Microsoft Access 2010 Product Guide

Microsoft Access 2010
Product Guide






Access 2010: An Overview ..................................................................................................................... 1
Access 2010: At-a-Glance....................................................................................................................... 2
Get easier access to the right tools, at the right time. .......................................................................................... 2
Build your databases faster and easier than ever before. ................................................................................... 2
Create impactful forms and reports. ............................................................................................................................ 3
Add automation and complex expressions more intuitively. ............................................................................. 3
Obtain a centralized landing pad for your data. ..................................................................................................... 4
Access your database in new ways. .............................................................................................................................. 5
Access 2010: A Closer Look .................................................................................................................... 6
Ribbon Improved! .................................................................................................................................................................. 6
Microsoft Office Backstage View New!......................................................................................................................... 7
Pre-built Database Templates Improved! .................................................................................................................... 9
Application Parts New!..................................................................................................................................................... 10
Table Tools Improved! ...................................................................................................................................................... 11
Quick Start Fields New! .................................................................................................................................................... 11
Layout View Improved! ..................................................................................................................................................... 12
Navigation Form New! ..................................................................................................................................................... 13
Image Gallery New! ........................................................................................................................................................... 15
Conditional Formatting Rules Manager Improved! .............................................................................................. 16
Data Bars New! .................................................................................................................................................................... 16
Office Themes New! .......................................................................................................................................................... 17
Web Browser Control New!............................................................................................................................................ 19
Expression Builder Improved! ........................................................................................................................................ 19
Calculated Field New! ....................................................................................................................................................... 21
Macro Designer Improved! ............................................................................................................................................. 21
Data Macros New! ............................................................................................................................................................. 21
Linking, Importing, and Collecting Data Improved! .............................................................................................. 23





Web Services Connection and Support for Microsoft SharePoint 2010 Business Connectivity
Services (BCS) New! ........................................................................................................................................................... 24
Trusted Documents New! ............................................................................................................................................... 24
Language Tools Improved! ............................................................................................................................................. 25
Web Database New! ......................................................................................................................................................... 26
Compatibility Checker New! .......................................................................................................................................... 27
Data Caching and Synchronization Improved! ....................................................................................................... 28
Microsoft SharePoint Online ......................................................................................................................................... 28
Conclusion ............................................................................................................................................ 29
Where to Find It ................................................................................................................................... 30
Version Comparison ............................................................................................................................. 35
Access 2010 FAQ .................................................................................................................................. 42
Feature Availability / Disclosure .......................................................................................................... 50
Microsoft SharePoint Online ......................................................................................................................................... 50
Links provided in this product guide ......................................................................................................................... 50
General ................................................................................................................................................................................... 50





1
Microsoft® Access® 2010 is all about simplicity, with ready-to-go templates that get you
started and powerful tools that stay relevant as your data grows. Access empowers you to make
the most of your information—even if you’re not a database expert—with few barriers and a
small learning curve. With seamless connections to variety of data sources, along with tools to
help you collect your information, collaboration happens the way it should. No expensive back-
end required.
Access 2010 amplifies the power of your data by making it easier to track, report, and share with
others. Newly added Web databases enable you to publish databases to newly added Access
Services in Microsoft SharePoint® Server 2010 and share them across your organization.
1
Your
data can have enhanced protection to help meet data compliance, backup, and audit
requirements, providing you increased agility and manageability. With Web databases, your
information will never be further away than your closest Web browser.
2

Whether you’re a large corporation, small business owner, non-profit organization, or if even
you’re looking for efficient ways to manage your personal information, Access 2010 makes it
easier to get what you need done quickly, with greater flexibility, and with better results.
Welcome to Access 2010—our most powerful and intuitive version yet.

1
This feature requires Microsoft SharePoint Server 2010 and Access Services must be enabled.
2
An appropriate device, Internet connection and supported Windows
®
Internet Explorer
®
7 for Windows, Safari 4 or later for Mac, and
Firefox 3.5 or later for Windows, Mac, or Linux browser are required.




2
Take a glance at how Access 2010 is designed to give you the best productivity experience
across your PC and browser. Get a closer look at the new and improved features in the sections
that follow.
Today, databases are used for a variety of tasks, such as asset tracking and inventory
management along with maintaining information for business and personal contacts or student
records. Your needs for data management may be increasing but there’s no need to outsource
and hire a consultant to meet them. With Access 2010, you don’t need to be a database expert
to make the most of your information. New templates and design tools have been added, and
long-time favorites have been enhanced, to help you easily create powerful and robust
databases—it’s a snap to immediately start collecting and analyzing information as soon as you
need it.
Get easier access to the right tools, at the right time.
New and improved features can help you be more productive, but only if you can find them
when you need them. Fortunately, the enhanced, customizable Ribbon in Access 2010 makes it
easy to uncover more commands so you can focus on the end product, not how to get there.
Want an easier time managing your database? Wishing for a faster, more direct route for
publishing your database? Or perhaps you need an easier way to save your database in another
format? The new Microsoft Office Backstage™ view can help you achieve all of this and more.
You can now more easily share, publish, and customize your Access 2010 experience, all from
one convenient location.
Build your databases faster and easier than ever before.
Forget the learning curve. Out-of-the box templates and reusable components make Access
2010 the fastest, simplest database solution available.
 Get started in just in just a few clicks. Find new pre-built templates you can start using
without customization or select templates created by your peers in the Access online
community and customize them to meet your needs.




3
 Build your databases with new modular components. New Application Parts enable you to
add a set of common Access components, such as a table and form for task management, to
your database in a few simple clicks. You can also add groups of frequently used fields to
your tables using new Quick Start fields.
 Database navigation is now simplified. Create Navigation Forms and make your frequently
used forms and reports more accessible without writing any code or logic.
Create impactful forms and reports.
No matter what type of information you work with, you want to have tools at your disposal to
add greater visibility to your data and create polished and professional forms and reports.
Whether it’s an inventory of your assets or customer sales database, Access 2010 brings the
innovative tools you’d expect from Microsoft Office and enables you to bring your ideas to life.
 Easily spot trends and add emphasis to your data. Conditional formatting now supports data
bars. Gradient fills make it easier to add greater visibility to your values to help you make
better decisions. And, you can now manage your conditional formatting rules from a
single intuitive view.
 Create polished and professional-looking databases with coordinating tables, forms, and
reports. The addition of Office themes in Access 2010 gives you the ability to modify the
formatting for numerous database objects in just a couple clicks, saving you valuable design
time.
 Bring the Web into your database. With the new Web Browser control you can add
dynamic Web content to your forms and retrieve data stored on the Web when you want it
and when you need it.
Add automation and complex expressions more intuitively.
If you need a more robust database design, such as preventing record deletion if a specific
condition is met or if you need to create calculations to forecast your budget, Access 2010
empowers you to be your own developer. Simplified and easy-to-use tools help you accomplish
these types of tasks, even if you consider yourself a database novice.
 Build your expressions and formulas with ease. The enhanced Expression Builder greatly
simplifies your expression building experience with IntelliSense®. Reduce errors, spend less




