Reports
Content
REPORTS
MEANING OF REPORT
o An account given or opinion formally expressed for specific
purpose after proper inquiry, investigation and consideration of facts affecting the situation.
o An objective and planned presentation of facts to one or
more persons for specific business purpose.
Five W s and one H
o What is the problem o Why should the problem be analysed o Who is involved in the situation o When did the trouble start o Where would the reader be at the time when he receives the report o How would the report be written
Types of reports
Basically there are two types of reports: o Informational o Analytical On the basis of formality business reports may be: o Formal o Informal Other types of reports are: Long reports,short reports,Individual reports,Committee reports etc
Report planning
o Define the problem and the purpose o Outline the issues for investigation o Prepare a work plan o Conduct research ,analyse and interpret o Draw conclusions
Sections of the report
Prefatory parts o Cover/title page o Acknowledgements o Table of contents o Executive summary/Abstract Main parts o Introduction o Text
Terminal section o Conclusion o Recommendations/suggestions o Plan of action/future directions Supplemental parts o References o Bibliography o Annexures
Essentials of good report writing
o Issue in perspective o Authoritative facts and figures o Maintain a judicial approach o In depth analysis o Alternative viewpoints o Appropriate annexures
Conclusion
Report is a logical and coherent structuring of information,ideas and concepts.It is, in a sense the ultimate in business communication.
MEANING OF REPORT
o An account given or opinion formally expressed for specific
purpose after proper inquiry, investigation and consideration of facts affecting the situation.
o An objective and planned presentation of facts to one or
more persons for specific business purpose.
Five W s and one H
o What is the problem o Why should the problem be analysed o Who is involved in the situation o When did the trouble start o Where would the reader be at the time when he receives the report o How would the report be written
Types of reports
Basically there are two types of reports: o Informational o Analytical On the basis of formality business reports may be: o Formal o Informal Other types of reports are: Long reports,short reports,Individual reports,Committee reports etc
Report planning
o Define the problem and the purpose o Outline the issues for investigation o Prepare a work plan o Conduct research ,analyse and interpret o Draw conclusions
Sections of the report
Prefatory parts o Cover/title page o Acknowledgements o Table of contents o Executive summary/Abstract Main parts o Introduction o Text
Terminal section o Conclusion o Recommendations/suggestions o Plan of action/future directions Supplemental parts o References o Bibliography o Annexures
Essentials of good report writing
o Issue in perspective o Authoritative facts and figures o Maintain a judicial approach o In depth analysis o Alternative viewpoints o Appropriate annexures
Conclusion
Report is a logical and coherent structuring of information,ideas and concepts.It is, in a sense the ultimate in business communication.
