Scaffolding Management Software - ASK EHS
Content
Revolutionise your business
SCAFFOLDING
MANAGEMENT SOFTWARE
Find out how our software can make your business more efficient
ONTENTS
Contents
Page No.
Sr. No.
Subject
01
Challenges & Solution
01
02
Scaffold Management Software
02
03
Software Features
03
04
Software tools & functionalities
11
05
Our Approach & Implementation
12
06
System Configuration
13
07
Summary
14
Support
Challenges in the
Scaffolding
Scaffolding has been, and continuous to be, a significant management problem at various industries. Based on the
study, following can be the major areas of concern:
Management of Scaffolding requests, their approval, production and material inventory
effectively and efficiently. System supports the full cycle of scaffolding management and
comes with a customized work-flow to validate steps to promote safe working practices.
Scaffolding Management System
Flow of Information - Information collection and its efficient sharing
Consolidation of information for generating KPIs
Progress of project
Productivity of the team
Management Software (SMS)
SMS controls the sequence of status changes a request is moved through during its lifecycle
with its flow-engine. The software provides facility to authorized parties to mention all
necessary procedures and authorization are completed before moving to the next stage in
the sequence.
Identification of lacking areas
Effective preplanning of scaffold requirements, identification of production bottlenecks
Centralize control of on-site scaffold inventory
Effective usage of Scaffolding materials
Managing scaffold inspection
New Scaffold/
Modification/
Dismantle
Request
Request
Approval
Task
Allocation
Scaffold
Inspection
Work Started
(Erection/
Modification/
Dismantle
Production
Report
Submission
Time invested by authorities to run about, contact people personally, taking clearances and
maintaining forms
Data Transparency & Security
MODULES
Solution – ASK-EHS' Scaffolding Management Software
Automate scaffold Life cycle helps to control flow of
information
Databank of scaffold requests, production records,
Dashboards for the efficient information gathering
and sharing
Reports, Graphs, Analysis & KPIs to make effective
business decisions and for efficient preplanning
Electronic management of scaffold inventory helps
to portray the current scenario and motivates
towards effective usage
Inspection & Scaffold tag management
Easy access via smart devices - anywhere & anytime
Scaffold Request
Scaffold inspection
Requests approval &
planning
Scaffolding material
inventory
Scaffold erection,
modification,
dismantle tasks
allocation
KPIs and Dashboards
User management
Request Generation
(Erection,
Modification,
Dismantle)
Request approval &
rejection control
Requests with
revision control
Scaffold production
Pictures of the area
with annotation
Marking of exact
place on Floor-Map
STATE EXAMPLES
Draft
Work initiated
Attachment tool
Request Raised
Built
Action pending
Dismantled
Approval by
concerned authorities
Build queue
Rejected
Dismantle queue
Completed
Planned
01
FEATURING
Merge scaffold
requests control
production team
Production report
submission
Scaffold weight
calculation tool
Team Efficiency
calculation tool
Routine inspection
Surprise inspection
by safety team
Role & Rule controlled
Awareness &
Acknowledgment
Concurrence &
Authorization
Email notification
Production planning
date
Full audit trail &
history
Task allocation to the
KPIs
02
Introducing iPad/Tablet functionalities
Software
Features
Raise request
Image capturing & annotation tool
Floor-map marking tool
Submit Production report
Allot task to scaffold team
Dashboards
KPIs
Work in Online/Offline mode,
overcoming limitation of network
connectivity
Saves significant time of users; as
requests, submission, approvals &
analysis can be done from
anywhere-anytime
Easy communication, collaboration and
tracking of complete scaffold life cycle
Manual cycle of Scaffold management shall be converted into the electronic one. Authorities involved in
Scaffold life cycle will interact with each other using software in-place of email/phone-calls. This feature
helps to increase transparency among users and saves significant time of users of interacting with each
other. Data capturing forms & workflows shall be customized to adopt existing core procedure, to reduce
hurdles implementing system for all.
