September 15 2014 Complete Agenda

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MAYOR AND CITY COUNCIL 
 
REGULAR SESSION 
Monday, September 15, 2014 – 6:00 P.M. 
 
 
AGENDA 
 
1.  CALL TO ORDER 
 
2.  PRAYER AND PLEDGE 
 
3.  APPROVAL OF MINUTES 
  A.  Regular Session #15 dated September 2, 2014 
  B.  Work Session dated September 9, 2014 
 
4.  ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL 
  A.  Proclamation Recognizing September as National Preparedness Month   
  B.  Proclamation Recognizing October 5‐11, 2014,  as Fire Prevention Week 
  C.  Proclamation Recognizing October as Breast Cancer Awareness Month 
  D.  Commission Reports 
 
5.  CONSENT AGENDA 
  A.  Private Event Approval Request for 3
rd
 Annual Ravens vs. Steelers 5K Football Challenge 
November 1, 2014   
  B.  3‐Year Private Event Approval Request for Park Place Treasure Hunt at the Beach  
September 2014 ‐ 2016 
  C.  3‐Year Private Event Approval Request for Let’s Walk on the Boards for St. Jude’s Children’s Hospital  
April 2016 ‐ 2017 
  D.  3‐Year Private Event Approval Request for Wine on the Beach – September 30 ‐ October  1, 2016  
  E.  3‐Year Private Event Approval Request for Seaside 10 – October 29, 2016 
  F.  Bid Award Recommendation for Wastewater Treatment Plant Disinfection System Upgrades   
  G.  Request to Approve Street Broom Purchase   
  H.  Request Permission to Submit Letter to MDOT regarding Articulating Buses for Summer of 2015 
  I.  Request to Solicit Bids for Fire Headquarters’ Construction Management Services  
  J.  Request to Accept Grant Funds to Purchase Network Back‐up Hardware and Software   
  K.  Upcoming Bid Notification for Airport Fencing 
  L.  Upcoming Bid Notification for Transit Buses   
 
6.  MISCELLEANEOUS REPORTS AND PRESENTATIONS 
 
7.  PUBLIC HEARINGS 
  A.  Proposed Closure and Conveyance of 50 Foot Portion of Caine Stable Road  
 
8.  ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF 
 
9.  ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR 
   
Mayor and City Council – Regular Session Agenda  September 15, 2014 
 
10.  COMMENTS FROM THE PUBLIC 
  Any  person  who  may  wish  to  speak  on  any  matter  at  the  Regular  Session  may  be  heard  during 
Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate 
by the Council President.  Anyone wishing to be heard shall state their name, address and the subject 
on which he or she wishes to speak.  
 
11.  COMMENTS FROM THE CITY MANAGER 
  A.  Review of tentative work session agenda for September 30, 2014  
 
12.  COMMENTS FROM THE MAYOR AND CITY COUNCIL 
 
13.  ADJOURN 
 


















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


3 – APPROVAL OF MINUTES

A. Regular Session #15 dated September 2, 2014
B. Work Session dated September 9, 2014





















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


4 – ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL

A. Proclamation Recognizing September as National
Preparedness Month




NATIONAL PREPAREDNESS MONTH – SEPTEMBER 2014
Hurricanes and other natural and manmade threats are responsible for
loss of life, injury and damage in the State of Maryland…and effects from these events can
cause serious consequences for our citizens;

WHEREAS, Preparing the residents of the State of Maryland for these threats and the
devastation that accompanies them is a function of government, dependent on the leadership of
public officials, the efforts of many dedicated volunteers and professionals, and the awareness
and cooperation of the public;

WHEREAS, Federal, State, local and private organizations are improving preparedness and
attempting to inform the public of the steps that should be taken to save lives and protect
property to include evacuations and safety measures, flood-proofing and wind-proofing
techniques and the availability of flood insurance;

WHEREAS, By understanding the dangers associated with manmade and natural threats and
by taking threats and by taking reasonable precautions, the citizens of Maryland can reduce the
loss of life, injury and property damage.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do
hereby proclaim the month of September 2014 as
NATIONAL PREPAREDNESS MONTH
in Ocean City and do commend this observance to all of our citizens.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town
of Ocean City, Maryland to be affixed this 15
th
day of September in the year of Our Lord two
thousand fourteen.




______________________________________
RICHARD W. MEEHAN
Mayor


















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


4 – ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL

B. Proclamation Recognizing October 5-11, 2014, as Fire
Prevention Week
FIRE PREVENTION WEEK – OCTOBER 5 – 11, 2014

The Town of Ocean City is committed to ensuring the safety and
security of all those living in and visiting our town; and

WHEREAS, fire is a serious public safety concern both locally and nationally, and homes
are the locations where people are at greatest risk from fire; and

WHEREAS, when smoke alarms should have operated but did not do so it was usually
because batteries were missing, disconnected, or dead; and

WHEREAS, Town of Ocean City residents should install smoke alarms in every sleeping
room, outside each separate sleeping area, and on every level of the home; and

WHEREAS, Town of Ocean City first responders are dedicated to reducing the occurrence
of home fires and home fire injuries through prevention and protection education; and

WHEREAS, the 2014 Fire Prevention Week theme, “Working Smoke Alarms Save Lives:
Test Yours Every Month so it effectively serves to remind us that we need working smoke
alarms to give us the time to get out safely.

NOW, THEREFORE, I, Mayor Richard W. Meehan, on behalf of the City Council and
residents of Ocean City, Maryland, do hereby proclaim October 5 – 11, 2014 as Fire
Prevention Week throughout this town, and I urge all the people of Ocean City to test
their smoke alarms at least every month by pushing the test button, and to support the
many public safety activities and efforts of the Ocean City Fire Department during Fire
Prevention Week 2014.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the
Town of Ocean City, Maryland to be affixed this 15
th
day of September in the year of Our
Lord Two Thousand and Fourteen.





________________________________________
RICHARD W. MEEHAN
Mayor



















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


4 – ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL

C. Proclamation Recognizing October as Breast Cancer
Awareness Month
BREAST CANCER AWARENESS MONTH

Approximately 1 in 8 women in the United States will develop
invasive breast cancer over the course of her lifetime; and

WHEREAS, This year alone, over 200,000 Americans will be diagnosed and nearly 40,000 lives
will be claimed; and

WHEREAS, The breast cancer survivors living in the U.S. are a testament to courage, as well as
to the importance of promoting awareness, screening and treatment of breast cancer; and

WHEREAS, Early detection is essential in the treatment of and recovery from breast cancer,
which has a 90 percent, five-year survival rate for early-stage detection; and

WHEREAS, Throughout the month of October, women are encouraged to make a renewed
commitment to following recommended screening guidelines and to make a mammogram
appointment; and

WHEREAS, The efforts of the collaboration of various organizations have made a major
contribution to spreading breast cancer awareness to both women and men in all communities
in Maryland.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do
hereby proclaim the month of October, 2014 as
BREAST CANCER AWARENESS MONTH
in the Town of Ocean City, Maryland, and encourage citizens, Government agencies, private
businesses, and nonprofit organizations to join in activities that will increase awareness of what
we can do to prevent and control breast cancer.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town
of Ocean City, Maryland to be affixed this 15
th
day of September in the year of Our Lord two
thousand and fourteen.




_______________________________________
RICHARD W. MEEHAN
Mayor

















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


4 – ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL

D. Commission Reports


Tourism Commission Meeting Minutes
September 8, 2014


The following individuals were in attendance:
Commission Members – Tourism Commission Chair and Council Secretary Mary
Knight, Councilman Dennis Dare, Councilman J oe Mitrecic; Greg Shockley, Maryland
Tourism Development Board; G. Hale Harrison, HMRA; and Todd Ferrante, OCDC.
Staff members present were City Manager David Recor, Donna Abbott, Tourism
Director; Larry Noccolino, Convention Center Director; Lisa Osman, Tourism
Department; Frank Miller, Special Events. Also present were Melanie Pursel, Chamber
of Commerce; Susan J ones, HMRA; and Bill Badger and Merry Mears, Worcester
County Economic Development. Media representatives present were Zach Hoopes,
Ocean City Today; and J oanne Shriner, Maryland Coast Dispatch.

Mary Knight called the meeting to order at 3 p.m.

Approval of Minutes

The vote was unanimous to approve the minutes from the August meeting.

