1 of 6

 

  that the need for the proposed new recreational complex is “worse than I ever dreamed,” and encouraged the board to purchase the property, calling that that a “baby step” in the overall process. He also spoke to the economic impact of having such a facility. ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion

by Commissioner Beale, seconded by Commissioner Tate, the board voted unanimously to approve the agenda as adjusted, as follows:    To add the April 4, 2013 minutes to the Consent Agenda under Item 11A, per the Deputy Clerk.    To add Budget Amendments #150 through #151 to the Consent 



Agenda Item 11B, per the Director.    To holdunder a closed session for Finance the purpose of discussing the acquisition of property and to consult with the attorney, per Commissioner Beale and Commissioner Tate.



Andrew Baldwin provided the board with an update on his Eagle Scout project, the restoration of the New Hope Cemetery. He said that tthe he project was approved by the Daniel Boone Council, that an official survey of the property was completed, and that groups from Western Carolina University and the Cowee Baptist Church Men had assisted with the cleanup. On March 9, he a and nd members of his ttroop roop cleaned and repaired stones and markers markers and erected a bronze sign sign.. He asked for the the board’s help in establishing a cemetery board, as outlined in the state statutes. Following discussion and comments from the County Manager and County Attorney, the board agreed by consensus to consider this item further at its May meeting.  UPDATE ON NEW HOPE CEMETERY PROJECT:

FINDINGS REGARDING ARCHAEOLOGICAL STUDY AT PROPOSED PARKER MEADOWS RECREATIONAL PARK –   Paul Webb, program

manager for archaeology and cultural resources for TRC Environmental Corporation, presented a PowerPoint presentation regarding an archaeological study of the Parker Meadows property. He explained that this work identified four sites, all of which have been determined to be significant in terms of their eligibility for the National Register of Historic Places. While three of the sitesthe extend proposed development area, they will largely avoid typesinto of the development that involve substantial ground distu disturbances. rbances. He noted these are primarily in areas where fill will will be deposit deposited ed to raise the ball fields. In conclusi conclusion, on, Webb said that “it does appear that the development of this site as a recreational park along the lines of the currently proposed plan is feasible, that it will be possible without regulatory opposition or large amounts of add additional itional fieldwork.” Commissioner Haven asked iiff the Minutes 04/09/13 Page 2 of 6

 

  Eastern Band of the Cherokee Indians could stop development of the property, and Mr. Webb said that while the Cherokee are a consulting party on the project, they have no legal ability to stop its development. Commissioner Beale asked if a Phase II archaeological study would be necessary, and Mr. Webb said no. Based on all of the other due diligence matters having been addressed, the County Manager said that, unless otherwise directed by the board, the county would proceed wit with h the closi closing ng on the property. The County Attorney noted that the board is obligated to purchase and close on the property unless it chooses not to do so during the due diligence process and that notice of such action must occur on or before April 15 th. Commissioner Higdon said the county should clean up the ball fields that it currently has and stated that he would oppose entering into a contract to purchase the property. Commission Haven said th that, at, in his opinion, the property was not worth what the county was paying for it

and that he would would not vote to pu purchase rchase it. Commissioner Hi Higdon gdon made a motion to rescind the county’s offer to purchase the property, and Commission Haven seconded the motion. Chairman Corbin asked for discussion, saying that an appraisal performed in July 2011 valued the property at $733,500 and that the board was not voting to spend $5.1million to develop the property. Questions then a arose rose about wheth whether er the property could be filled, and if so, where the fill material could come from. This led to a lengthy debat debate, e, which ultimately led to the board agreeing to recess the meeting until Friday, April 12, 2013 at 6 p.m. and to ask the County Manager and the County Attorney to lead an investigation that would provide answers to the lingering questions regarding the the placement of fill o on n the property. Commissioner Higdon withdrew his motion, Commissioner Haven withdrew his second to the motion, and no action was taken. CLASSIFICATION CLASSIFIC ATION AND COMPENSATION STUDY:  The County Manager

