SCHOOL REGISTRATION PROCEDURES
Content
II.
SCHOOL REGISTRATION PROCEDURES Registration for the opening of Miami-Dade County Public Schools was completed during the initial entry registration for all students; exceptions are listed below and on the following pages. A. Attendance Services - Transfers • • Regulations pertaining to student transfers are stated in School Board Rule 6Gx13- 5A-1.08. General regulations that apply to student transfers are: A student wishing to transfer from one school to another within the district due to an address change shall secure the transfer from the sending school before being admitted to the new school. The parent/guardian shall apply for the transfer in person at child’s currently enrolled school and shall provide verification of a change of residence. Verification shall include two of the following: Broker's or attorney's statement of parents'/legal guardians’ purchase of residence, or properly executed lease agreement. Current Homestead Exemption Card. Electric deposit payment receipt or electric billing statement showing name and service address. If an electric deposit payment receipt is used as verification, the electric billing statement must also be submitted to the school within 40 calendar days after registration. Failure to submit this electric billing statement within 40 calendar days will result in revocation of the transfer. If parents or guardians are unable to provide verification of change of residence, student should be enrolled and school should make immediate arrangements for a home visit. The transfer shall be presented to the school serving the new home address. Students whose names were sent to a new school on a transmittal list at the end of the 2008-2009 school year for the 2009-2010 school year are considered to be enrolled at the new school. As such, the 2009-2010 school assignment becomes the sending school in the transfer process. A student who requests and is eligible for a transfer may not be denied the transfer, nor have school records withheld, because of unpaid fees, lost textbooks, etc. Transportation for students granted transfers will not normally be provided, unless the student is granted transfer under the No Child Left Behind, Opportunity Scholarship Program, or John M. McKay Scholarship programs (see Sections B, C, and D for specific information pertaining to these programs). 2
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B.
Opportunity Scholarship Program Eligibility • The parent or guardian of a public school student may request and receive an Opportunity Scholarship Program transfer in accordance with Section 1002.38, Florida Statutes, if: by assigned school attendance area or by special assignment, the student has spent the prior school year in attendance at a public school that has been designated as performance grade category “F”, and that has had two years in a four-year period of such low performance, and the student’s attendance occurred during a school year in which such designation was in effect; the student has been in attendance elsewhere in the public school system and has been assigned for the next year, to a school designated as performance grade category “F” for two school years in a four-year period; or the student is new to the district and/or entering kindergarten or first grade and has been assigned to such school for next school year, by school attendance area or by special assignment.
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Student Transportation Services • The District will provide transportation services to eligible Opportunity Scholarship Program participants. In order to receive transportation, student must: Select a public school within their assigned Choice Zone, and Reside more than two (2) miles from their selected school. Such distances are measured pursuant to State Board of Education Rule 6A-3.001, Basic Principles For Transportation of Students. Students who are approved for a transfer under the Opportunity Scholarship Program after the guaranteed transportation deadline on Thursday, July 2, 2009, may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens.
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C.
No Child Left Behind Act 2001 Transfer With Transportation Program Eligibility • The parent or guardian of a public school student may request and receive a No Child Left Behind transfer in accordance with 20 U.S.C. § 6316, if the student is enrolled or assigned to a public school that has been designated as a Title I School in need of improvement. 3
Student Transportation Services • • • The District will provide transportation services to eligible No Child Left Behind transfer participants. In order to receive transportation, student must: Select a public school within their assigned Choice Zone, and Reside more than two (2) miles from their selected school. Such distances are measured pursuant to State Board of Education Rule 6A-3.001, Basic Principles For Transportation of Students. Students who are approved for a transfer under the No Child Left Behind after the guaranteed transportation deadline on Thursday, July 2, 2009, may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens.
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D.
John M. McKay Scholarship The parent or guardian of a public school student may request and receive a John M. McKay Scholarship for Students with Disabilities Program Transfer in accordance with Section 1002.39, Florida Statutes, if: • the student has been enrolled and reported for funding during the October and February FEFP surveys in a Florida public school and will be entering grades K-12 and the student is a student with a disability for whom an Individual Educational Plan (IEP) has been written.
