Purchase Department
Content
Air or tank compresor
bore well compressor
Company history
Suguna pneumatics pvt ltd., was established in the year 1987 it started as a small unit with a work force of ten members initially they undertake small job works for the government department in the year 1989, the company has proposed to manufacture bore well compressor which plays a vital role in agriculture sector during 1991 the unit got isi certificate for its high hp compressor. After successful running of the industry the unit has achieved a remarkable turnover, compared to its previous year sale in the same year they manufactured air compressor which is also one of the major Inputs in the industry In the year 1995 the company introduced mono block compressors which are a domestic model with changes of existing bore well compressor. The mono block compressor sale rapidly shot up to a remarkable extent in 1997. The unit has bloomed into a private limited in 1997. MR.C.B.srinivasan and MR.V.lakshmi narayanswamy are the directors of the company, in the same year the company established its branches in the major cities of andrapredesh.
The company has a wvide dealer network and tremendous marketing strength all over the country the company is having a dedicated and sincere workforce of 50 members Profile of the company
Suguna pneumatics (p) ltd is an organization which is developing fact as every year pass on .It is located at No:87,sidco industries estate, Sidco, pollachi main road, Cbe_21 It has many branches all over India this company is one of the group suguna industries this company supplies its products to other popular companies like FORD,CHEMICAL PLANTATION,LMW,LEY LAND etc The company manufactures the following products Bore well compressors Air compressors Piston pumps car washers (high) pressure Bore well (bare mounted) Some time the company purchases raw material also from outside also for the production of nipple, brass items, stud, indicator air filter and also bolts and nuts etc... This group also has some other outstations at cochin, banglore, pune, hydrabad, Chennai, Calicut etc The activities of the concern are Purchase Sales Bank transaction Cash transaction Division of the company Foundry division Motor division Service division Compressor division Memorandum and articles of association All companies must be registered under the companies act and must register in the register office. The memorandum and articles of association contains the following Incorporation certificate Share capital
Main object clause Details of equity shares Articles of association Transmission of shares Calls and issue of certificates Details regarding the director of the company General meeting Accounts audit Dividend Seal Widening up The company must issue a share certificate which contains the detail regarding the equity share must have a common seal and the directors signature
Structure of organisation
Purchase Department
Production Department
Account Department
Sales Department
Stores
Machine shop
Assembling
Painting
Purchase department Purchasing is the function which is responsible for getting the right material at the right place at the right time in the right quantity at the right price. This includes the selection of vendors, deciding the price and negating for quantity and delivery. Purchase procedure Complete satisfaction of the material required. Quantity of the material to be purchased. Date by which the material is required. Place at which the material should be delivered. Budget provision. Sample is required. Inspection criteria. Warranty required. Special instruction about source. Special instruction about source supply.
Tender enquiry A tender or a quotation is a written offer to a work or to provide material at a given price within a prescribed period and under specific conditions. Types of tender Single tender. Limited tender. Open tender. Single tender When the quality is of extreme importance, only a reliable firm will be asked to supply the material at a rate as decided by the material negotiation. Limited tender
When the material is required from which are registered by the organization will invite to tender their rates and the most economy offer will be consider for placing the order. Open tender This tender system is adopted when quantity is to be purchased involve large amount it is also known as unlimited tender.
Placing of orders on suppliers Purchase order must contain the following Complete description of the materials requirement. Item wise quantity unit, rates and values. Date of delivery. Terms of delivery. Prices provisions of tax and duties.. Clause for liquidated damages. Payment terms any paying authority. Warranty. Consignee address. Place of inspection. General purchase conditions.
Follow-up Supplying firms should be contracted constantly so as to ensure timely supply of material .if the delivery date is expired, the firm should be asked to indicate the expected date of supply of material and extension might be grouped subject to such penalties as may be specified in the contract the following functions are to be considered . To secure an acceptance of order from the seller. To secure a commitment of delivery schedules. To ease various activities from placement of orders till final payment offer receipt of satisfactory. Receipt and inspection of materials All incoming material on receipt is physically checked, counted and then referred to inspection section or quality control department to ensure whether it makes the purchase requirement.