provided the board with some background information on the classification and compensa compensation tion study performed by Sprin Springsted, gsted, Inc. He then reviewed a list of points for the board to consider, a copy of which is attached (Attachment (Attachment 1) a and nd is hereby made a part of these m minutes. inutes. He then the aboard Optionthose 2 as under found the in the study, whichasked includes new to payimplement scale, bringing minimum salary for their respective grade up to that new minimum, and adjusting all other employee salaries by 2 percent. He explained tthat hat the delay delay in implementation was due to figuring out a way to pay for it without raising taxes, and asked that it be implemented as soon as possible, explaining that the revised salaries would be incorporated into the proposed FY 2013-14 budget and no additional salary adjustments Minutes 04/09/13 Page 3 of 6

 

  would be made. made. This topic a also lso led to a lengthy discussi discussion on among the board members. Commissioner Beale made a m motion otion to implement Option 2 as presented, and to do so as soon as possible, and the motion was seconded by Commission Commissioner er Tate. During discu discussion, ssion, Commissi Commissioner oner Haven advocated taking the cost of the pay increases and giving it back to the taxpayers, and Commissioner Higdon described the study as “flawed” and listed a number of reasons why he did not support it. Following additional discussion, the board voted 3-2 to approve the motion, with Commissioners Beale, Corbin and Tate voting in favor and Commissioners Haven and Higdon opposing. Chairman Corbin declared a recess at 8:01 p.m. Chairman Corbin called the meeting back to order at 8:19 p.m. CHANGE ORDER NO. 3 ON SWISS COLONY AREA WATER SYSTEM

IMPROVEMENTS:  The County Manager explained that the purpose of

the change order was to provide for the installation of approximately 42 pressure reducing valves, along with a larger pressure reducing valve to regulate water pressu pressure re at Rolling Acres Mo Mobile bile Home Park. The net effect is a contract price increase of $19,900, which the state Department of Environment Environment an and d Natura Naturall Resources will cover. Upon a motion by Commissioner Haven, seconded by Commissioner Beale, the board voted unanimously to approve the change order as presented, a copy of which is attached (Attachment 2) and is hereby made a part of these minutes. Commissioner Tate said that officials with the  Town of Highlands asked him to bring a proposed resolution to the county for the board’s consideration that would “maintain and support the current integrity and funding for the Parks and Recreation Trust Fund (PARTF). (PARTF). It was noted th that at funding for PARTF does not come from taxes, but from so called “stamp fees” on land transactions paid at the register of deeds office. Commissioner Beale made a motion to approve the resolution as presented and to forward it to the county’s legislative delegation, and the motion was seconded by Commissioner Tate. Following discussion, the board voted 3-2 to approve the motion, with PARTF RESOLUTION:

Commissioners Haven Beale, and Tate andCorbin Higdon opposing.

voting

in

favor

and

CHANGE ORDER NO. 1 ON THE MACON COUNTY DENTAL CLINIC:

 Tom Ritter, the architect for the project, explained the change order, which covered seven items at an o overall verall increase of $3,153. The total cost was within the $4,500 contingency budget for the clinic, and Ritter noted that that a certi certificate ficate of occupancy ha had d been iissued. ssued. Tammy Keez Keezer er Minutes 04/09/13 Page 4 of 6

 

  with Macon County Public Health said the department would be moving into the clinic on the upcoming Friday (April 12 th). Upon a motion by Commissioner Beale, seconded by Commissioner Haven, the board voted unanimously to approve the change order as presented, a copy of which is attached (Attachment 3) and is hereby made a part of these minutes. NEW FEES AT PUBLIC HEALTH:  Tammy Keezer presented information

regarding two new fees for tests that had been approved by the Board of Health at its March 25th  meeting. Upon a motion by Commissioner Higdon, seconded by Commissioner Tate, the board voted unanimously to approve the new fees as presented. Details regarding the fees are outlined in an e-mail, a copy of which is attached (Attachment 4) and is hereby made a part of these minutes. CONSENT AGENDA: Upon a motion by Commissioner Beale, seconded