Enhanced Website Listings

Donna Abbott presented a tiered membership proposal for CVB members to bring
additional revenue to the Town. Donna was asked at a previous Tourism Commission
meeting to bring back a mock-up of a potential enhanced listing with some potential
prices. Currently, the CVB has 335 members and the cost to join is a $200 flat rate
annually. This gives the member a listing on www.ococean.com, as well as the ability to
put rack cards/brochures in the Visitors Center, and receive leads from the CVB. At this
rate, it brings in $67,000 annually. Donna presented two tiers plus a property spotlight.
Tier 2 is what is currently offered to CVB members. It includes the member name,
member image, address, a brief description, the ability for a photo gallery, expanded
amenity descriptions, a list of all deals that a particular member has, a link to their
website, a Map It link, a Book It button if desired, and a Read More button. The Tier 1
members would receive the same benefits as Tier 2, but they would get a yellow
highlighted box and a star designating the listing as a featured property. A new category
being presented is the Property Spotlight, which members would receive the same
benefits as Tier 1, but their information would be displayed in larger fixed placement at
the top of the list. This is a premier placement with the most visibility. Donna proposed
this premier placement to be offered to members on a weekly basis to offer more
members the ability to have the prime spot for a week, in conjunction with a Tier 1
membership. A member would have to purchase a Tier 1 membership, and then they
would be offered the ability to have that fixed position on a weekly basis. Donna
proposed that the current Tier 2 membership be offered at $250, being that the website
has been redesigned and a mobile website has been added; the Tier 1 to be offered at
$300, for those that would like to be a featured property, and the Property Spotlight be


offered at $1,000 per week. Donna mentioned that the cost has not increased in several
years. She also added that the website is very robust and she would not want to lose any
members due to increasing the membership cost. Councilman J oe Mitrecic made a
motion to raise the standard membership to $250 for 2015, then $300 in 2016, and $350
in 2017. The motion also included offering the Property Spotlight at $1,000 per week,
and having a lottery if necessary for the properties interested in the same week. Todd
Ferrante seconded the motion. The vote was five in favor and Councilman Dare opposed.
This will be moved to the Council for further discussion.

Mary Knight introduced Bill Badger and Merry Mears, from the Worcester County
Economic Development Committee. Bill mentioned that the Economic Development
Summit will be the first official event held in the Performing Arts Center on December
10 from 10 a.m.-2 p.m.

Updates from other Departments & Organizations

Chamber of Commerce
Melanie spoke about how well the Chamber’s Annual Gala went on Friday, September 5.
The Chamber’s next event is the General Membership meeting on September 24 at Dunes
Manor Hotel. The annual Crab Feast will be held at BLU. The 2015 Vacation Guide
sales deadline is today. Melanie is excited about 300 new stunning photos that she
received from a photographer.

Convention Center
Larry reported that the Realtors are in the building today. He announced that TEAM
Productions will be presenting a Country Christmas Musical in the Performing Arts
Center (PAC) on December 13. Larry also announced that the J ersey Boys may be
coming to the PAC in the off season in 2015.

HMRA
Restaurant Week is September 12-26. Donna, Melanie and Susan are working on the
Maryland Tourism Summit in November. A welcome reception will be held at Center
for the Arts.

OCDC
Todd Ferrante reported that an Employee Appreciation Ceremony on the Boardwalk
recognized employees of the Ocean City Public Works Department who clean the beach
and boardwalk. Tony’s Pizza offered pizza for employees in attendance. Sunset Park
Party Nights have been well attended this year. The annual Golf Tournament will be held
on October 8. They will have a booth at BikeFest.

MTDB
Greg Shockley reported that it will be a big weekend in Baltimore with the Star-Spangled
Celebration. Continue to work on the post-Labor Day school start date matter. There was
some good publicity with Peter Franchot and there was a good article in Forbes about the
topic.



Tourism Department
The Tourism Strategic Planning Session with the Tourism Commission will be held on
Wednesday, October 15, and will be all day. On August 21, Donna, the Mayor, MGH
and a team of landscapers and a car detailing business went to Silver Spring to do some
work for a family that won the Facebook grand prize package. The winner will also
come to OC for a week’s stay at the Grand Hotel. Almost 9,000 entries were received for
that contest and the work at the family‘s home was covered by two Washington D.C.
television stations. Donna and the Mayor will complete a media tour on Wednesday,
September 17 in Baltimore to promote Sunfest and all of the fall activities in Ocean City.

Special Events
Frank Miller reported that they are getting prepared for Sunfest. All concerts are selling
well, with some almost sold out. Fireworks will be held on Thursday, September 18, and
Laser Shows will be held on Saturday, September 20.

Councilman Mitrecic made a motion to adjourn. Councilmember Dare seconded and the
vote was unanimous.

The meeting adjourned at 4 p.m.
1

Recreation and Parks Commission
Meeting Minutes
September 9, 2014


1. Call to Order: The meeting was called to order at 4:10 p.m. at the City Hall
Community Room. Present were J oe Mitrecic, Lloyd Martin, Dennis Dare,
David Recor, Calvin Ginnavan, J eff Simpson and Susan Petito. Guests included
Zack Hoopes and J oanne Shriner.

2. Approval of Minutes: The minutes of August 12, 2014 were approved.

3. Tour and discussion of Sunset Park: The tour of Sunset Park was canceled due to
inclement weather. J eff Simpson, Landscape Crew Leader, explained his
proposal for making modifications to the plantings in the park. Susan Petito
explained that the primary concern expressed by Council had been the weedy
appearance of the native plantings, with subsequent concern regarding the park’s
functionality for events. Councilmember Dare reiterated his stance that the park’s
function has transitioned over the years from a passive park to an active venue.
He expressed concern that some of the plantings had grown to the point of
prohibiting potential viewing opportunities for concert and other entertainment
events, and that the density of some of the planting areas may need thinning. The
Commission’s park tour will be rescheduled for the next Recreation and Parks
Commission meeting on Tuesday, September 30, 2014 at 4:00 p.m. Susan will
ask Glenn Irwin, Executive Director of the OCDC to attend.

4. Update on Outdoor Fitness area improvement: Calvin Ginnavan reported that he
obtained a preliminary quote of $14,479 to add a vinyl fence with gate around the
Northside Park fitness area, including interior paver improvements. Dennis Dare
made a motion to forward the proposal to install a vinyl fence with gate and
pavers around the fitness area at Northside Park to the Council for review. The
motion was seconded by Councilmember Lloyd Martin. The motion passed
unanimously. Calvin reported that Rob Morand of the IT Department had begun
his evaluation of potential security camera options to support fitness area and
playground coverage.

5. Other Business: Susan reported that the signs regarding “no mooring or
anchoring” at the Northside Park pier had been installed.

6. Adjournment: With no further business, Councilmember Martin made a motion
to adjourn, seconded by Councilmember Dare. The motion passed unanimously
and the meeting adjourned at 4:55 p.m.

NEW MEETING DATE: There will be no October Recreation and Parks Commission
meeting. The next meeting will be held at 4:00 p.m. on Tuesday, September 30
th
at
Sunset Park.


P:Susan/Rec & Parks Commission Meeting 9-9-2014


















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

A. Private Event Approval Request for 3
rd
Annual Ravens vs.
Steelers 5K Football Challenge – November 1, 2014



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Events Coordinator
RE: 3
rd
Annual Ravens vs Steelers 5K NFL Football Challenge
DATE: September 8, 2014


ISSUE(S): Chris Klebe for OC TriRunning Sports would like to hold a 5K
running race on the Boardwalk and football challenges on the
beach from 25
th
to 27
th
Streets on Saturday, November 1, 2014.

SUMMARY: The race is a friendly competition between Ravens´ and Steelers´
fans, sponsored by Buxy´s Salty Dog and the 28
th
Street Pit and
Pub. Other sports teams are permitted to be represented. The
football challenges are family friendly stations, accessing
different skills.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve as presented.


1
st
Class Resort and Tourist Destination


ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event
has been coordinated with OCPD and Public Works.

