Office Automated System

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

Chapter I
Introduction and its Background
Manpower´s journey began 60 years ago. It was then, back in 1953, that
entrepreneur Ulla Murman launched Stockholmsstenograph service, the company that
would eventually become Manpower. Her staff provided services such as typing up
notes for customers. One customer of the agency, an unusually careless professor,
wrote unclear notes, and Ulla felt the most efficient thing to do would be to place a
secretary in the professor's office and do the job there, instead of working at the
agency's office. And that is where the staff hire industry began. Now Manpower is an
obvious provider of skills to both private industry and the public sector. Innovation and
creative ideas allowing us to continue developing our customers' businesses.
CYJHEN MANPOWER AGENCY was organized in January 30, 2008. It is a
management service and human resource support service provider specializing in the
management of support functions of an organization across industries. To fully support
its clients’ needs, CYJHEN has the capability to supply manpower and logistics either
on a temporary status or based on a specific job contract. To date, it has built up an
employee base of over 600 skilled and professional staff where at least 500 are
currently deployed among its clients as factory workers, machine operators, technicians,
call center agents, drivers, messengers, clerks, cashiers, accountants and engineers.
CYJHEN has earned a reputation for providing quality service made concrete by
rendering excellent professional work, meeting commitments in a prompt and timely
manner

and

in

accordance

with

ethical

and

regulatory

requirements.

The

agencyspecializes in managing the support functions of its clients in both an office and
a manufacturing setting, as well as in providing them with trained manpower and
efficient logistics.The senior management team of CYJHEN hasmore than 175 years of
1

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

combined professional experience in the areas of sales and marketing, finance,
production, logistics, human resource management, warehouse and logistics and
facilities management.The agency also provides services tailored to meet the very
specific requirements of their clients, which also give a long-term employment
opportunity and offer a professional working environment where the employees'
performance are recognized and duly rewarded.
Although CYJHEN MANPOWER AGENCY brings limitless possibilities and
advantages in looking for a job, it also has its limits and disadvantages affecting some
of its employees and beneficiaries, such as long process on manual collection of data,
piling of documents and worst of all, misplaced or lost files.One of the functions of
CYJHEN MANPOWER AGENCY is provide quality standards to both the employee and
the employers regardless of the situation and made them meet the expectations of the
mutual party which made them accountable for the collection of the needed
requirements of each employee, also the medical clearances of each, and every person
they employ and deploy.On the course of our study, we will differentiate the differences
between the walk-through applicants from the ones that apply in an agency. We will also
tackle how a computer online system is necessary in preventing lost documents and
what are its advantages and disadvantages. We will also interview some of their
employees, both office and field staff, to determine what needs to be improved, by
asking them to answer some questionnaires and by observing them.At the end of this
research, we will summarize and interpret all gathered data. With this information
acquired, we will draw our conclusion if a computer online system is capable in
satisfying CYJHEN MANPOWER AGENCY's quality standards.
Theoretical Framework

2

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

The theoretical framework of this research documentation is based on a system
that will be needed to effectively enhance the different aspects of the agency regarding
to their security, reliability, accuracy, efficiency and other factors, the Office Automated
System. We also added some supporting systems that will help us meet quality
standards, and so we used the following systems, namely; Transaction Processing
System, Database Management System
Office
Automation
System refers
to
the
varied computer machinery
and software used to digitally create, collect, store, manipulate, and relay office
information needed for accomplishing basic tasks. Raw data storage, electronic transfer,
and the management of electronic business information comprise the basic activities of
an office automation system. Office automation helps in optimizing or automating
existing office procedures. The backbone of office automation is a LAN, which allows
users to transfer data, mail and even voice across the network. All office functions,
including dictation, typing, filing, copying, fax, Telex, microfilm and records
management, telephone and telephone switchboard operations, fall into this category.
Office automation was a popular term in the 1970s and 1980s as the desktop computer
exploded onto the scene. Office automation can get many tasks accomplished faster, it
eliminates the need for a large staff, lesser storage will be required to store data it also
allows multiple people can update data simultaneously in the event of changes in
schedule. Generally, there are three basic activities of an office automation system:
storage of information, data exchange, and data management. Within each broad
application area, hardware and software combine to fulfill basic functions that are
needed to successfully accomplish the goals for a specific business. Storage of
information would be the computer or a computer like system. Data Exchange would be
a fax, phone, or some type of communication hardware. Data management would be
using specific software tools to organize and maintain data.
Information System is processing of information received and transmitted to
produce an efficient and effective process. One of the most typical information systems
is the Transaction Processing System. Transaction Processing System collects, stores,
3

