Oysterponds school board meeting agenda, April 16, 2013
Content
OYSTERPONDS U.F.S.D. IN ORIENT 23405 MAIN ROAD ORIENT NY 11957
Telephone 631 323-2410 Fax 631 323-0058 Website: www.oysterponds.org Board of Education OYSTERPONDS UNION FREE SCHOOL DISTRICT IN ORIENT BOARD OF EDUCATION REGULAR MEETING April 16, 2013 @ 6:30 p.m. (Executive Session 6:30 p.m.; Regular Session reconvenes at 7:30p.m.) BOARD OF EDUCATION MEMBERS Janice Caufield Krista de Kerillis Jeffrey Demarest Deborah Dumont Linda Goldsmith Thomas Gray Dorothy-Dean Thomas Call to Order Pledge of Allegiance Anticipation of entering into executive session at 6:30PM for the purpose of Oysterponds Faculty Association contract negotiations, Greenport contract negotiations and Personnel history and reconvening the regular session at 7:30PM. President’s Remarks Consent Items Resolved a motion by __________ seconded by __________ that the Board of Education approves the following consent items: − − − − − − − − Approval of Minutes of March 19, 2013 Regular Meeting. Approval of Minutes of April 2, 2013 Special Meeting. Approval of Minutes of April 8, 2013 Special Meeting. Approval of Bill Payments for the period March 1, 2013 to March 31, 2013, Warrant #18 (“A” Fund) Total Warrant = $627,028.76 Warrant #6 (“C” Fund) Total Warrant = $159.25 Approval of Appropriation Status Report for March 2013 – Total Expenditures to date $3,525,706.66 Approval of Revenue Status Report for the month of March 2013 – Earned to date $5,218,786.10 Approval of Financial (Treasurer’s) Report for the month of March 2013 – Cash Balance $1,443,059.98 Cash Flow Summary – March 2013 ELECTED 2011 2012 2011 2010 2012 2010 2010 TERM EXPIRES June 30, 2014 June 30, 2015 June 30, 2014 June 30, 2013 June 30, 2015 June 30, 2013 June 30, 2013
CONSENT: _____ Yes; _____ No; _____ Abstain Information Items & Committee Reports − Correspondence and Communication − Building Use Approvals – − PTA Report – − Principal’s Report – − Superintendent’s Report – − Greenport Board of Education – March 20th Meeting Attendee – Dorothy-Dean Thomas − Greenport Board of Education – April 10th Meeting Attendee – Linda Goldsmith
416/13 Regular Meeting
Old Business Items − Audience & Communications – During this time, the President of the Board will recognize you to speak. Speakers will be required to come to the podium to speak. Please state your name, residence and agenda topic you wish to address. You will have (3) minutes to speak. All speakers are to conduct themselves in a civil and courteous manner. There will be no audience participation once the Board commences with board resolutions until the end of the meeting. (Remarks of a personal nature will not be permitted) Board Resolutions The Board President will call for the following motions:
1. Resolved a motion by _____ seconded by ______ that the Board of Education, upon the recommendation of the Superintendent of Schools, perform second reading and amend Policy 4420, Class Size. First reading of the policy was done at the March 19, 2013 Board of Education Meeting. _____ Yes; _____ No; _____ Abstain Resolved a motion by _____ seconded by ______ that the Board of Education, upon the recommendation of the Superintendent of Schools, approve a contract between the Oysterponds Union Free School District and Lighthouse Security, Inc. for yearly maintenance of the district’s burglar alarm system for the period April 21, 2013 to April 20, 2014 in the amount of $1,164.00 (A1620.408-1). _____ Yes; _____ No; _____ Abstain Resolved a motion by _____ seconded by ______ that the Board of Education, upon the recommendation of the Superintendent of Schools, approve a contract between the Oysterponds Union Free School District and Munistat Services Inc. for financial services with respect to the Tax anticipation Notes to be issued for the 20132014 fiscal year at a cost to the district of $500.00 (A9760.701). _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________ that the Board of Education, upon the recommendation of the Superintendent of Schools, approves a contract between the Oysterponds Union Free School District and New York Schools Insurance Reciprocal (NYSIR) for Property and Casualty Insurance for the 2013/2014 school year at a total cost of $22,237 (A1910.4). _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between the Oysterponds Union Free School District and Mattituck-Cutchogue School District for health services provided to three Oysterponds students attending Our Lady of Mercy Regional School for the period July 1, 2012 to June 30, 2013 at a total cost of $2,393.10 (A2815.402). ____ Yes; ____ No; ____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between the Oysterponds Union Free School District and Ms. Karen Lund for Professional Development services for the period April 18, 2013 to June 30, 2013, maximum of 3 ½ days at $500.00 a day not to exceed $1,750.00 (2110.405). _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education accepts, with regrets, the resignation of Ms. Françoise Wittenburg as Elementary Principal, effective 6/30/13. _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education approve Melissa Palermo to assist the District Clerk at the Budget Vote at an hourly rate of $29.75 for 6 ½ hours for a total of $193.38 . _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education enters into an agreement with the Oysterponds Faculty Association and Ms. Susan Poveromo for voluntary donation of sick days for the remainder of the 2012/2013 school year (55 total days). _____ Yes; _____ No; _____ Abstain