Record keeping Record of open orders concerning the status of outstanding order. Record of used order provides the historical record of all complete purchases. Purchase log provides an outgoing record. Commodity record(materials). Supplier records(about supplier details). Contract record(about contract document).
Methods and conditions of purchase In the company 95% purchase is credit purchase. The company followed according to the conditions when purchasing from suppliers. Technical terms Supplying should be based on the size, thickness and mentioned in the drawing given by the company. Sampling techniques are used for selecting the materials. Accounting terms Normally 30 days of credit are needed by the company and settlement is made during the day. If the supplier sends the material through bank and the payment also send through bank. The payment is made by cheque or demand draft. (TNGST) and (CST) number are must in the form.
Sales department Sales are the backbone of a company without sales department the company cannot be able to run efficiently sugna industry have a well established sales department. They are selling the quality product at competitive rates, only then they can with stand in their field. Companies are selling product by way of cash and credit sales. Credit sales As for as credit sales are concern the management has to fix some names and condition for sale of the product there may be a short credit to their dealers like 10 days, 20 days and so on. Discount The suguna industry allow on their sales by cash of quantity discount,cash discount and so on Trade discount It is generally allowed to their dealers and distributors. They enjoy their discount at the very little portion of the product price where as dealers are empowered to get more commission than distributor. In the recent years dealer have to sell their product to the customer even taller than MRP rate. When quantum of sales is high the margin of product is also high. Cash discount It is allowed as soon as they are ready to pay cash immeditly while purchasing the goods. Cash discount is very useful to dealer as well as it increase the sale of the company. Debit collection policy Normally the collection of dues from the dealer is highly risk job. In some cases when the sales people are deputed from collection of dues they will be asking some questions of which is not related to the service part of the product. In order to curtail this kind of purchase the management sells their product through bank. In some cases the management has to look their system. In this type where the company is engaged in a computer version the system will not allow to raise the invoice those who are having out standingmore than the stipulated period. But in some cases the management issues debit note by way of interest to the dealer from the date of invoice. The company may have forego the debit particularly or fully even sending reminder to the dealer. In this cases dues are accounted as bad debts.
Special discounts During the off season festival season the company may offer special discount to their product . in some cases whenever the company has to capturethier market by the way of applying tender. This kind of special discount at the rate of 16%. Preparation of invoice When the order received from the company it has to issiue order acknowledgement. Where in the mode of desdespatch,mode of payment should be specifically mention in the invoice to make the delivery. Profit sharing The bonus sharing plan is in addition to the regular remuneration. Thre profit or loss depend upon the policies of the firm. Making reserves,increasing case of depreciation under valuation of stock can reduce the amount of divisible profit. Market research It means study of the market which includes forecasting,intelligence and statistics it is important step for sales. Advertisement Advertisement is publication of information method regarding product put uo for sale ans a method for bringing the product in to touch with customer .
Production department Another important department is production department without production no sales will happen and also purchase is not necessary. So production takes an important part in the company the factory manager and supervisor is the head of the department. Factory manager duties Gives production planning according to requirement of sales department. To ensure the quality of the final product and quality of the raw material. Supervisor s duties Supervising the product materials in every stage of production is his primary duty he executes the plans of the factory manager and co-ordinates with various section are involved in production department.
Production planning and control
Input
production policies
output
Raw material
operation
product
Man
inspection
services
Machine
storage
Power
production
Plant
planning
Facilities
control
Functions of production planning and control Planning Routing Scheduling dispatching
The various activities involved in production department
Production department
Store keeping
Inspection report
Machine shop section
Assembling section
Painting section
Dispatching section
1. Store keeping In store keeping the purchase material are stored in it and issued at the time of need to other section in the production department. A store keeper who maintains the following books and cardex.