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Student Transportation Services The District will provide transportation services to eligible John M. McKay Scholarship Program participants. In order to receive transportation, student must: Select a public school within their assigned Choice Zone, and • Reside more than two (2) miles from their selected school. Such distances are measured pursuant to State Board of Education Rule 6A-3.001, Basic Principles For Transportation of Students. Students who are approved for a transfer under the John M. McKay Scholarship Program after the guaranteed transportation deadline on Thursday, July 2, 2009, may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens. 4
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E.
Enrolling New Students in Secondary School at the Beginning of the School Year When the demand for registration and class scheduling by new students exceeds a secondary school's resources of personnel and time, the registration procedure should be completed and the student should be requested to return at a later time to receive a schedule. However, these procedures must: • • • Be restricted to students entering after the opening day of school. Place a student in classes as soon as possible, but no later than three days after the registration procedure is initiated. Be discontinued after the first week of classes.
F.
High Schools Only – FHSAA Policy on Athletic Recruiting/ New Mandate This policy applies to any student who transfers attendance to your school at any time during the student’s high school career, after having begun the 9th grade in another school, regardless of whether the transfer occurs during the school year or during the summer period between school years. The Affidavit of Compliance with Policy on Athletic Recruiting form must be read and signed in the presence of a Notary Public by each transfer student and his/her parent or guardian. The Principal and Athletic Director of the school to which the student transfers are also required to sign the Affidavit. (Appendix X) Guaranteed Transportation Deadline • Students who are enrolled in school after the guaranteed transportation deadline on Thursday, July 2, 2009, may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens.
G.
Students Who Will Not Return to the Same School Because a New School Has Been Established and/or Attendance Zones Changed • These students were notified of this change in the spring and must report to the new school on the first day of class.
H.
Kindergarten Students and First Graders Who Did Not Register During Spring Registration • Age of Entrance o Kindergarten Any child who will have attained the age of five (5) years on or before September 1, 2009 will be eligible to enroll in Kindergarten
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at any time during the year. (Children born on or before September 1, 2003, are eligible.) o First Grade Any child who will attain the age of six (6) years on or before September 1, 2009 will be admitted to first grade at the beginning of the school year, or at any time during the school year, provided that the child has successfully completed Kindergarten or has met the criteria for admission or transfer in a manner similar to that applicable to other grades. (Children born on or before September 1, 2002, are eligible.) Any child who has successfully completed Kindergarten and who will attain the age of six (6) years after September 1, 2009 must initially be enrolled in Kindergarten. Provisions for acceleration permit the assignment of a pupil to a higher grade on the basis of high achievement and evidence that the pupil will benefit more from the instructional program at the advanced grade level (see Student Progression Plan). • Proof of Age Parents/legal guardians must provide proper proof of age to the appropriate school for registration. (see Miami-Dade County Public Schools Initial Entry Registration Procedures April 2008.) • Guaranteed Transportation Deadline Students who are enrolled in school after the guaranteed transportation deadline on Thursday, July 2, 2009 may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens. I. Foster Care Students Transfer Guidelines Out of Area Transfers • All students under the supervision of the Department of Children and Families (DCF) in licensed foster care, relative care, shelter, or in a group home, must remain at their current school. Schools may not withdraw or transfer a student under the supervision of DCF without the approval of the Juvenile Justice Support Office (JJSO) in District/School Operations. In order for the student to remain at the current school, JJSO staff will complete a Foster Care Out-of-Area Transfer and enter a transfer code of “J” in the Integrated Student Information System (ISIS). All such transfers will be approved be District/School Operations and completed by JJSO staff.
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Schools are to immediately direct DCF Child Protective Investigators (CPI), full case management agency workers, licensed foster parents, or anyone wishing to withdraw a foster care student, to Ms. Sylvia R. Godoy, Department Chairperson, or Mr. Nicolas Pinchinat, District Court Liaison, in District/School Operations at 305-633-4950.
Dependent Student Address Verification • In the unlikely event that District/School Operations has approved the transfer of a foster care student to the school within the boundaries of the new home placement; the DCF Child Protective Investigator (CPI), full case management agency worker, or foster parent/guardian, is authorized to register the student at the receiving school. The caseworker, CPI, or foster parent/guardian, is not to be directed back to the sending school to withdraw the student. Please be reminded that these transfers must be pre-approved by JJSO. The registrar of the receiving school will assist the case worker, or parent/guardian, in completing the Dependent Address Verification Form (FM6536) and will contact the registrar at the sending school who will withdraw the student. Any books or other school materials the child has with him/her will be sent back to the sending school via school mail. Schools may not deny the transfer of a foster care student for lost books or materials, or a financial debt. The students’ parents remain responsible for financial obligations.