Review Request
Revise Request
Work Plan
Add’l Analyses
Planning
pt
Request
Requester
Submit
Data Correction
Work Execution Start
Work Completed
ce
Ac
Review
Re
je
ct
Notify
03
Inspection
04
Image capturing & annotation tool
Requestor can take pictures of exact location and can
mark/draw/annotate his requirements on picture itself.
Requestor can point-out the equipment on which
Scaffold required, and can draw proposed scaffold
structure. Feature allows multiple pictures within a
request, which helps to present different angles/views
to the concerned authority. It has annotation facilities
like – pen, rectangle, lines, eraser, colours, etc.M u l t i p l e
images from different angles & places helps to identify
hazards may arise due to nearby equipment/ material/
environment.
Identification of Bottlenecks
Maintains material in-use and stock at store. Alerts against minimum stock levels. Identifies material bottleneck
against planned scaffolds
Considering the existing team efficiency, material availability and demands, system shall produce trending graphs
for man & material bottleneck
Because of this tool, approving authorities & executing
party come to know exact requirement of requestor,
hazards associated with location, complication
involved in work, without visiting project site.
Floor Map Marking Tool with live data feeds
Floor Map is a decision making tool, which
displays the current situation of all Scaffolds
with their exact position. Plant drawings or
general assembly drawings shall be used as a
base image of floor map tool.
Selection of exact location on floor map to
erect/modify Scaffold
Floor Map displays standing scaffold with
their exact location and photographs
Scaffold team efficiency
Identification of team efficiency based on MPP information. Feature identifies efficiency of team either efficient
or good or below average.
Daily, shift wise and weekly efficiency reporting helps management to identify weak links and focus on
increasing skill set level or replacing team members.
Capability to generate sub-contractor wise efficiency comparison, helps to promote healthy competition.
Display date of latest erection/
modification
D
E
G
A
B
C
F
Colour coding. E.g. standing scaffold – red,
requested scaffold – green, hard
barricade/cover open holes request –
yellow.
It will display area covered by specific
scaffold, access points, progress status,
inspection tag status, when last modified,
photographs and estimated remaining
number of uptime days
05
06
Measurement of hours
due to non-productive activities
Identifying non-productive hours in production report helps authorities to focus on aligning other
areas like permit issuance, scope change, man/material restrictions, etc…
Planning team shall have estimates of non-productive hours from past history, which will help for
better planning of future projects
Dashboards
Preformatted custom charts, graphs & scorecards on Dashboard
At-a-glance insights of all business aspects of business performances
Improved access of the information at every stage
Immediate intimation of task(s) to the concern authorities
Better responses – all prerequisite information are available for better response/decision, response from
anywhere-anytime
Promote requestor to make better planning
By displaying lead days provided by different requesting departments,
project management team or concern authorities can align their schedules
and procedures to promote better lead days
Projects hierarchy
Project location has been divided into Job, Modules, Floor level for the easy understanding, management and visuals
Scaffold weight calculation
Software provides exact weight of the standing scaffold on the project. This calculation is very critical for calculating
overall module/floor weight, which is mandatory for safe lifting and in selecting lifting tools & method.
07
08
Scaffold safety inspection log
Periodic inspection data shall be collected from field using
iPad/tablet apps. In case of unsafe condition reported, it alerts
to concern authorities.
