1 Receipts required for all expenses. 2 Lodging - actual expenses should be claimed up to the maximun lodging allowed in the Federal Travel Regulations (FTR). Taxes must be seperated from hotel base amount. If allowable lodging per diem is exceeded, the excess should be charged to expense type "44 - Excess Lodging" 3 Meals & Incidental Expenses (M&IE) - consult the daily allowance for travel locations in the FTR. *No receipts are required for M&IE when an employee utilizes the FTR per diem allowances. One Day Trips - for one day trips the M&IE reimbursement is as follows: 12 hours or less = 0 per diem Greater than 12 hours = 3/4 per diem Departure and arrival times must be stated on the expense report When meals are provided at no cost to the employee,(not including meals provided on common carriers) the claimed per diem amount should be reduced by the applicable portion of the M&IE rate as detailed below:
MAXIMUM DAILY RATE
$39
Breakfast
7
$44 8
$49 9
$54
$59
Lunch
11
12
13
Dinner
18
21
24
26
29
31
Incidentals
3
3
3
3
3
3
10 15
$64 11
12
16
18
4 Cost documentation is required for all cost types as follows: Cost Type
Description
1
Mileage
3
Room
4
Parking, Tolls & Taxi
5
Prints
6
Supplies
7
Miscellaneous
8
Telephone
9
Car Rental
10
Airfare
26
Auto Expense
30
Meals & Incidentals
45
Business Conference
5 Entertainment - all entertainment costs(including alcohol) and other miscellaneous unallowable expenses must be charged to the expense type "02 - Entertainment" and a notation of the date, purpose and persons attending. 6 Corrections should be made by putting a single slash through the item, writing the correct data, initialing the change and obtaining supervisor's initials
WEEKLY PER DIEM EXPENSE REPORT INSTRUCTIONS
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dging allowed in the Federal Travel Regulations (FTR). Taxes must be seperated from hotel
ss should be charged to expense type "44 - Excess Lodging"
r travel locations in the FTR. *No receipts are required for M&IE when an employee utilizes
meals provided on common carriers) the claimed per diem amount should be reduced by the
M&IE RATE $49
$54 9 13
$59 10 15
$64 11
12
16
18
24
26
29
31
3
3
3
3
Comments Provide place traveled to and from, business purpose, mileage, and total cost at current rate per mile. An itemized receipt showing name, date and location of hotel must be attached. Receipts must be attached for expenses. A business purpose must be stated and a receipt attached. A business purpose must be stated and a receipt attached. A business purpose must be stated and a receipt attached. Indicate date, person/place called, and business purpose. Safe arrival calls are limited to one call per trip, or one per week in the event of extended travel at a maximum of $10. An invoice must be attached, including the cost of gasoline for the rental car. If you are not renting from National a reason must be stated. A receipt or passenger ticket coupon must be attached. A receipt is required for car rental fuel charges. No receipt are required when employee utilizes the FTR. Business Conference requires itemized receipts and a notation of the date, business purpose and persons attending.
miscellaneous unallowable expenses must be charged to the expense type "02 - Entertainment"
m, writing the correct data, initialing the change and obtaining supervisor's initials
(Page Down to Proceed)
CDM Smith Inc.
EXPENSE TYPE
DESCRIPTION
1
MILEAGE/FUEL
2
ENTERTAINMENT
3
ROOMS
4
PARKING ,TOLLS, TAXI
5
PRINTS
6
SUPPLIES
7
MISCELLANEOUS
8
TELEPHONE
9
CAR RENTAL
10
AIR FARE
EXPENSE TYPE
DESCRIPTION
1. Mileage
Provide place traveled to and from, business purpose, mileage and total cost at current rate per mile.
2. Entertainment
Itemized restaurant receipts listing circumstances , date , and location must be furnished. Include guests names , titles , and business connection to the firm , regardless of expense amount.
3. Rooms 4. Parking , Tolls , Taxi
Itemized receipt showing name, date and location of hotel must be attached. Receipts must be attached for expenses.