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Any questions regarding the above procedures should be directed to Mr. Mark E. Zaher, Director, District/School Operations at 305-995-2710. J. Health Examination • • No student will be admitted to school without presenting tangible documentation that health requirements have been met. The Florida School Health Services Plan provides that a health examination shall be administered within 12 months prior to initial entry into a Florida school. Parents/legal guardians of all students (PK-12) must present tangible evidence of a health examination complete with Tuberculosis Clinical Screening and follow-up on the appropriate DH Form (3040) prior to initial entrance into a Miami-Dade County Public School. The health examination must have been performed within the past 12 months.
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K.
Immunization • • No student will be admitted to school without presenting tangible documentation showing that immunization requirements have been met. The Florida School Health Services Plan and Florida Statutes require prior to a child’s entry into school that each child entitled to initial entrance into a Florida public school present and have on file a Florida Certification of Immunization, DH Form 680, from a health care provider. Students entering, attending, or transferring into pre-kindergarten, kindergarten, first, second, third, fourth, fifth, sixth, seventh and eight grade in Florida will be required to have proof of the Varicella disease (chicken pox) Varivax Vaccine. In each subsequent year thereafter, the next highest grades are included. Varicella vaccine is not required if a child has a documented history of Varicella disease. Beginning with the 2009-2010 school year, children entering kindergarten and grade one will be required to receive two doses of varicella vaccine. Each subsequent year thereafter, the next highest grade will be included in the requirement. Students entering, attending, or transferring into pre-kindergarten through twelfth (PK-12) grade in Florida will be required to show proof of the Hepatitis B (HBV) series. Students may enroll in/attend school if they have received the first of three doses of the Hepatitis B Vaccine. Students entering, attending, or enrolling in Kindergarten through twelfth (K12) grade must provide documentation of two measles immunizations, preferably in the form of measles, mumps, and rubella (MMR). Students entering, attending, or enrolling in seventh grade must provide documentation of TDAP vaccine administered within the past five years Students will be given a Temporary Medical Exemption, on a Florida Certificate of Immunization, DH Form 680 Part B, until the vaccines are completed. Students will be excluded from school attendance if additional certification is not presented on, or before the expiration date noted on the Temporary Certificate. Students exempt from immunizations for medical reasons must provide an original Permanent Medical Exemption, on a Florida Certificate of Immunization, DH Form 680, Part C. Students exempt from immunizations for religious reasons must provide an original RELIGIOUS EXEMPTION FROM IMMUNIZATION, on a Florida Certificate of Immunization, DH Form 681.
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The principal is responsible for monitoring the status of students admitted with a Temporary Medical Exemption. Two weeks prior to the expiration date, letters should be sent to parents/guardians alerting them to impending exclusion.
L.
Cumulative School Health Record The Cumulative School Health Record, DH Form 3041, maintains the records for the health examination, immunizations, and TB Clinical Screening. These records should be placed in the front of the cumulative record folder, directly behind the front cover. This form is available from the Comprehensive Health Services office at 305-995-1235.
M.
Procedures for Registering Foreign-Born Students Foreign-born students, including permanent residents, will follow the same procedures indicated for the native-born students.
N.
Distribution of Student Accident Insurance Literature Give every student a Student Accident Insurance brochure to take home on the first day of school. Spanish translation has been provided in the packages sent to your school before school opened. Remaining brochures should be distributed to late and newly enrolled students during the year. Put a notice into your student handbook about the value of purchasing the insurance for each child. The notice could read as follows: Parents, your child's health and well being are important to us. You can buy Student Accident insurance to provide coverage in the event your child is injured at school or on a field trip and needs immediate first aid, ambulance, emergency room, or doctor's attention. The cost is reflected in the student accident insurance literature. We have sent an envelope and application for this coverage home with your child. Please attend to this important matter as soon as possible.
O.
