Pest Control Policy and Procedure

 

 

Pest Control Policy and Procedure

Version

Version 1.0

Ratified By

Infection Prevention & Control Advisory Sub Committee

Date Ratified

November 2008

Author(s)

Head of Operational Services

Responsible Committee / Officers

Infection Prevention & Control Advisory Sub Committee

Date Issue

November 2008

Review Date

November 2010

Intended Audience

Primary Care Board and all Employees

Impact Assessed

November 2008

 

  Further information about this document: Document name

Pest Control Policy and Procedure

Category of Document in The Policy Schedule

Infection Prevention & Control

Author(s) Contact(s) for further information about this document

This document should be read in conjunction with

Published by

Jean Hutfield Head of Operational Services Telephone: 01244 650326 [email protected]   Email: [email protected] The pesticides regulations made under Food and Environment Protection Act (FETA) 1985 part 111 Infection Prevention and Control Policy/Strategy Strategy and Policy for Cleanliness in Hospital Clinics Western Cheshire Primary Care Trust 1829 Building Countess of Chester Health Park Liverpool Road

Chester, CH2 1HJ Main Telephone Number: 0800 132 966 (Freephone) [email protected]   Main Email Address: [email protected] Extranet: nww.wcheshirepct.nhs.uk Website: www.wcheshirepct.nhs.uk  www.wcheshirepct.nhs.uk  Copies of this document Jean Hutfield are available from Head of Operational Services Copyright © Western Cheshire Primary Care Trust, 2007. All Rights Reserved

Version Control: Version History: Version Number

Reviewing Committee / Officer

Date

Draft Version 0.1

Pest Control Policy and Procedure

November 2008

Draft Version 0.2

Pest Control Policy and Procedure

November 2008

 

  This document can be made available in a range of alternative formats including various languages, large print, Braille and audio cassette. To discuss your requirements please ring 01244 650368

 

 

 

 

Contents PAGE 1 SUMMARY

2

2 INTRODUCTION 

2

3 SCOPE OF THE POLICY 

2

4 POLICY AIMS 

3

5 RESPONSIBILITIES 

3

5.1 Chief Executive 

3

5.2 Director of Patient Safety and Governance 

3

5.3 Chief Operating Officer Provider Services 

3

5.4 Director of Finance  5.5 Head of Governance G overnance and Quality for Community Care Western Cheshire

3 4

5.6 Head of Operational O perational Estates

4

5.7 Head of Operational O perational Services Services 

4

5.8 Nominated Officers 

5

6 COMMITTEE RESPONSIBILITIES

5

7. REPORTING 

6

8. BASIC PEST CONTROL MEASURES

6

9. PEST CONTROL CONTRACT

7

10. TRAINING 11. KEY PERFORMANCE INDICATORS

8 8

12. LEGISLATION AND REFERENCES

9

13. GLOSSARY OF TERMS

11

APPENDIX 1 – NOMINATED OFFICERS

12

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THE MANAGEMENT OF PEST CONTROL WITHIN WESTERN CHESHIRE PRIMARY CARE TRUST 1. SUMMARY It is the policy of Western Cheshire Primary Care Trust to prevent Pest Infestation. This policy will ensure that all preventative measures will be undertaken within all Western Cheshire Primary Care Trust Premises. This Policy is to be read in conjunction with:The pesticide regulations made under the Food and Environment Protection Act (FEPA) 1985 Part 111.The control under section 16 of the act describes the aims as being:        

• •

• •

Protect the health of human beings, creatures and plants Safeguard the environment Secure safe, efficient and human methods of controlling pest Make information about pesticides available to the public

This Policy should be read in conjunction with: •

  Infection Prevention and Control Policy/Strategy   Strategy and Policy for Cleanliness in Hospital Clinics

•

2. INTRODUCTION 2.1

The presence of pests can be offensive, present infection hazards, contaminate foodstuffs, damage materials and structures or be a nuisance. Once established pests can be difficult and costly to deal with. Satisfactory standards of pest control in both clinical and non-clinical areas are an integral part of providing an optimum environment for the delivery of good quality patient care.