by Commissioner Tate, the following items on the consent agenda were

unanimously approved: Minutes – Approved the minutes from the March 12th and April 4th meetings. Budget amendments – Approved the following budget amendments: #148 for the Housing Department to move a portion of the budgeted amount ($27,614) to cover administration for the remainder of Fiscal Year 2012-13; #149 for the Transit Department to amend the budget to increase revenues and expenses for the 5310 grant and to draw down all available funds; #150 for the Housing Department to appropriate $73,665 in revenue from an AARA Weatherization contract modification; #151 for the Department of Social Services to allocate $812 for vehicle repairs from an insurance settlement. (Revisions with corresponding numbers attached.) Tax refund – Approved a refund in the amount of $651.61 for Cecil Elders, based on justification from Tax Administrator Richard Lightner. Tax releases in the amount amount of $76 $768.25. 8.25. (A computer releases – Approved tax releases printout of releases is on file in the Tax Department and the County Manager’s office.) Monthly ad valorem tax collection report – No action necessary. APPOINTMENTS: Board of Adjustment and Community Funding Pool APPOINTMENTS:  –   Upon a single motion by Commissioner Haven, seconded by

Commissioner Tate, theand board voted Thun unanimously to (A)ofreappoint Byron McClure, Ben Swafford Charles to the Board Adjustment for terms of three years each, with terms to expire April 9, 2016, and (B) to reappoint Ann Hyder, Karen Wallace and Vince West to the Community Funding Pool committee for terms of three years each, with terms also to expire April 9, 2016.

Minutes 04/09/13 Page 5 of 6

 

  CLOSED SESSION: Prior to going into closed session, Chairman Corbin

announced that the board would recess until 6 p.m. on Friday, April 12th, and that the board also planned to meet on April 18 th  and April 23rd. He also said that there may be changes to the board’s meetin meeting g schedule for May, including a meeting to be held in Highlands. At 8:45 p.m., and upon a motion by Commissioner Haven, seconded by Commissioner Beale, the board voted unanimously to go into closed session for the purpose of consulting with the attorney under G.S. 143318-11(a)(3) and to discuss property acquisition under G.S. 143-31811(a)(5). At 9:12 p.m., and upon a mo motion tion by Commissioner Beale, seconded by Commissioner Tate, the board voted unanimously to come out of closed session. No action was taken. RECESS: With no other business, and upon a motion by Commissioner

Beale, seconded by Commissioner Haven, the board voted unanimously at 9:13 p.m. to recess the meeting until 6 p.m. on Friday, April 12, 2013

in the commission boardroom located on the third floor of the Macon County Courthouse Courthouse at 5 West Main Street, Franklin, NC.

 _____________________________  ___________________________ __

___________________________ ______________________________ ___

 Jack Horton, County Manager Manager

Kevin Corbin

Clerk to the Board

Board Chairman 

Minutes 04/09/13 Page 6 of 6

 

MACON COUNTY BOARD OF COMMISSIONERS COMMISSIONERS CONTINUED SESSION APRIL 12, 2013 MINUTES

Chairman Corbin reconvened the meeting at 6:00 p.m. as recessed from

the April 9, 2013 regular meeting. All board members, the County Manager, Finance Director and County Attorney were present. Also present were members of the news media and interested citizens. Chairman Corbin opened the floor for public comment, and Dan McGaha spoke to the proposed recreation complex that would be under consideration at this meeting. He complimented the board on on doing its its “homework” as it relates to the use of the property. property. No one else spoke. Chairman Corbin explained that the purpose of the meeting was to receive information concerning some unanswered questions regarding the former Parker Meadows golf course property. The County Manager recognized County Planner Matt Mason, who presented a PowerPoint presentation that addressed the following points regarding the proposed Parker Meadows Recreational Complex:

  County staff conducted a site meeting with David Brown of the



U.S. Army Corps of Engineers to discuss wetland delineations and existing water features on the property.   County staff met with archaeologists to discuss potential historical



sites that were present. staff made several site visits to ensure that challenges were   County



addressed in order to achieve compliance with all regulatory agencies.    That the county planner’s office is required to make sure that all development within a Special Flood Hazard Area (SFHA) is compliant with Macon County’s Flood Ordinance.    That the site at Parker Farms is partially located within a SFHA.