Distribution of Student Health, Dental, and Vision Insurance Literature The Board arranged for comprehensive, low cost health, dental, and vision insurance programs to be made available to M-DCPS students and their siblings. Promotional information should be distributed to all students at the beginning of the school year and throughout the entire year. Enrollment and premium collection will be processed directly between the family and the selected vendor. As this initiative taken by the Board is of great benefit to students, it is important to make sure promotional materials are distributed to all students.
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P.
Distribution of Free and Reduced Price Meal Applications During the week of August 17, 2009, the Department of Food and Nutrition will distribute the 2009-2010 applications to each school in three languages (English, Spanish, and Haitian/Creole). Every child must be given a 2009-2010 meal application at the time of registration for free or reduced price meals. If additional applications are needed, contact the Department of Food & Nutrition at 786-275-0400 and select Option 1 for the FAST (Family Application and Scanning Team) Center. Food Cost - Lunch Students Reduced Price, Students Adults/Non-Students
$2.25 (Elementary) $2.50 (Secondary) $0.40 $3.00
School Breakfast is offered daily to all M-DCPS students at no charge. Breakfast is $2.00 for non-M-DCPS students and adults.
III.
ITEMS FOR REVIEW AND ACTION BY THE PRINCIPAL At the beginning of each school year, the principal is responsible for reviewing Florida Statutes, School Board rules, and/or administrative directives with the appropriate staff members. Some of these activities are listed below. A. Items for Principals to Review 1. Review Miami-Dade County Public Schools Electronic Staff Reference Guide. Review budget, personnel allocations, and procedures. Review Fair Labor Standards Act (FLSA) guidelines regarding dualemployment. Review new performance assessment calendar, timelines, procedures for teachers instructional staff in accordance Section1012.34, Florida Statutes. and with
2. 3.
4.
5.
Review School Board Rule 6Gx13- 1B-1.031, Guidelines for the Establishment of Educational Excellence School Advisory Councils (EESAC) as required by State Statute, and School Board Rule 6Gx13- 1B1.012, Parental Involvement--A Home-School Partnership. All schools under state sanctions (Schools In Need of Improvement or Assistance Plus) must schedule an EESAC meeting within the first two 10
SCHOOL REGISTRATION PROCEDURES Registration for the opening of Miami-Dade County Public Schools was completed during the initial entry registration for all students; exceptions are listed below and on the following pages. A. Attendance Services - Transfers • • Regulations pertaining to student transfers are stated in School Board Rule 6Gx13- 5A-1.08. General regulations that apply to student transfers are: A student wishing to transfer from one school to another within the district due to an address change shall secure the transfer from the sending school before being admitted to the new school. The parent/guardian shall apply for the transfer in person at child’s currently enrolled school and shall provide verification of a change of residence. Verification shall include two of the following: Broker's or attorney's statement of parents'/legal guardians’ purchase of residence, or properly executed lease agreement. Current Homestead Exemption Card. Electric deposit payment receipt or electric billing statement showing name and service address. If an electric deposit payment receipt is used as verification, the electric billing statement must also be submitted to the school within 40 calendar days after registration. Failure to submit this electric billing statement within 40 calendar days will result in revocation of the transfer. If parents or guardians are unable to provide verification of change of residence, student should be enrolled and school should make immediate arrangements for a home visit. The transfer shall be presented to the school serving the new home address. Students whose names were sent to a new school on a transmittal list at the end of the 2008-2009 school year for the 2009-2010 school year are considered to be enrolled at the new school. As such, the 2009-2010 school assignment becomes the sending school in the transfer process. A student who requests and is eligible for a transfer may not be denied the transfer, nor have school records withheld, because of unpaid fees, lost textbooks, etc. Transportation for students granted transfers will not normally be provided, unless the student is granted transfer under the No Child Left Behind, Opportunity Scholarship Program, or John M. McKay Scholarship programs (see Sections B, C, and D for specific information pertaining to these programs). 2
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•
•
•
•
B.
Opportunity Scholarship Program Eligibility • The parent or guardian of a public school student may request and receive an Opportunity Scholarship Program transfer in accordance with Section 1002.38, Florida Statutes, if: by assigned school attendance area or by special assignment, the student has spent the prior school year in attendance at a public school that has been designated as performance grade category “F”, and that has had two years in a four-year period of such low performance, and the student’s attendance occurred during a school year in which such designation was in effect; the student has been in attendance elsewhere in the public school system and has been assigned for the next year, to a school designated as performance grade category “F” for two school years in a four-year period; or the student is new to the district and/or entering kindergarten or first grade and has been assigned to such school for next school year, by school attendance area or by special assignment.