2.2

Western Cheshire Primary Care Trust recognises its legal obligation to take necessary measures to prevent the risk of pest infestation in all food storage, catering areas, wards, clinics and health centres within Western Cheshire Primary Care Trust.

2.3

Western Cheshire Primary Care Trust and its Pest Control Contractors will adopt procedures to ensure that it is pest free in all Western Cheshire Primary Care Trust owned premises by pro-active work enabling Western Cheshire Primary Care Trust to maintain this position.

3. SCOPE OF POLICY POLICY   3.1 This policy applies to all Western Cheshire Primary Care Trust staff and those who provide a service under contract within Western Cheshire Primary Care Trust.

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4. POLICY AIMS AIMS   The policy will provide a framework for Western Cheshire Primary Care Trust to manage the pest control policy and procedure.

5. RESPONSIBILITIES Staff identified as having a key role within the policy will be asked to provide evidence to support their specific role through one to ones and personal development reviews. 5.1 The Chief Executive shall have overall responsibility for the Pest Control policy by: a. Ensuring there are arrangements in place for identi identifying fying and manag managing ing the requirements of legislation relating to Pest Control services. b. Providing resources for implementing the policy. policy. c. Ensuring there are arrangem arrangements ents in place for monitoring incidents associated with the sightings of pests within Western Cheshire Primary Care Trust. 5.2 The Director of Patient Safety and Governance is responsible for: a. Acting in the capacity o off Director of Infection Prevention and C Control ontrol and ensuring the Primary Care Trust fulfils it’s responsibilities in relation to the Hygiene Code and Standards for Better Health. b. Ensuring the Qu Quality ality Schedules of contracts for commissioned s services ervices with Provider organisations reflect national standards in relation to infection prevention and control, including pest control. c. Monitoring assuranc assurance e provide provided d by Provider organis organisations ations and effectively managing risk in line with the Risk Management Strategy. 5.3 The  The  Chief Operating Officer for Community Care Western Cheshire  Cheshire   is responsible for: a. Ensuring all sta staff ff within Community Care Western Ches Cheshire hire are aware of the policy and understand the requirements, including their individual responsibilities b. Ensuring that the appropriate information, instruction and training is provided provided to employees within Community Care Western W estern Cheshire. 5.4 The Director of Finance is responsible for: a. Ensuring that the contracting for Pest Control is undertaken according to financial best practice and in line with the Primary Care Trust’s Standing Financial Instructions and Standing Orders b. Ensuring that st staff aff involved in the procureme procurement nt of Pest Control Contracts are Pest Control Policy and Procedure Version: 1.0

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aware of their personal responsibilities 5.5 Associate Director of Governance and Quality for Community Care Western Cheshire is responsible for: a. Acting as the Infection Prevention and Control lead for Community Care Western Cheshire and ensuring compliance with the t he Hygiene Code and Standards for Better Health. b. Ensuring pes pestt control related incidents occurring within Community Care Western Cheshire are investigated and risks escalated appropriately. c. Monitoring the implementation of the Pest Co Control ntrol Policy through ke key y performance indicators and providing assurance to the Infection I nfection Prevention & Control Advisory Sub Committee. 5.6 Head of Operational Estates is responsible for: a. Ensuring the pre premises mises owned by Western Ch Cheshire eshire Primary Care Trusts are fully maintained.  maintained.  b. Ensuring all pre premises mises within Western Cheshire Primary Care Trust are kept in good decorative order.  order.  c. Ensuring all pre premises mises within Western Cheshire Primary Care Trust are free of all damaged fixed units and furniture  furniture  5.7 The Head of Operational Services is responsible for: The Head of Operational Services is the Authorised Officer acting on behalf of Western Cheshire Primary Care Trust for all purposes specified in this policy. The Authorised Officer has a nominated deputy who will assist in monitoring the performance of the pest control contractor to ensure Western Cheshire Primary Care Trust is receiving an effective and efficient service. The Authorised Officer and Officer and the Deputy Authorised Officer will a. Ensure all nec necessary essary information regarding pest control is cas cascaded caded to relevant staff b. Provide information an and d advice on the require requirements ments of the policy c. To assess the Contractors w written ritten reports and to note the action taken to combat pest infestation since the Contractor’s last report. d. Provide an ass assessment essment of the current situation, including any works required to eliminate harbourage and improve hygiene e. Any proposals for further ac action tion by the Contractor