ATTACHMENT(S): 1) November 2014 Calendar
2) Cover Sheet
3) Application
4) Attachments

Agenda Item # 5A
Council Meeting Sept. 15, 2014


Sun Mon Tue Wed Thu Fri Sat
1
PE – Ravens vs
Steelers 5K -
TENTATIVE
2 3 4 5 6 7 8
PE - Storm Warriors
- TENTATIVE
9 10 11 12 13 14 15
16 17 18 19 20
Winterfest
21
Winterfest
22
Winterfest
23
Winterfest
24
Winterfest
25
Winterfest
26
Winterfest
27
Winterfest
28
Winterfest
29
Winterfest
30
Winterfest


2014
November
Ocean City Private Events

Name of Event: Ravens vs. Steelers 5K New Event: No
Date of Event: Saturday, November 1, 2014
Date Application Received: July 21, 2014 Application Fee Paid: Yes
Date Returned from All Departments: August 11, 2014 Total Cost to Town: $900.00

Things to Note:
 This event would consist of a 5K run that would take place completely on the Boardwalk. Other events, such as a 40-
yard dash, football bomb toss, accuracy toss and football agility drill would also take place on the beach from 25
th
to
27
th
Streets.
 The event coordinator requests the closing of 27
th
Street from Baltimore Avenue to the Boardwalk for registration
from 7 am until 11 am.
 Set-up for the event would begin at 5 am on the morning of the event.
 The event coordinators request to borrow the following from the city – 200 traffic cones, 50 barricades and the judges’
stand.
 The event would take place from 9 am until 1 pm.
 Clean up would take place immediately following the conclusion of the event and be finished by 3 pm.
 The race would run from 27
th
Street to 1
st
Street and then back to 27
th
Street. Upon completion of the race, the first
100 Ravens’ fans’ times will be compared against the first 100 Steelers’ fans’ times and a trophy will stay in the
winning bar for the year. There will also be awards for the top two (2) male and female overall, the most team spirit,
and the top two (2) in each age group.
 The event coordinators would set plastic fencing around the designated area on the beach.
 The event coordinators understand they would be responsible for all trash removal.
 The event coordinators would like to place port-o-lets on-site.
 The event coordinators would like to set-up a tent and air-inflated structures.
 Expected number of participants is 300-500.
 Sponsors of the event would be the Pit and Pub and Buxy’s Salty Dog, both on 28
th
Street.
 The event coordinators would work with the local Ravens’ Roost. The date requested is a few days before the Ravens
play the Steelers. After the event, the participants would go back to their team’s bar for tailgating.

Comments from Department Representatives:
 PUBLIC WORKS – Will provide 200 traffic cones, 50 barricades for the applicant to pick up and return. Will also
set-up the judge’s stand. No issues with granting approval of this event. Estimated cost to the department is $900.00.
 OCPD – Assign patrol officers from shift to assist with the event and blocking off 27
th
Street. May assign a bike
officer to the run portion of the event.
 RISK MANAGEMENT – Hold harmless clause to be signed and Insurance Certificate to be obtained prior to the
event. Should also have participants sign a hold harmless clause as well.
 FIRE MARSHAL – The coordinator must obtain an air-inflated structure permit and a tent permit from the Office of
the Fire Marshal.
 TOURISM, EMERGENCY SERVICES, TOURISM, OCBP, TRANSPORTATION, OCCC, and REC &
PARKS – No comments, concerns or costs.



Date on Council Agenda: September 15, 2014
Event Approved of Denied:
Date Permit Issued:
Other:
Ravens vs Steelers 5k
Starts In Ocean City, Maryland
 