•
•
•
Student Transportation Services • The District will provide transportation services to eligible Opportunity Scholarship Program participants. In order to receive transportation, student must: Select a public school within their assigned Choice Zone, and Reside more than two (2) miles from their selected school. Such distances are measured pursuant to State Board of Education Rule 6A-3.001, Basic Principles For Transportation of Students. Students who are approved for a transfer under the Opportunity Scholarship Program after the guaranteed transportation deadline on Thursday, July 2, 2009, may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens.
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•
C.
No Child Left Behind Act 2001 Transfer With Transportation Program Eligibility • The parent or guardian of a public school student may request and receive a No Child Left Behind transfer in accordance with 20 U.S.C. § 6316, if the student is enrolled or assigned to a public school that has been designated as a Title I School in need of improvement. 3
Student Transportation Services • • • The District will provide transportation services to eligible No Child Left Behind transfer participants. In order to receive transportation, student must: Select a public school within their assigned Choice Zone, and Reside more than two (2) miles from their selected school. Such distances are measured pursuant to State Board of Education Rule 6A-3.001, Basic Principles For Transportation of Students. Students who are approved for a transfer under the No Child Left Behind after the guaranteed transportation deadline on Thursday, July 2, 2009, may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens.
•
D.
John M. McKay Scholarship The parent or guardian of a public school student may request and receive a John M. McKay Scholarship for Students with Disabilities Program Transfer in accordance with Section 1002.39, Florida Statutes, if: • the student has been enrolled and reported for funding during the October and February FEFP surveys in a Florida public school and will be entering grades K-12 and the student is a student with a disability for whom an Individual Educational Plan (IEP) has been written.
•
Student Transportation Services The District will provide transportation services to eligible John M. McKay Scholarship Program participants. In order to receive transportation, student must: Select a public school within their assigned Choice Zone, and • Reside more than two (2) miles from their selected school. Such distances are measured pursuant to State Board of Education Rule 6A-3.001, Basic Principles For Transportation of Students. Students who are approved for a transfer under the John M. McKay Scholarship Program after the guaranteed transportation deadline on Thursday, July 2, 2009, may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens. 4
•
E.
Enrolling New Students in Secondary School at the Beginning of the School Year When the demand for registration and class scheduling by new students exceeds a secondary school's resources of personnel and time, the registration procedure should be completed and the student should be requested to return at a later time to receive a schedule. However, these procedures must: • • • Be restricted to students entering after the opening day of school. Place a student in classes as soon as possible, but no later than three days after the registration procedure is initiated. Be discontinued after the first week of classes.
F.
High Schools Only – FHSAA Policy on Athletic Recruiting/ New Mandate This policy applies to any student who transfers attendance to your school at any time during the student’s high school career, after having begun the 9th grade in another school, regardless of whether the transfer occurs during the school year or during the summer period between school years. The Affidavit of Compliance with Policy on Athletic Recruiting form must be read and signed in the presence of a Notary Public by each transfer student and his/her parent or guardian. The Principal and Athletic Director of the school to which the student transfers are also required to sign the Affidavit. (Appendix X) Guaranteed Transportation Deadline • Students who are enrolled in school after the guaranteed transportation deadline on Thursday, July 2, 2009, may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens.
G.
Students Who Will Not Return to the Same School Because a New School Has Been Established and/or Attendance Zones Changed • These students were notified of this change in the spring and must report to the new school on the first day of class.
H.