Store receipt book when raw material are received from the suppliers its particulars are noted in it. Ceardex Job order material issued and received is noted in it. Indent memo If any material internally sent to any section of production department are noted. Register of component to machine shop If any components sent to the machine shop is noted on the register. 2. Inspection report In this section job order material are inspected two books are maintained. Inspection report Report of the order items remark of any are noted in the report. Indent memo Any material noted from this section to other are noted in it. 3. Machine shop section In the machine shop section rough casting and forged steel items are machined various operators of machine shop are Machine operation Key way milling Heat treatment operation Surface grinding operation Cylinder grinding operation
Here four books are maintained
Stock maintaince book Indent memo Rejection report Required materials
4. Main raw materials Casting Cylinder, cylinder head, fan pully , motor pully, trank case.
Forging Connecting rod, web Mild steal items Trank shaft Aluminum items Central cooler, after cooler, piston 5. Assembling section Materials received from machine shop and stores are assembled here three books are maintained in this section Job card Indent memo Issue requisition
6. Painting section Preparations of motor (i.e.) assembling motor are painted in this section. 7. Dispatching section
After painting the motors they are sent here motors are safely packed and dispatched to the dealers Methods of production Job production Batch production Continuous or mass production Job production Each job order is kept alone and is not likely to be repeated. This type of production has a lot of flexibility of operation and hence general purpose machines are required. Batch production This type of production is generally adopted in medium size enterprises Batch production is bigger in scale than the job production while it is smaller than that of mass production In this type of production two or more products are manufactured
Mass production In this method of job production factory works only when orders are required. When orders are not received for some time , then for that period work may made to a stand still. It is only for large scale industries.
Accounting department In small units the necessity of preparing accounts and communicating information may not arise as the owner is in close contact with all the happenings in the business but in the big unit
the necessity of preparing and computing accounting is greatly felt. as the owners and top management are not in direct contact with all the activities of the business. Here the company maintains software for preparing accounts its accounts are fully computerized .to maintain the secrecy the company has a secret password .the director alone knows the entire password Through the computerized accounts the company maintains the following Bank books Cash books Purchase register Sales register Journal register Debit and credit note register Party ledger General ledger
1. Bank books Bank books contain two sides which are of receipt and payment side. All receipts are received in the form of cheques and demand drafts are entered in the receipt side payments through cheques are mentioned in the payment side. 2. Cash books Cash books is a record of all receipts and payment if cash. The objective of cash book is to keep a daily record of transaction relating to receipts and payments of cash. The number of transaction relating to cash is usually large because most of the business dealings are mainly involving in cash transactions. 3. Purchase register The book is kept to record all TNGST and CST purchases for resale to be eligible for taxes are recorded in purchase book.
4. Sales register
Sales book is also known as day book. It is used to record all TNGST and CST of sales of gods in which firm normally deals. 5. Journal register A journal register mostly contains the journal entries as expenses. Purchase and sales are also entered in journal register. 6. Debit and credit note Debiting and crediting items are separately listed in its own note. 7. Party ledger Two types of ledger are available they are sundry suppliers or creditors ledger and sundry customers or debtors ledger. 8. General ledger A general ledger is maintained for passing the general ledger other than the parties ledger etc...
Sources of finance Since the company is a private limited concern the major source of finance is share holders. Investment is in the form of equity shares and deposits. Every year the company is generating profit. So it is also funded by general source of finance (I.e.) reserves and surplus. The company is also availing working capital facility from the state bank of India. The company also gets over draft facility from the bank.
Marketing department
Objective of marketing To analiyse the statistical position of the company To furnish functions and various activities that to be carried on by the marketing department To summarise the function of sales department To study the function of the process of planning department To increase the profit motive by earning more profit
Functions of marketing Marketing functions
Function of exchange
Function of physical supply
Facilitating functions
Selling function
transporatation
financing
Assembling
storage
risk bearing
standardization
market information
promotion
marketing structure
MARKETING MANAGER
REGIONAL SALES MANAGER
AREA SALES MANAGER
SALES EXECUTIVE
Marketing of product is very different activity as compared to production department even though this department plays a vital role on every industry the persons may assist this as a regional sales manager, area sales manager, sales officer and finally sales executive.
Role of marketing manager He is the person who controls and motivates the sales of the product he may assist his subordinates by way of getting orders from dealers, outlet and other areas. In potential areas he can also control the credit limit of the dealers with regard to dealers performance both sales and collection.
He is also in charge of government suppliers and institution supplies. Survey report Regarding technically qualified people they may be given opportunity to survey the market condition of product after receiving the survey report, the management has to complement some projects to develop their products, which is suitable for prevailing market conditions.