Status of scaffold tags can be maintained like Green Scaftag,
Yellow Scaftag, Red Scaftag
Scaffolding material/pieces inventory
Inward, issue, return & dead stock
Alerts for critical stock level
Pieces in/out records during scaffold erection, modification & dismantling
Efficient usage of scaffold materials
Based on tentative up-time provided by scaffold requestor, scaffold department can plan dismantling scaffolds on
time. It also has mechanism of alerting concern authorities, when any scaffold is not being modified since defined
period. These mechanisms reduces occurrences of unused on-field scaffolds, which leads to freeing space at working
area and utilizing scaffold material optimally
09
10
Software
Tools & Functionalities
Web-based solution
Internet/Intranet based secure application, Run at single/multiple location(s) as per hierarchy of
organization
User friendly interface
Our Approach
User friendly interface to operate, optimize data entry, quick access on reports & graphs and
provide easy navigation among system components
& Implementation
Smart devices support
The strength of ASK-EHS lies in its pool of talent, expertise,
experience and resourcefulness in software solution. Our
strength in software solution acquires exclusive reputation
from the fact that we not only develop and deliver software
to our clients but also work hand-in-hand with them to
implement the requisite measures at work places. Our
composite team takes the full responsibility of software
implantation; train the client to use and execute the software
application in real-time environment with confidence and
competence, thereby deriving full benefit from the software
application. A qualified team of project leaders, computer
programmers, software testing professionals and
implementation specialist take-up software and technical
development and implementation works.
Compatible with Apple iPad, Android tablet & Windows tablet devices
Email alerts & notifications
Set email alerts & notification for yourself and other responsible person; can pass instruction on
immediate basis via email/sms
Graphical view of report
Graphical view of reports (Charts, Graphs) to display KEY data in easy and analytical way
Analysis of interlinked data
5. Go-Live
4. Training
3. Testing
Generates data by analysing information various modules
2. Software Configuration
External data file linking
Facility to attach external documents, images, flow-charts, graphs, data files in forms and reports
to use as reference materials
Security
1. Requirements
Limited access rights to users/work-groups. Limited access to files, documents, reports and more
Support
Online real-time technical support, vast library of support documentation/ materials/ interactive
learning tools
11
12
System
Configuration
A core design goal of SMS is to provide you with a system that adapts to your process and required forms and
checklists, rather than forcing procedural change to match the software. The architecture allows the system to be
configured precise requirements using instruction sets that are utilized by you. Some of the common
configuration features are;
01
02
Summary
Adopting an electronic Scaffolding Management System can substantially contribute to the
goal of operating excellence while reducing operational costs relatively well.
In summary, benefits are based on more effective and efficient administration systems to
enforce procedures prior to, during and after work activities as well as identifying areas of
improvement due to better analytical results.
REQUEST FORMS & CHECKLISTS
Ability to operate client specific forms for all document types in the form of software screens that
closely represents the paper erection, modification & dismantle requests. The system supports any
type of scaffold, which has its own layout, logic and data to provide users with immediate familiarity
and rule based.
BETTER COMMUNICATION
Central information
Faster information
Confirmed communication
HARD COPY OF REQUESTS & REPORTS
The format of printed requests and reports is also client specific. ASK-EHS has implemented different
sizes, colour, styles, watermarks, single/double side and continuation sheet handling on many printer
types.
03
FLOOR MAP DRAWINGS
04
USER ROLES & RIGHTS
The layout & drawings of floor-map represents your specific site and can be deployed by
administrator in the system. Projects hierarchy can also be decided specific to client procedures and
processes
EXTRA CONTROL
Frequency of requests
Approval of requests
Completion timeline
Planning & Awareness
Quality & Efficiency
Statistical analysis
History
Ability to assign specific roles and rights to authorized persons to view, add, edit SMS system at
various stages
OPERATIONAL EFFECTIVENESS
05
13
INTEGRATION
SMS system is open for integration to other systems. The multi-tier object-oriented architecture with
its fully exposed APIs is designed to communicate with other systems.
Increased efficiency
Increased uptime
Lower operational cost
PERSONAL ADVANTAGES
Easier to access processes
Knowledge & awareness
Quick availability of authorities
without any personal
communication
BETTER
Information
Assessment
Knowledge
Rule adoption
Process
Transparency
Application
Responsibility
Priority
Communication
Awareness
Behaviour
Audit
14
SUPPORT
We pride ourselves in our excellent quality of support, which ranges from
helpdesk, to system upgrades, maintenance and administration. Our team
is smart and experienced enough in the Scaffold & IT domain.
Looking for more information?