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

modifies, and retrieves the transactions of a certain organization. The process of
retrieving, modifying and transmitting data to be stored using information system is
referred to as transaction. Transactions occur is known to be a part of records. All of
these records were originally kept in paper. When a certain organization uses a certain
transaction processing system, retrieving and transmitting of information will be
available when needed. The number and volume of transactions can be calculated for
a given time period. It eliminates time constraints and efforts in terms of having several
transactions of CYJHEN Manpower Agency. In the case of the keeping of documents of
CYJHEN Manpower Agency, it will bring about efficiency and convenience in processing
the different processes.
Nowadays, data processing uses one or more database at one or more certain
organizations. Databases are use in transaction processing where information are
stored, retrieved and transmitted at certain time it is needed. Examples of transaction
processing systems are airline reservation systems, billing system, payroll system,
library system, online marketing and online transaction processing.

Database Management System
A database management system (DBMS) is computer software designed for the
purpose of managing databases. It is responsible to perform a program that organizes
data in a database, providing information storage and agency retrieval capacities. The
database management system or the database itself serves as the foundation of the
4

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

website for CYJEHN Manpower Agency. Without these, the online portal cannot handle
different transactions and other database driven functionalities.
Conceptual Framework
Below is a paradigm that during the research first and foremost we defined the
difference between the 2 systems and their advantages and disadvantages then we
conducted an interview to note the important data for our research, created a summary
and a conclusion and wrote a recommendation checked the results and repeat the
necessary if needed in the research.

Input

Process

Output

♦ What is the best
system for CMA?

♦ Check if what system
suits the agency

♦ Result of the
interview

♦ File system

♦ Written observation

♦ Conclusion

♦ Library Classification

♦ Survey

♦ Summary of results

questionnaire

FEEDBACK

5

♦ Recommendation

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

Statement of the Problem
Our research aims to distinguish whether a file system is advisable for CYJHEN
MANPOWER AGENCY and discuss how it might affect the agency's manual system,
which is sometimes called the library classification system. We intend to explore the
relationship between the library classification system and the file system, how the latter
can cope to the fast-moving cycle of supply and demand of employees and employers
and what changes will occur with the new system.
The ultimate goal of our research is to distinguish what is the best system to be used in
CYJHEN MANPOWER AGENCY.
1. What is the Demographic Profile of the respondents in terms of :
a. Age
b. Gender
c. Position
d. Department
2. What is effect of the automated system in terms of:
a. Security
b. Reliability
c. Accuracy
d. Efficiency
6

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

3. How does system help the company in organizing documents?
4. What is the difference between the manual system and automated system in terms
of?
a. Cost
b. Userspreferences

Hypothesis
After a thorough-research we conducted. We figured out that both systems have
their own limitations and capabilities, thus making both systems commendable for the
agency. However, based on the collected data we discovered and facts regarding the
two systems library classification systems can be very useful because of its office
environment. most of the employees hired by the agency have limited knowledge with
computers and with that as a basis, we concluded that each of them because of their
many years in the agency had been known to be good in organizing files and yet having
that as a background, we also thought that this system fits for the agency however we
also include some affecting factors that we think is reasonable like the safe keeping of
the files, inventory, lists of documents and other factors that we think could happen like
calamities for examples: fire or flood, so with that as a scenario we thought that having
a system that can be understood by the employees could also fit for the said agency,
for a computer system is based on software and programs. The files safekeeping is rest
assured with its backups and user friendly environment we think that this system is as
easy as it gets to be learned by the employees. When it comes to inventory, a computer
system can computer automatically thus makes their work easier and could be less
7

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

worries for fires and floods for you can easily save all the data or upload it on the net.
However like the first system. We also considered factors that can be a disadvantage
for this system. Thus we proposed that having a combination of both systems makes a
fill in the hole. Covering the disadvantages of one another and maximizing their
advantages, using an online library classification guides the employees to have a track
on their records and supports by their safe-kept documents. Also having an electronic
commerce and a website will help a lot on aspiring applicants as well as online
transactions with their partner businesses.