Minutes 04.12.13 Page 1 of 2

 

   That the preliminary layout for the recreation complex will be in



full compliance with the flood ordinance, and that the proposed development can be accomplished without any fill material being placed in the SFHA.    That ball fields shown as 1, 2 and 8 on the preliminary layout are partially located within the SFHA, but should be able to be constructed as proposed, or Field 8 could be reduced to a smaller size.



Macon County Parks and Recreation Director Seth Adams also addressed the layout of the fields, and then Mr. Mason and Mr. Adams answered questions from theofboard members. County reviewed the legal aspects purchasing the The property, asAttorney well as then any potential conflict of interest issues concerning Commissioner Beale and his participation in the debate and/or vote on the matter.

Following further discussion, Commissioner Haven made a motion to decline purchasing the property, and the motion was seconded by Commissioner Higdon. Higdon. After additional comments from all of the board members, Commissioners Haven and Higdon voted in favor of the motion, and Commissioners Beale, Corbin and Tate voted against the motion. The motion failed 2-3. The County Attorney noted that the county would would need to prepare prepare for closing on the property. This was followed by a discussion regarding surplus county property. With no other business, at 7:04 p.m., upon a motion by Commissioner Beale, seconded by Commissioner Haven, the board voted unanimously to recess the meeting until April 18, 2013 at 6 p.m. at the Macon Bank Corporate Center.

 _____________________________  ___________________________ __

______________________________ ___________________________ ___

 Jack Horton, County Manager

Kevin Corbin

Clerk to the Board

Board Chairman

Minutes 04.12.13 Page 2 of 2

 

 

MACON COUNTY BOARD OF COMMISSIONERS COMMISSIONERS CONTINUED SESSION APRIL 18, 2013 – 6 P.M. MINUTES

 The members of the Macon County Board of Commissioners, the members of the Macon County Board of Education and their respective

staff members shared a meal prior to holding a joint meeting. Chairman Corbin reconvened the meeting of the county commissioners – as recessed from the April 12, 2013 continued session – at 6:42 p.m. at the Macon Bank Corporate Center, located at 220 One Center Court in Franklin, NC. All Boa Board rd Members, the Coun County ty Manager Manager,, Deputy Clerk, Finance Director, County Attorney, interested citizens and members of the news media were present. All mem members bers of the Board of Education were present, as were Interim Superintendent Dr. Jim Duncan, Administrative Assistant/Board Clerk Renee Burt and Finance Officer Angie Cook, as well as a number of other school system personnel.  The County Manager said that board action was needed on an application to draw down lottery funds from the state, and the Finance Director explained that the county must make application to the Public School Building Capital Fund of the North Carolina Education Lottery in order to draw down $304,646.15. The money is earmark earmarked ed for eit either her school construction or debt payment, and the application is a joint request from the county commissioners and the board of education. Board of Education Chairman Jim Breedlove said the school board would nd

act on the at its regular onby Monday the 22 .Tate, Upon motion by request Commissioner Haven, meeting seconded Commissioner thea board voted unanimously to request release of the lottery funds as presented, and a copy of the application (Attachment 1) is attached and is hereby made a part of these minutes.  The County Manager told the board that in regard to the Qualified Zone Academy Bond (QZAB) loan for the Highlands School renovations, bids Minutes 04.18.13 Page 1 of 3