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4/16/13 Regular Meeting
10. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education appoints Ms. Laurie Sanders as long term substitute, for Kindergarten, during leave of regular classroom teacher (April 1, 2013 to June 24, 2013) at a rate of $150.00 per day. _____ Yes; _____ No; _____ Abstain
11. In order to comply with Education Law, the following must be adopted by the board: Proposition for a Budget Vote on May 14, 2013 – 1. To adopt the annual expense budget of the School District for the fiscal year 2013/2014 in the amount of $5,350,310.00 and to authorize the requisite portion thereof to be raised by taxation on the taxable property of the School District. To authorize the establishment of a Capital Reserve Fund for the purpose of building improvements, renovations, technology upgrades and facilities for education programs. Roll Call Vote: Ms. Caufield Ms. de Kerillis Mr. Demarest Ms. Dumont Y Y Y Y N N N N Ms. Goldsmith – Y N Mr. Gray Y N Ms. Thomas - Y N
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_____ Yes; _____ No; _____ Abstain 12. Resolved a motion by __________ seconded by __________ that the Board of Education, upon the recommendation of the Superintendent of Schools, Mr. Malone, adopts the Property Tax Report Card, as attached, for the 2013/2014 school year. _____ Yes; _____ No; _____ Abstain
New Business Items: − Audience & Communications (other than agenda items) – You will be called upon by the Board President. Once again, please come to the podium to speak, state your name, residence and topic. You will be allowed (3) three minutes to speak. However, the Board will not take action on items not on the agenda. (Remarks of a personal nature will not be permitted) Adjournment
Upcoming Events: • • • • • • • • • • NYS ELA Exams 4/16/13 – 4/18/13 BOCES Budget & Election Vote, 4/17/13, 9:15AM Bike-a-thon 4/21/13, 10AM-12PM (Benefit St. Jude’s Hospital) NYS Math Exams 4/24/13 – 4/26/13 NYSSMA 5/7/13 (Greenport Highschool) Next Oysterponds BOE Meeting 5/14/13 (Budget Hearing & Regular BOE Meeting) Next Greenport BOE Meeting 5/14/13 (Same day as Oysterponds BOE Meeting) Last day to register for 5/21/13 Budget Vote is 5/16/13 at 3:00PM Budget Hearing: 5/14/13 at 7PM Annual Meeting Budget Vote: 5/21/13 -- 3PM – 9PM
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4/16/13 Regular Meeting
Telephone 631 323-2410 Fax 631 323-0058 Website: www.oysterponds.org Board of Education OYSTERPONDS UNION FREE SCHOOL DISTRICT IN ORIENT BOARD OF EDUCATION REGULAR MEETING April 16, 2013 @ 6:30 p.m. (Executive Session 6:30 p.m.; Regular Session reconvenes at 7:30p.m.) BOARD OF EDUCATION MEMBERS Janice Caufield Krista de Kerillis Jeffrey Demarest Deborah Dumont Linda Goldsmith Thomas Gray Dorothy-Dean Thomas Call to Order Pledge of Allegiance Anticipation of entering into executive session at 6:30PM for the purpose of Oysterponds Faculty Association contract negotiations, Greenport contract negotiations and Personnel history and reconvening the regular session at 7:30PM. President’s Remarks Consent Items Resolved a motion by __________ seconded by __________ that the Board of Education approves the following consent items: − − − − − − − − Approval of Minutes of March 19, 2013 Regular Meeting. Approval of Minutes of April 2, 2013 Special Meeting. Approval of Minutes of April 8, 2013 Special Meeting. Approval of Bill Payments for the period March 1, 2013 to March 31, 2013, Warrant #18 (“A” Fund) Total Warrant = $627,028.76 Warrant #6 (“C” Fund) Total Warrant = $159.25 Approval of Appropriation Status Report for March 2013 – Total Expenditures to date $3,525,706.66 Approval of Revenue Status Report for the month of March 2013 – Earned to date $5,218,786.10 Approval of Financial (Treasurer’s) Report for the month of March 2013 – Cash Balance $1,443,059.98 Cash Flow Summary – March 2013 ELECTED 2011 2012 2011 2010 2012 2010 2010 TERM EXPIRES June 30, 2014 June 30, 2015 June 30, 2014 June 30, 2013 June 30, 2015 June 30, 2013 June 30, 2013
CONSENT: _____ Yes; _____ No; _____ Abstain Information Items & Committee Reports − Correspondence and Communication − Building Use Approvals – − PTA Report – − Principal’s Report – − Superintendent’s Report – − Greenport Board of Education – March 20th Meeting Attendee – Dorothy-Dean Thomas − Greenport Board of Education – April 10th Meeting Attendee – Linda Goldsmith
416/13 Regular Meeting
Old Business Items − Audience & Communications – During this time, the President of the Board will recognize you to speak. Speakers will be required to come to the podium to speak. Please state your name, residence and agenda topic you wish to address. You will have (3) minutes to speak. All speakers are to conduct themselves in a civil and courteous manner. There will be no audience participation once the Board commences with board resolutions until the end of the meeting. (Remarks of a personal nature will not be permitted) Board Resolutions The Board President will call for the following motions:
1. Resolved a motion by _____ seconded by ______ that the Board of Education, upon the recommendation of the Superintendent of Schools, perform second reading and amend Policy 4420, Class Size. First reading of the policy was done at the March 19, 2013 Board of Education Meeting. _____ Yes; _____ No; _____ Abstain Resolved a motion by _____ seconded by ______ that the Board of Education, upon the recommendation of the Superintendent of Schools, approve a contract between the Oysterponds Union Free School District and Lighthouse Security, Inc. for yearly maintenance of the district’s burglar alarm system for the period April 21, 2013 to April 20, 2014 in the amount of $1,164.00 (A1620.408-1). _____ Yes; _____ No; _____ Abstain Resolved a motion by _____ seconded by ______ that the Board of Education, upon the recommendation of the Superintendent of Schools, approve a contract between the Oysterponds Union Free School District and Munistat Services Inc. for financial services with respect to the Tax anticipation Notes to be issued for the 20132014 fiscal year at a cost to the district of $500.00 (A9760.701). _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________ that the Board of Education, upon the recommendation of the Superintendent of Schools, approves a contract between the Oysterponds Union Free School District and New York Schools Insurance Reciprocal (NYSIR) for Property and Casualty Insurance for the 2013/2014 school year at a total cost of $22,237 (A1910.4). _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between the Oysterponds Union Free School District and Mattituck-Cutchogue School District for health services provided to three Oysterponds students attending Our Lady of Mercy Regional School for the period July 1, 2012 to June 30, 2013 at a total cost of $2,393.10 (A2815.402). ____ Yes; ____ No; ____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between the Oysterponds Union Free School District and Ms. Karen Lund for Professional Development services for the period April 18, 2013 to June 30, 2013, maximum of 3 ½ days at $500.00 a day not to exceed $1,750.00 (2110.405). _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education accepts, with regrets, the resignation of Ms. Françoise Wittenburg as Elementary Principal, effective 6/30/13. _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education approve Melissa Palermo to assist the District Clerk at the Budget Vote at an hourly rate of $29.75 for 6 ½ hours for a total of $193.38 . _____ Yes; _____ No; _____ Abstain Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education enters into an agreement with the Oysterponds Faculty Association and Ms. Susan Poveromo for voluntary donation of sick days for the remainder of the 2012/2013 school year (55 total days). _____ Yes; _____ No; _____ Abstain
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4/16/13 Regular Meeting
10. Resolved a motion by __________ seconded by __________ upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education appoints Ms. Laurie Sanders as long term substitute, for Kindergarten, during leave of regular classroom teacher (April 1, 2013 to June 24, 2013) at a rate of $150.00 per day. _____ Yes; _____ No; _____ Abstain
11. In order to comply with Education Law, the following must be adopted by the board: Proposition for a Budget Vote on May 14, 2013 – 1. To adopt the annual expense budget of the School District for the fiscal year 2013/2014 in the amount of $5,350,310.00 and to authorize the requisite portion thereof to be raised by taxation on the taxable property of the School District. To authorize the establishment of a Capital Reserve Fund for the purpose of building improvements, renovations, technology upgrades and facilities for education programs. Roll Call Vote: Ms. Caufield Ms. de Kerillis Mr. Demarest Ms. Dumont Y Y Y Y N N N N Ms. Goldsmith – Y N Mr. Gray Y N Ms. Thomas - Y N
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_____ Yes; _____ No; _____ Abstain 12. Resolved a motion by __________ seconded by __________ that the Board of Education, upon the recommendation of the Superintendent of Schools, Mr. Malone, adopts the Property Tax Report Card, as attached, for the 2013/2014 school year. _____ Yes; _____ No; _____ Abstain
New Business Items: − Audience & Communications (other than agenda items) – You will be called upon by the Board President. Once again, please come to the podium to speak, state your name, residence and topic. You will be allowed (3) three minutes to speak. However, the Board will not take action on items not on the agenda. (Remarks of a personal nature will not be permitted) Adjournment
Upcoming Events: • • • • • • • • • • NYS ELA Exams 4/16/13 – 4/18/13 BOCES Budget & Election Vote, 4/17/13, 9:15AM Bike-a-thon 4/21/13, 10AM-12PM (Benefit St. Jude’s Hospital) NYS Math Exams 4/24/13 – 4/26/13 NYSSMA 5/7/13 (Greenport Highschool) Next Oysterponds BOE Meeting 5/14/13 (Budget Hearing & Regular BOE Meeting) Next Greenport BOE Meeting 5/14/13 (Same day as Oysterponds BOE Meeting) Last day to register for 5/21/13 Budget Vote is 5/16/13 at 3:00PM Budget Hearing: 5/14/13 at 7PM Annual Meeting Budget Vote: 5/21/13 -- 3PM – 9PM
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4/16/13 Regular Meeting