4
time memorizing expression names and syntax, and spend more time focusing on building
your database.
 Effortlessly add automation to your database. With the revamped Macro Designer, it’s now
even easier for you to add basic logic to your database. If you’re an experienced Access user,
you’ll find the enhancements are more intuitive for creating complex logic and enable you to
extend your database application.
 Store your logic in a single location. Use new data macros to attach logic to your data,
centralizing the logic on the table, not the objects that update your data.
Many databases use data from a variety of sources and are updated and utilized by multiple
people. You might work with a team or you may need to collect your data from others. In either
instance, you want to focus on the task as opposed to the processes that make sharing easy and
convenient. Access 2010 provides new and enhanced features for working collaboratively and
utilizing data from other sources.
Obtain a centralized landing pad for your data.
Access 2010 offers easy ways to bring your data together and help increase work quality. New
technologies help break down barriers so you can share and work together on your databases,
making you or your team more efficient and productive.
 Use data from a variety of sources in your reports. Import and link data from a broad range
of other external sources or collect and update your data via e-mail.
 Connect to data on the Web. Include Web Services and line-of-business applications data
right in the applications you build and connect to data sources via Web Services protocol.
Collaborate with others more easily.
 Trusting your databases is now simplified. Easily trust your databases and those created by
others using the new Trusted Documents feature.
 Break down language barriers. Find improved Language tools and the ability to set your
language preferences without leaving Access.




5
This release goes beyond storing only your data in SharePoint Server. You can now move your
entire application to SharePoint Server 2010 including tables, queries, forms, reports, and logic.
Access your application when you want and where you want—virtually anywhere there’s a Web
browser.
3
Now, it’s easier than ever to manage the editing, sharing, and publishing of your
databases through a Web interface.
Access your database in new ways.
The Web enables users to transcend communication barriers, collaborate with people
throughout the world in near real-time, and store your vital information in a centralized location
so you have access to it whenever and wherever. And now, in Access 2010, using newly added
Access Services on SharePoint Server 2010, you can make your databases available on the Web
through new Web databases.
 Start collaborating right away. Post your Web databases online and then access, view, and
edit them from the Web. Users without an Access client can open Web forms and reports via
a browser and changes are automatically synchronized.
 Don’t have SharePoint Server 2010? No problem. Microsoft offers hosted SharePoint
solutions on a subscription basis as part of its Microsoft SharePoint Online service that you
can use to publish your Web database or take advantage of other SharePoint features.
4


3
Supported browsers include Windows Internet Explorer 7 for Windows, Safari 4 or later for Mac, and Firefox 3.5 or later for
Windows, Mac, or Linux.
4
Support for Access Services on Microsoft SharePoint Online is scheduled to begin in the second half of calendar year 2010.




6
Explore new ways Access 2010 can help you get things done whether you’re working on your
ideas on your own, together, or on the go.
Get easier access to the right tools, at the right time.
Ribbon Improved!
Locate the commands you need when you want them and where you want them. The improved
Ribbon, available across the Office 2010 applications, makes it easy to uncover more commands
so you can focus on the end product rather than how to get there.
The Ribbon replaces the traditional menus and toolbars to give you a more customized work
experience. It’s designed to help you discover more commands and use the full range of
features that Access provides so that you can get more done in less time.
 Customize or create your own tabs on the Ribbon to personalize the Access 2010 experience
to your work style.
 The standard tabs you see on the Ribbon are organized to display commands relevant to a
given task, so that you can find what you need more quickly.
 The Ribbon also provides contextual tabs to give you exactly the tools you need, when you
need them. For example, when you are designing a report, contextual tabs appear on the
Ribbon that provides the tools you need, as shown in Figure 1.




7

Figure 1 – Contextual tools appear automatically, such as when designing a report.
Microsoft Office Backstage View New!
On the left edge of the Ribbon you see the File tab. Just click that tab for an all-access pass that
makes it easier than ever to manage your files and customize your Access experience.
The new Backstage view replaces the traditional File menu to provide a single location for your
database tasks. For example:
 On the Save & Publish tab, shown in Figure 2, you can save a copy of your database as a
database template for efficient reuse, publish your database to SharePoint 2010 via newly
added Access Services to make it available through a Web browser, and more.




8

Figure 2 – The Share & Publish tab in Backstage view provides a central location for
managing your database file.
 Backstage view is extensible. For businesses, IT can incorporate work and information flows
from other systems and highlight them right within the most useful Microsoft Office
application. For example, Backstage view lets you bring those back-end accounting
workflows right into Access 2010.
Quick Tip: Check out the Recent tab in Backstage view for a list of recently accessed files. Pin files to that
tab to move them to the top and keep them easily accessible. In addition, you can remove a recently used
database by right-clicking the list item and then clicking Remove from list.




9
Build your databases faster and easier than ever before.
Pre-built Database Templates Improved!
Get started quickly with pre-built templates. In Access 2010 there are database templates you
can use as a starting point or customize them to meet to your needs. This helps ensure your
application has been built correctly and optimized for reuse across your organization.
 Templates designed with you in mind. Whether you’re a large corporation, small business
owner, non-profit organization, or if even you’re looking for efficient ways to manage your
personal information, with Access 2010 you’ll find a variety of database templates to help
get you started. From event organization, sales and marketing projects, to tracking students,
faculty, or charitable contributions, Access helps you bring your ideas to life.

Figure 3 – Use a pre-built template
and quickly create a database for a
specific task.
 Turn to your peers for inspiration. Start with a database template from the Access online
community. Choose from built-in template categories such as Assets, Contacts, Projects, or
Non-profit. Or, search Office.com for more template solutions without leaving Access—you’ll
even find sample templates to help you with specific database tasks.
Quick Tip: Promote yourself by creating a database template and share it with the Access online
community. Click the File tab to open Backstage view, click Save & Publish, and then save your database
as a Template file type. Include a name for your database, a description, an application icon, a preview
image—even include sample data.




10
Application Parts New!
Application Parts simplify your database creation by enabling you to add common components,
such as all of the tables, forms, and reports you need for tracking contacts, across your
databases or organization in just a few clicks.
 Save time and effort by re-using database parts built by others for your database.
 Package your own common database parts and reuse them across your databases and your
organization.

Figure 4 – Add Application
Parts comprised of multiple
components or select a
blank form layout.
Quick Tip: To add a custom Application Part to the Application Parts gallery, in Backstage view, on the
Save & Publish tab, save your database as a Template file type. Find the Application Part option in the
Create New Template from This Database dialog box.