it will help them produced an efficient and

effective online and walk-in transactions, By the help of Transaction Processing System
they will no longer have a hard time on collecting, storing, retrieving and transmitting
data. It will also let them have a record of each and every one of their transactions thus
will eliminate hassle for the agency.
Regarding to the security, reliability, accuracy and effectiveness of the system
both of them shows a certain advantages against each other and can help the company
on limitless possibilities. Therefore, we conclude that there is no significant difference on
manual and automated system in processing of data.
Significance of the Study
The results of the study have a significant value to the agency, its employees,
applicants, as well as aspiring qualified applicants for the agency to expand.For the
agency, the results of the study provide ample data for them as a visionary agency to
respond to the emerging needs of promoting or establishing an appropriate system that
will help them easily manage the growing firm they are into.For the employees, the
study will enlighten them to support the agency in the pursuit of an organized and
proper way of handling files with regards to their requirements and important
documents. For the applicants and aspiring applicants, the research will enable them to
8

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

understand how an agency manages their important documents and will give them an
insight of how trustworthy an agency should be.

Scope and Delimitation
Our group set a number of delimitations and scopes to be able to pinpoint the
topic in order for the research group to control the data or variables needed in the
research.
This study's main focus is on the perception of the CYJHEN MANPOWER
AGENCY staff and applicants on the status of their office management system at a
branch based on MLQ St. Lower Bicutan, Taguig City, from the year 2013 up to the
present.
Scope
The research is conducted on CYJHEN MANPOWER AGENCY located at #190
MLQ St., Purok 3 Lower Bicutan, Taguig City.
The subject will be the applicants of CYJHEN MAN POWER AGENCY.
The survey questionnaires are for the applicants and the employees of the said
manpower agency.
The subject must be completely aware of the matter and is currently working or
an applicant of the agency stated above.
Limitation
9

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

The research is only for the employees and applicants of CYJHEN MANPOWER
AGENCY.
The research is not for a person who is not an employee or a qualified applicant
of the agency.
The research is not to be the basis for the system of other branches of the
agency.
The research is not applicable for other manpower agencies.
Definition of Terms
Manpower
The total supply of persons available and fit for service
Agency
A business that provides a particular service
Applicant
Someone who applies for something
Employee
A person who works for another person or for a company
wages or salary
System
10

for

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

A group of related parts that move or work together
Organization
An organized group with a particular purpose e.g. business
Human Resources
A department within an organization that deals with the people who work for that
organization
File System
The underlying structure a computer uses to organize data on a hard disk. If you
are installing a new hard disk, you need to partition and format it using a file
system before you can begin storing data or programs.
Contract
a. a legal agreement between people, companies, etc.
b. b. a document on which the words of a contract are written
Manufacture
the process of making products, especially with machines in factories
Professional
relating to a job that requires special education, training, or skill

11

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

Marketing
the activities that are involved in making people
aware of company’sproducts, making sure that the

products are

available to be bought, etc.
Finance
the way in which money is used and handled; especially
way in which large amounts of money are used and

the

handled

by

governments and companies
money available to a government, business, or person
Production
the process of making or growing something for sale or use.
the process of making something naturally.
Facilities
something (such as a building or large piece of
that is built for a specific purpose.
something that makes an action, operation, or activity easier

12

equipment)

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

Security
Something that secures or make safe; protection; defense
Reliability
The ability to relied on or depend on, as for accuracy,
honesty, achievement
Accuracy
The conditions or quality of being true, correct, or
exact; freedom from error or defect; precision; or exactness; correctness
Efficiency
The ratio of the work done or energy developed by a
machine, engine, etc.. to the energy supplied to it,
usually expressed as percentage
Cost
The price paid, acquire, produce, accomplish or maintain anything:

Related Literature

13

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

Local Study
AHNEX Builders Network – Based Payroll System
Dayrit, 2007, AHNEX Builder Network – Based Payroll System was designed for the
newly set-up AHNEX Builders. The company is currently using Microsoft Excel in
computing net pay which is time consuming. This proposed system will help in the work
of the users in an easier process. Visual basic 6, Microsoft Access, and Crystal Report 9
were used for designing and creating thesystem. This was designed to meet the
requirements of the company for a better and moreenhanced system. Keeping track of
record of employees, computing the salary and wages of each employee and
generating reports were included in the proposed system. This automatically computes
the basic pay of each employee. Contributions like PAG-IBIG, Philhealth, withholding
taxes were also included in computing the payroll. The main objective of the proposed
system was to develop a system in a more accurate efficient and secured data. The
proponents would like to help the management and accountant for well-organized and
efficient payroll. The proponents found out that computerization of the payroll process of
all payrolltransactions in the company including the maintenance module are feasible.
The related studies about AHNEX Builders’ payroll showed a common problem.
They use Microsoft Excel in computing net pay that makes the computations time
consuming.

