SAP FICO
Content
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
Process Name Operations Function Location Process Owner Operations Functional Head ( Senior Process Owner) Effective Date Expiry Date Created By Document Store Path
Invoices with Foreign Currency FA/GL Spain [Specify the name of the Process Owner] [Specify the name of the operations functional head] 16th April 2010 15th April 2011 Nisha Madhyani [Specify the Soft file location]
Confidential
Page 1 of 8
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Approved by
Effective Date: mm/dd/yy
Reviewed By Name: Designation: Date:
Contact Information Address of the <WIPRO> Location Website - http://www.Wipro.com
Revision History
Version No.
Number 1
Date
Details
Confidential
Page 2 of 8
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
Contents
1. Purpose....................................................................................................................................4 2. Scope.......................................................................................................................................4 3. Brief Process Overview..........................................................................................................4 4. Acronyms and Definitions......................................................................................................4 5. Governance Structure.............................................................................................................5 6. Process Procedure...................................................................................................................5 6.1. To-Be Process Step..............................................................................................................5 6.1.1. Work Instruction (Key Stroke level)................................................................................5 6.1.2. Work Instruction (Key Stroke level)................................................................................6 7. Competencies for the task ......................................................................................................6 8. Process Exceptions ................................................................................................................7 9. Escalation Matrix....................................................................................................................8 10. FMEA..................................................................................................................................8
11. Service Level Agreement / Process Performance Standards................................................8 12. Key Process Contacts...........................................................................................................8
Confidential
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Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
1. Purpose •
All Invoices which do not have Euro as their currency fall under Invoice with Foreign Currency as they have a different treatment.
2. Scope
• • • • Location: Products: Activities: Services: Financial Services AM Gijon PC + SAP EFIS , Printer ---------------------------------------------------------------
3. Brief Process Overview •
The exchange rate for foreign currency in SAP is defined by o Invoice Date o Value in Euro and o Exchange Rate
By default it is based on Accounting Date. There is a fixed exchange rate for an Order in SAP. We will see how it works in receptions, invoice with order under MM Module Also, in Journal entries, invoices in FI module Industrial Companies have insurance coverage for foreign currency fluctuations. However, non-industrial do not have insurance coverage.
• • • • •
4. Acronyms and Definitions
• [Please expand key acronyms and definitions relevant to the process here] Definition
Term / Acronym
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Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
5. Governance Structure
•
[Please outline the interaction mechanism between the WIPRO / Internal / External Stakeholders and Process owners i.e. frequency of meetings, participation in process meetings / other interested stakeholder meeting etc]
6. Process Procedure
[General Guidelines:
6.1. To-Be Process Step
6.1.1.Work Instruction (Key Stroke level)
•
Affix level4 Process step
Snapshot1
Confidential
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Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
6.1.2.Work Instruction (Key Stroke level)
Snapshot2
•
The process procedure should be written to cover all key stroke tasks supported by screen shots. In case Epiplex is not working, screenshots can be captured manually. Attached below is the document providing guidelines for working with screenshots.
Screen Shot Guidelines
7. Competencies for the task
Knowledge
List knowledge requirements for this activity: what is required to do the work accurately and completely
Skills
List skills needed for this activity: abilities required to produce the required standards of efficiency and effectiveness
Contextual Knowledge
List contextual knowledge needed for this activity: knowledge of the input and output processes linked to this activity (if appropriate); relevant business factors, triggers, important
Page 6 of 8
Confidential
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy dates or conditions, etc. that is needed to produce maximum effectiveness
8. Process Exceptions
No. Exceptions to the SOP
List any situations where the standard activity/task flow would not work. These situations may be infrequent occurrences, such as during annual accounting closure or only under specific circumstances.
Required Action
State the action that is required to handle the exception. Document the sequence of steps involved in handling the exception. Also, state the contacts who will provide the necessary inputs.
Required Competencies
List the knowledge, skills, and contextual knowledge required to handle the exceptions. Some of these competencies may involve experiential knowledge (i.e., knowledge gained over time.)
Confidential
Page 7 of 8
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
9. Escalation Matrix
Escalation Contact Information( AM) Escalation Designation Email id Level Level 3 Level 2 Level 1
Name
Phone No.
Name
Escalation Contact Information( Wipro) Escalation Designation Email id Level Level 3 Level 2 Level 1
Phone No.
