MS Project With Project Management Basics

Project Management Basic concepts
with
®
Microsoft Project 2010

By:
Abdul Ghaffar PMP
[email protected]
+923434017209

Objective
• Projects Management Basics
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What is a Project
Project Constraints
Project Planning, Monitoring & control
WBS

• Getting started with MS Project
(General Schedule Settings and Currency)

• Creating Project in MS Project
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Project Calendar
Task List
Task Notes
Duration
Linking Tasks
By : Abdul Ghaffar, PMP

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Objective …
– Lead & Lag
– MileStone
– Network Diagram
– Critical Path
– Adding Resource and its cost
– Creating Baseline
– Custom Fields

• Tracking Project
• Other Views and Reports
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What is a Project?
A project is a temporary endeavor that helps to
accomplish some specific objective by utilizing definite
interconnected tasks and the effective utilization of
resources.
•
•
•
•
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To achieve an objective
One Time (Start and finish dates)
Constraints of time, cost and resources
Performed by People – Single or Group
Coordinated and controlled activities
Specific Deliverables
Progressive Elaboration

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Major Constraint on Project

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Project Process Groups

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PMBOK 5
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WBS for MS Project Training
1. Soft ware
Development Plan

1.10
1.1
Scope

1.2
Analysis/Soft
ware
Requirements

1.3
Design

1.4
Developme
nt

1.5

1.6

Testing

Training

1.7
Documenta
tion

1.8
Pilot

1.9

Post
Deploymen Implement
ation
t
Review

1.5.1
Unit Testing
1.5.2
Integration Testing

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Starting With MS Project 2010
File
->options
-> Display

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Starting With MS Project 2010
File
->options
-> Schedule

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MS Project 2010

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Task List

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Task Duration

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WBS Code

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Sub Task

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Link Task..
where the first must be finished before
Finish to Start (FS),

Start to Start (SS),

Finish to Finish (FF),

the next begins.
where 2 tasks must start at the same
time.
where 2 tasks must end at the same time.

where the start of the first is linked to
Start to Finish (SF) ,

the completion of the second (with a lag
time specified as well.

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Link Task

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Predecessors

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Lead & Lag Time
• Lead time causes a successor task to overlap
a predecessor even though they are linked
finish to start (FS).
• Lag time allows you to add a delay between
the start of the successor and the end of the
predecessor.
– Simply specify lead or lag time in the
Predecessor column.
• Lead time is represented with a minus sign (-)
• Lag time is represented with a plus sign (+).

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Lead and Lag

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Calendar

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MileStone

Milestones let you gauge your progress through the project.
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Ghaffar, PMP
It’s
good practice to include a Start and Finish
Milestone
for each division/part of your WBS.

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Resource

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Assign Resources to Tasks

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The Critical Path
The Critical path is the flow of tasks, of which,
a delay in any one of these tasks will cause a
delay to the project.
It is the longest path through the project
network diagram and the shortest possible
time to complete the project

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Critical Path

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Critical Path..

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Slack

Slack is the amount of time that a task can slip before it affects another task
or the project's finish date. By : Abdul Ghaffar, PMP
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Custom Field

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Tracking Project
To control the variations from actual plan (baseline)
we need to track project and continuously check
the health of the project.
• EVM is a financial measurement tool that
combines the conflicting aspects of scope,
schedule and cost into a unified set of metrics.
• These metrics can be used for measuring,
monitoring, reporting and forecasting project
performance. It can be used through all the
phases of a project, from initiation to closure.
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Earned Value …

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Example
You have a project to build a new fence. the fence is
four sided as shown.
Each side is to take one day to build and is budgeted
for $1000 per side.
The sides are planed to be completed one after the
other.
Today is the end of day three.

• Calculate AC, BAC, CV, CPI,SV, SPI, EAC etc.
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Plan Tasks

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Set Baseline

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Actual Status

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Check Status

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Status Summary

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Calendar View

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Network Diagram

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Other Reports

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THANKS

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