14

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

The proponents are to design a system that generates report, keeps track of files
and information, and computes employees’monthly salary. The proposed system
includes the deductions of withholding tax and GSIS contributions/remittances. JBC
Engineering specialist’s Payroll System
A. Reyes, 2000,JBC Engineering specialist’s Payroll System was created by the
proponents in order for the company to have a better way in computing their payroll.
The proponents were able tomodernize their system by computerizing their manual
tasks such as record keeping and computing their payroll. A database was added to the
system so that the company would not have to rely on papers to store valuable
information about an employee. The database system interfaces with an operating
system to set-up, update and retrieve data items from a database organized as single
logical and physical unit. This also helps them track of the progress of anemployee.
Another advantage of the new payroll system is in generating the payroll slips, whichis
printed out by the computer. The payroll slip contains all the information on how the
computation arrives on the Net Pay amount an employee receives. The system also
boasts of security maintenance so that only limited people are given access to the files.
The proponents’ main objective in developing the system is to make the company’s
current manual system better and more efficient with the use of computer. “

15

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

The proponents created a computerized payroll system that will add a database
into thesystem which is likely the same as with JBC Engineering specialist’s Payroll
System. The system lessens the use of paper outputs and paper filings. The proponents
created a database the can easily be selected, inserted, updated and deleted, so
maintaining their system will be a breeze. They added a print friendly reports generated
through the system like pay slip for example. Included in the system is the security
module that gives access to the priority user of the system and that a certain user will
have featured designated to him/her.
Network Based Payroll for Racal Motors Taguig City
L. Ortega, 2007, the current payroll system of Racal Motors Taguig City is prepared
manually. Noticeably, it has an array of disadvantages. That is why a Network-Based
payroll system for the Racal Motors Taguig City was proposed to facilitate fast and easy
preparation of its payroll. The proponents made sure that the system would be user
friendly. It assures that its features and functions are simple hence, easy to understand.
But it boasts of security maintenance that ensures limited and regulated accessibility.
Furthermore, the proponents’ objective is to make the company’s current system more
efficient with the aid of the computer technology.
The proponents developed a system that is a network based payroll system that
will link/network 2 offices that handle the whole payroll processes namely the HRMO,
16

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

and the Accounting Office so that it will be easy for the 2offices to transfer information
and files. In comparison with the system done by L. Ortega, the proposed system is a
networkbased feature and its design is developed with user-friendly interfaces and has
all the features that meet the specific need of the company. Accessing the system will
be easy to give an efficient help.
Lower BicutanBrgy. Hall Payroll System
I. Padilla, 2006, the Lower BicutanBrgy. Hall Payroll System was designed to address
the existing inefficiency and inaccuracy of its present system. There are problems
encountered like loss of files and data, slow process of salary computation, difficulty in
retrieving and maintaining of records, vulnerability of the data to be lost or misused, and
overall security of the payroll process. The main objective of the system was to provide
the Brgy. Hall with a more convenient and more reliable system of recording, storing,
and retrieval of data needed to efficiently run the payroll of the employees correctly and
accurately. The advantage of the system is to set up, update and retrieve data items
from organized database. Another advantage of the new payroll system is generating
the payroll report slips and other forms included in the system, which will be printed out
by the computer. The system also boasts of security maintenance so that authorized
people will only be given access to the files.

17

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

The language usedin making the system was Visual Basic 6.0. The proponents made
sure that the system would be user-friendly, making the municipality’s current system
better and more efficient with the use of the computer. The proponents’ study focuses
on Taguig Municipality payroll system. In comparison with Lower BicutanBrgy. Hall
Payroll System, the system created was from manual tocomputerized system. The
proponents created a reliable, secured and convenient payroll system from a manual
system for a government office need to have this kind of system so that they can give
additional focus on more important activities to be transacted. The system created by
Lardizabal shows common problems with the proposed system that are normally
experienced from a manual system such as loss of files and data, slow process of
salary computation and difficulty in retrieving and maintaining records, vulnerability of
the data to be lost or misused, and overall security of the payroll process. Security is a
main function because the information in the system should be kept in its confidentiality.