Description
3.04 miles
Elevation Ascent Descent Max Climb
26ft Max 0ft Min +46ft -46ft < 3 %
© MapMyFitness, Inc, All Rights Reserved, 2005-2011   |   View more maps online at:
Find this route online at mapmyrun.com/ routes/ view/104059907
Distance values on this map may differ slightly from values reported on the route engine.
Page 1 of 5
Ravens vs Steelers 5k
Starts In Ocean City, Maryland
Notes
AT FOR NOTES
START 181ft
Head south on Atlantic Ave/ N
Boardwalk toward 26th St
0.03 mi. 266ft
Head south on Atlantic Ave/ N
Boardwalk toward 26th St
0.08 mi. 246ft
Head south on Atlantic Ave/ N
Boardwalk toward 25th St
0.13 mi. 537ft
Head south on Atlantic Ave/ N
Boardwalk toward 24th St
0.23 mi. 377ft
Head south on Atlantic Ave/ N
Boardwalk toward 23rd St
0.3 mi. 355ft
Head south on Atlantic Ave/ N
Boardwalk toward 21st St
0.37 mi. 574ft
Head south on Atlantic Ave/ N
Boardwalk toward 20th St
0.48 mi. 195ft
Head south on Atlantic Ave/ N
Boardwalk toward 19th St
0.52 mi. 405ft
Head south on Atlantic Ave/ N
Boardwalk toward 18th St
0.59 mi. 384ft
Head south on Atlantic Ave/ N
Boardwalk toward 17th St
0.67 mi. 267ft
Head south on Atlantic Ave/ N
Boardwalk toward 16th St
0.72 mi. 714ft
Head south on Atlantic Ave/ N
Boardwalk toward 15th St
0.85 mi. 354ft
Head south on Atlantic Ave/ N
Boardwalk toward 13th St
0.92 mi. 572ft
Head southwest on Atlantic Ave/ N
Boardwalk toward 12th St
1.03 mi. 340ft
Head southwest on N Atlantic Ave/ S
Boardwalk toward 11th St
1.09 mi. 611ft
Head southwest on N Atlantic Ave/ S
Boardwalk toward 10th St
1.21 mi. 318ft
Head south on N Atlantic Ave/ S
Boardwalk toward 8th St
1.27 mi. 503ft
Head southwest on N Atlantic Ave/ S
Boardwalk toward 7th St
1.36 mi. 9ft Turn right onto 6th St
1.37 mi. 9ft
Head southeast on 6th St toward N
Atlantic Ave/ S Boardwalk
1.37 mi. 413ft
Turn right onto N Atlantic Ave/ S
Boardwalk
1.45 mi. 298ft
Head southwest on N Atlantic Ave/ S
Boardwalk toward 4th St
1.5 mi. 104ft
Head south on N Atlantic Ave/ S
Boardwalk toward 3rd St
Notes
AT FOR NOTES
1.52 mi. 8ft
Head south on N Atlantic Ave/ S
Boardwalk toward 3rd St
1.52 mi. 4ft
Head south on N Atlantic Ave/ S
Boardwalk toward 3rd St
1.52 mi. 8ft
Head north on N Atlantic Ave/ S
Boardwalk toward 4th St
1.53 mi. 28ft
Head south on N Atlantic Ave/ S
Boardwalk toward 3rd St
1.53 mi. 187ft
Head north on N Atlantic Ave/ S
Boardwalk toward 4th St
1.57 mi. 659ft
Head northeast on N Atlantic Ave/ S
Boardwalk toward 5th St
1.69 mi. 399ft
Head northeast on N Atlantic Ave/ S
Boardwalk toward 7th St
1.77 mi. 533ft
Head northeast on N Atlantic Ave/ S
Boardwalk toward Surf Ave
1.87 mi. 526ft
Head north on N Atlantic Ave/ S
Boardwalk toward 9th St
1.97 mi. 682ft
Head north on N Atlantic Ave/ S
Boardwalk toward 11th St
2.1 mi. 415ft
Head northeast on Atlantic Ave/ N
Boardwalk toward 13th St
2.17 mi. 297ft
Head north on Atlantic Ave/ N
Boardwalk toward 14th St
2.23 mi. 528ft
Head north on Atlantic Ave/ N
Boardwalk toward 15th St
2.33 mi. 561ft
Head north on Atlantic Ave/ N
Boardwalk toward 16th St
2.44 mi. 527ft
Head north on Atlantic Ave/ N
Boardwalk toward 18th St
2.54 mi. 415ft
Head north on Atlantic Ave/ N
Boardwalk toward 19th St
2.62 mi. 482ft
Head north on Atlantic Ave/ N
Boardwalk toward 21st St
2.71 mi. 304ft
Head north on Atlantic Ave/ N
Boardwalk toward 22nd St
2.76 mi. 590ft
Head north on Atlantic Ave/ N
Boardwalk toward 23rd St
2.88 mi. 397ft
Head north on Atlantic Ave/ N
Boardwalk toward 24th St
2.95 mi. 435ft
Head north on Atlantic Ave/ N
Boardwalk toward 26th St
3.03 mi.
Head north on Atlantic Ave/ N
Boardwalk
© MapMyFitness, Inc, All Rights Reserved, 2005-2011   |   View more maps online at:
Find this route online at mapmyrun.com/ routes/ view/104059907
Distance values on this map may differ slightly from values reported on the route engine.
Page 2 of 5
Ravens vs Steelers 5k
Starts In Ocean City, Maryland
Notes
AT FOR NOTES
START 181ft
Head south on Atlantic Ave/ N
Boardwalk toward 26th St
0.03 mi. 266ft
Head south on Atlantic Ave/ N
Boardwalk toward 26th St
0.08 mi. 246ft
Head south on Atlantic Ave/ N
Boardwalk toward 25th St
0.13 mi. 537ft
Head south on Atlantic Ave/ N
Boardwalk toward 24th St
0.23 mi. 377ft
Head south on Atlantic Ave/ N
Boardwalk toward 23rd St
0.3 mi. 355ft
Head south on Atlantic Ave/ N
Boardwalk toward 21st St
0.37 mi. 574ft
Head south on Atlantic Ave/ N
Boardwalk toward 20th St
0.48 mi. 195ft
Head south on Atlantic Ave/ N
Boardwalk toward 19th St
This segment shows 0.52 mi. (2,731 ft.) of your route.
Notes
AT FOR NOTES
0.52 mi. 405ft
Head south on Atlantic Ave/ N
Boardwalk toward 18th St
0.59 mi. 384ft
Head south on Atlantic Ave/ N
Boardwalk toward 17th St
0.67 mi. 267ft
Head south on Atlantic Ave/ N
Boardwalk toward 16th St
0.72 mi. 714ft
Head south on Atlantic Ave/ N
Boardwalk toward 15th St
0.85 mi. 354ft
Head south on Atlantic Ave/ N
Boardwalk toward 13th St
0.92 mi. 572ft
Head southwest on Atlantic Ave/ N
Boardwalk toward 12th St
1.03 mi. 340ft
Head southwest on N Atlantic Ave/ S
Boardwalk toward 11th St
1.09 mi. 611ft
Head southwest on N Atlantic Ave/ S
Boardwalk toward 10th St
This segment shows 0.68 mi. (3,597 ft.) of your route.
© MapMyFitness, Inc, All Rights Reserved, 2005-2011   |   View more maps online at:
Find this route online at mapmyrun.com/ routes/ view/104059907
Distance values on this map may differ slightly from values reported on the route engine.
Page 3 of 5
Ravens vs Steelers 5k
Starts In Ocean City, Maryland
Notes
AT FOR NOTES
1.21 mi. 318ft
Head south on N Atlantic Ave/ S
Boardwalk toward 8th St
1.27 mi. 503ft
Head southwest on N Atlantic Ave/ S
Boardwalk toward 7th St
1.36 mi. 9ft Turn right onto 6th St
1.37 mi. 9ft
Head southeast on 6th St toward N
Atlantic Ave/ S Boardwalk
1.37 mi. 413ft
Turn right onto N Atlantic Ave/ S
Boardwalk
1.45 mi. 298ft
Head southwest on N Atlantic Ave/ S
Boardwalk toward 4th St
1.5 mi. 104ft
Head south on N Atlantic Ave/ S
Boardwalk toward 3rd St
1.52 mi. 8ft
Head south on N Atlantic Ave/ S
Boardwalk toward 3rd St
This segment shows 0.43 mi. (2,269 ft.) of your route.
Notes
AT FOR NOTES
1.52 mi. 4ft
Head south on N Atlantic Ave/ S
Boardwalk toward 3rd St
1.52 mi. 8ft
Head north on N Atlantic Ave/ S
Boardwalk toward 4th St
1.53 mi. 28ft
Head south on N Atlantic Ave/ S
Boardwalk toward 3rd St
1.53 mi. 187ft
Head north on N Atlantic Ave/ S
Boardwalk toward 4th St
1.57 mi. 659ft
Head northeast on N Atlantic Ave/ S
Boardwalk toward 5th St
1.69 mi. 399ft
Head northeast on N Atlantic Ave/ S
Boardwalk toward 7th St
1.77 mi. 533ft
Head northeast on N Atlantic Ave/ S
Boardwalk toward Surf Ave
1.87 mi. 526ft
Head north on N Atlantic Ave/ S
Boardwalk toward 9th St
This segment shows 0.44 mi. (2,305 ft.) of your route.
© MapMyFitness, Inc, All Rights Reserved, 2005-2011   |   View more maps online at:
Find this route online at mapmyrun.com/ routes/ view/104059907
Distance values on this map may differ slightly from values reported on the route engine.
Page 4 of 5
Ravens vs Steelers 5k
Starts In Ocean City, Maryland
Notes
AT FOR NOTES
1.97 mi. 682ft
Head north on N Atlantic Ave/ S
Boardwalk toward 11th St
2.1 mi. 415ft
Head northeast on Atlantic Ave/ N
Boardwalk toward 13th St
2.17 mi. 297ft
Head north on Atlantic Ave/ N
Boardwalk toward 14th St
2.23 mi. 528ft
Head north on Atlantic Ave/ N
Boardwalk toward 15th St
2.33 mi. 561ft
Head north on Atlantic Ave/ N
Boardwalk toward 16th St
2.44 mi. 527ft
Head north on Atlantic Ave/ N
Boardwalk toward 18th St
2.54 mi. 415ft
Head north on Atlantic Ave/ N
Boardwalk toward 19th St
2.62 mi. 482ft
Head north on Atlantic Ave/ N
Boardwalk toward 21st St
This segment shows 0.82 mi. (4,305 ft.) of your route.
Notes
AT FOR NOTES
2.71 mi. 304ft
Head north on Atlantic Ave/ N
Boardwalk toward 22nd St
2.76 mi. 590ft
Head north on Atlantic Ave/ N
Boardwalk toward 23rd St
2.88 mi. 397ft
Head north on Atlantic Ave/ N
Boardwalk toward 24th St
2.95 mi. 435ft
Head north on Atlantic Ave/ N
Boardwalk toward 26th St
3.03 mi.
Head north on Atlantic Ave/ N
Boardwalk
This segment shows 0.44 mi. (2,316 ft.) of your route.
© MapMyFitness, Inc, All Rights Reserved, 2005-2011   |   View more maps online at:
Find this route online at mapmyrun.com/ routes/ view/104059907
Distance values on this map may differ slightly from values reported on the route engine.
Page 5 of 5


















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

B. 3-Year Private Event Approval Request for Park Place
Treasure Hunt at the Beach – September 2014 - 2016




TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Events Coordinator
RE: 3-year private event approval for Park Place Jewelers Treasure Hunt at the Beach
DATE: September 8, 2014


ISSUE(S): Request a 3-year event approval for “Park Place Jewelers
Treasure Hunt at the Beach” on the beach at 2
nd
Street on
September 20-21, 2014, September 26-27, 2015 and September
24-25, 2016. Dates noted on the application for years 2015 and 2016
are different; however, I confirmed with the event organizer, Todd
Ferrante, that he wants his event to take place during Sunfest, so
event dates were modified on the cover template to coordinate with
Sunfest 2015 and 2016 dates.

SUMMARY: This event is comprised of two (2) “treasure hunts” on the beach
- one (1) on Saturday from 4-5 pm, and one (1) on Sunday from
1-2 pm. People will dig in the sand for prize-filled bags within a
fenced area. Participation is limited to 100 per hunt.

This event meets the requirements to request a 3-year event
approval.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve as presented.


1
st
Class Resort and Tourist Destination


ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has review and the event has
been coordinated with Public Works and the Beach Patrol.