Stores department Stores management
It is responsible for receipt custody and issue of materials .stores can be classified in to the following categories Raw material These are used in the marketing of products like raw cotton on textile mill these stored according to the type of material. Finished products There are products which are ready for being transported to consumer for use and are stored in package properly. Spare parts These are parts purchased from outside source and used in the assembly of final products or for the repair of production equipment. Stores ledger: It is a detailed record of the receipt and issue of material with respect of quality, and quantity and value of all the items kept in the store. It contains the name, description etc. It records the receipts issued and balance on hand of cash and every article. At the time of physical verification officers inspection and record his recommendations in the remarks column.
QUALITY CONTROL DEPARTMENT Control and Maintain the quality is now a days very essential keeping the particular place in the market. So Quality Control is the backbone of every industry. This department having a well experienced engineer of others normally Quality Control department people can inspect that material structuring from raw material to finished product. There may be rejection in the stage of raw materials it has to go to the production department.
In the field of checking first they will inspect each and every raw material in a random type. The color code for each raw material had been maintained to determine their quality. Green-approved Red color-Rejection Green color- OK Yellow color- Rework
The suppliers are to get their inspection report from their inspection report from their department. In order to raise a invoice against the company normally the suppliers are raised, their bills only for the acceptance as quantity in number. They will take back or replace the material, which was rejected by the company. Measuring instrument in the quality control department Pneumatic control device Used for accuracy measure Air plugage Height vernier caliper Rock harness tester Bore dial gauge Screw gauge Thread ring gauge Thread plug gauge
PERSONNEL DEPARTMENT Personnel department looks after the recruitment selection, development, utilization and accommodation to human resources. The human resources organization consists of all individuals activities regardless of their role. Totally 5 staff members & 50 workers are working here. Skilled workers-10
Semi Skilled workers-10 Unskilled workers-30 Overall the workers get an average salary of Rs 7000 and staff member get Rs 13000 per month bonus is also provided according to the performance of the company and as per the Bonus act. The company is providing excellent working atmosphere and also provides uniform and shoes to the workers. Also they guide extend the following facilities. Provident fund Employees state insurance Leave wages Gratuity
The relationship between the management and workers are very smooth and hence there are no labours in this company.
bore well compressor
Company history
Suguna pneumatics pvt ltd., was established in the year 1987 it started as a small unit with a work force of ten members initially they undertake small job works for the government department in the year 1989, the company has proposed to manufacture bore well compressor which plays a vital role in agriculture sector during 1991 the unit got isi certificate for its high hp compressor. After successful running of the industry the unit has achieved a remarkable turnover, compared to its previous year sale in the same year they manufactured air compressor which is also one of the major Inputs in the industry In the year 1995 the company introduced mono block compressors which are a domestic model with changes of existing bore well compressor. The mono block compressor sale rapidly shot up to a remarkable extent in 1997. The unit has bloomed into a private limited in 1997. MR.C.B.srinivasan and MR.V.lakshmi narayanswamy are the directors of the company, in the same year the company established its branches in the major cities of andrapredesh.
The company has a wvide dealer network and tremendous marketing strength all over the country the company is having a dedicated and sincere workforce of 50 members Profile of the company
Suguna pneumatics (p) ltd is an organization which is developing fact as every year pass on .It is located at No:87,sidco industries estate, Sidco, pollachi main road, Cbe_21 It has many branches all over India this company is one of the group suguna industries this company supplies its products to other popular companies like FORD,CHEMICAL PLANTATION,LMW,LEY LAND etc The company manufactures the following products Bore well compressors Air compressors Piston pumps car washers (high) pressure Bore well (bare mounted) Some time the company purchases raw material also from outside also for the production of nipple, brass items, stud, indicator air filter and also bolts and nuts etc... This group also has some other outstations at cochin, banglore, pune, hydrabad, Chennai, Calicut etc The activities of the concern are Purchase Sales Bank transaction Cash transaction Division of the company Foundry division Motor division Service division Compressor division Memorandum and articles of association All companies must be registered under the companies act and must register in the register office. The memorandum and articles of association contains the following Incorporation certificate Share capital
Main object clause Details of equity shares Articles of association Transmission of shares Calls and issue of certificates Details regarding the director of the company General meeting Accounts audit Dividend Seal Widening up The company must issue a share certificate which contains the detail regarding the equity share must have a common seal and the directors signature
Structure of organisation
Purchase Department
Production Department
Account Department
Sales Department
Stores
Machine shop
Assembling
Painting
Purchase department Purchasing is the function which is responsible for getting the right material at the right place at the right time in the right quantity at the right price. This includes the selection of vendors, deciding the price and negating for quantity and delivery. Purchase procedure Complete satisfaction of the material required. Quantity of the material to be purchased. Date by which the material is required. Place at which the material should be delivered. Budget provision. Sample is required. Inspection criteria. Warranty required. Special instruction about source. Special instruction about source supply.
