Online Leave Management System

ONLINE LEAVE
MANAGEMENT SYSTEM

















Abstract:

This project is aimed at developing an online leave management system that
is of importance to either an organization or a college. The Leave
Management System (LMS) is an Intranet based application that can be
accessed throughout the organization or a specified group/Dept. This system
can be used to automate the workflow of leave applications and their
approvals. The periodic crediting of leave is also automated. There are
features like email notifications, cancellation of leave, automatic approval of
leave, report generators etc in this system.
There are registered people in the system. Some are approvers. An
approver can also be a requestor.
In an organization, the hierarchy could be
Engineers/Managers/Business Managers/Managing Director etc.In a college,
it could be Lecturer/Professor/Head of the Department/Dean/Principal, etc.
The design of our project is aimed at developing an online leave
management system that is of primary importance to a college. The order of
hierarchy that we have followed is LECTURERHEAD OF THE
DEPARTMENTPRINCIPAL.



Purpose of the Project:
The present era is technically far advanced. With the rapid growth in
technology, the life style of a human being is changing on a very high pace.
This advanced technology provides an average human being with
opportunity of leading a comfortable life. One of the greatest technical
advancements is the advent of computers. The computers in the present
world find applications in almost all the fields of education, business,
sciences, engineering, etc. Hence computers have become an important asset
of every human being.
One of the major applications of computers is in the field of internet.
In the present day internet has become the most important and fastest means
of communication and information exchange. Even the business firms use
the facilities of internet and intranet with in their organization to exchange
the information among various departments and also among industries.
Hence the knowledge of computers is most extensively demanded in the
present competitive world.
With this point of interest of using the internet with in the
organization for information exchange, this project aims at developing a
suitable online leave management system which facilitates the employees of
an organization (educational institution of particular interest) to apply for

leaves to their respective superiors and receive the reply from them.
Previously this was a process which required the employee to write his
request on a paper and send it to their superiors through proper channel and
wait for a written statement from his superior, which was very much time
consuming. This project aims at reducing the paper work and provides the
employee with the ease of applying leaves directly to their superiors and
receive reply from them. This entire process is carried out using internet
which is an added technical advantage.













EXISTING SYSTEM
In many of the organizations and colleges we do not have
any software to apply the leave. All the work has to be done manually. An
employee who wants to apply leave has to fill the leave form and hand it
over to his superior. The superior then has to verify the employee’s leave
balance in some files and then take a decision of whether to approve or
reject that application. Then the employee has to go to the superior to know
the status of his leave application. This all looks simple. But there is a
possibility that the employee has no time to hand over the application to his
superior or the superior not being available due to some reason. These
situations put the employee in a dilemma.
Our Leave management system provides a solution for
this. Using this software the employee fills the readymade form available
and sends it to his superior through the software. The superior receives the
application, does the automatic verification and sends his approval/rejection
back to the employee through the software itself. The employee can then see
the reply for his leave application in the system. The software has simplified
the work.



SOFTWARE REQUIREMENTS: -
 Operating System : Windows XP
 Web Server : Apache Tomcat 4.1
 Database : MS ACCESS
 Front End : HTML, Java Server Pages
HARDWARE REQUIREMENTS: -
 PC with 2GB Hard disk
 256MB RAM