Contact ASK-EHS’ representative today
Email:
Website:
Contact No:
[email protected]
http://www.ask-ehs.com
+91 98251 00917
SCAFFOLDING
MANAGEMENT SOFTWARE
Find out how our software can make your business more efficient
ONTENTS
Contents
Page No.
Sr. No.
Subject
01
Challenges & Solution
01
02
Scaffold Management Software
02
03
Software Features
03
04
Software tools & functionalities
11
05
Our Approach & Implementation
12
06
System Configuration
13
07
Summary
14
Support
Challenges in the
Scaffolding
Scaffolding has been, and continuous to be, a significant management problem at various industries. Based on the
study, following can be the major areas of concern:
Management of Scaffolding requests, their approval, production and material inventory
effectively and efficiently. System supports the full cycle of scaffolding management and
comes with a customized work-flow to validate steps to promote safe working practices.
Scaffolding Management System
Flow of Information - Information collection and its efficient sharing
Consolidation of information for generating KPIs
Progress of project
Productivity of the team
Management Software (SMS)
SMS controls the sequence of status changes a request is moved through during its lifecycle
with its flow-engine. The software provides facility to authorized parties to mention all
necessary procedures and authorization are completed before moving to the next stage in
the sequence.
Identification of lacking areas
Effective preplanning of scaffold requirements, identification of production bottlenecks
Centralize control of on-site scaffold inventory
Effective usage of Scaffolding materials
Managing scaffold inspection
New Scaffold/
Modification/
Dismantle
Request
Request
Approval
Task
Allocation
Scaffold
Inspection
Work Started
(Erection/
Modification/
Dismantle
Production
Report
Submission
Time invested by authorities to run about, contact people personally, taking clearances and
maintaining forms
Data Transparency & Security
MODULES
Solution – ASK-EHS' Scaffolding Management Software
Automate scaffold Life cycle helps to control flow of
information
Databank of scaffold requests, production records,
Dashboards for the efficient information gathering
and sharing
Reports, Graphs, Analysis & KPIs to make effective
business decisions and for efficient preplanning
Electronic management of scaffold inventory helps
to portray the current scenario and motivates
towards effective usage
Inspection & Scaffold tag management
Easy access via smart devices - anywhere & anytime
Scaffold Request
Scaffold inspection
Requests approval &
planning
Scaffolding material
inventory
Scaffold erection,
modification,
dismantle tasks
allocation
KPIs and Dashboards
User management
Request Generation
(Erection,
Modification,
Dismantle)
Request approval &
rejection control
Requests with
revision control
Scaffold production
Pictures of the area
with annotation
Marking of exact
place on Floor-Map
STATE EXAMPLES
Draft
Work initiated
Attachment tool
Request Raised
Built
Action pending
Dismantled
Approval by
concerned authorities
Build queue
Rejected
Dismantle queue
Completed
Planned
01
FEATURING
Merge scaffold
requests control
production team
Production report
submission
Scaffold weight
calculation tool
Team Efficiency
calculation tool
Routine inspection
Surprise inspection
by safety team
Role & Rule controlled
Awareness &
Acknowledgment
Concurrence &
Authorization
Email notification
Production planning
date
Full audit trail &
history
Task allocation to the
KPIs
02
Introducing iPad/Tablet functionalities
Software
Features
Raise request
Image capturing & annotation tool
Floor-map marking tool
Submit Production report
Allot task to scaffold team
Dashboards
KPIs
Work in Online/Offline mode,
overcoming limitation of network
connectivity
Saves significant time of users; as
requests, submission, approvals &
analysis can be done from
anywhere-anytime
Easy communication, collaboration and
tracking of complete scaffold life cycle
Manual cycle of Scaffold management shall be converted into the electronic one. Authorities involved in
Scaffold life cycle will interact with each other using software in-place of email/phone-calls. This feature
helps to increase transparency among users and saves significant time of users of interacting with each
other. Data capturing forms & workflows shall be customized to adopt existing core procedure, to reduce
hurdles implementing system for all.