 

  would be opened on Monday the 22 nd  and the county was preparing to close on the loan on Friday the 26th. However, du due e to the effects of th the e federal sequester, there would be no subsidy for the interest on the QZAB loan. He said that in discussions wi with th BB&T, the bank had offered a proposal to fund the project using tax credits that would accrue to BB&T, thus having the same effect a as s a zero percent interest rrate. ate. The County Attorney then handed out a copy of the BB&T proposal, and said that if the board wished to accept it, it would need to authorize the Finance Director to sign it and to authorize him to e-mail it back to BB&T. The term of the loa loan n would remain a att 10 years, and alt although hough the taxable rate would be 4.25 percent, the effective rate to the county would be zero. After further d discussion, iscussion, and upon a motion motion by Co Commissioner mmissioner Beale, seconded by Commissioner Tate, the board voted unanimously to approve the proposal as presented, a copy of which is attached (Attachment 2) and is hereby made a part of these minutes.

Commissioner Beale requested that the board hold a brief closed session following the end of the joint meeting in order to consult with the attorney. Chairman Corbin then recognized Chairman Breedlove, who turned the meeting over to Dr. Duncan for an update on the school board’s proposed budget. budget. Dr. Duncan began by reviewing th the e school’s capital outlay requests for FY 2013-2 2013-2014, 014, which totaled $297,035. He noted that at the top of the list was $40,000 in “district wide security measures” as discussed in more more detail a att the last joint meetin meeting. g. During discussion, the County Manager asked that the board again separate the items by priority into categories. Dr. Duncan then presented a PowerPoint presentation that outlined the school board’s draft budget for the upcoming year, including costs for direct school expenses, utilities, insurance, information technology, local transportation, maintenance and central office and school board expense. In order to meet antici anticipated pated needs, Dr. Duncan sa said id that tthe he school system will need an additional $1,969,773 from the county over and above last year’s county funding in order to operate at current levels. He also the county with a list of expenditures paid from local funds forprovided each school. Commissioner Higdon questioned why the school system did not cut back if it knew that a fiscal “cliff” was coming, and Chairman Breedlove responded that the system had made a concerted effort to do so, but the state’s “reversion” of funding amounting to more than $1-million annually over the past few years had hurt tthat hat effort. He also said tthat hat if Minutes 04.18.13 Page 2 of 3

 

  the commissioners tell the school board that the system will get the same amount of money it got from the county last year, “we will send people to the house.” School board member Stephanie McCall told the commissioners that “we need your help more this year than we ever will.” Commissioner Beale said that the county has been put in the position of having to pick up the state’s responsibility. Commissioner Higdon questioned the am amount ount of mon money ey being spent per pupil. Following further discussion on this and other topics, no action was taken, and the  joint session with the the board of education ended a att 8:37 p.m. At 8:45 p.m., and upon a motion by Commissioner Haven, seconded by Commissioner Tate, the board voted unanimously to go into closed session for the purpose of consultin consulting g with th the e attorney. At 8:59 p.m p.m., ., and upon a motion by Commissioner Beale, seconded by Commissioner Haven, the board board voted u unanimously nanimously to come ou outt of closed session. No action was taken.

With no other business, at 9:00 p.m., upon a motion by Commissioner Higdon, seconded by Commissioner Tate, the board voted unanimously to recess the meeting until Tuesday, April 23, 2013 at 6 p.m. at the Boiler Room Steak House in Franklin, NC.

 _____________________________  ___________________________ __

___________________________ ______________________________ ___

 Jack Horton, County Manager Manager Clerk to the Board

Kevin Corbin Board Chairman

Minutes 04.18.13 Page 3 of 3

 

 