11
Table Tools Improved!
Enhanced Table Tools simplify table creation and modification by bringing you additional
options in an easy-to-use view. The enhanced datasheet view of your table exposes even more
field and table options enabling you to easily find settings that were once buried away.

Figure 5 – Enhanced Table Tools bring your table design tools to the forefront.
 Quickly insert new fields in your table. Choose from basic types, such as Number, Text or
Currency, and find additional choices such as Rich Text and Euro. Inserted fields are
automatically formatted according to your selection.
 Settings that were previously available only in the Table Design view, such as the ability to
set default values and validate data entry, are now available on the Ribbon and easier to use.
Quick Start Fields New!
Tables are fast and easy to create in Access with a few simple clicks. But typing field names and
modifying various field settings can be time consuming. Fortunately, with Access 2010 and new
Quick Start fields you can add multiple related—and pre-formatted—fields quickly and
efficiently. Not only does this save time, but it helps ensure consistency when creating tables
that use similar fields in your current database or other databases.




12

Figure 6 –
Use Quick
Start fields
to add
groups of
fields to
your table.
 Add new fields in just a few clicks. Select a single Quick Start field and simultaneously add
fields such as Address, City, State, Zip, and Country.
 Create your own Quick Start field. Use a single field, or group of fields, for reuse in other
tables and databases. For example create a group of fields for frequently used calculations
and you can even include the calculated result.
Quick Tip: To create your own Quick Start field, select a field or fields in your table, on the Table Tools
Fields tab, click More Fields, and then click Save Selection as New Data Type.
Layout View Improved!
Microsoft

Access 2007 introduced a revolutionary new view, called Layout View, for designing
forms and reports. Layout View enables you to see how data in a form or report will look while
you are designing it—removing the need to switch views to verify formatting and other design
changes. In addition, Access 2007 added control layout—controls can be grouped and treated
as a single unit so they can be sized or moved simultaneously, or you can easily drag and drop
controls to move them within the group.




13
In Access 2010, the improved control layout in Layout View works like a table, with columns,
rows, and cells to allow for flexible placement of controls.

Figure 7 – Use the improved Layout View for either Web forms, shown above, or traditional
client database forms.
Here are just a few ways this enhancement can help you more efficiently design your forms and
reports:
 Split a cell horizontally and add new content, such as a caption or another field, to the right
or left. Or split a cell vertically and add new content above or below.
 Select an empty cell, start typing, and Access will automatically convert it to a label.
 Easily insert entire rows or columns in your forms and reports.
 Use the select options to select a row, column, or the entire layout and quickly modify the
selected group. For example, select the entire layout and change the font size in a few
simple clicks.
Navigation Form New!
Easily add navigation to your database using drag-and-drop functionality. Use a Navigation
Form and make your frequently used forms and reports more accessible and readily available




14
when you need them. Or, if you are creating a database for other users, such as a Web database,
you can create a Navigation Form so your users can quickly perform the most common tasks
and easily find the less common tasks.

Figure 8 –
Create a
Navigation
Form for your
database
without writing
a line of code.
 No code or logic required. Start by creating a new Navigation Form and simply drag and
drop your forms and reports onto the Navigation Form.
 Easy-to-use built-in layouts. Choose from six predefined navigation templates with a
combination of horizontal tabs or vertical tabs.
 Even complex databases can implement Navigation Forms. Applications with a large number
of Access forms or reports can be displayed using multi-level horizontal and vertical tabs.
Quick Tips:
 Enhance your navigation controls with new shape tools found on the Form Layout Tools Format tab
in the Control Formatting group. Use the Quick Styles gallery and select formatting options that
match your selected Office theme. Use the Change Shape gallery to convert your controls to
rectangles with rounded or snipped corners and more.
 Add navigation to any form with the new Navigation Control and quickly switch between related
forms and reports.




15
Image Gallery New!
 Share your images across your database. The new Image Gallery enables you to reuse shared
images in your forms and reports, saving valuable design time. Use the Image Gallery to
store your company logo, form backgrounds, or store icons for other objects that support
images such as buttons and navigation controls.

The Image Gallery provides a central repository for shared images.
 Easily update your image. If you need to change your image, such as a new company logo,
you don’t need to modify your forms and reports that use the image. Simply update the
image in the Image Gallery and all of the objects that use your shared image will
automatically update.
 A streamlined Web experience. In a Web database your shared images are cached, resulting
optimized page loads in your Web browser.
Quick Tips:
 Easily manage shared images in the Image Gallery. Right-click an image in the gallery and choose to
Delete, Update, or Rename the image.
 Don’t have the original image to add to the Image Gallery? No problem. Add existing images to your
Image Gallery by displaying the Property Sheet for the image and setting the Picture Type property
to Shared.




16
Create impactful forms and reports.
Conditional Formatting Rules Manager Improved!
Get easier access to your conditional formatting rules. The Conditional Formatting Rules
Manager in Access 2010 has been dramatically improved. You can now quickly switch between
your fields to modify, add, or delete conditional formatting rules in a single, simplified view. Best
of all, you can now add up to 50 conditions to your fields, along with data bars, for greater
impact and analysis.

Manage your
conditional
formatting rules
in a single
location.
 See your results instantly. Apply your conditional formatting rule without leaving the
Conditional Formatting Rules Manager and refine it if necessary.
 Access to all of your fields. Quickly switch between your fields to view all of your conditional
formatting rules and add easily modify them or add new rules.
 Change the order of your rules in just a few clicks. You can now modify the precedence in
which rules are applied to your fields using the Move Up and Move Down buttons. There’s
no need to recreate your rules.
Data Bars New!
Conditional Formatting has a new look. In Access 2010 you can now add data bars with gradient
fills to your forms and reports and visually see how one value compares to the others or identify
trends. With data bars, you can you gain more insight on your data to help you make better
decisions.




17

Figure 9 – Visually see how one value compares to the others or identify trends with
Conditional Formatting and the new data bars feature.
 Automatic scaling. Data bars are automatically drawn based on the highest and the lowest
values.
 Custom scaling. Define your own threshold and set specific values for the length of the
shortest bar and longest bar. Or, use an expression for the data bar length.
Quick Tip: Display only the data bar and suppress the values for greater emphasis.
Office Themes New!
Apply professional designs across your access database. Now you can take advantage of familiar
and great looking Office themes and apply them to your databases with high fidelity both on
the Access client and the Web. Choose from a variety of themes, or design your own custom
theme, to get professional-looking forms and reports. With newly added Office themes in
Access 2010 you can change fonts—and even colors—for your entire database in a couple clicks.