Kindergarten Students and First Graders Who Did Not Register During Spring Registration • Age of Entrance o Kindergarten Any child who will have attained the age of five (5) years on or before September 1, 2009 will be eligible to enroll in Kindergarten
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at any time during the year. (Children born on or before September 1, 2003, are eligible.) o First Grade Any child who will attain the age of six (6) years on or before September 1, 2009 will be admitted to first grade at the beginning of the school year, or at any time during the school year, provided that the child has successfully completed Kindergarten or has met the criteria for admission or transfer in a manner similar to that applicable to other grades. (Children born on or before September 1, 2002, are eligible.) Any child who has successfully completed Kindergarten and who will attain the age of six (6) years after September 1, 2009 must initially be enrolled in Kindergarten. Provisions for acceleration permit the assignment of a pupil to a higher grade on the basis of high achievement and evidence that the pupil will benefit more from the instructional program at the advanced grade level (see Student Progression Plan). • Proof of Age Parents/legal guardians must provide proper proof of age to the appropriate school for registration. (see Miami-Dade County Public Schools Initial Entry Registration Procedures April 2008.) • Guaranteed Transportation Deadline Students who are enrolled in school after the guaranteed transportation deadline on Thursday, July 2, 2009 may not have a bus assignment when school opens on August 24, 2009. Such students will be assigned to buses as quickly as possible after school opens. I. Foster Care Students Transfer Guidelines Out of Area Transfers • All students under the supervision of the Department of Children and Families (DCF) in licensed foster care, relative care, shelter, or in a group home, must remain at their current school. Schools may not withdraw or transfer a student under the supervision of DCF without the approval of the Juvenile Justice Support Office (JJSO) in District/School Operations. In order for the student to remain at the current school, JJSO staff will complete a Foster Care Out-of-Area Transfer and enter a transfer code of “J” in the Integrated Student Information System (ISIS). All such transfers will be approved be District/School Operations and completed by JJSO staff.
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Schools are to immediately direct DCF Child Protective Investigators (CPI), full case management agency workers, licensed foster parents, or anyone wishing to withdraw a foster care student, to Ms. Sylvia R. Godoy, Department Chairperson, or Mr. Nicolas Pinchinat, District Court Liaison, in District/School Operations at 305-633-4950.
Dependent Student Address Verification • In the unlikely event that District/School Operations has approved the transfer of a foster care student to the school within the boundaries of the new home placement; the DCF Child Protective Investigator (CPI), full case management agency worker, or foster parent/guardian, is authorized to register the student at the receiving school. The caseworker, CPI, or foster parent/guardian, is not to be directed back to the sending school to withdraw the student. Please be reminded that these transfers must be pre-approved by JJSO. The registrar of the receiving school will assist the case worker, or parent/guardian, in completing the Dependent Address Verification Form (FM6536) and will contact the registrar at the sending school who will withdraw the student. Any books or other school materials the child has with him/her will be sent back to the sending school via school mail. Schools may not deny the transfer of a foster care student for lost books or materials, or a financial debt. The students’ parents remain responsible for financial obligations.
•
•
Any questions regarding the above procedures should be directed to Mr. Mark E. Zaher, Director, District/School Operations at 305-995-2710. J. Health Examination • • No student will be admitted to school without presenting tangible documentation that health requirements have been met. The Florida School Health Services Plan provides that a health examination shall be administered within 12 months prior to initial entry into a Florida school. Parents/legal guardians of all students (PK-12) must present tangible evidence of a health examination complete with Tuberculosis Clinical Screening and follow-up on the appropriate DH Form (3040) prior to initial entrance into a Miami-Dade County Public School. The health examination must have been performed within the past 12 months.
•
7
K.
Immunization • • No student will be admitted to school without presenting tangible documentation showing that immunization requirements have been met. The Florida School Health Services Plan and Florida Statutes require prior to a child’s entry into school that each child entitled to initial entrance into a Florida public school present and have on file a Florida Certification of Immunization, DH Form 680, from a health care provider. Students entering, attending, or transferring into pre-kindergarten, kindergarten, first, second, third, fourth, fifth, sixth, seventh and eight grade in Florida will be required to have proof of the Varicella disease (chicken pox) Varivax Vaccine. In each subsequent year thereafter, the next highest grades are included. Varicella vaccine is not required if a child has a documented history of Varicella disease. Beginning with the 2009-2010 school year, children entering kindergarten and grade one will be required to receive two doses of varicella vaccine. Each subsequent year thereafter, the next highest grade will be included in the requirement. Students entering, attending, or transferring into pre-kindergarten through twelfth (PK-12) grade in Florida will be required to show proof of the Hepatitis B (HBV) series. Students may enroll in/attend school if they have received the first of three doses of the Hepatitis B Vaccine. Students entering, attending, or enrolling in Kindergarten through twelfth (K12) grade must provide documentation of two measles immunizations, preferably in the form of measles, mumps, and rubella (MMR). Students entering, attending, or enrolling in seventh grade must provide documentation of TDAP vaccine administered within the past five years Students will be given a Temporary Medical Exemption, on a Florida Certificate of Immunization, DH Form 680 Part B, until the vaccines are completed. Students will be excluded from school attendance if additional certification is not presented on, or before the expiration date noted on the Temporary Certificate. Students exempt from immunizations for medical reasons must provide an original Permanent Medical Exemption, on a Florida Certificate of Immunization, DH Form 680, Part C. Students exempt from immunizations for religious reasons must provide an original RELIGIOUS EXEMPTION FROM IMMUNIZATION, on a Florida Certificate of Immunization, DH Form 681.