ATTACHMENT(S): 1) September 2014 - 2016 Calendars
2) Cover Sheet
3) Application
4) Site Layout

Agenda Item # 5B
Council Meeting Sept. 15, 2014


Sun Mon Tue Wed Thu Fri Sat
1
PE – Tall Ships
PE – OC Sandfest
2
PE – Tall Ships
3
PE – Pigs on the
Beach
4 5 6
PE – Miata Parade
PE – Walk for
Recovery
7
PE - RPAC Walk
8 9 10 11
PE – 911/Parade of
Brothers
PE – BikeFest
12
PE – BikeFest
13
PE – BikeFest
14
PE – BikeFest
15 16 17 18
Sunfest
PE – Sunfest Kite
Fest
19
Sunfest
PE – Sunfest Kite
Fest

20
Sunfest
PE – Sunfest Kite
Fest
PE – Treasure Hunt
on the Beach -
TENTATIVE
21
Sunfest
PE – Sunfest Kite
Fest
PE – OC Cruzers
PE – Treasure Hunt
on the Beach -
TENTATIVE
22 23 24 25 26
PE - Winefest on the
Beach
27
PE - Winefest on the
Beach
PE – Pigs on the
Beach
PE – Walk Out Of
Darkness
28 29 30


2014
September


Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10 11
PE – 911 Parade of
Brothers
12
13 14 15 16 17
PE – Bikefest -
TENTATIVE
18
PE – Bikefest -
TENTATIVE
19
PE – Bikefest -
TENTATIVE
20
PE – Bikefest -
TENTATIVE
21 22 23 24
Sunfest
PE – Sunfest Kite
Fest
25
Sunfest
PE – Sunfest Kite
Fest
26
Sunfest
PE – Sunfest Kite
Fest
PE – Pigs on the
Beach
PE – Treasure Hunt
on the Beach -
TENTATIVE
27
Sunfest
PE – Sunfest Kite
Fest
PE – Treasure Hunt
on the Beach -
TENTATIVE
28 29 30


2015
September


Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11
PE – 9/11 Parade of
Borthers -
TENTATIVE
12 13 14 15
PE – Bikefest -
TENTATIVE
16
PE – Bikefest –
TENTATIVE
17
PE – Bikefest -
TENTATIVE
18
PE – Bikefest -
TENTATIVE
19 20 21 22
Sunfest
PE – Sunfest Kite Fest
- TENTATIVE
23
Sunfest
PE – Sunfest Kite Fest
- TENTATIVE
24
Sunfest
PE - Pigs on the
Beach - TENTATIVE
PE – Sunfest Kite Fest
– TENTATIVE
PE – Treasure Hunt
on the Beach -
TENTATIVE

25
Sunfest
PE – Sunfest Kite Fest
– TENTATIVE
PE – Treasure Hunt
on the Beach -
TENTATIVE

26 27 28 29 30
PE – Wine on the
Beach - TENTATIVE


2016
September
Ocean City Special Events – Private Events

Name of Event: Park Place Jewelers Treasure Hunt New Event: No
Date of Event: September 20-21, 2014, September 26-27, 2015 and September 24-25, 2016
Date Application Received: July 31, 2014 Application Fee Paid: Yes
Date Returned from All Departments: August 26, 2014 Total Cost to Town: $220.00


Things to Note:
 This event is a treasure hunt, which would take place within a 60’x120’area of the beach in front
of Park Place Jewelers, located on 2
nd
Street.
 There would be two hunts, one on Saturday from 4:00 to 5:00 pm and one on Sunday, from 1:00
until 2:00 pm.
 Set-up would take place on the Wednesday and Thursday before the event.
 Clean up would take place on the Monday following the event.
 The number of participants would be limited to 100 people per hunt.
 Prizes would be given away consisting of jewelry and gift certificates to local businesses.
 The event organizer would like to borrow a pole driver and some stakes from the Town of Ocean
City.
 This event would take place during Sunfest and the Sunfest Kite Festival.
 Sponsors of this event are the Kite Loft, Believe in Tomorrow, Shenanigans, Connors Beach Cafe
and the Dough Roller.

Comments from Department Representatives:
 BEACH PATROL – If the Beach Patrol has to clear the beach for a dangerous weather condition,
then the event must be postponed.
 OCPD – Will notify shift of the event.
 RISK MANAGEMENT – Insurance Certificate must be submitted prior to event.
 RECREATION & PARKS – Sunfest will be going on, but there does not appear to be a conflict.
 PUBLIC WORKS – Will provide 10 sand fence posts and a pole driver, but the event organizer
must provide their own fencing wrap. Total cost to the department is estimated at $220.00.
 EMERGENCY SERVICES, TOURISM, POLICE, FIRE MARSHAL, CONVENTION CENTER
and TRANSPORTATION - No comments or concerns.


Date on Council Agenda: September 15, 2014
Event Approved or Denied:
Other: ______



















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

C. 3-Year Private Event Approval Request for Let’s Walk
on the Boards for St. Jude’s Children’s Hospital
April 2016 -2017



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Events Coordinator
RE: 3-year event approval of Let´s Walk the Boards for St. Jude´s Children´s Research
Hospital to include 2016 & 2017
DATE: September 8, 2014


ISSUE(S): Request to approve Let´s Walk the Boards For St. Jude´s
Children´s Research Hospital event for April 2, 2016 and April 1,
2017.

SUMMARY: This is an annual walk on the Boardwalk that raises awareness
and funds for St. Jude´s Children´s Research Hospital.

The applicant has met all the criteria to continue receiving a 3-
year event approval.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve presented.


1
st
Class Resort and Tourist Destination


ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event
has been coordinated.

ATTACHMENT(S): 1) April 2016 Calendar
2) April 2017 Calendar
3) Cover Sheet

Agenda Item # 5C
Council Meeting Sept. 15, 2014


Sun Mon Tue Wed Thu Fri Sat
1 2
PE – St. Jude’s Walk -
TENTATIVE
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29
PE – MD Kite Expo -
TENTATIVE
30
PE - Boardwalkin’ for
Pets
PE – MD Kite Expo -
TENTATIVE


2016
April


Sun Mon Tue Wed Thu Fri Sat
1
PE – St. Jude’s Walk -
TENTATIVE
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30

2017
April
Ocean City Private Events 3- Year Approval

Name of Event: Let’s Walk the Boards for St. Jude’s
Date of Event: Requesting event approval for Saturday, April 2, 2016 and Saturday, April 1, 2017
Cost to the Town of Ocean City to Support the Event:


Things to Note:
 Judy Davis for the St. Jude’s Children’s Research Hospital requests Council approve this event for the
dates of April 2, 2016 and April 1, 2017.
 This event is an annual walk to raise money and awareness of the St. Jude’s Children’s Research Hospital.
 There have been no changes, additional or omissions requested from previous years. This event will
remain the same as previously held walks. Therefore, it continues to meet the criteria for the 3-year event
approval to be continued.
 All appropriate documents have been supplied and fees have been invoiced.

Comments from Department Representatives:
 PUBLIC WORKS – We will provide 10-parking passes for the volunteers of this event.
 RISK MANAGEMENT Insurance certificate naming the Mayor and City Council as additional insured to
be submitted prior to the event. Hold harmless agreement is signed and on file.
 OCPD, REC & PARKS, EMERGENCY SERVICES, TRANSPORTATION, OCCC, FIRE MARSHAL,
OCBP, and TOURISM - No comments, concerns or costs.



Date on Council Agenda: September 15, 2014
Event Approved or Denied:





















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

D. 3-Year Private Event Approval Request for Wine on the
Beach – September 30 – October 1, 2016


TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Events Coordinator
RE: 3-year event approval for Wine on the Beach
DATE: September 8, 2014


ISSUE(S): Request to approve Wine on the Beach for September 30-
October 1, 2016.

SUMMARY: This is an annual wine festival consisting of one (1) ounce wine
tasting samples, arts and crafts, food sales, wine by the glass
and bottle sales, micro-brew beer sales and live entertainment.

The applicant has met all the criteria to continue receiving a 3-
year event approval.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve as presented


1
st
Class Resort and Tourist Destination


ALTERNATIVES: No staff alternatives suggested

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event
has been coordinated.

ATTACHMENT(S): 1) October 2016 Calendar
2) Cover Sheet
3) Site Layout


Agenda Item # 5D
Council Meeting Sept. 15, 2014


Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11
PE – 9/11 Parade of
Borthers -
TENTATIVE
12 13 14 15
PE – Bikefest -
TENTATIVE
16
PE – Bikefest –
TENTATIVE
17
PE – Bikefest -
TENTATIVE
18
PE – Bikefest -
TENTATIVE
19 20 21 22
Sunfest
PE – Sunfest Kite Fest
- TENTATIVE
23
Sunfest
PE – Sunfest Kite Fest
- TENTATIVE
24
Sunfest
PE - Pigs on the
Beach - TENTATIVE
PE – Sunfest Kite Fest
– TENTATIVE
PE – Treasure Hunt
on the Beach -
TENTATIVE

25
Sunfest
PE – Sunfest Kite Fest
– TENTATIVE
PE – Treasure Hunt
on the Beach -
TENTATIVE

26 27 28 29 30
PE – Wine on the
Beach - TENTATIVE


2016
September


Sun Mon Tue Wed Thu Fri Sat
1
PE – Wine on the
Beach - TENTATIVE
2 3 4 5 6
PE – Endless Summer
Cruisin’
7
PE – Endless Summer
Cruisin’
8
PE – Endless Summer
Cruisin’
9
PE – Endless Summer
Cruisin’
10 11 12 13 14 15
PE – Corvette -
TENTATIVE
16 17 18 19 20 21 22
23 24 25 26 27 28 29
PE – Seaside 10 -
TENTATIVE
30 31

2016
October
Ocean City Private Events 3-Year Approval

Name of Event: Wine on the Beach
Date of Event: Requesting event approval for September 30-October 1, 2016
Cost to the Town of Ocean City to support this event: All costs are billed back to the event organizer by the individual
departments affected.