18

Figure 10 – Use Office
themes and change the
formatting for multiple
database objects by
selecting another Office
theme.
 Predefine your formatting. Set an Office theme as your database default and when you add
new objects, such as forms and reports, Access 2010 will automatically use your default
theme.
 Use multiple Office themes. You can apply different Office themes to select forms and
reports. If you change or modify an Office theme, all items that use that theme are updated
automatically.
 Coordinate your formatting. Office themes in Access 2010 use the same exact themes found
in Microsoft

Word 2010, Microsoft

PowerPoint®

2010, Microsoft

Excel® 2010, and Microsoft

Outlook® 2010, enabling you to easily create matching Office documents.
 Easily share your branding. Create a custom theme and it’s instantly available to all Office
applications that support Office themes.
Quick Tip: Access tables also support Office themes. Simply select theme fonts found at the top of a font
list (Header or Detail fonts), and Theme Colors from a color palette. If you select a different Office theme
for your database, or modify the theme, your tables will automatically update to your new formatting
selection.




19
Web Browser Control New!
Access 2010 has added a new Web Browser control that allows a user to easily create mash-ups
based on your data. For example, if you have a form that contains office address information,
you can add a Web Browser control that displays a Web site showing a map of the address for
the current record on the form. If you navigate to another record the map will dynamically
update.

Figure 11 – Add a Web
Brower control and display
dynamic Web content.
Add automation and complex expressions more intuitively.
Expression Builder Improved!
If you are new to building expressions you may think it’s too difficult and too complex.
Fortunately, the enhanced Expression Builder, with newly added IntelliSense—AutoComplete,
ToolTips, and Quick Info—walks you through the process of creating expressions for your Access
components.




20

Figure 12 – The Expression Builder is now equipped with IntelliSense.
Here are a few ways the new IntelliSense features can help you quickly and easily create your
expressions and reduce errors:
 Quick Info: When creating an expression that includes a function, a complex formula that
may use multiple elements called arguments, Quick Info provides additional information for
how to construct the function and use the arguments. For example, if the function you are
using includes optional arguments then those arguments will be shown in square brackets,
enabling you to quickly determine which pieces need to be supplied.
 AutoComplete: As you type your field names, or the name of another item such as a
function, Access will instantly show you all items that fit the spelling profile. And, when you
use AutoComplete, by pressing the Tab key to complete the selected item, Access will
automatically insert additional syntax that may be needed.
 ToolTips: Display next to the selected item in the AutoComplete list and provide a
description to help you find exactly what you are looking for so you can get it right the first
time.




21
Quick Tips:
 To manually display all available IntelliSense options, such as AutoComplete, press Ctrl + Spacebar.
 Get help on a function instantly. Hover your mouse over the name of the function in Quick Info, click
the function name, and a Help topic will display for that function.
Calculated Field New!
Access 2010 brings more power to your tables by enabling you to create calculations once and
use them across your database. There’s no need to recreate your expressions on every form or
report or create queries to make them more accessible—you can now create calculated fields in
the tables that store the data used in your calculation. Best of all, with calculated fields you no
longer have to repeat calculations within an expression.
Macro Designer Improved!
Build your macros effortlessly using IntelliSense. The revamped Macro Designer makes it much
simpler for you to get started quickly and easily create macros from scratch. And, if you are an
experienced Access user, the Macro Designer will make it easier for you to create, edit, and
manage macros to extend your database application. The Macro Designer, shown in Figure 13,
includes a searchable Action Catalog, Help content, and template code fragments.
 Use IntelliSense to help you quickly create your macros and reduce errors.
 Leverage the Macro Designer enhancements to increase your productivity with faster coding
and easy reuse of your existing macros.
Quick Tip: Efficiently share your macros with others or reuse macros written by others. Simply paste your
code into any text editor and when it’s pasted into the Macro Designer, Access will convert it to the
correct format.
Data Macros New!
Now add logic directly to your tables and any form, query—even an outside application—that is
connected to your table will automatically inherit your data macros. Your macros are stored in
the table, not the objects that use your table.




22

Figure 13 - Use the Before Delete data macro to prevent a record from being deleted in your
table if it meets a specified condition.
Here are some scenarios for how data macros can help you create a more efficient database:
 In an Inventory database, if the quantity of an item falls below a specific number,
automatically create a record in another table for ordering that item.
 In a Charitable Contributions database, send an e-mail to a contributor thanking them for
their donation.
 In a Sales database, automatically calculate a discount if the order total exceeds a specific
amount.
 In a Contact database, notify the user if all required address fields are not completed.
 If a record is deleted, automatically add a record to another table to keep an audit trail.
 In a Tasks database, set the value of a Percentage Complete field to 100% if the task is
marked as Complete.
Quick Tip: Use a Named Macro to share macro actions in your data macros and event code.




23
Obtain a centralized landing pad for your data.
Linking, Importing, and Collecting Data Improved!
If you’re new to Access, or wondering what features you may not yet have discovered, Access
makes it simple to import and link information from spreadsheets and databases through Open
Database Connectivity (ODBC) and collect data through e-mail.
5
Obtain your data from multiple
sources and use the tools you’re familiar with in Access to connect them and easily analyze or
build reports using your linked or imported data. Here are a few ways using linked and imported
data can increase your productivity:
 Link to a Contact folder in Outlook and avoid duplication. Update your contact data from
within Access, create a data entry form and include data validation rules, or use an Access
report to create mailing labels.
 Link to data stored in a Microsoft Excel workbook or a SharePoint Server list and efficiently
group and summarize the data in an Access report or leverage powerful and robust Access
queries to display precisely the right information.
 Take advantage of the Microsoft SQL Server® data engine and use Access to build a front-
end, comprised of Access forms and reports, for your SQL database.
 Collect new and update existing data via e-mail.
6
Use the Collect Data Through E-mail
Messages Wizard to guide you and generate an HTML or Microsoft InfoPath® form and
send it by e-mail for data entry.
7
When recipients reply to your e-mail they can fill out the
form without leaving their inbox. Upon receipt of their completed form, your Access table
can be updated dynamically or you can elect to review the completed forms and process
them from Outlook. With the Collect Data Through E-mail Messages Wizard, you don’t need
to copy and paste or manually enter data to collect it from those outside your Intranet.
Quick Tip: If importing your data, save your import steps for quick and efficient reuse—Access will even
help you create an Outlook task to remind you to repeat the import.

5
Some linked data sources, such as Microsoft Excel, cannot be updated from within Access.
6
Microsoft Outlook 2007 or later is required to send and receive completed forms. Outlook is not required for form completion.
7
If sending a Microsoft InfoPath form the e-mail recipient must have InfoPath 2007 or higher for form completion.