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•
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•
•
8
•
The principal is responsible for monitoring the status of students admitted with a Temporary Medical Exemption. Two weeks prior to the expiration date, letters should be sent to parents/guardians alerting them to impending exclusion.
L.
Cumulative School Health Record The Cumulative School Health Record, DH Form 3041, maintains the records for the health examination, immunizations, and TB Clinical Screening. These records should be placed in the front of the cumulative record folder, directly behind the front cover. This form is available from the Comprehensive Health Services office at 305-995-1235.
M.
Procedures for Registering Foreign-Born Students Foreign-born students, including permanent residents, will follow the same procedures indicated for the native-born students.
N.
Distribution of Student Accident Insurance Literature Give every student a Student Accident Insurance brochure to take home on the first day of school. Spanish translation has been provided in the packages sent to your school before school opened. Remaining brochures should be distributed to late and newly enrolled students during the year. Put a notice into your student handbook about the value of purchasing the insurance for each child. The notice could read as follows: Parents, your child's health and well being are important to us. You can buy Student Accident insurance to provide coverage in the event your child is injured at school or on a field trip and needs immediate first aid, ambulance, emergency room, or doctor's attention. The cost is reflected in the student accident insurance literature. We have sent an envelope and application for this coverage home with your child. Please attend to this important matter as soon as possible.
O.
Distribution of Student Health, Dental, and Vision Insurance Literature The Board arranged for comprehensive, low cost health, dental, and vision insurance programs to be made available to M-DCPS students and their siblings. Promotional information should be distributed to all students at the beginning of the school year and throughout the entire year. Enrollment and premium collection will be processed directly between the family and the selected vendor. As this initiative taken by the Board is of great benefit to students, it is important to make sure promotional materials are distributed to all students.
9
P.
Distribution of Free and Reduced Price Meal Applications During the week of August 17, 2009, the Department of Food and Nutrition will distribute the 2009-2010 applications to each school in three languages (English, Spanish, and Haitian/Creole). Every child must be given a 2009-2010 meal application at the time of registration for free or reduced price meals. If additional applications are needed, contact the Department of Food & Nutrition at 786-275-0400 and select Option 1 for the FAST (Family Application and Scanning Team) Center. Food Cost - Lunch Students Reduced Price, Students Adults/Non-Students
$2.25 (Elementary) $2.50 (Secondary) $0.40 $3.00
School Breakfast is offered daily to all M-DCPS students at no charge. Breakfast is $2.00 for non-M-DCPS students and adults.
III.
ITEMS FOR REVIEW AND ACTION BY THE PRINCIPAL At the beginning of each school year, the principal is responsible for reviewing Florida Statutes, School Board rules, and/or administrative directives with the appropriate staff members. Some of these activities are listed below. A. Items for Principals to Review 1. Review Miami-Dade County Public Schools Electronic Staff Reference Guide. Review budget, personnel allocations, and procedures. Review Fair Labor Standards Act (FLSA) guidelines regarding dualemployment. Review new performance assessment calendar, timelines, procedures for teachers instructional staff in accordance Section1012.34, Florida Statutes. and with
2. 3.
4.
5.
Review School Board Rule 6Gx13- 1B-1.031, Guidelines for the Establishment of Educational Excellence School Advisory Councils (EESAC) as required by State Statute, and School Board Rule 6Gx13- 1B1.012, Parental Involvement--A Home-School Partnership. All schools under state sanctions (Schools In Need of Improvement or Assistance Plus) must schedule an EESAC meeting within the first two 10