Tender enquiry A tender or a quotation is a written offer to a work or to provide material at a given price within a prescribed period and under specific conditions. Types of tender Single tender. Limited tender. Open tender. Single tender When the quality is of extreme importance, only a reliable firm will be asked to supply the material at a rate as decided by the material negotiation. Limited tender
When the material is required from which are registered by the organization will invite to tender their rates and the most economy offer will be consider for placing the order. Open tender This tender system is adopted when quantity is to be purchased involve large amount it is also known as unlimited tender.
Placing of orders on suppliers Purchase order must contain the following Complete description of the materials requirement. Item wise quantity unit, rates and values. Date of delivery. Terms of delivery. Prices provisions of tax and duties.. Clause for liquidated damages. Payment terms any paying authority. Warranty. Consignee address. Place of inspection. General purchase conditions.
Follow-up Supplying firms should be contracted constantly so as to ensure timely supply of material .if the delivery date is expired, the firm should be asked to indicate the expected date of supply of material and extension might be grouped subject to such penalties as may be specified in the contract the following functions are to be considered . To secure an acceptance of order from the seller. To secure a commitment of delivery schedules. To ease various activities from placement of orders till final payment offer receipt of satisfactory. Receipt and inspection of materials All incoming material on receipt is physically checked, counted and then referred to inspection section or quality control department to ensure whether it makes the purchase requirement.
Record keeping Record of open orders concerning the status of outstanding order. Record of used order provides the historical record of all complete purchases. Purchase log provides an outgoing record. Commodity record(materials). Supplier records(about supplier details). Contract record(about contract document).
Methods and conditions of purchase In the company 95% purchase is credit purchase. The company followed according to the conditions when purchasing from suppliers. Technical terms Supplying should be based on the size, thickness and mentioned in the drawing given by the company. Sampling techniques are used for selecting the materials. Accounting terms Normally 30 days of credit are needed by the company and settlement is made during the day. If the supplier sends the material through bank and the payment also send through bank. The payment is made by cheque or demand draft. (TNGST) and (CST) number are must in the form.
Sales department Sales are the backbone of a company without sales department the company cannot be able to run efficiently sugna industry have a well established sales department. They are selling the quality product at competitive rates, only then they can with stand in their field. Companies are selling product by way of cash and credit sales. Credit sales As for as credit sales are concern the management has to fix some names and condition for sale of the product there may be a short credit to their dealers like 10 days, 20 days and so on. Discount The suguna industry allow on their sales by cash of quantity discount,cash discount and so on Trade discount It is generally allowed to their dealers and distributors. They enjoy their discount at the very little portion of the product price where as dealers are empowered to get more commission than distributor. In the recent years dealer have to sell their product to the customer even taller than MRP rate. When quantum of sales is high the margin of product is also high. Cash discount It is allowed as soon as they are ready to pay cash immeditly while purchasing the goods. Cash discount is very useful to dealer as well as it increase the sale of the company. Debit collection policy Normally the collection of dues from the dealer is highly risk job. In some cases when the sales people are deputed from collection of dues they will be asking some questions of which is not related to the service part of the product. In order to curtail this kind of purchase the management sells their product through bank. In some cases the management has to look their system. In this type where the company is engaged in a computer version the system will not allow to raise the invoice those who are having out standingmore than the stipulated period. But in some cases the management issues debit note by way of interest to the dealer from the date of invoice. The company may have forego the debit particularly or fully even sending reminder to the dealer. In this cases dues are accounted as bad debts.