24
Web Services Connection and Support for
Microsoft SharePoint 2010 Business Connectivity Services (BCS) New!
Web Services and line-of-business (LOB) applications, such as your company’s accounting data
or customer data, can be included right into the applications you build. With Access 2010 you
can view data that is trusted and validated by your IT staff.
8

Collaborate with others more easily.
Trusted Documents New!
Of course you want to be protected from potential threats to your computer and to your files.
But why go through repeated security checks after you have confirmed that a file is trusted?
With that in mind, the new Trusted Documents feature, also available in Word 2010, Excel 2010,
and PowerPoint 2010, is designed to save you time while still helping keep you protected. Now,
after you confirm that a database containing active content (such as macros) is trusted to
enable, you don’t have to repeat yourself. Access 2010 remembers the files you trust so that you
can avoid being prompted each time you open a previously trusted database.

Figure 14 – If your database is from a trusted source, click Enable Content to always trust the
database. If you want to obtain more information before you trust a database, click the link
titled Some active content has been disabled. Click for more details in the Message Bar.
Quick Tips: So, what if you accidentally trust a database that you shouldn’t or content is added to a
database that you previously trusted? The Trust Center, available through the Access Options dialog box,
gives you one-click access to reset trusted databases or to disable the ability to trust databases.

8
Support for Microsoft SharePoint 2010 Business Connectivity Services is configured in SharePoint Server 2010.




25
Language Tools Improved!
Simplify and customize your multilingual experience. Multilingual users can easily access a single
dialog box in Access 2010, where preferences can be set for editing, display and Help languages.
And, changing your language settings in Access automatically changes them across your Office
2010 applications.
9

 Quickly modify your settings, no manual required. If you don’t have the software or
keyboard layout installed that you need, you are notified, and links are provided to make it
easier to resolve such issues.

Figure 15 - Set separate editing, Help, and display languages without leaving Access.

9
Applicable applications for Language Settings: Access 2010, Excel 2010, Microsoft OneNote
®
2010, Outlook 2010, PowerPoint 2010,
Microsoft Publisher 2010, Microsoft InfoPath 2010 and Microsoft SharePoint Workspace 2010.




26
Access your database in new ways.
Web Database New!
The Web has become a convenient place to collect, centrally store and distribute solutions for
anywhere, easy access and to share and collaborate with others. With Access 2010, you can build
Web databases, publish them to an Access Services enabled SharePoint 2010 site, and use
SharePoint permissions to determine who can see what.
10
SharePoint visitors can use your
database application in a Web browser—even if they don’t have an Access client—and their
changes are automatically synchronized.

Figure 16 –
Publish your
Web database
to SharePoint
Server 2010
and access it
through a Web
browser.
 Get started quickly with a template. Select from a blank Web database template or start with
a pre-built Web database template, such as a Charitable Contributions Web database. Either
option will help ensure your application is Web compatible, saving you valuable time.

10
This feature requires Microsoft SharePoint Server 2010 and Access Services must be enabled.




27
With Access 2010 and SharePoint Server 2010, your data can have enhanced protection to help
meet data compliance, along with backup and audit requirements, providing you increased
accessibility and manageability.
Quick Tip: Create a Navigation Form for your Web Database and set it as your Web Display Form prior to
publishing. Click the File tab to open Backstage view and then click Options. Find Web Display Form in
the Current Database options.
Compatibility Checker New!
Not all features are supported in a Web database and you may need to make some adjustments
before your database can be published. Use the new Compatibility Checker to determine if there
are any changes that need to be made prior to publishing your database.

Figure 17 - Check Web Compatibility before publishing your database.




28
 No guessing required. If your database doesn’t pass the Compatibility Checker you don’t
need to figure out why on your own. All errors are reported in a Web Compatibility Log that
pinpoints the exact cause along with a description and Help topics so you can make the
necessary revisions.
Quick Tip: To use the Compatibility Checker on a single object, right-click the object in the Navigation
Pane and then click Check Web Compatibility.
Data Caching and Synchronization Improved!
Faster performance. When connected to a data source via Web services or a Web database, the
first time the database is opened the data is cached locally and persists across your Access
sessions. Upon subsequent use, synchronization takes place only on the content that has
changed.
 Cached by default. A new Access 2010 cached mode is turned on by default for all newly
created databases and published applications.
 There’s no need to worry about network connectivity. Access 2010 employs data caching to
ensure that changes made to applications and data while offline—including line-of-business
information—and are automatically synchronized when a connection is restored, so you can
stay productive from more places.
Quick Tip: To take advantage of the new cached mode on previously created databases, click the File tab
to open Backstage view, click Options, and then click Current Database. Find Use the cache format that
is compatible with Microsoft Access 2010 and later near the bottom of the Current Database options
under Caching Web Service and SharePoint tables.
Microsoft SharePoint Online
If you don’t have Microsoft SharePoint Server 2010 you can use Microsoft SharePoint Online and
still take advantage of Web databases and other SharePoint Server features, such as publishing a
SharePoint list or using SharePoint to assign user permissions and help secure your data. With
SharePoint Online you can use a highly secure, central location to manage content and
workflow, and efficiently collaborate with your team. To learn more about Microsoft SharePoint
Online, visit http://www.microsoft.com/online/sharepoint-online.mspx.




29
Designed to meet your evolving needs and work-styles, Access 2010 delivers powerful tools to
help you organize, analyze, and share your information with others. With Access 2010, you get a
better database user experience in which you can easily get started and begin collecting and
analyzing your data. You can also work seamlessly with other data sources and with your team
members. In addition, Access 2010 makes it easier for you to access your database virtually
anywhere, where there’s an available Web browser. Access 2010 makes it easier to get what you
need done quickly, with more flexibility, and with better results.




30
Features and Benefits Where to Find
Improved! Pre-built database
templates
 Click the File tab to open Backstage view. Click
New and then select from Sample templates,
Office.com Templates, or search Office.com for
even more template solutions.
New! Database template
 Click the File tab to open Backstage view. Click
Save & Publish, and in the Save Database As
section, click Template.
New! Navigation Form
 Start with an open database. On the Create tab, in
the Forms group, click Navigation to view a list of
available navigation layouts.
New! Application Parts
 Start with an open database. On the Create tab, in
the Templates group, click Application Parts.
New! Quick Start fields
 Start with an open table. On the Table Tools Fields
tab, in the Add & Delete group, find Quick Start
under More Fields.
New! Image Gallery
 Start with an open form or report. On the Home
tab, in the Views group, click View and then click
Layout View. The Form (or Report) Layout Tools
appear automatically.
To add a shared image to a form or report:
 Select an empty cell. On the Design tab, in the
Controls group, click Insert Image.
To use a shared image as a form background:
 On the Format tab, in the Background group, click
Background Image.