Things to Note:
 Chris Nokes for the Mid Atlantic Wine Festival requests Council approve this event for the dates of September 30-
October 1, 2016.
 This event is an annual wine festival consisting of one (1) ounce wine tasting samples, arts and crafts, food sales, wine
by the glass and bottle sales, micro-brew beer sales and live entertainment.
 There have been no changes, additions or omissions requested from previous years. This event will remain the same
as previously held Wine on the Beach events. Therefore, it continues to meet the criteria for the 3-year event approval
to be continued.
 All appropriate documents have been supplied and fees have been invoiced.


Comments from Department Representatives:
 OCPD – This coordinator makes application through our secondary employment policy, requesting police presence
and therefore no tasks necessary at this time other than to notify the appropriate shifts of the event and have officers
monitor the event from the shift level.
 FIRE MARSHAL – Tent permit must be obtained from the Office of the Fire Marshal. All food vendors must provide
the appropriate fire extinguishers. The Office of the Fire Marshal must inspect vendors that are cooking. It is the
responsibility of the applicant to schedule the inspections. Fuel sources used for cooking must be submitted for
review to the Office of the Fire Marshal. The use of charcoal for cooking is not permitted.
 RISK MANAGEMENT –Insurance Certificate to be submitted prior to the event.
 TOURISM – Longstanding fall event that boosts tourism efforts in the shoulder season.
 REC & PARKS – Any damaged picnic tables should be replaced by the event organizers.
 BEACH PATROL, PUBLIC WORKS, OCCC, EMERGENCY SERVICES and TRANSPORTATION – No
comments or concerns.



Date on Council Agenda: September 9, 2014
Council Ruling: ________________________________________________




















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

E. 3-Year Private Event Approval Request for Seaside 10
October 29, 2016




TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Events Coordinator
RE: 3-year event approval for Seaside 10
DATE: September 8, 2014


ISSUE(S): Request to approve Seaside 10 for October 29, 2016.

SUMMARY: This is a longstanding running event in Ocean City that consists
of 10-mile, 5K and 1-mile runs.

The applicant has met all the criteria to continue receiving a 3-
year event approval.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures related to
this event.

RECOMMENDATION: Approve request.


1
st
Class Resort and Tourist Destination


ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event
has been coordinated with Public Works and OCPD.

ATTACHMENT(S): 1) October 2016 Calendar
2) Cover Sheet
3) 10 Mile Course
4) 5K Course

Agenda Item # 5E
Council Meeting Sept. 15, 2014


Sun Mon Tue Wed Thu Fri Sat
1
PE – Wine on the
Beach - TENTATIVE
2 3 4 5 6
PE – Endless Summer
Cruisin’
7
PE – Endless Summer
Cruisin’
8
PE – Endless Summer
Cruisin’
9
PE – Endless Summer
Cruisin’
10 11 12 13 14 15
PE – Corvette -
TENTATIVE
16 17 18 19 20 21 22
23 24 25 26 27 28 29
PE – Seaside 10 -
TENTATIVE
30 31

2016
October
Ocean City Private Events 3-Year Approval

Name of Event: Seaside 10
Date of Event: Requesting event approval for October 29, 2016
Cost to the Town of Ocean City to support this event: Approximately $10,276.00


Things to Note:
 This approved event continuation request is for three different running races – A 5K would take place on the
Boardwalk and finish under the tram station; a 10-Mile Run would start and finish at the Inlet Parking Lot under the
tram station, and a 1-Mile fun run that would take place on the Boardwalk.
 In 2011, Chris Klebe for OC TriRunning was first granted a 3-year event approval for Seaside 10.
 Chris Klebe for OC TriRunning would like to continue this provision, and requests Council approve this event for the
date of October 29, 2016.
 All appropriate documents have been supplied and fees have been invoiced.

Comments from Department Representatives:
 Fire Marshal – Permits for the use of the tent and air inflated structure must be obtained from the Office of the Fire
Marshal.
 OCPD – Traffic control at Inlet Lot and 27
th
Street/Baltimore Avenue. Traffic control at 11 intersections on Coastal
Highway race route. Lead vehicle and bike. Officers to lead/follow the Boardwalk 5K. Requires two (2) supervisors
($360) and 19 officers ($2,508) for a total expected cost of $2,868.00. OCPD does not man 68
th
and 69
th
Streets in the
alleyways, so volunteers will be needed there. Traffic arrow boards and VMB needed at 33
rd
St. on Coastal Highway
and at MD Rte. 90.
 Risk - COI to be submitted prior to the event. Applicant must follow SHA requirements for any of the race on the
roads. Runners should sign a hold harmless agreement as well in order to participate in the run.
 Public Works – This is an established annual event that already has approval for 2014 and 2015 and is looking for a
continuation of their 3-year event approval to include 2016 dates. Public Works has no issue with approving the event
request. This year’s application appears to be a repeat of last year. This event area is quite large and spread out from
the Inlet to 69
th
Street and requires significant use of city items and resources. Public Works will set up and remove
the traffic pattern. The event requires overtime from the Department. Cost to the department to support this event last
year was about $7,408.00 and it may increase this year.
 Rec. & Parks, Tourism, Transportation,, OCBP, Emergency Services and OCCC – No comments.



Date on Council Agenda: September 15, 2014
Council Ruling: ________________________________________________

Seaside 10 5k 2011
Starts In Ocean City, Maryland
 

Description
3.10 miles
© MapMyFitness, Inc, All Rights Reserved, 2005-2011   |   View more maps online at:
Find this route online at mapmyrun.com/ routes/ view/54964298
Distance values on this map may differ slightly from values reported on the route engine.
Page 1 of 2
Seaside 10 5k 2011
Starts In Ocean City, Maryland
Notes
AT FOR NOTES
This segment shows 1.59 mi. (8,373 ft.) of your route.
Notes
AT FOR NOTES
3.12 mi.
This segment shows 1.56 mi. (8,239 ft.) of your route.
© MapMyFitness, Inc, All Rights Reserved, 2005-2011   |   View more maps online at:
Find this route online at mapmyrun.com/ routes/ view/54964298
Distance values on this map may differ slightly from values reported on the route engine.
Page 2 of 2
seaside 10 miler 2011
Starts In Ocean City, Maryland
 

Description
10.00 miles
© MapMyFitness, Inc, All Rights Reserved, 2005-2011   |   View more maps online at:
Find this route online at mapmyrun.com/ routes/ view/54962580
Distance values on this map may differ slightly from values reported on the route engine.
Page 1 of 1


















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

F. Bid Award Recommendation for Wastewater Treatment
Plant Disinfection System Upgrades



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Dean Dashiell – Senior Project Manager
RE: Bid Award Authorization for Wastewater Treatment Plant Disinfection System
Upgrades
DATE: September 9, 2014



ISSUE(S): Bid award recommendation for Wastewater Treatment Plant
Disinfection System Upgrades.

SUMMARY: Bids for the Wastewater Treatment Plant Disinfection System
Upgrades were received at the September 9 Work Session.

Request permission to award the bid to Johnston Construction
Company who tendered the lowest bid of $ 1,548,808.00.

I have performed a review of the low bid received from Johnston
Construction Company and found those documents to be in
accordance with the Contract Documents.

FISCAL IMPACT: The initial funding for this project was included in the 2013 Bond
Issue and budgeted under Capital Code WWDISF.

Based on the current balance in the account, a Wastewater Fund
Balance allocation of $ 295,000.00 will need to be appropriated.
This allocation, coupled with revenues from the Wastewater
operational budget, provides a revised unencumbered allocation
of $ 1,624,274.00 thus allowing for the award to be made and
providing a minor project contingency fund for unforeseen issues
that may arise.

RECOMMENDATION: Award bid to Johnston Construction Company in the amount of
$1,548,808.00.