AVANCE – YLEX MANPOWER AGENCY – File System
(J.Nolasco, 2001)
Under the Avance-Ylex Manpower Agency, the researchers came up with a
computerized system. The researchers use database to easy access files and for easier
and faster processing of documents. The program was designated to generate quality
outputs and list of employees.In connection with the research system, the researchers
18

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

studied faster way of organizing their documents. The system also helps the employee
to know the safe keeping of their important documents. It also help the manager to
monitor the employees’ requirements.
Evertell Manpower Agency
EVERTELL MANPOWER AGENCY ensures employers and employee to
improve, accurate and quick response on the needed information. They also eliminate
the need for multiple data loss and increase control over and organize library
classification system. They also eliminate the hassle for the employee and employers
and ensures them with their good reputation regarding to their system.
Computer System for ALEX Construction Supply
It has been disclosed during the interview that ALEX Construction needs
computerized file system. The business’ current system do works for them has to
automate. A simplified computerize system will very helpful for the business since this
will expedite it’s work flow as well as generate the very precise reports needed by the
management for its evaluation and overall decision making. A simplified computer
system is for managing and locating objects or materials. In common usage, the term
may also refer to just software components. Modern Computer System often relies upon
database to provide identification of objects.
According to Lou Cortinas (1986), a survey on the computer application in 223
libraries in Metro Manila. The study revealed that they prioritize the three library
functions to be computerized as cataloging, indexing, and circulation. However, the
plans for automation for the libraries cannot be implemented due to financial incapability

19

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

of the libraries, and the lack of funds from the government. Despite of this drawback, the
libraries are not turning their backs unto the automation of their libraries.
According to Francisco Agena (2008), made a study about the collection usage
of the students of the Jose Rizal University in a period of three years using the
quantitative and qualitative approach. The goal of the study is to assess the usefulness
of the faculty of students to their library and it been revealed that it is generally
important for them to go to the library for their academic needs.
Foreign Literature
Biometric Time Management & Payroll Software
http://www.timetrax.com.pk/#, 2007, TimeTrax is a comprehensive, integrated yet easy
to use employee's Time ManagementSoftwareSuite that enables employees to record
their arrival and departure providing managerswith detailed information about
attendance records, absenteeism, overtime etc. Each individual'sarrival and departure
time is recorded automatically via input devices such as Card Readers,Biometric
devices or keyboard, depending upon environment and working practices. Followingare
some of the advanced features that TimeTrax has to offer: Hand geometry, Fingerprint,
RFIDand Magnetic swipe card devices integration. Centralized payroll processing is for
multiplebranches. Track employee attendance from any location, anytime, even from
the convenience ofyour home. Overtime, late arrivals & early departure reports,
automatic calculation of hours,leaves, taxes and deductions to generate payroll, shift
scheduling & rule based penalties are thefeatures included.
20

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

Spine Payroll (ver9.4.0) Payroll Management Software
http://www.spinetechnologies.com/products/payrollindex.htm, 2004, Spine Payroll is
very simple, flexible and user-friendly Payroll Management softwareespecially for INDIA
that takes care of all the requirements relating to accounting andmanagement of
employees’ payroll. Spine Payroll stores complete records of the employees, generates
Pay-slips and Attendance Register, computes all allowances and deductions
andgenerates all Statutory and MIS reports. Spine Payroll is only salary processing
software withgood no and wide-industry range of client based in Mumbai, INDIA. It
offers very highflexibility in defining various allowances, deductions, leave rules etc. for
the employees and allformula for P.F, PF TRUST., F.P.F., E.S.I.C., Profession Tax,
Income Tax, etc. are definable andchangeable at User's end.
The proponents had an idea in the computerization of the payroll. After analysing
SpinePayroll, they considered adding complete records of the employees, generating
Pay-slips, computing all allowances and deductions, and generating all reports.
Sure Payroll
http://www.surepayroll.com/default.asp, 2000, SurePayroll is the best way to eliminate
payroll worries. Do you have between 1 and 100employees? Let us prove our passion
for payroll to you! Add your payroll to the more than30,000 we process each month.