31
Features and Benefits Where to Find
Improved! Conditional Formatting
Rules Manager
 Start with an open form or report. On the Home
tab, in the Views group, click View and then click
Layout View. The Form (or Report) Layout Tools
appear automatically.
 Select a field. On the Format tab, in the Control
Formatting group, click Conditional Formatting.
New! Data bars
 Start with an open form or report. On the Home
tab, in the Views group, click View and then click
Layout View. The Form (or Report) Layout Tools
appear automatically.
 Select a numeric field. On the Format tab, in the
Control Formatting group, click Conditional
Formatting.
 In the Conditional Formatting Rules Manager dialog
box, click New Rule. Then, in the New Formatting
Rule dialog box, under Select a rule type, click
Compare to other records.
New! Office themes
 Start with an open form or report. On the Home
tab, in the Views group, click View and then click
Layout View. The Form (or Report) Layout Tools
appear automatically.
 On the Design tab, in the Themes group, click
Themes.
New! Web Browser control
 Start with an open form. On the Home tab, in the
Views group, click View and then click Layout
View. The Format Layout Tools appear
automatically.
 On the Design tab, find the Web Browser Control
in the Controls gallery.
Improved! Expression Builder
 Start with an open a query. On the Home tab, in
the Views group, click View and then click Design
View.
 In the Query Setup group, click Builder.




32
Features and Benefits Where to Find
New! Calculated Field
 Start with an open table. On the Table Tools Fields
tab, in the Add & Delete group, click More Fields.
Find Calculated Field near the bottom of the
gallery.
Improved! Macro Designer
 Start with an open database.
 On the Create tab, in the Macros & Code group,
click Macro.
New! Data macros
 Start with an open table. On the Table Tools Table
tab, find data macros in the Before Events and
After Events groups.
New! Backstage view
 Click the File tab on the Ribbon to open Backstage
view.
Improved! Ribbon
 The Ribbon appears at the top of the screen.
 To customize the Ribbon, in Backstage view, click
Options and then click Customize Ribbon.
New! 64-bit version
Note: This option can only be installed to 64-bit systems. For
installation instructions and more information visit:
http://office.com/office64setup.

Features and Benefits Where to Find
New! Web Services
connection and
support for Microsoft
SharePoint 2010
Business Connectivity
Services (BCS)
For Web Services connection:
 Start with an open database. On the External Data
tab of the Ribbon, in the Import & Link group,
click More, then click Data Services.
For Business Connectivity Services:
 This feature is configured in SharePoint Server
2010.
Improved! Linking and Importing
 Find a variety of linking and importing options on
the External Data tab in the Import & Link group.




33
Features and Benefits Where to Find
New! Trusted Documents
 When you open a database that has not been
previously trusted the Message Bar automatically
displays. If the database is from a trusted source,
click Enable Content to always trust the database.
To find options for Trusted Documents:
 Click the File tab to open Backstage view and then
click Options. In the Access Options dialog box,
click Trust Center, and then click Trust Center
Settings. In the Trust Center dialog box, click
Trusted Documents.
Improved! Language tools
 Click the File tab to open Backstage view and then
click Options. In the Access Options dialog box,
click Language.
Note: Changing these settings from any application changes
them for all applicable Office 2010 applications.
Features and Benefits Where to Find
New! Web database
To create a new blank Web database:
 Click the File tab to open Backstage view. Click
New and then click Blank Web Database.
To create a new Web database based on a template:
 Click the File tab to open Backstage view. Click
New, click Sample Templates, and then select a
template with Web Database in the template
name.
Note: This feature requires Microsoft SharePoint Server 2010
and Access Services must be enabled.




34
Features and Benefits Where to Find
New! Compatibility Checker
 Click the File tab to open Backstage view. On the
Save & Publish tab, click Publish to Access
Services and then click Run Compatibility
Checker.
Improved! Data caching and
synchronization
Data caching:
 Data caching is automatic.
To synchronize design changes:
 After publishing your database to SharePoint Server
2010, click the File tab to open Backstage view, and
on the Info tab, click Sync All.
Note: This feature requires SharePoint Server 2010 and is
enabled after publishing to SharePoint.




35
 Feature Included  Improved  New
Get easier access to the right tools, at the right time.
2003 2007 2010
Ribbon
Locate the commands you need when you want
them and where you want them. In Access 2010,
you can now customize or create your own tabs
to personalize the Access experience to your
work style.
 
Microsoft Office Backstage view
The new Backstage view replaces the traditional
File menu to provide a single location for your
database management tasks.

Build your databases faster and easier than ever before.
2003 2007 2010
Built-in database templates
Find database templates that you can start using
with or without customization.
  




36
2003 2007 2010
Community-Submitted templates
Select pre-built community-submitted database
templates and customize them to meet your
needs without leaving Access.

Database Template
Save your database as a template and share it
within your organization or the Access online
community.
Note: The ability to save a database as a template in
previous versions is available through the Access Developer
Extensions add-in and not built-in functionality.

Application Parts
Save time and effort by using pre-built database
components in your database.

Enhanced Table Tools
Enhanced Table Tools simplify table creation and
modification by bringing you more options in an
easy-to-use view and exposes even more field
and table options enabling you to more easily
find settings that were once buried away.
 
Quick Start fields
Simultaneously add a group of related fields,
such as Address, City, State, Country, and Zip, to
your table in just a few clicks.

Layout View
Layout View, with improved control layout, works
more like a table, with columns, rows, and cells to
allow for more flexible placement of controls.
 




37
2003 2007 2010
Navigation Form
Create navigation forms for your database
without writing any code or logic. Simply drag
and drop forms or reports to display.

Image Gallery
Utilize a central repository for shared images you
can easily reuse and update across your
database.

64-bit version
Maximize new and existing 64-bit hardware
investments with the 64-bit version of Office
2010.
Note: This option can only be installed to 64-bit systems.
For installation instructions and more information visit:
http://office.com/office64setup.


Create impactful forms and reports.
2003 2007 2010
Conditional Formatting Rules Manager
Easily create, edit, and manage your conditional
formatting rules in one centralized view.
  
Data bars
Add data bars with gradient fills to your forms
and reports and visually see how one value
compares to the others or identify trends.





38
2003 2007 2010
Office themes
Easily apply consistent, professional formatting
across your Access databases using newly added
Office themes.
Note: Previous versions of Access utilize AutoFormat themes
for report and form formatting. AutoFormat is still available
in Access 2010 and can be added to the Ribbon or Quick
Access Toolbar.

Web Browser control
Integrate Web 2.0 content and create mash-ups
in your Access forms.
Note: The Web Browser control replaced Microsoft Web
Browser which is still an available ActiveX control.

Add automation and complex expressions more intuitively.
2003 2007 2010
Expression Builder
Newly added IntelliSense—AutoComplete,
ToolTips, and Quick Info—can help you quickly
and easily create your expressions and reduce
errors.
  