ALTERNATIVES: None

RESPONSIBLE STAFF:

Dean Dashiell – Senior Project Manager
COORDINATED WITH: Hal Adkins – Director of Public Works
Jim Parsons – Deputy Direct of Public Works
Charles Felin – Superintendent of Wastewater

ATTACHMENT(S): Completed Bid Tabulation Form

Agenda Item # 5F
Council Meeting Sept. 15, 2014
Wastewater Treatment Plant
Disinfection System Upgrades
CONTRACTORS Base Bid =A +B
Bearing Construction $1,750,000.00
George & Lynch, Inc. No Bid
Harkins Contracting, Inc. No Bid
Johnston Construction $1,548,808.00
Base Bid is a Combination of Part A & B
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REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

G. Request to Approve Street Broom Purchase



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
FROM: David L. Recor, ICMA-CM, City Manager
THRU: Catrice Parsons, Procurement Manager
RE: Request to approve street broom purchase
DATE: September 5, 2014


ISSUE(S): Request permission to purchase equipment as approved in the
FY15 Budget.

SUMMARY: One (1) Isuzu Starfire S-4 Dual Steering Street Broom purchased
from GSA contract# GS-30F-021AA.

The Government Service Agreements (GSA) allows government
agencies to piggy back their contracts.

FISCAL IMPACT: $176,877.00; $3,123 below budget estimates.

RECOMMENDATION: Purchase street broom per FY15 Vehicle Trust Purchase Schedule.


Goal: Excellent Service through a High Performing Town Organization

ALTERNATIVES: Delay the purchase of approved equipment and bid out through
the Town or do not replace the equipment.

RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager

COORDINATED WITH: Tom Dy, Maintenance Supervisor

ATTACHMENT(S): 1) Memorandum
2) GSA Pricing Information

Agenda Item # 5G
Council Meeting Sept. 15, 2014


To: Catrice Parsons
CC: Hal Adkins, John Van Fossen
From: Thomas Dy
Date: 9/5/2014
Re: Street Broom
Catrice:
Per your request and our discussion yesterday regarding a new street broom
(approved FY-15), I would like to move forward with it.
The brand Company is Stewart-Amos Sweeper Co and Caliber Equipment
Inc. Your contact person is Mark Oliff and reference GSA price quote #
GS-30F-021AA.

Thank You
Thomas Dy, #5028
[email protected]
Manager PW Maintenance Dept
443-235-0851



















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

H. Request Permission to Submit Letter to MDOT regarding
Articulating Buses for Summer of 2015

25166

TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: George T. Thornes, Superintendent of Transportation
RE: Fleet Capacity
DATE: September 9, 2014


ISSUE(S): Increase fleet carrying capacity

SUMMARY: To gain approval to request borrowing ten articulating buses
from the MDOT/MTA.

FISCAL IMPACT: Historically the MDOT/MTA have loaned us buses for the
consideration of $1.00. We expect those terms to continue.

RECOMMENDATION: Approve request as written.

ALTERNATIVES: Continue with current level of fleet and associated carrying
capacity.

RESPONSIBLE STAFF:

George T. Thornes, Superintendent of Transportation
COORDINATED WITH: Hal O. Adkins, Director of Public Works

ATTACHMENT(S): Request letter for Mayor’s signature

Agenda Item # 5H
Council Meeting Sept. 15, 2014

September 15, 2014

Maryland Department of Transportation
Office of the Secretary
7201 Corporate Center Drive
Hanover, MD 21076

ATTENTION: Secretary James T. Smith, Jr.

Dear Secretary Smith:

RE: REQUEST FOR ASSISTANCE
SEASONAL USE OF ARTICULATING BUSSES

As we wind down our summer season we are already planning for the summer of 2015.
Once again our focus and attention are on planning logistics for management of our
seasonal fluctuations in population.

It is with this in mind we turn to you for assistance relative to our Transportation
Department and the ability to serve the explosion of ridership we face each summer.

As you have found within your means to assist the Town in the past years, we once again
would like to borrow ten articulating buses at various times for the summer season as
spelled out in the attached schedule. These busses, and their sheer carrying capacity, are
of unbelievable assistance to the Town in management of our “crush load” time periods.
We have great hopes you will be able to assist us in this need.

Looking forward to hearing from you to confirm the ability of fulfilling this request.
Should you have any questions, I can be reached by calling 410-289-8931.


Sincerely,


Richard W. Meehan
Mayor


Cc: David L. Recor, ICMA-CM, City Manager
Hal O. Adkins, Public Works Director
George T. Thornes, Superintendent of Transportation



Page 2
Letter to Secretary Smith



RE: REQUEST FOR ASSISTANCE,
SEASONAL USE OF ARTICULATING BUSSES





ARTICULATING BUS LOAN REQUEST
SUMMER 2015



QUANTITY REQUESTED IN O.C. BY: RETURN TO MDOT:

03 April 27th September 01 (03)

04 May 21st September 08 (04)

03 May 28th September 28 (03)




















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

I. Request to Solicit Bids for Fire Headquarters’
Construction Management Services



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Terence J. McGean, PE, City Engineer
RE: Request to Accept Proposals for Construction Management Services for Fire
Headquarters
DATE: September 10, 2014


ISSUE(S): Fire Headquarters Building Renovations and Additions Construction

SUMMARY: Request to use At-Risk Construction Management for project
delivery. Under this system, a Construction manager is selected for
the project during the design process. The selection is based on
qualifications and fees instead of a purely low bid contract
advertised after the project is completely designed. This method
allows the construction professional to work with the architect to
insure that proper materials and methods are specified to produce a
quality building within the allowable budget and time constraints.
Once the project design is complete, the Construction Manager
obtains pricing from sub-contractors and a final price for
construction is established based on sub-contractor pricing and the
previously stated Construction Management fee.

FISCAL IMPACT: $2 million total project.

RECOMMENDATION: Approve the use of at-risk construction management for project
delivery and accept proposals on September 30, 2014


Excellent Service through a High Performing Town Organization

ALTERNATIVES: Use conventional low bid construction procurement

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Fire Department

ATTACHMENT(S): Copy of Request for Proposals

Agenda Item #
Council Meeting Sept 15, 2014

i

TOWN OF OCEAN CITY
OCEAN CITY, MARYLAND







REQUEST FOR PROPOSALS
CONSTRUCTION MANAGMENT SERVICES
FIRE DEPARTMENT HEADQUARTERS

COUNCIL

LLOYD MARTIN
PRESIDENT

MARY P. KNIGHT
SECRETARY

BRENT ASHLEY
DOUGLAS S. CYMEK
DENNIS W. DARE
JOSEPH MITRECIC
MARGARET PILLAS


MAYOR CITY MANAGER
RICHARD W. MEEHAN. DAVID RECOR

CITY ENGINEER
TERENCE J. MCGEAN, P.E.

PROPOSAL DATE/TIME: 11:00 AM, TUESDAY, SEPT 30, 2014

ii


KEY INFORMATION SUMMARY SHEET

Town of Ocean City

Construction Management Services




Request for Proposal Issue Date



September 4, 2014


Procurement Officer Terence J. McGean, PE
City Engineer
Town of Ocean City
301 Baltimore Ave
Ocean City, MD 21842
(410)289-8796 ph
(410)289-8703 fax
[email protected]



Pre-Proposal Conference


Tuesday, Sept 16, 21014
11:00 AM, City Hall



Question Submission Deadline

Friday, Sept 19, 2014 5:00 PM



Proposal Due Date and Time

Tuesday, Sept 29 2014 – 11:00 AM



Short listed Firm Interviews (if applicable)

Thursday, Oct 9, 2014 Exact Time-TBD









iii


TABLE OF CONTENTS


SECTION 1-GENERAL INFORMATION

SECTION 2--PREFERRED QUALIFICATIONS

SECTION 3- INSTRUCTIONS TO OFFERORS

SECTION 4-EVALUATION CRITERIA AND SELECTION PROCEDURES

SECTION 5-TERMS AND CONDITIONS


EXHIBIT I……………………………………………..STATEMENT OF WORK


ATTACHMENTS

Attachment I.A. ................................................................................................ Conceptual Design
Attachment I.B………………………………………………………………..Constraint dates




(RFP)
Page 4 of 34
SECTION 1 - GENERAL INFORMATION

1. SUMMARY STATEMENT

The Town of Ocean City is soliciting proposals from qualified Construction Management (CM)
firms for pre-construction services, with the possibility of entering into a Guaranteed Maximum
Price (GMP) contract, for construction of additions and renovations to the existing Fire
Headquarters Building located at 15
th
Street and Philadelphia Ave in Ocean City, Maryland. The
work in general includes construction of a 2,000 sf, 2-story addition to the south of the building, a
1,850 sf addition to the west of the building, roof replacement, new exterior finishes, and
replacement of the HVAC system in the bunk area.