MACON COUNTY BOARD OF COMMISSIONERS COMMISSIONERS CONTINUED SESSION APRIL 23, 2013 MINUTES

Chairman Corbin convened the joint meeting with the Town of Franklin

Board of Aldermen and the Town of Highlands Board of Commissioners at 6:11 p.m. at the Boiler Room Steak House in Franklin, as recessed from the April 18, 2013 continued session. All board members, the County Manager, Deputy Clerk, Finance Director and County Attorney were present. All of the Fran Franklin klin ald aldermen, ermen, Mayo Mayorr Joe C Collins, ollins, To Town wn Manager Warren Cabe and Assistant to the Manager Summer Woodard were present. All of the Highlands com commissioners missioners – wit with h the exceptio exception n of  John Dotson and Amy Patterson – Mayor David Wilkes and Town Manager Bob Frye were present. Also present were members of th the e news media and interested citizens. Chairman Corbin explained that the county board had some business to conduct and called it to order. He said that bids on the Highlands School renovation project were opened on April 22 nd, and that Michael Ward Construction Construction was the low b bidder idder at $1,338,000. The County County Manager added that Michael Watson, the project architect, had submitted a letter of recommendation for the board to enter into a contract with D. Mi Michael chael Ward for the renovations. However, tthat hat th contract is subject to a loan closing set for Friday, April 26   and upon acquisition of th the e proper performance bond by the contractor. The County Attorney out thepending need forthe theoutcome motion to the chairman to signpointed the contract, of authorize those items. Commissioner Beale made a motion to approve the contract with Michael Ward Construction on the condition of the loan closing and securing of the performance bond, authorizing the chairman to sign the contract on behalf of the county, and Commissioner Tate seconded the motion. Following further discussion, the board voted unanimously to approve the motion. Work on the p project roject was expected tto o begin May 1st. Minutes 04.23.13 Page 1 of 3

 

 

Chairman Corbin pointed out that the term of Karl Gillespie, the current chairman of the county planning board, had expired, and that an appointment would be considered by the board by its June regular meeting at the latest, pending proper advertisement of the opening. Noting that the meeting would be informal, Chairman Corbin asked for comments from Highlands, and Mayor Wilkes said the town was working on its budget, on repairs to the swimming pool at its recreation facility, and said town officials would like to meet with county officials to discuss building inspection processes. Following a brief discussion regarding tourism, town commissioners Eric materials Pierson and Gary questioned why construction and demolition were notDrake accepted by the county solid waste department in Highlands on Saturdays, and the County Manager said he would follow up with Solid Waste Director Chris Stahl on that matter.

Stahl on that matter. Franklin Mayor Joe Collins, referring to the joint meetings, said he would “love to keep this goi going.” ng.” He noted ch changes anges that were taking place in downtown Franklin, and praised county Economic Development Director  Tommy Jenkins for his work on the Whitley Products/Franklin Tubular Products matter. matter. After recogniz recognizing ing Warren C Cabe abe as the town’s first fu fulllltime manager, he said expansion of the town’s water source was a high priority and would require cooperation with the county. Mr. Cabe later said that the town has a draft water study in hand that shows a cost of $10 per gallon gallon to expan expand. d. He noted tha thatt most new requests for service come from outside the town’s limits, and that he wanted to get all of the information on the table. The County M Manager anager expressed hi his s thanks to the town for its cooperation on the Riverbend and Swiss Colony water projects. In comments from the county side, Chairman Corbin said that the people of the county expect us to work together, adding that, “I’m glad we do this and I hope we’ we’ll ll continu continue.” e.” He then went over a list o off county projects, starting with the renovations at the recreation park swimming pool. At th this is po point, int, th the e m meeting eeting was recessed for a meal, and Commissioner Higdon Following recess, Commissioner Tate said left that the the meeting. board would hold a the meeting in Highlands on May 20th  that, in addition to normal county business, would address several issues rela related ted to Highlands. Chairman Corbin reiterated the board’s commitment to no tax increase in the upcoming fiscal year, but pointed out that requests from the school system could affect that, saying the county would fund the system “at the best level we can.” Other topics of di discussion scussion included included the new vehi vehicle cle tax/tag system Minutes 04.23.13 Page 2 of 3