5. Prints
A business purpose must be stated and a receipt attached.
6. Supplies
A business purpose must be stated and a receipt attached.
7. Miscellaneous
A business purpose must be stated and a receipt attached.
WEEKLY EXPENSE REPORT
EXPENSE TYPE
DESCRIPTION
19
POSTAGE/SHIPPING
26
AUTO EXPENSE
27
FAXES
28
OVERNIGHT DELIVERY
29
RENTAL EQUIPMENT
30
MEALS
41
SALES TAX - ODC
42
LAB SERVICES
47
FREIGHT
EXPENSE TYPE
DESCRIPTION
8. Telephone
Indicate date, person/place called, and business purpose.Safe arrival calls are limited to one call per trip,or one per week in the event of extended travel , at a maximum of $10.
9. Car Rental
An invoice must be attached, including the cost of gasoline for the rental car. If you are not renting from National a reason must be stated
10. Air Fare
A receipt or passenger ticket coupon must be attached.
19. Postage/Shipping
Furnish receipts where possible.
26. Auto Expense
A receipt is required for car rental fuel charges.
28. Overnight Delivery
An invoice or receipt must be furnished.
30. Meals & Incidentals
No receipts are required when employee utilizes the FTR.
CDM Smith Inc.,
Weekly Expense Report
Report Type
Business Unit
Full Reimbursement
●
Per Diem
CCI
COR
NAU
TSU
ISU
●
$0.00
By signing this expense report , the employee certifies that all expenses comply with CDM Smith's expense reporting policies , Code of Ethics and Standards of Business Conduct , and client-specific policies
for gifts and entertainment. $61.00
PAID BY EMPLOYEE
$0.00
ADVANCE AMOUNT
0
ABIRAMI LAST
FIRST
0
CHN
MI
LOCATION
87511
15-Mar-14
EMPLOYEE NUMBER
WEEK ENDING DATE
Client
Project
cor
Subtask
its.mis.india
Per Diem Location
Exp Typ
DUE TO CDM SMITH APPROVAL
Expense Explanation
Expenses by Day 3/9/2014
3/10/2014
3/11/2014
3/12/2014
3/13/2014
3/14/2014
3/15/2014
Sun
Mon
Tue
Wed
Thu
Fri
Sat
medical reimbrushment for mar 2014
TOTALS
Page 6
SIGNATURE
Client and Purpose
Expense Types Project/Account
$61.00
DUE TO EMPLOYEE(OR)
$61.00
$0.00
$0.00
FORWARD TO CORPORATE ACCOUNTING
$0.00
$61.00
Total By Total by Expense Project/ Type
Account
$61.00 ###
$0.00
$0.00
$0.00
$61.00 ###
11/14/2014
Enter Week Ending , Advance , Purpose of Expenses Week Ending Date
Advance Amount
●
15-MAR-14 $0.00
Full Reimbursement Purpose or nature of expenses
Per Diem
OK Cancel
Version UpdTaskStructure UpdBudData UpdTaskShape BudgetEntered TasksEntered ActualsEntered AppName PagesShowing Revision History cellExplain
K 0 0 0 1 0 0
T: Cost buildup structure has been changed and needs to be propogated to rest o T: Cost buildup data has been changed and needs to be propogated to rest of WB T: Task begin date or length has been changed and needs to be propogated to res T: User has begun to enter info into Cost Buildup T: User has begun to enter info into TSCHED T: User has downloaded Actuals into INPUT DATA
exp.xls 1
1
CCI COR ISU NAU TSU
nd needs to be propogated to rest of WB eeds to be propogated to rest of WB d and needs to be propogated to rest of WB
Air Fare Auto Business Conference Car Rental Entertainment Excess Lodging Faxes Freight Lab Services Meals Mileage Miscellaneous Overnight Delivery Park,Toll,Taxi Prints Rental Equipment Rooms Shipping,Postage Sales Tax-ODC Supplies Telephone Unallowable Other