Review Request
Revise Request
Work Plan
Add’l Analyses
Planning
pt
Request
Requester
Submit
Data Correction
Work Execution Start
Work Completed
ce
Ac
Review
Re
je
ct
Notify
03
Inspection
04
Image capturing & annotation tool
Requestor can take pictures of exact location and can
mark/draw/annotate his requirements on picture itself.
Requestor can point-out the equipment on which
Scaffold required, and can draw proposed scaffold
structure. Feature allows multiple pictures within a
request, which helps to present different angles/views
to the concerned authority. It has annotation facilities
like – pen, rectangle, lines, eraser, colours, etc.M u l t i p l e
images from different angles & places helps to identify
hazards may arise due to nearby equipment/ material/
environment.
Identification of Bottlenecks
Maintains material in-use and stock at store. Alerts against minimum stock levels. Identifies material bottleneck
against planned scaffolds
Considering the existing team efficiency, material availability and demands, system shall produce trending graphs
for man & material bottleneck
Because of this tool, approving authorities & executing
party come to know exact requirement of requestor,
hazards associated with location, complication
involved in work, without visiting project site.
Floor Map Marking Tool with live data feeds
Floor Map is a decision making tool, which
displays the current situation of all Scaffolds
with their exact position. Plant drawings or
general assembly drawings shall be used as a
base image of floor map tool.
Selection of exact location on floor map to
erect/modify Scaffold
Floor Map displays standing scaffold with
their exact location and photographs
Scaffold team efficiency
Identification of team efficiency based on MPP information. Feature identifies efficiency of team either efficient
or good or below average.
Daily, shift wise and weekly efficiency reporting helps management to identify weak links and focus on
increasing skill set level or replacing team members.
Capability to generate sub-contractor wise efficiency comparison, helps to promote healthy competition.
Display date of latest erection/
modification
D
E
G
A
B
C
F
Colour coding. E.g. standing scaffold – red,
requested scaffold – green, hard
barricade/cover open holes request –
yellow.
It will display area covered by specific
scaffold, access points, progress status,
inspection tag status, when last modified,
photographs and estimated remaining
number of uptime days
05
06
Measurement of hours
due to non-productive activities
Identifying non-productive hours in production report helps authorities to focus on aligning other
areas like permit issuance, scope change, man/material restrictions, etc…
Planning team shall have estimates of non-productive hours from past history, which will help for
better planning of future projects
Dashboards
Preformatted custom charts, graphs & scorecards on Dashboard
At-a-glance insights of all business aspects of business performances
Improved access of the information at every stage
Immediate intimation of task(s) to the concern authorities
Better responses – all prerequisite information are available for better response/decision, response from
anywhere-anytime
Promote requestor to make better planning
By displaying lead days provided by different requesting departments,
project management team or concern authorities can align their schedules
and procedures to promote better lead days
Projects hierarchy
Project location has been divided into Job, Modules, Floor level for the easy understanding, management and visuals
Scaffold weight calculation
Software provides exact weight of the standing scaffold on the project. This calculation is very critical for calculating
overall module/floor weight, which is mandatory for safe lifting and in selecting lifting tools & method.
07
08
Scaffold safety inspection log
Periodic inspection data shall be collected from field using
iPad/tablet apps. In case of unsafe condition reported, it alerts
to concern authorities.
Status of scaffold tags can be maintained like Green Scaftag,
Yellow Scaftag, Red Scaftag
Scaffolding material/pieces inventory
Inward, issue, return & dead stock
Alerts for critical stock level
Pieces in/out records during scaffold erection, modification & dismantling
Efficient usage of scaffold materials
Based on tentative up-time provided by scaffold requestor, scaffold department can plan dismantling scaffolds on
time. It also has mechanism of alerting concern authorities, when any scaffold is not being modified since defined
period. These mechanisms reduces occurrences of unused on-field scaffolds, which leads to freeing space at working
area and utilizing scaffold material optimally
09
10
Software
Tools & Functionalities
Web-based solution
Internet/Intranet based secure application, Run at single/multiple location(s) as per hierarchy of
organization
User friendly interface
Our Approach
User friendly interface to operate, optimize data entry, quick access on reports & graphs and
provide easy navigation among system components
& Implementation
Smart devices support
The strength of ASK-EHS lies in its pool of talent, expertise,
experience and resourcefulness in software solution. Our
strength in software solution acquires exclusive reputation
from the fact that we not only develop and deliver software
to our clients but also work hand-in-hand with them to
implement the requisite measures at work places. Our
composite team takes the full responsibility of software
implantation; train the client to use and execute the software
application in real-time environment with confidence and
competence, thereby deriving full benefit from the software
application. A qualified team of project leaders, computer
programmers, software testing professionals and
implementation specialist take-up software and technical
development and implementation works.