 

  that will go into effect July 1st, mental health issues and the reorganization of the Local Management Entities (LMEs), tourism related to hikers of the Appalachian Trail, the county’s upcoming BizWeek 2013 events, the property revaluation schedule, the new dialysis center, and possible changes in the state transportation system. Chairman Corbin announced that the county commissioners would need to hold a closed session, and the joint meeting was adjourned at 7:33 p.m. Upon a motion by Commissioner Beale, seconded by Commissioner Haven, voted unanimously goattorney into closed at 7:52 p.m. forthe the board purpose of consulting withtothe and session to discuss land acquisition.. At 8:28 p.m., and upon a motion by Commissio acquisition Commissioner ner Beale, seconded by Commissioner Haven, the board voted unanimously to

return to open session. Upon a motion by Commissioner Beale, seconded by Commissioner Tate, the board voted unanimously unanimously to authorize the County Manager to pursue determining the value of a potential property acquisition and to access services as needed to help make that determination. With no other business, and upon a motion by Commissioner Tate, seconded by Commissioner Haven, the board voted unanimously to adjourn at 8:30 p.m.

 _____________________________  ___________________________ __

___________________________ ______________________________ ___

 Jack Horton, County Manager Manager Clerk to the Board

Kevin Corbin Board Chairman

Minutes 04.23.13 Page 3 of 3

 

 Macon  Ma con County Public Publ ic Health Health Fee Schedule

Code

90736

M  o  d   i     f    i      e r  

Proposed Changes Description

Zostavax (Shingles V Va accine)

Proposed Changes

Current

(Red = Increase Blue=Decrease) 04-23-2013

(Red = Increase Blue=Decrease)

FY 12/13

FY 12/13

FY 12/13

161.00

171.00

Our cost for the vaccine has increased to $165.52. It is necessary to increas increase e our fee so we can recoup our cost. We normally charge $5.00 above the cost.

 

Pool Hours  Monday   –Friday  –Friday 

12:00pm to 6:00pm (We will close at 4:30 on Thursdays for Swim Meets)  Lap Swim 9:00am  – 10:00am 

Groups 10:00am to 12:00pm 

Family Night Friday 

6:30 to 8:30 

Saturday 

12:00pm to 5:00pm 

Swim Lessons 

10:00am‐10:45am and 11:00am‐11:45am 

Sunday 

1:00pm to 5:00pm 

Pool Parties 

Saturday 

5:30pm to 7:00pm and 7:30pm to 9:00pm 

Sunday 

5:30pm to 7:00pm and 7:30pm to 9:00pm 

Adults $4 

Children 5 and under $2 

Pool Prices 

Season Passes Individual $75  Packages 

Lap Swim $1 

Family of  4 $150  $10 each additional 

10 Passes for $35 

Swim Lessons $5 Per Lesson  Saturday  Pool Parties $125 

10:00am‐10:45am 

Saturday and Sundays 

Family Night $2 a person 

11:00am‐11:45am 

5:30pm‐7:00pm 

7:30pm‐9:00pm 

 

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: May 20 20,, 2013 DEPARTMENT/AGENCY: DEPARTMENT/AGENC Y: Governing Board  SUBJECT MATTER: Appointments  DEPARTMENT HEAD COMMENTS/RECOMMEND COMMENTS/RECOMMENDATION: ATION: (A) Board of Health: Please see the attached memo from Health Center Director Jim

Bruckner for details. It includes recommendations/nominations recommendations/nominations to fill fill three seats that are being vacated by Ron Winecoff, Winecoff, Tammy Dills Dills and Roberta Swank. Per the memo, all three have served three consecutive three-year terms and cannot be reappointed at this time. (B) Social Services Board: Please see the attached e-mail from DSS Director Jane Kimsey regarding the expiring term of Jim Garner on the Social Services Board.   (C) Planning Board: The term of Karl Gillespie, the current board chairman, expired April 23, 2013. Mr. Gillespie was appointed to fill an unexpired term and then reappointed to a full full term in April of 2010. The county has recently received applications for this board from Daniel R. McGaha and John A. Shearl, copies of which are attached. Those who have applications on file include Rick Snyder, Loretta Newton, David Culpepper and Michael Grubermann. 

COUNTY MANAGER’S COMMENTS/RECOMMENDATION: Attachments __X__

Yes

__

No

Agenda Item 12(A)-12(C)