Special discounts During the off season festival season the company may offer special discount to their product . in some cases whenever the company has to capturethier market by the way of applying tender. This kind of special discount at the rate of 16%. Preparation of invoice When the order received from the company it has to issiue order acknowledgement. Where in the mode of desdespatch,mode of payment should be specifically mention in the invoice to make the delivery. Profit sharing The bonus sharing plan is in addition to the regular remuneration. Thre profit or loss depend upon the policies of the firm. Making reserves,increasing case of depreciation under valuation of stock can reduce the amount of divisible profit. Market research It means study of the market which includes forecasting,intelligence and statistics it is important step for sales. Advertisement Advertisement is publication of information method regarding product put uo for sale ans a method for bringing the product in to touch with customer .
Production department Another important department is production department without production no sales will happen and also purchase is not necessary. So production takes an important part in the company the factory manager and supervisor is the head of the department. Factory manager duties Gives production planning according to requirement of sales department. To ensure the quality of the final product and quality of the raw material. Supervisor s duties Supervising the product materials in every stage of production is his primary duty he executes the plans of the factory manager and co-ordinates with various section are involved in production department.
Production planning and control
Input
production policies
output
Raw material
operation
product
Man
inspection
services
Machine
storage
Power
production
Plant
planning
Facilities
control
Functions of production planning and control Planning Routing Scheduling dispatching
The various activities involved in production department
Production department
Store keeping
Inspection report
Machine shop section
Assembling section
Painting section
Dispatching section
1. Store keeping In store keeping the purchase material are stored in it and issued at the time of need to other section in the production department. A store keeper who maintains the following books and cardex.
Store receipt book when raw material are received from the suppliers its particulars are noted in it. Ceardex Job order material issued and received is noted in it. Indent memo If any material internally sent to any section of production department are noted. Register of component to machine shop If any components sent to the machine shop is noted on the register. 2. Inspection report In this section job order material are inspected two books are maintained. Inspection report Report of the order items remark of any are noted in the report. Indent memo Any material noted from this section to other are noted in it. 3. Machine shop section In the machine shop section rough casting and forged steel items are machined various operators of machine shop are Machine operation Key way milling Heat treatment operation Surface grinding operation Cylinder grinding operation
Here four books are maintained
Stock maintaince book Indent memo Rejection report Required materials
4. Main raw materials Casting Cylinder, cylinder head, fan pully , motor pully, trank case.
Forging Connecting rod, web Mild steal items Trank shaft Aluminum items Central cooler, after cooler, piston 5. Assembling section Materials received from machine shop and stores are assembled here three books are maintained in this section Job card Indent memo Issue requisition
6. Painting section Preparations of motor (i.e.) assembling motor are painted in this section. 7. Dispatching section
After painting the motors they are sent here motors are safely packed and dispatched to the dealers Methods of production Job production Batch production Continuous or mass production Job production Each job order is kept alone and is not likely to be repeated. This type of production has a lot of flexibility of operation and hence general purpose machines are required. Batch production This type of production is generally adopted in medium size enterprises Batch production is bigger in scale than the job production while it is smaller than that of mass production In this type of production two or more products are manufactured
Mass production In this method of job production factory works only when orders are required. When orders are not received for some time , then for that period work may made to a stand still. It is only for large scale industries.
Accounting department In small units the necessity of preparing accounts and communicating information may not arise as the owner is in close contact with all the happenings in the business but in the big unit
the necessity of preparing and computing accounting is greatly felt. as the owners and top management are not in direct contact with all the activities of the business. Here the company maintains software for preparing accounts its accounts are fully computerized .to maintain the secrecy the company has a secret password .the director alone knows the entire password Through the computerized accounts the company maintains the following Bank books Cash books Purchase register Sales register Journal register Debit and credit note register Party ledger General ledger
1. Bank books Bank books contain two sides which are of receipt and payment side. All receipts are received in the form of cheques and demand drafts are entered in the receipt side payments through cheques are mentioned in the payment side. 2. Cash books Cash books is a record of all receipts and payment if cash. The objective of cash book is to keep a daily record of transaction relating to receipts and payments of cash. The number of transaction relating to cash is usually large because most of the business dealings are mainly involving in cash transactions. 3. Purchase register The book is kept to record all TNGST and CST purchases for resale to be eligible for taxes are recorded in purchase book.