Calculated Field
You can now create calculated fields in the tables
that store the data used in your calculation.
Create calculations once and use them across
your database.





39
2003 2007 2010
Macro Designer
The revamped Macro Designer makes it much
simpler for you to get started quickly and easily
create macros from scratch.
  
Data macros
Use new data macros to attach logic to your data,
centralizing the logic on the table, not the
objects that update your data.



Obtain a centralized landing pad for your data.
2003 2007 2010
Linking and Importing
Import and link data from a broad range of other
external sources.
  
Collect Data Through E-mail Messages Wizard
Collect new and update existing data via e-mail.
 
Web Services connection and support for
Microsoft SharePoint 2010 Business
Connectivity Services
Connect to data sources via Web Services
protocol and include line-of-business applications
data right in the applications you build.
Note: Business Connectivity Services is configured in
SharePoint Server 2010.





40
Collaborate with others more easily.
2003 2007 2010
Trusted Documents
Trusting your databases is now simplified. Easily
trust your databases and those created by others
using the new Trusted Documents feature.

Language tools
Simplify and customize your multilingual
experience. Multilingual users can easily access a
single dialog box in Access 2010 where
preferences can be set for editing, display, and
Help languages.
  
Access your database in new ways.
2003 2007 2010
Web database
Start collaborating right away. Post your
databases online and then access, view, and edit
them from the Web. Users without an Access
client can open Web forms and reports via a
browser and changes are automatically
synchronized.
Note: Requires SharePoint 2010 and Access Services
must be enabled.





41
2003 2007 2010
Compatibility Checker
Use the new Compatibility Checker to determine
if there are any changes that need to be made
prior to publishing your Web database.

Data caching and synchronization
When connected to a data source via Web
services or a Web database, data is cached locally
and persists across your Access sessions. Upon
subsequent use, synchronization takes place only
on the content that has changed.
  




42
1. What is Access 2010?
Access 2010 is the most flexible and easy-to-use release yet of the world’s most popular
database software. Designed to provide you with intuitive tools, Access 2010 helps you
create your databases in less time and manage them more easily than ever. In addition, this
release of Access gives you tools that make it easier than you might imagine to work with
others on your databases or to work when and where you choose.
2. How can I use Access 2010?
Use Access 2010 to organize and analyze your data. It includes software development tools
so you can create applications—ranging from simple to complex—to share just the right
pieces of data in meaningful ways with others. You’ll be able to work more efficiently with an
updated user interface and enhanced database design tools that help you get the most out
of your data. Whether it’s managing your assets or tracking events, you can do it yourself
and save time and money. With Access 2010, it’s never been easier to stay in control of your
vital information.
3. What are some of the major updates to Access 2010 from earlier versions?
Access 2010 includes new and improved features as well as an improved working
environment that was designed to help you accomplish more tasks, faster.
 Access database content through a Web browser. Newly added Access Services on
Microsoft SharePoint Server 2010 enables you to make your databases available on the
Web with new Web databases. Users without an Access client, and have appropriate
permissions, can open Web forms and reports via a browser and changes are
automatically synchronized.
11


11
This feature requires Microsoft SharePoint Server 2010 and Access Services must be enabled.




43
 Simplify how you access the features you need: The Ribbon, improved in Access 2010,
helps you access commands even more quickly by enabling you to customize or create
your own tabs. The new Microsoft Office Backstage view replaces the traditional File
menu to provide one central, organized location for all of your file management tasks.
 Codeless navigation: Use professional looking web-like navigation forms to make
frequently used forms and reports more accessible without writing any code or logic.
 Easily reuse Access items in other databases: Use Application Parts to add pre-built
Access components for common tasks to your database in a few simple clicks. You can
also package common database components, such as data entry forms and reports for
task management, and reuse them across your organization or other databases.
 Simplified formatting: By using Office themes you can create coordinating professional
forms and reports across your database. Simply select a familiar and great looking Office
theme, or design your own, and apply it to your database. Newly created Access objects
will automatically match your chosen theme.





44
1. Are there special system requirements for running Access 2010?
Office 2010 was built to maximize performance across the hardware you already own, while also
positioning you for future hardware innovations such as 64-bit chips, advanced graphics cards,
multi-core processors and alternative form factor devices.
Following are minimum system requirements for Microsoft Office Professional Plus 2010:
Processor 500 MHz processor; 1 GHz required for Outlook with Business Contact Manager
Memory 256 MB RAM; 512 MB recommended for graphics features, Outlook Instant Search, Outlook with
Business Contact Manager, and certain advanced functionality.
Hard disk 3.0 GB available disk space
Display 1024x768 or higher resolution monitor
Operating system Windows® XP with Service Pack (SP) 3 (32-bit operating system (OS) only) or Windows Vista® with
SP1, Windows 7, Windows Server® 2003 R2 with MSXML 6.0, Windows Server 2008, or later 32- or 64-
bit OS.
Graphics Graphics hardware acceleration requires a DirectX® 9.0c graphics card with 64 MB or more video
memory.
Additional Notes
 Certain advanced functionality requires connectivity to Microsoft Exchange Server 2010,
Microsoft SharePoint® Server 2010, Microsoft Office Communications Server 2007 R2, and/or
Microsoft SharePoint Foundation 2010.
 Certain features require Windows Search 4.0.
 Internet functionality requires an Internet connection.
 Certain online functionality requires a Windows Live™ ID.
 Certain features require Internet Explorer® (IE) 6 or later, 32-bit browser only.
 Viewing a PowerPoint presentation broadcast requires one of the following browsers: Internet
Explorer 7 or later for Windows, Safari 4 or later for Mac, or Firefox 3.5 or later for Windows,
Mac or Linux.
 Certain Microsoft® OneNote® require Windows Desktop Search 3.0, Windows Media® Player 9,
Microsoft ActiveSync® 4.1, microphone, audio output device, video recording device, TWAIN-
compatible digital camera, or scanner. Send to OneNote Print Driver and Integration with
Business Connectivity Services require Microsoft .NET Framework 3.5 and/or Windows XPS
features.
 Product functionality and graphics may vary based on your system configuration. Some features
may require additional or advanced hardware or server connectivity; visit
http://www.office.com/products.
To obtain system requirements for each Microsoft Office 2010 suite and standalone
applications visit: Office.com.
2. Can I open previous versions of Microsoft Access databases in Access 2010?
Yes, you can open files created with Access 2000 or later in Access 2010.