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f. Investigating incidents, and making recommendations g. Overall co-ordination and monitoring of Pest Control Contractors. h. Keeping up tto o date w with ith legislation and g guidance uidance relating to Pest Control and Environmental Health and implementing changes to the Policy as necessary 5.8. Nominated Officers a. Nominated Officers w will ill be responsi responsible ble for dealing with the day to day infestations. b. Appreciating the sig significance nificance of the prevalent pests and the problems associated with them. c. To receive, inv investigate estigate and initiate appropriate action on all reports of pest evidence or sightings of pests. d. To form the main link betw between een Western Ches Cheshire hire Primary Care Trust and the Contractor in respect of pest control issues. e. To disseminate information and implement pest a awareness wareness within Western Cheshire Primary Care Trust, calling on advice from specialist sources when necessary. f. Being aw aware are of any incident inv involving olving pes pestt infestation and ens ensure ure co completion mpletion of the incident on the Datix System. g. Ensuring that a appropriate ppropriate support is provided for staff involv involved ed in any incident resulting from pest infestation. h. Assessing req requirements uirements for and ensuring availability of Personal Protectiv Protective e Equipment i.

Maintaining records s showing howing the date the in infestation festation and the ac action tion ttaken, aken, and to report this to the weekly Risk Management group

 j.

The Nominated Officers will provide a written report and initiate appropriate action on all reports of pest evidence or sightings of pests.

k. The role o off Authorised and Nominated Officers will be included in Job Descriptions.

6. Committee Responsibilities  Responsibilities  6.1 NHS Western Cheshire Board Receives an annual board paper assuring compliance with the Pest Control Policy and Procedure.

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6.2 Community Care Western Cheshire Receives an annual report assuring compliance with the Pest Control Policy and Procedure. 6.3 Risk Management Sub Committee Receive and reviews all incidents relating to Pest Control 6.4 Infection Control Advisory Group The Infection Prevention & Control Advisory Sub Committee receives quarterly reports assuring compliance with the Key Performance Indicators.

7. REPORTING  REPORTING  All sightings of pests or evidence of their existence should be reported in the first place to the Nominated Officers, using the appropriate telephone number (Appendix 1) at the earliest opportunity. The information required will include: a. The Loc Location ation i.e ward, depa department, rtment, clinic etc., b. Precise locations i.e. ward bay, bathro bathroom, om, clinical room, office c. Possible numbers and frequency of sig sightings htings d. The name o off the perso person n reporting the date and time of the sig sighting hting In the event that a satisfactory response is not received within 24 hours of the time of reporting the Head of Operational Services who is the Authorised Officer should be contacted on Tel: No 01244 650326. Action taken by the contractor following a notification will be recorded in the pest control book held in the Operational Services admin office. Out of hours and weekends please contact the contractor directly on the number (Appendix 1).

8. BASIC PEST CONTROL MEASURES ME ASURES 8.1

NHS Western Cheshire Primary Care Trust will ensure that all basic pest control measures are in place and adhered to:

8.2

Food should be covered or stored in pest proof containers.

8.3

Spillages should be promptly removed.

8.4

Waste should be stored in a manner suitable to prevent access to pests.

8.5

Accumulation of static/stagnant water should be avoided

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8.6

Buildings should be of sound structure and well maintained, drains should be covered, and leaking pipework repaired and damaged surfaces made good. Defects should be reported to the Operational Estates Department.

8.7

Cracks in plaster and woodwork, unsealed areas around pipework, damaged tiles, badly fitted equipment and kitchen units are likely to provide excellent harbourage and should be maintained in a suitable condition.

8.8

Doors to food preparation areas should be kept closed

8.9

Food kept in ward pantries should be regularly checked and discarded if out of date.