10. FMEA
11. Service Level Agreement / Process Performance Standards
• To be appended later
12. Key Process Contacts
• Please mention key contacts in Process / IT etc
<WIPRO> Contacts
Function
<WIPRO> Contacts Tel No
Client Contacts
Function
Vendor Contacts Tel No
Confidential
Page 8 of 8
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
Process Name Operations Function Location Process Owner Operations Functional Head ( Senior Process Owner) Effective Date Expiry Date Created By Document Store Path
Invoices with Foreign Currency FA/GL Spain [Specify the name of the Process Owner] [Specify the name of the operations functional head] 16th April 2010 15th April 2011 Nisha Madhyani [Specify the Soft file location]
Confidential
Page 1 of 8
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Approved by
Effective Date: mm/dd/yy
Reviewed By Name: Designation: Date:
Contact Information Address of the <WIPRO> Location Website - http://www.Wipro.com
Revision History
Version No.
Number 1
Date
Details
Confidential
Page 2 of 8
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
Contents
1. Purpose....................................................................................................................................4 2. Scope.......................................................................................................................................4 3. Brief Process Overview..........................................................................................................4 4. Acronyms and Definitions......................................................................................................4 5. Governance Structure.............................................................................................................5 6. Process Procedure...................................................................................................................5 6.1. To-Be Process Step..............................................................................................................5 6.1.1. Work Instruction (Key Stroke level)................................................................................5 6.1.2. Work Instruction (Key Stroke level)................................................................................6 7. Competencies for the task ......................................................................................................6 8. Process Exceptions ................................................................................................................7 9. Escalation Matrix....................................................................................................................8 10. FMEA..................................................................................................................................8
11. Service Level Agreement / Process Performance Standards................................................8 12. Key Process Contacts...........................................................................................................8
Confidential
Page 3 of 8
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
1. Purpose •
All Invoices which do not have Euro as their currency fall under Invoice with Foreign Currency as they have a different treatment.
2. Scope
• • • • Location: Products: Activities: Services: Financial Services AM Gijon PC + SAP EFIS , Printer ---------------------------------------------------------------
3. Brief Process Overview •
The exchange rate for foreign currency in SAP is defined by o Invoice Date o Value in Euro and o Exchange Rate
By default it is based on Accounting Date. There is a fixed exchange rate for an Order in SAP. We will see how it works in receptions, invoice with order under MM Module Also, in Journal entries, invoices in FI module Industrial Companies have insurance coverage for foreign currency fluctuations. However, non-industrial do not have insurance coverage.
• • • • •
4. Acronyms and Definitions
• [Please expand key acronyms and definitions relevant to the process here] Definition
Term / Acronym
Confidential
Page 4 of 8
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
5. Governance Structure
•
[Please outline the interaction mechanism between the WIPRO / Internal / External Stakeholders and Process owners i.e. frequency of meetings, participation in process meetings / other interested stakeholder meeting etc]
6. Process Procedure
[General Guidelines:
6.1. To-Be Process Step
6.1.1.Work Instruction (Key Stroke level)
•
Affix level4 Process step
Snapshot1
Confidential
Page 5 of 8
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
6.1.2.Work Instruction (Key Stroke level)
Snapshot2
•
The process procedure should be written to cover all key stroke tasks supported by screen shots. In case Epiplex is not working, screenshots can be captured manually. Attached below is the document providing guidelines for working with screenshots.
Screen Shot Guidelines
7. Competencies for the task
Knowledge
List knowledge requirements for this activity: what is required to do the work accurately and completely
Skills
List skills needed for this activity: abilities required to produce the required standards of efficiency and effectiveness
Contextual Knowledge
List contextual knowledge needed for this activity: knowledge of the input and output processes linked to this activity (if appropriate); relevant business factors, triggers, important
Page 6 of 8
Confidential
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy dates or conditions, etc. that is needed to produce maximum effectiveness
8. Process Exceptions
No. Exceptions to the SOP
List any situations where the standard activity/task flow would not work. These situations may be infrequent occurrences, such as during annual accounting closure or only under specific circumstances.
Required Action
State the action that is required to handle the exception. Document the sequence of steps involved in handling the exception. Also, state the contacts who will provide the necessary inputs.
Required Competencies
List the knowledge, skills, and contextual knowledge required to handle the exceptions. Some of these competencies may involve experiential knowledge (i.e., knowledge gained over time.)
Confidential
Page 7 of 8
Work Stream Name
Process Name
Version No: 0.1
Sub Process Name
Effective Date: mm/dd/yy
9. Escalation Matrix
Escalation Contact Information( AM) Escalation Designation Email id Level Level 3 Level 2 Level 1
Name
Phone No.
Name
Escalation Contact Information( Wipro) Escalation Designation Email id Level Level 3 Level 2 Level 1
Phone No.
10. FMEA
11. Service Level Agreement / Process Performance Standards
• To be appended later
12. Key Process Contacts
• Please mention key contacts in Process / IT etc
<WIPRO> Contacts
Function
<WIPRO> Contacts Tel No
Client Contacts
Function
Vendor Contacts Tel No
Confidential
Page 8 of 8