21

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

Payroll systems have changed for the better. With online payrollsystems, like
SurePayroll, you can log on to our payroll system anytime, anywhere and you'll bedone
with payroll in minutes. If you'd prefer to focus on growing your small business rather
thanon the tedious tasks of payroll, consider outsourcing payroll to SurePayroll's online
service. Asthe nation's leading supplier of online payroll services, we can help you save
time, save moneyand stay in control of your payroll. Simple, Convenient, Smart.
SurePayroll is the national leaderin online payroll processing. We focus exclusively on
small business payroll solutions, and weprovide a SIMPLE, CONVENIENT and SMART
way to process payroll and file taxes.
This system has a commonality with the proponents proposed system in
storingemployee’s record and ways in processing payroll and deductions. The system
also generatesPay slip and attendance Register. The proponents focused on simple
and convenient process ofcomputing deduction such as taxes and more.

Agile Payroll Systems
http://www.agilepayroll.com/products.html, 2007, We are building the finest payroll
system using state-of-the-art, proven Microsofttechnologies. The Agile Payroll System
will change your business, helping you to provide thehighest level of customer service.
Let's face it; there are more than a few payroll systems in themarket already. But few
were built to address your business needs for scale, efficiency andreliability. We are

22

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

building our products using the agile software development process that putsboth
clients and testing, front and center in the development process. Our system design
anddevelopment are client and test driven to ensure that the resulting applications are
flexible, meetour clients' requirements and are of the highest quality. Here are some of
theadvantages we offer: An interface designed by users, efficiency in design that allows
you to bemore effective in your business, developed in, and for Microsoft's latest .Net
technologies,reliable, scalable and secure Microsoft SQL database systems, the highest
level of quality basedon multi-level testing, a team with years of payroll operations,
support and developmentexperience and we work with you, as partners to help you
succeed.
Agile Payroll Systems has similarity with the proposed system in terms of its
features.The proponents created an effective design for business thatis developed in
Microsoft SQL database that will address efficiency and reliability. This will be
convenient for employee to view their salary particulars including from gross pay, net
pay and deductions.
According to Jeff Wourio, online sales and inventory system are designed to
immediately record any and all sales and inventory transactions. Not only does that
mean timely and accurate sales tracking, but this system also lets one readily identify
inventory levels, particularly when what you have on the books doesn’tjibe with actual
stock. Little is more maddening to business owner than watching his or her staff bogged
down with inefficient, unproductive responsibilities, from double-checking his inventory
23

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

disparities to seemingly endless cash-register reconciliation. Perhaps the greatest
advantage to a comprehensive point-of-sale network is the freedom it can afford on
personnel to devote their energy to what genuinely matters the most helping customers.
According to Donald Reimer and Ravi Nearthe disclosed that maintaining the
right inventory levels is tough challenge. If not properly managed, the inventory can
result in significant expense. Looking over the shoulder is the lender who is concerned
about the cost of carrying too much inventorywhich can affect profitability. Fortunately,
there are management information systems that exists which use microcomputers and
variety of industry specific software. The cost of carrying inventory today has become a
major expenditure and requires immediate attention. The benefits of inventory control
far outweigh the costs. Any reduction in inventories, whether it is raw material, work-inprocess, finished goods or supplies, can have a dramatic impact on your bottom line.
Industry averages suggest that a 20 percent reduction in inventory is achievable with an
online inventory control system. For a company with a yearly sales volume of $1 million,
such reduction would result in savings of $14,400 per year and would free up $48,000
of new dollars for reinvestment. For a company with a yearly sales volume of $10
million, the figures are proportionately higher:$144,000 per year in savings and
$480,000 in a new dollar for reinvestment.
Marcus Wyatt said that Success of any contemporary business is directly
connected with the smart and efficient use of the information technologies. Appropriate
hardware and software choice can be crucial to achieve success. This paper explores
the business solutions of Kudler Fine Foods Company in the light of the computer
system they use. It analyzes the strengths and weaknesses of Kudler’s current
computer system and technology use, including hardware and software. The
opportunities of Kudler Fine Foods in terms of technology are explained along with
24

