Outlook Keyboard Shortcuts

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Content

80+ Keyboard shortcuts to move faster in Microsoft Outlook
By Bill Detwiler, MS, MCP

Version 1.0 July 13, 2005

Keystroke
Alt + . (period) Alt + A Alt + B Alt + C Alt + D Alt + E Alt + F Alt + G Alt + H Alt + I Alt + J Alt + K Alt + L Alt + M Alt + N Alt + O Alt + P Alt + R Alt + S Alt + T Alt + V Alt + W Alt + Y Ctrl + 1 Ctrl + 2 Ctrl + 3 Ctrl + 4

Function
Open the Address Book with the To field selected Open the Action drop-down menu Open the Address Book with the BCC field selected Select message recipients for CC field Switch to Daily calendar view Open the Edit drop-down menu Open the File drop-down menu Open the Go drop-down menu Open the Help drop-down menu Open the Find tool bar Open the Insert drop-down menu Move to the Subject field Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field) Reply All Switch to Monthly calendar view Open the Accounts drop-down menu Open the Format drop-down menu Switch to Today calendar view Open the Message Options dialog box Reply Switch to Work Week Calendar view Send Open the Tools drop-down menu Open the View drop-down menu Forward an item Switch to Weekly calendar view Switch to Daily calendar view Go to Mail Go to Calendar Go to Contacts Go to Tasks Page 1

Copyright ©2005 CNET Networks, Inc. All rights reserved. For more downloads and a free TechRepublic membership, please visit http://techrepublic.com.com/2001-6240-0.html

80+ Keyboard shortcuts to move faster in Microsoft Outlook

Keystroke
Ctrl + 5 Ctrl + 6 Ctrl + 7 Ctrl + 8 Ctrl + A Ctrl + B Ctrl + C Ctrl + D Ctrl + E Ctrl + F Ctrl + J Ctrl + K Ctrl + M Ctrl + O Ctrl + P Ctrl + Q Ctrl + R Ctrl + S Ctrl + T Ctrl + U Ctrl + V Ctrl + X Ctrl + Y Ctrl + Z Ctrl + Backspace Ctrl + End Ctrl + Home Ctrl + Shift + A Ctrl + Shift + B Ctrl + Shift + C Ctrl + Shift + E Ctrl + Shift + F Go to Notes Go to Folder List Go to Shortcuts Go to Journal Select all

Function

Bold when editing a rich text message Copy Delete an item (message, task, contact, etc.) Activate the Find drop-down menu Center Align when editing a rich text message Forward Open a new Journal Entry from the selected item (message, task, contact, etc.) Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field) Send/Receive all Open Print Mark the selected message Read Reply Save a draft message Tab Mark the selected message Unread Paste Cut Go to Folder Undo Delete the previous word Move to the end Move to the beginning Open a new Appointment Open the Address Book Create a new Contact Open a new folder Open the Advanced Find window Page 2

Copyright ©2005 CNET Networks, Inc. All rights reserved. For more downloads and a free TechRepublic membership, please visit http://techrepublic.com.com/2001-6240-0.html

80+ Keyboard shortcuts to move faster in Microsoft Outlook

Keystroke
Ctrl + Shift + G Ctrl + Shift + J Ctrl + Shift + K Ctrl + Shift + L Ctrl + Shift + M Ctrl + Shift + N Ctrl + Shift + O Ctrl + Shift + P Ctrl + Shift + Q Ctrl + Shift + R Ctrl + Shift + S Ctrl + Shift + U Ctrl + Shift + Y Shift + Tab F1 F3 F4 F7 F9 F10 F11 F12 Alt + F4 Flag message for follow up Open a new Journal Entry Open a new Task Open a new Distribution List Open a new Message Open a new Note Switch to the Outbox

Function

Open the New Search Folder window Open a new Meeting Request Reply All Open a new Discussion Open a new Task Request Copy a Folder Select the previous message header button or field Open Outlook Help Activate the Find toolbar Open the Find window Spellcheck Send and receive all Select File from the Outlook toolbar button Activate the "Find a contact" dialog box Save As Close the active window

Bill Detwiler is a Section Editor for CNET Networks where he works on the TechRepublic.com team. Previously he worked as a Technical Support Associate and Information Technology Manager in the social research and energy industries. Bill is a Microsoft Certified Professional with experience in Windows administration, data management, and desktop support. He has bachelor's and master's degrees in the Administration of Justice from the University of Louisville, where he guest lectures on high-tech and computer crime.

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Copyright ©2005 CNET Networks, Inc. All rights reserved. For more downloads and a free TechRepublic membership, please visit http://techrepublic.com.com/2001-6240-0.html

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