Project Management

 

Project Management

Submitted By: Group-1 Group-11 1 Abhishek Jain, Sharma, Anurag Mishra, Anurag Mitin Katariya, Sandeep Sushant Sarkar 

 

What is project? • P-presentation • R-resulting • O-of  • J-joint • E-effort • C-calculated • T-teamwork 

 

Project definition… What’s wrong with this  picture?

 

Project definition… What’s wrong with this  picture? Answer:  • The right questions were not asked • The project team didn’t understand what the client wanted • The people involved didn’t listen to each other  So.... • The project result was not what the client wanted

 

What is Project Management? Project management is

the Discipline of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives.

 

Stages in Project Management 1. Definition

2. Implementation

4. Refine

3. Review

 

Stages in Project Management 1. Definition • Scoping: what is the project? - why is it being done? • Ask questions – what do they really want? • Clear objectives/goals • Identify resources (time, finance & people) • What are the success criteria?

 

Stages in Project Management 2. Implementation - Planning  • Identify strengths/interests • Breakdown of tasks required • Prioritising • Contingencies • Key milestones

 

Stages in Project Management 3. Review (at stages during your project) • • • •

Build in monitoring systems Communication with employer (both ways) Keep employer up to date. Explain any issues Timescales – are they still realistic?

4. Refine (if needed)

• Changing whenever appropriate (fluidity) • Business needs DO change – so work out what w hat the change means for your project • Not a sign of failure!

 

ROLE OF PROJECT MANAGEMENT IN VARIOUS FUNCTIONAL AREAS

 

FINANCIAL MANAGEMENT • Designing a new financial instrument. • Launching a new financial instrument in a region. • Reviving and old financial instrument in a region.

 

MARKETING MANAGEMENT

• Launching a new product in a region • Designing the promotion campaign of a product

• A marketing research project

 

HUMAN RESOURCE MANAGEMENT • Recruiting more employees in a department • Training a group of employees in a particular skills.

• Designing a new salary structure for employees

 

INFORMATION SYSTEMS MANAGEMENT • Designing new software. • Creating a computer network in an organization. • Implementing a particular software in an organization.

 

Project Management Tools • Action Planning • Sequential and Parallel Activities • GANTT Charts • Critical Path Scheduling

 

Project Management Tools  Action plan: 1 •

An Action Plan is splitting up your project into smaller tasks which all need to be done

•

By looking at your project like this you can work out: a) The differ different ent parts parts or stages stages of your  your  project b) Wh Who o need needs s to do what c) Wh When en tasks tasks need need to to be comp complet leted ed

 

Project Management Tools  Action plan: 2  •

Prioritise tasks – which are most important?

•

Set realistic times for completing tasks

•

Check availability of resources / people

•

Plan for times when you know you can’t work on project (e.g. holiday, other  course deadline etc)

•

Ensure your employer knows too!

 

Project Management Tools ‘Sequential’ and ‘parallel’ activities • Sequential activities:  – Need to be completed in a sequence, with each activity being completed before the next can begin.  – The sequential tasks are,you the must more timemore management you mustthere do, and stick to deadlines

 

Project Management Tools • Parallel activities:  – Not dependent on completion of any other  tasks  – Or, may be done at any time before or after a particular stage is reached. This gives you great flexibility on when you do them • Understanding whether tasks sequential parallel can help you work outare when you are or  likely to be very busy, and which deadlines are very important to keep.

 

Project Management Tools Gantt Charts • A graph to visually represent tasks • • • •

One axis is the list of tasks The other is time (days/weeks) Block out squares to show your work on each task  You can see what you are supposed to be doing, when and how long for  • Key milestones are clearly identified •  You have a chart against which to plot progress

 

Project Management Tools Critical Path Scheduling  • This is a technique to look at the most essential parts of your project, not what is desired/preferred • Think about what tasks you really must do. Identify them on your gantt chart • These are good for monitoring your progress. If  despite your best effort you are behind schedule, you can negotiate with your employer to see if some non essential tasks could be removed, so that you can complete your project on time.

 

To summarise – managing your project Do... • Plan your project • Make sure you know what is expected of you • Communicate with your employer! Don’t... • Get too focused on process/tools – focus on the result • Put off difficult bits or deadlines • Lose sight of the overall aim of the project