4. Sales register
Sales book is also known as day book. It is used to record all TNGST and CST of sales of gods in which firm normally deals. 5. Journal register A journal register mostly contains the journal entries as expenses. Purchase and sales are also entered in journal register. 6. Debit and credit note Debiting and crediting items are separately listed in its own note. 7. Party ledger Two types of ledger are available they are sundry suppliers or creditors ledger and sundry customers or debtors ledger. 8. General ledger A general ledger is maintained for passing the general ledger other than the parties ledger etc...
Sources of finance Since the company is a private limited concern the major source of finance is share holders. Investment is in the form of equity shares and deposits. Every year the company is generating profit. So it is also funded by general source of finance (I.e.) reserves and surplus. The company is also availing working capital facility from the state bank of India. The company also gets over draft facility from the bank.
Marketing department
Objective of marketing To analiyse the statistical position of the company To furnish functions and various activities that to be carried on by the marketing department To summarise the function of sales department To study the function of the process of planning department To increase the profit motive by earning more profit
Functions of marketing Marketing functions
Function of exchange
Function of physical supply
Facilitating functions
Selling function
transporatation
financing
Assembling
storage
risk bearing
standardization
market information
promotion
marketing structure
MARKETING MANAGER
REGIONAL SALES MANAGER
AREA SALES MANAGER
SALES EXECUTIVE
Marketing of product is very different activity as compared to production department even though this department plays a vital role on every industry the persons may assist this as a regional sales manager, area sales manager, sales officer and finally sales executive.
Role of marketing manager He is the person who controls and motivates the sales of the product he may assist his subordinates by way of getting orders from dealers, outlet and other areas. In potential areas he can also control the credit limit of the dealers with regard to dealers performance both sales and collection.
He is also in charge of government suppliers and institution supplies. Survey report Regarding technically qualified people they may be given opportunity to survey the market condition of product after receiving the survey report, the management has to complement some projects to develop their products, which is suitable for prevailing market conditions.
Stores department Stores management
It is responsible for receipt custody and issue of materials .stores can be classified in to the following categories Raw material These are used in the marketing of products like raw cotton on textile mill these stored according to the type of material. Finished products There are products which are ready for being transported to consumer for use and are stored in package properly. Spare parts These are parts purchased from outside source and used in the assembly of final products or for the repair of production equipment. Stores ledger: It is a detailed record of the receipt and issue of material with respect of quality, and quantity and value of all the items kept in the store. It contains the name, description etc. It records the receipts issued and balance on hand of cash and every article. At the time of physical verification officers inspection and record his recommendations in the remarks column.
QUALITY CONTROL DEPARTMENT Control and Maintain the quality is now a days very essential keeping the particular place in the market. So Quality Control is the backbone of every industry. This department having a well experienced engineer of others normally Quality Control department people can inspect that material structuring from raw material to finished product. There may be rejection in the stage of raw materials it has to go to the production department.
In the field of checking first they will inspect each and every raw material in a random type. The color code for each raw material had been maintained to determine their quality. Green-approved Red color-Rejection Green color- OK Yellow color- Rework
The suppliers are to get their inspection report from their inspection report from their department. In order to raise a invoice against the company normally the suppliers are raised, their bills only for the acceptance as quantity in number. They will take back or replace the material, which was rejected by the company. Measuring instrument in the quality control department Pneumatic control device Used for accuracy measure Air plugage Height vernier caliper Rock harness tester Bore dial gauge Screw gauge Thread ring gauge Thread plug gauge
PERSONNEL DEPARTMENT Personnel department looks after the recruitment selection, development, utilization and accommodation to human resources. The human resources organization consists of all individuals activities regardless of their role. Totally 5 staff members & 50 workers are working here. Skilled workers-10
Semi Skilled workers-10 Unskilled workers-30 Overall the workers get an average salary of Rs 7000 and staff member get Rs 13000 per month bonus is also provided according to the performance of the company and as per the Bonus act. The company is providing excellent working atmosphere and also provides uniform and shoes to the workers. Also they guide extend the following facilities. Provident fund Employees state insurance Leave wages Gratuity
The relationship between the management and workers are very smooth and hence there are no labours in this company.