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

providing suggestions to improve the ability of the company to maximize these
opportunities. Finally, this paper presents the evaluation of the threats that Kudler Fine
Foods may encounter given their current systems and offer the suggestions, in terms of
using technology. Modern business processes are unimaginable without computers and
information technologies (IT). The integration of computers, mobile technologies, and
the Internet into everyday lives has brought drastic changes to all spheres. The IT have
facilitated and even revolutionary changed the ways of communication, performing
business activities, and many other attendant actions. In other words, business obtained
a huge number of opportunities to develop and grow; our regular lives became far more
interesting and vivid. People can communicate, entertain, and socialize right from their
homes. However, the regular life is not results-oriented; the situation in the business
world is ultimately opposite. Such integration with computers and other related
technologies demands from any business to be in the constant relevant, up-to-date
state to the current level of technology. Otherwise, there will be no opportunities to be a
successful,
Library users expect to find everything together says Stephen Abram, vice
president for innovation at SirsiDynix, the leading provider of software solutions and
associated services for libraries. According to her traditionally, the library management
system or integrated library system (ILS) was responsible for running libraries efficiently
and effectively. Over the last few years, the role of the ILS has been expanding from
meeting library needs to delivering user experience.

According to Eden (2011), views that most libraries are forced to work with fewer
staff because of the having a more improved and modernized system for their library.
According also to the study, the library administration need to emphasize to their staff
25

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

that the organization has a vested interest in providing them with the tools and training
they need to assist the organization in the new information marketplace. These may
include search engines, circulation systems, and the online public access catalog.
According to Charuasia (2010), connotes the term library with use of automatic
data processing machines to perform routine library activities. It implies a high degree of
mechanization of various routine and repetitive tasks &operations and processes are
left to be performed by human beings. The study stresses library automation as the
application of computers and utilization of computer based products and services in the
performance of different operations and functions or in the provision of various services
and output products. In addition to computer advancement, telecommunication and
audio-visual technologies gives away to new possibilities in information processing.
According to Back & Bailey (2010), explored the design space of mash-up
techniques for the faultless inclusion of information from Web services into websites.
They considered the cases where an Online Public Access Catalog (OPAC) is either the
target of such addition or the basis of the information being included. They focused on
client-side techniques in which each user’s browser contacts Web services directly
because this approach lends itself to the creation of HTML widgets. The widgets allow
the integration and customization of Web services without requiring programming. They
also described in detail the functionality and use of several widget libraries and Web
services we built. Although the specific requirements for (2010), explored the design
space of mash-up techniques for the faultless inclusion of information from Web
services into websites. They considered the cases where an Online Public Access
Catalog (OPAC) is either the target of such addition or the basis of the information being
included. They focused on client-side techniques in which each user’s browser contacts
Web services directly because this approach lends itself to the creation of HTML
26

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

widgets. The widgets allow the integration and customization of Web services without
requiring programming. They also described in detail the functionality and use of several
widget libraries and Web services we built. Although the specific requirements for
13each system differ because of their respective nature, all systems are designed to be
deployable with minimum effort and resource requirements. This low entry cost,
combined with the provision of a high-level, non-programming interface, constitute two
vital precondition for the broad adoption of techniques in libraries, which in turn has the
potential to vastly increase the reach and visibility of their electronic resources in the
wider community.

CHAPTER III
RESEARCH METHODOLOGY
In the previous chapters, exposed the context of the problem, the objectives of
this paper and the theoretical background of the topic including findings of
precedent studies. The aim of this chapter is to describe and to justify the methodology
used to gather, to organize and to interpret the necessary information in order to
develop step by step a strategic plan.

Methods of Research to be used
A quantitative approach was followed. Burns and Grove (1993:777) define quantitative
research as a formal, objective, systematic process to describe and test relationships
and examine cause and effect. Surveys may be used for descriptive, explanatory and
exploratory research. A descriptive survey design was used. A survey is used to collect
27

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

original data for describing a population too large to observe directly. A survey obtains
information from a sample of people by means of self-report, that is, the people respond
to a series of questions posed by the investigator. In this study the information was
collected

through

self-administered

questionnaires

distributed

personally

and

systematically to the subjects by the researcher.