Compatible with Apple iPad, Android tablet & Windows tablet devices
Email alerts & notifications
Set email alerts & notification for yourself and other responsible person; can pass instruction on
immediate basis via email/sms
Graphical view of report
Graphical view of reports (Charts, Graphs) to display KEY data in easy and analytical way
Analysis of interlinked data
5. Go-Live
4. Training
3. Testing
Generates data by analysing information various modules
2. Software Configuration
External data file linking
Facility to attach external documents, images, flow-charts, graphs, data files in forms and reports
to use as reference materials
Security
1. Requirements
Limited access rights to users/work-groups. Limited access to files, documents, reports and more
Support
Online real-time technical support, vast library of support documentation/ materials/ interactive
learning tools
11
12
System
Configuration
A core design goal of SMS is to provide you with a system that adapts to your process and required forms and
checklists, rather than forcing procedural change to match the software. The architecture allows the system to be
configured precise requirements using instruction sets that are utilized by you. Some of the common
configuration features are;
01
02
Summary
Adopting an electronic Scaffolding Management System can substantially contribute to the
goal of operating excellence while reducing operational costs relatively well.
In summary, benefits are based on more effective and efficient administration systems to
enforce procedures prior to, during and after work activities as well as identifying areas of
improvement due to better analytical results.
REQUEST FORMS & CHECKLISTS
Ability to operate client specific forms for all document types in the form of software screens that
closely represents the paper erection, modification & dismantle requests. The system supports any
type of scaffold, which has its own layout, logic and data to provide users with immediate familiarity
and rule based.
BETTER COMMUNICATION
Central information
Faster information
Confirmed communication
HARD COPY OF REQUESTS & REPORTS
The format of printed requests and reports is also client specific. ASK-EHS has implemented different
sizes, colour, styles, watermarks, single/double side and continuation sheet handling on many printer
types.
03
FLOOR MAP DRAWINGS
04
USER ROLES & RIGHTS
The layout & drawings of floor-map represents your specific site and can be deployed by
administrator in the system. Projects hierarchy can also be decided specific to client procedures and
processes
EXTRA CONTROL
Frequency of requests
Approval of requests
Completion timeline
Planning & Awareness
Quality & Efficiency
Statistical analysis
History
Ability to assign specific roles and rights to authorized persons to view, add, edit SMS system at
various stages
OPERATIONAL EFFECTIVENESS
05
13
INTEGRATION
SMS system is open for integration to other systems. The multi-tier object-oriented architecture with
its fully exposed APIs is designed to communicate with other systems.
Increased efficiency
Increased uptime
Lower operational cost
PERSONAL ADVANTAGES
Easier to access processes
Knowledge & awareness
Quick availability of authorities
without any personal
communication
BETTER
Information
Assessment
Knowledge
Rule adoption
Process
Transparency
Application
Responsibility
Priority
Communication
Awareness
Behaviour
Audit
14
SUPPORT
We pride ourselves in our excellent quality of support, which ranges from
helpdesk, to system upgrades, maintenance and administration. Our team
is smart and experienced enough in the Scaffold & IT domain.
Looking for more information?
Contact ASK-EHS’ representative today
Email:
Website:
Contact No:
[email protected]
http://www.ask-ehs.com
+91 98251 00917
