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The personnel control record performs the following functions in payroll:
� Defines the payroll past for retroactive accounting recognition.
� Locks master data and time data so no changes can be made during the payroll process. The lock is
valid for the payroll past and the payroll present. Changes affecting future payroll runs are still
� Defines the earliest possible retroactive accounting date for each payroll area.
You must pay particular attention when creating the payroll control record in your live system. The
payroll period used to create the payroll control records must be 1 period before the period in which you
want to go live.

Each employee has an individual payroll status. The necessary data is stored in the Payroll Status
infotype (0003). This infotype is created automatically as part of the hiring action and is automatically
maintained for each payroll period. You will rarely need to make changes to master data. Occasionally,
however, you may need to enter employee-specific information relating to Payroll or Time Management,
so it is possible to change particular fields in the Payroll Status infotype manually.
� The payroll driver enters the end date of the last completed payroll period in the Accounted to field.
� If master data is changed, the system enters the appropriate date in the Earliest MD Change field. This
date is deleted after each completed payroll run.
� The Earliest MD Change Bonus field (Earliest Master Data Change Bonus) is filled with a date when
master data is edited, and this date is deleted during bonus accounting and unauthorized manual
checks (NAMC, only for the USA). In this way the payroll system can perform retroactive accounting
optimally in connection with bonus accounting. This field is used in a similar way to the Earliest MD
Change field (Earliest Master Data Change).
� The payroll driver flags the Payroll Correction field if a personnel number has been rejected, or you
have entered data during the correction phase of the payroll run. The employee is entered in the
correction run with this indicator and if payroll is subsequently completed successfully, the indicator
is removed. If changes are made in Customizing, the "Payroll Correction" indicator is not set. (For
example, a pay scale table change).

Earliest personal retroactive accounting date: This field is only used if you want to set a retroactive
accounting limit for an employee that is different from the date set in the payroll area.
� Account to: Day up to which payroll is run for an employee, even if the employee leaves the company.
The date must lie in an interval in which the employee is not actively employeed. For example, if an
employee has left the company and should still continue to be paid after the leaving date. If you are
dealing with payments during a time when the employee is actively employeed, you do not have to enter
a date in this field. This is because such payments are triggered automatically during retroactive
� Do not account after: You can enter a date after which payroll will no longer be performed for an
employee. The subsequent day must lie in a non-active period.
� Personnel number locked: If this field is flagged, an employee can be locked for payroll. In this case
the personnel number will not be selected for payroll.

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