8.10

Treatment with insecticides and rodenticides alone is seldom sufficient; attention must be paid to good hygiene and structural maintenance. 

9. PEST CONTROL CONTRACT  CONTRACT  9.1

The Western Cheshire Primary Care Trust will ensure that an appropriate

9.2

pest control contract is in operation at all times. The pest control contract will be monitored by the Nominated and Authorised Officers against a pest control contract specification.

9.3

The Contractor will perform th the e Contract in accordance with the Code of Practice of the British Pest Control Association (BPCA).

9.4

The service shall b be e carried out in an appropriate manner to the entire satisfaction of Western Cheshire Primary Care Trust’s authorised officer. The Contractor will be required to carry out routine inspections at the locations listed (Appendix 1) at frequencies agreed with the Authorised Officer. The Contractor will be required to agree the exact date and time of each inspection with Authorised Officer or Deputy.

9.5

On each inspection visit, the Contractor will be required to check all insect monitor stations and all rodent bait stations, together with a general inspection of high risk areas, for signs of any pest activity.

9.6

The Contractor shall provide written report of every visit whether emergency or otherwise

This report shall detail: a. the date and time of the visit b. the type o off visit i.e. routine, emergency, follow-up or job work c. the loc locations ations inspected and/or treated

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d. any evidence of infestation includi including ng both the scientific name and general term for the t he pest. This applies to scheduled and non scheduled pests e. the type of treatment ca carried rried out including the c common ommon name of the pesticide and the amount used f. any proofing, hous housekeeping ekeeping or hy hygiene giene rec recommendations ommendations to eliminate causes of infestation g. any precautions neces necessary sary to be observed by trust staff as a result of action taken by the Contractor h. a list of monitors and their locations i.

Technicians signature

 j.

Authorised Officers signature

9.7

The Contactors written report will also detail the pesticides applied together with any warnings or precautions to be undertaken by trust’s staff in relation to the pesticides applied or work carried out.

9.8

It sh should ould be noted that an important aspect of pest control is denial of access to pests and that the maintenance of an environment is important as it discourages the development of infestation. Reports should detail advice regarding proofing against access, denial of harbourage and removal of food sources, to facilitate control measures and discourage infestation.

9.10

The Contractor shall noti notify fy the Authorised Officer in writing of the state of infestation of the locations at the expiration of ‘Riddance times’ specified and any condition observed by him which may be conducive to infestations by pests or which may hinder efforts to combat them, within 10 days of such observation.

All adverse incidents must be reported immediately in accordance with NHS Western Cheshire Primary Care Trusts Incident Reporting Policy.

10. TRAINING Healthcare staff working for Western Cheshire Primary Care Trust, as employees have a duty to ensure their own skills are updated to include Infection Prevention and Control training.

11. KEY PERFORMANCE INDICATORS The following indicators will be monitored by the Community Care Western Cheshire Risk Management Sub Committee on a yearly basis: a. Number of reported infestations within NHS Western Cheshire Primary Care

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Trust premises. b. Number of reported sighting sightings s dealt with within 24 hours c. Number of actions taken as a result of non compliance within the bas basic ic control measures. d. Pest Control related Safety Alert Broadcast System (SABS) responses within required timescales  timescales 

12. LEGISLATION AND REFERENCES 12.1  Legislation 12.1 Legislation   This section gives examples of legislation that might apply to NHS Western Cheshire Primary Care Trust: Consumer Protection Act 1987 (Consumer Safety and Product Liability) [8]. Control of Substances Hazardous to Health Regulations 1999 [25] Employers’ Liability (Compulsory Insurance) Act 1969 [14]. General Product Safety Regulations 2005 [9]. Health and Safety at Work etc. Act (HASAWA) 1974 [6]. Provision and Use of Work Equipment Regulations 1998 [30]. Trade Descriptions Act 1968 [21]. Unfair Contract Terms Act 1977 [23]. 12.2 References Healthcare Commission. Assessment for Improvement: annual health check. 2005. http://www.healthcarecommission.org.uk Department of Health. Standards for Better Health, 2004. http://www.dh.gov.uk MHRA. Medical Device Alert MDA/2006/001 ‘Reporting adverse incidents and disseminating Medical Device Alerts’. 2006. http://www.mhra.gov.uk

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Health and Safety at Work etc. Act 1974. London: HMSO, 1974. ISBN 0105437743.