Population Frame and Sampling Scheme or Study Population
This research study focuses on the peoples its respondents for the
questionnaire. The participants will be the employees and job seekers of the agency.
A minimum of 50 people will be the sampling scheme of the questionnaire to be
conducted. . Mouton (1996:132) defines a sample as elements selected with the
intention of finding out something about the total population from which they are taken.
A convenient sample consists of subjects included in the study because they happen to
be in the right place at the right time.
The purposive study population was used in this game application. There were
50 respondents asked to indicate their appropriate rating for each indicator
under each factor (socio-economic, psychological, and environmental). It is a type of
non-probability sampling in a study consciously selects specific elements in order to
insure that the elements will the certain characteristics relevant to the study.

Description of the Respondents
28

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

In order to determine whether particular questionnaire does tested and effective
an important role is conducting study of how the said system will be beneficial, a total of
50 respondents was asked to participate. To achieve pertinent information, certain
inclusion criteria were imposed. The participants qualified for sample selection must be
of relation to the agency. This qualification ensuredthat the participants understand the
nature of particular questionnaire and its use generally. The respondents were selected
from one of the place in Taguig CIty, thus, a total of 50people were selected, as the
study also aimed to determine whether particular questionnaire effective an important
role in conducting research.
Research Instrument
Computer system used in an agency is a new concept in working environnmen
and existing research include specific learning activities and methods. There was
standardized instrument appropriate for collecting perceptions of people and the society
included in the field of work. The statements related to system were developed by
designing the instrument of study by the researchers and the statements in this
discussion forum section of faculty evaluation instrument.
This survey questionnaire was selected because it provides an accurate
portrayal or account of the characteristics, for example behavior, opinions, abilities,
beliefs, and knowledge of a particular individual, situation or group. This design was
chosen to meet the objectives of the study, namely to determine the perception,
knowledge and views of people about the system. Therewere also developed by
designing the instrument by the researchers. People evaluation instrument was used for
collecting responses asPeople perceptions. This instrument was validated by expert
views. The results of item analysis can be found on results section of this document for
every item.
29

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

Procedures

Data Collection is very important and must be accurate on any type of research
study. Any inaccurate data collection could cause the misleading of the research.
Therefore, we should acquire the standard qualifications and strategies on collecting the
needed data.
The 2 types of data collection involved in every research are grouped into
Qualitative and Quantitative Data. To choose the best the strategies applicable are
greatly dependent on which type they should belong. In order to produce desirable
outputs, we focused on quantitative data collection since we’re more after the numerous
researches regarding our topic matter.

Quantitative data collection methods

It relies on random sampling and structured data collection instruments that fit
diverse experiences into predetermined response categories. They produce results that
are easy to summarize, compare, and generalize. Moreover, they are concerned with
testing hypotheses derived from theory and/or being able to estimate the size of a
phenomenon of interest.
To interview is one great example of data gathering procedure. It helps us to
gather raw and reliable data direct from our subjects. Although it is time consuming, we
can still have very credible result from this data gathering procedure. That led us on a
30

Republic of the Philippines
City of Taguig

Taguig City University
Gen. Santos Ave. Central Lower Bicutan, Taguig City

one on one interviews. One on one interviews have distinct advantages that enables us,
the researcher to establish rapport with potential participants and therefore gain their
cooperation. They also allow the researcher to clarify ambiguous answers and when
appropriate, seek follow-up information. We also followed it by giving questionnaires.
Questionnaires can be sent to a large number of people and saves the researcher time
and money. People are more truthful while responding to the questionnaires regarding
controversial issues in particular due to the fact that their responses are anonymous
and then surveyed some of the qualified respondents. Surveying involves gathering
responses from subjects through a written medium. We will be distributing paper
questionnaires for our subjects to answer. We will then tally the results and use the data
for your research.
Statistical treatment of Data
After the data was collected it was organized and analyzed. For analysis of
closed-ended questions, statistical method was used. Data was analyzed by using
descriptive statistics. This study uses descriptive statistics to investigate the level of
perceptions towards statements in the questions. Descriptive statistics including
frequencies, means standard deviations and variances for the statements are
examined. Questionnaires were personally and systematically distributed by the
researcher to students to accomplish. The survey questionnaire was collected over a
period of time. The researcher looks and fined time to conduct the survey to the
students. It takes a week to complete the survey and have the results for it is very
difficult. The instrument that was used by the researchers in gathering the data
necessary to satisfy the requirements of the major and sub-problems of the present
study is the questionnaire developed by the researchers.

31