45
3. Can I open Access 2010 databases using previous versions of Microsoft Access?
Yes, you can open files created in the default file format for Access 2010 in Access 2007. You
can also optionally save from Access 2010 to the file formats of Access 2000, Access 2002 –
2003 if you need to be able to share files with users on those versions.
Microsoft Access 2010 does introduce some features that are not supported in Access 2007.
You can obtain more information on backwards compatibility with Access 2007 at:
http://msdn.microsoft.com/en-us/office/cc907897.aspx.
4. Do I need other products in order to use Access 2010 features?
None of the database creation or design tools in Access 2010 require other products.
However, to publish and share a Web database you need Microsoft SharePoint Server 2010
and Access Services must be enabled.
5. Is there a Web App available for Access?
No. A Microsoft Office Web App for Access is not available at this time. However, through
SharePoint Server 2010 you can publish a Web database and those users with appropriate
permissions can access Web forms and reports through a Web browser even if they don’t
have Access installed on their computer.
1. Are there free Access 2010 resources and training available from Microsoft?
Yes! The Access Blog provides tips and in-depth articles on various Access features. You can
also find numerous free, self-help resources on Office.com. Resources include training
courses, guides to help ease the transition from menu to Ribbon, Help articles, and demos.
In addition, you can access Microsoft Office Discussion Groups to get answers from your
peers and independent experts in the community, such as the Microsoft Most Valuable
Professionals.
2. Can I customize Access 2010 based on how I use the product?
You can customize many aspects of Access 2010, including the following:
 Customize tabs on the Ribbon or create your own tabs. Click the File tab to open
Backstage view. Click Options and then click Customize Ribbon.




46
 Add the commands you use frequently to the Quick Access Toolbar. Right-click a
command on the Ribbon and then click Add to Quick Access Toolbar.
 Set separate Language settings for your editing language and Help language. Click
the File tab to open Backstage view and then click Language.
 Set your preferences for a wide range of database and program behavior, ranging
from setting options for your current database and modifying your editing
preferences to setting defaults for field data types and controlling how your
databases open. Find all of these settings and many more in the Access Options dialog
box. To do this, click the File tab to open Backstage view and then click Options.
3. Can I access my databases when I am away from my primary computer?
You can access databases that have been published on SharePoint Server 2010 from almost
any Web browser.
Note: Appropriate permissions need to be set on SharePoint Server to utilize a shared Web
database.
4. How do I use Access 2010 from my phone?
Access does not currently have a mobile experience.
5. I don’t know anything about Access, are there resources and trainings available from
Microsoft?
Microsoft offers a broad set of resources, such as templates, videos, and helpful how-to
articles, for Access users and potential users on Office.com.
6. How do I get started creating a database in Access 2010?
There are built-in database templates you can use for a starting point and customize them
to meet to your needs. You can also choose from those created by the Access user
community and hosted on Office.com.





47
1. Which Microsoft Office 2010 suites will include Access 2010?
Microsoft Access 2010 is included in Microsoft Office Professional 2010 and Microsoft Office
Professional Pro Plus 2010.
To view a suite comparison for Microsoft Office 2010 so you can determine which suite is
right for you, visit Office.com
2. Will Access 2010 be available for standalone purchase?
Yes.
3. Can I try Access 2010 before I buy it?
Yes. You can obtain a trial version of Microsoft Office 2010. Visit Office.com to download and
try Office 2010.
4. Is there a Macintosh version of Access 2010?
A Macintosh version of Access is not available.
1. What are some of the feature differences in Access when creating a Web database?
When you design a Web database, some features found in the traditional client database will
be unavailable since a Web database uses Web tables, queries, forms, and reports. For
example, the traditional Design View is unavailable and all design changes are made using
the Datasheet View for tables and the Layout View for forms and reports. Web queries still
use the traditional Design View. In addition, you use Web macros to implement logic—
Microsoft Visual Basic® for Applications is not supported.
2. How do I make changes to a Web database and send those changes to the server?
When you work with a Web database in the Access client, any design changes you make to
your Web queries, forms, or reports are not automatically updated on the server. After you
have made your design changes and you’re ready to send them to the server, click the File
tab to open Backstage view, and on the Info tab, click Sync All.
Note: Table design changes, called schema changes, are automatically updated.




48
3. Can I share a Web database with those who use previous versions of Access?
Any user with permissions to your SharePoint 2010 site can use your Web forms and
reports—even if they don’t have Access. This is a fast and convenient way to edit data and
run reports. However, you must use Access 2010 to create or make modifications to a Web
database.
4. Do traditional client databases use a new file format?
No. Traditional desktop databases created in Access 2010 use the same file format found in
Access 2007.
Microsoft Access 2010 does introduce some features that are not supported in Access 2007.
You can obtain more information on backwards compatibility with Access 2007 at:
http://msdn.microsoft.com/en-us/office/cc907897.aspx
5. How do I use Office themes in Access 2010?
When you change or modify the Office theme, all Access objects that use the theme will
update automatically. To fully use the themes, simply use Theme elements when you apply
formatting. For example, when selecting a font, use the fonts found at the top of the font list
that are labeled (Header) and (Detail), and when selecting colors, use colors found in the
Themes Colors section of the color palette. For those items you do not wish to update
automatically, for example if the border of a control needs to always be red, use colors from
the Standard Colors palette and for fonts, use any font other than the (Header) or (Detail)
fonts.
6. Can I use more than one Office theme in Access?
Yes, you can use multiple Office themes in your Access database. For example you can use
an Office theme for all of your forms and another for your reports. To apply an Office theme
to a form or report without changing your database theme, right-click the Office theme you
wish to use in the Themes gallery and select Apply Theme to This Object Only.
7. How do I create an Office theme in Access for use in other databases or Office
applications?
To create an Office theme in Access, simply select a set of Theme colors, or create your own,
select or create a Font set; select a font for your heading and one for your detail, and then
from the Themes gallery, click Save Current Theme. After your Office theme is saved, it will




49
be available in the Themes gallery in Access and all other Microsoft Office applications that
support Office themes.
However, if you want to create an Office theme to share across the Office applications then
it’s best to create your theme in PowerPoint 2010. This will ensure all theme elements, such
as Theme effects for graphic objects used in other Office applications along with slide
masters and layouts used in presentations, are accommodated in your Office theme.




50
Microsoft SharePoint Online
 Support for Access Services on Microsoft SharePoint Online is scheduled to begin in the
second half of calendar year 2010.
Links provided in this product guide
 Some links provided in this guide will not be available until after the general availability of
Microsoft Office 2010.
General
This document is provided ―as-is.‖ Information and views expressed in this document, including
URL and other Internet Web site references, may change without notice. You bear the risk of
using it.
Some examples depicted herein are provided for illustration only and are fictitious. No real
association or connection is intended or should be inferred.
This document does not provide you with any legal rights to any intellectual property in any
Microsoft product. You may copy and use this document for your internal, reference purposes.
© 2010 Microsoft Corp. All rights reserved.