The Consumer Protection Act 1987 (Commencement No. 1) Order 1987. Statutory Instrument 1987 No. 1680 (C.51). ISBN 0 11 077680 1. http://www.opsi.gov.uk/si/si1987/Uksi_19871680_en_1.htm The Product Safety Regulations 2005. Statutory Instrument 2005 No 1803. ISBNGeneral 0110730542. http://www.opsi.gov.uk/si/si2005/20051803.htm TBSEN ISO 9001:2000 Quality management systems. Requirements http://www.bsonline.bsiglobal.com/server/index.jsp Employers’ Liability (Compulsory Insurance) Act 1969. HMSO 1969. ISBN 0105457698 13 Department of Health. Standards for Better Health, July 2004 http://www.dh.gov.uk Sale and Supply of Goods Act 1994 (c. 35), ISBN 0105435945. http://www.opsi.gov.uk/acts/acts1994/Ukpga_19940035_en_1.htm Trade Descriptions Act 1968. HMSO 1968. ISBN 0105429686. Unfair Contract Terms Act 1977. HMSO 1977. ISBN 0105450774 Management of Health and Safety at Work Regulations 1999. Statutory Instrument 1999 No. 3242. ISBN 0 11 085625 2. http://www.opsi.gov.uk/SI/si1999/19993242.htm Provision and Use of Work Equipment Regulations 1998. Statutory Instrument 1998 No. 2306. ISBN 0 11 079599 7. http://www.opsi.gov.uk/SI/si1998/19982306.htm Establishing the Responsible Commissioner http://www.dh.gov.uk/en/Publicationandstatistics/PublicationPolicyAndGuidance/dh_  4069634  Our health, our care, our say: a new direction for community services, The White Paper, Department of Health January 2006 www.dh.gov.uk/assetRoot/04/12/74/59/04127459.pdf 

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13. GLOSSARY OF TERMS   Contamination The soiling or pollution of inanimate objects or living material with harmful, potentially infectious, or other unwanted matter. In non emergency patient transport situation, this is most likely to be organic matter and infectious agents Disinfection A process used to reduce the number of viable infectious agents but which may not necessarily inactivate certain viruses and bacterial spores. Disinfection does not achieve the same reduction in microbial contamination levels as sterilization. Under certain defined conditions moist heat will also disinfect.

“Rid” and “Riddance”

The Terms ‘rid and riddance’ are defined as eradication or achieving the best level of control that is technically practicably possible. Legal entity Trust or other responsible organisation.

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Appendix 1 NOMINNATED OFFICERS

Operations Manager

Tel: 01244 650326

Porters – Ellesmere Port Hospital

Tel: 01244 362929 Bleep 2402 Tel:01630 652958

Contractor Out of Hours – Advanced Pest Management Domestic Supervisor – Clinic & Health Centres Clerical Officers - Great Sutton Health Centre

Tel: 0794 7483816 Tel: 0151 339 2208

Clerical Officers - Hope Farm Community Clinic

Tel: 0151 339 4781

Clerical Officers – Stanney Lane Community Clinic

Tel: 0151 350 3300

Clerical Officers - Frodsham Community Clinic

Tel 01928 732388

Clerical Officers- Blacon Community Clinic Clerical Officers - Boughton Health Centre Clerical Officers - Lache Health Centre Clerical Officers - St Martins Community Clinic Clerical Officers - Upton Community Clinic Tarporley Health Centre Tarvin Health Centre Mercury House

Tel: 01244 372677 Tel: 01244 348022 Tel: 01244 682991 Tel: 01244 356800 Tel: 01244 381366 Tel: 01829 733686 Tel: 01829 740082 Tel: 01829 771678

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