2. PROCUREMENT OFFICER

The sole point-of-contact in the City for purposes of this RFP prior to the award of the Contract is the
Procurement Officer listed below:

  Terence J. McGean, PE
City Engineer
Town of Ocean City
301 Baltimore Ave
Ocean City, MD 21842
(410)289-8796 ph
(410)289-8703 fax
[email protected]


3. PRE-PROPOSAL CONFERENCE

3.1. A Pre-Proposal Conference will be held on Tuesday, September 16, 2014 at 11:00 am. local
time at the Ocean City City Hall, 301 Baltimore Ave, Ocean City, MD. Participation is not
mandatory, but all interested Offerors are encouraged to attend in order to facilitate better
preparation of their proposals. In addition, attendance may facilitate the Offeror’s understanding
of RFP requirements.

3.2. As promptly as is feasible subsequent to the Conference, the Town of Ocean City shall
endeavor to provide a summary of the Conference and all questions and answers known at that
time, free of charge, to all prospective Offerors that attended the conference or otherwise
notified the Town of Ocean City of its interest in the solicitation.

3.3. Distribution of such summary shall occur by email or other electronic means.

4. Intentionally Deleted

5. Intentionally Deleted

6. QUESTIONS

9.1. The Procurement Officer, prior to the Pre-Proposal Conference, will accept written questions
from prospective Offerors. If possible and appropriate, such questions will be answered at the

(RFP)
Page 5 of 34
Conference. (No substantive question will be answered prior to the Conference.) Questions may be
submitted by mail, by facsimile, or preferably, by e-mail to the Procurement Officer. Questions, both oral
and written, will also be accepted from prospective Offerors attending the Conference. If possible and
appropriate, these questions will be answered at the Conference

9.2. Questions will also be accepted subsequent to the Pre-Proposal Conference. All post-Conference
questions should be submitted in a timely manner to the Procurement Officer only. The Procurement
Officer, based on the availability of time to research and communicate an answer, will decide whether an
answer can be given before the proposal due date. The Town of Ocean City shall endeavor to provide
answers to all substantive questions that have not previously been answered, and are not clearly specific
only to therequestor, to all vendors that attended the pre-proposal conference or otherwise notified
the Town of Ocean City (TOC) of its interest in the solicitation.

9.3. Distribution of such information shall occur by email or other electronic means
and/or publishing of such information on the TOC website (www.oceancitymd.gov).

9.4 All post conference questions should be submitted as soon as possible to the
Procurement Officer only. The deadline for receipt of questions is Friday, September 19,
2014 at 5:00 PM local time.


7. PROPOSALS DUE (CLOSING) DATE

7.1. Proposals must be received at the Office of the City Manager no later than 11:00 AM.
(Local Time) on, Tuesday September 30, 2014, in order to be considered.

7.2. Requests for extension of this date or time will not be granted. Offerors mailing proposals should
allow sufficient mail delivery time to ensure timely receipt by the City. Proposals received by
the City after the deadline will not be considered. Proposals may not be submitted by e-mail
or facsimile. Proposals will be opened and acknowledged publicly at the City Council meeting
held at 1:00 PM, Tuesday, September 19, 2014


8. DURATION OF OFFER

Proposals submitted in response to this RFP are irrevocable for 120 days following the closing date of
proposals or of Best and Final Offers (BAFOs), if requested. This period may be extended at the
Procurement Officer's request only with the Offeror's written agreement.


9. REVISIONS TO THE RFP
9.1. If it becomes necessary to revise this RFP before the due date for proposals, amendments
will be provided to all prospective Offerors who were sent this RFP or otherwise are
known by the Procurement Officer to have obtained this RFP. Amendments made after
the due date for proposals will be sent only to those Offerors who submitted a timely
proposal.


9.2. Acknowledgment of the receipt of all amendments to this RFP issued before the proposal
due date shall accompany the Offeror’s Proposal in the transmittal letter accompanying
the Technical Proposal. Acknowledgement of the receipt of amendments to the RFP
issued after the proposal due date shall be in the manner specified in the amendment
notice. Failure to acknowledge receipt of amendments does not relieve the Offeror from

(RFP)
Page 6 of 34
complying with all terms of any such amendment.

10. CANCELLATIONS; DISCUSSIONS

TOC reserves the right to cancel this RFP, accept or reject any and all proposals, in whole or in part,
received in response to this RFP, to waive or permit cure of minor irregularities, and to conduct
discussions with any or all qualified or potentially qualified Offerors in any manner necessary to serve the
best interests of TOC. This may be followed by submission of Offeror-revised proposals and a BAFO.
TOC also reserves the right, in its sole discretion, to award a contract based upon the written proposals
received, without prior discussions or negotiations.


11. ORAL PRESENTATIONS

Offerors may be required to make oral presentations to TOC representatives. Significant representations
made by an Offeror during the oral presentation must be reduced to writing. All such representations will
become part of the Offeror’s proposal and are binding if the contract is awarded. The Procurement
Officer will notify Offerors of the time and place of oral presentations. Typically, oral presentations will
follow a specified format and generally be limited to one (1) hour. The Procurement Officer will issue a
letter with details and instructions prior to the presentations. If required, Interviews are tentatively
scheduled to be held on Thursday, October 9, 2014- exact time slots TBD.

The presentation may include but not be limited to the following items in the Offeror’s Technical
Proposal.

· Description of how the Offeror plans to meet the identified requirements in the RFP;
· Experience and capabilities of prime consultant;
· Experience and capabilities of identified subconsultants;
Description of organization; and
· Description of references and the scope of services to other clients by each reference.


12. INTENTIONALLY DELETED

13. INCURRED EXPENSES

TOC will not be responsible for any costs incurred by an Offeror in preparing and submitting a proposal,
in making an oral presentation, in providing a demonstration, or in performing any other activities relative
to this RFP.

17. Intentionally Deleted


18. Intentionally Deleted


19. Intentionally Deleted


(RFP)
Page 7 of 34
SECTION 2 – QUALIFICATIONS

Qualifications

1. The ability to demonstrate prior experience that includes:

• Municipal or other government facilities of a similar size and nature.
• Renovation experience
• Construction in the coastal environment
• Familiarity with local conditions, laws and building codes





(RFP)
Page 8 of 34
SECTION 3 – INSTRUCTIONS TO OFFERORS

1. TWO PART SUBMISSION REQUIRED

1.1. Offerors must submit proposals in two separate volumes, which will be separately
evaluated:

• Volume I - TECHNICAL PROPOSAL
• Volume II - FINANCIAL PROPOSAL

1.2. Offerors must respond to all requirements identified in the RFP. Offerors who fail to do
so MAY be deemed not reasonably susceptible of being selected for award.

2. INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

2.1. Offerors must submit a separate sealed package for each "Volume." Each Volume and
each separately sealed package are to be labeled either “Volume I-Technical Proposal” or
“Volume II-Financial Proposal”.

2.2. On the outside of each sealed package, the Offeror must also include the TOC Project
Name, the name and address of the Offeror, the volume number (I or II), and the offer’s
Ocean City business license number.

2.3. Three (3) paper copies of each volume are to be submitted.


3. TECHNICAL PROPOSAL FORMAT AND CONTENT

Proposals are to be prepared in such a way to provide a straightforward, concise delineation of
capabilities. Proposal format shall adhere to the following for organization and content. Proposal
must be divided into the individual sections listed below, indexed and tabbed.

3.1. Technical Proposal Introduction

3.1.1. Transmittal Letter
A transmittal letter must accompany the Technical Proposal. The purpose of this letter is to
transmit the proposal and acknowledge the receipt of any amendments/addenda to the RFP. The
transmittal letter should be brief, include a point of contact (name, title, email and phone no.) and
signed by an individual who is authorized to commit the Offeror to the services and requirements
as stated in this RFP. Only one transmittal letter is needed, and it does not need to be bound with
the Technical Proposal.


3.1.2. Title and Table of Contents

The Technical Proposal should begin with a title page bearing the name and address of the
Offeror and the name of the project. A table of contents for the Technical Proposal should follow
the title page. Information that is claimed to be confidential is to be placed after the Title Page
and before the Table of Contents in the Offeror’s Technical Proposal, and if applicable, also in
the Financial Proposal. Unless there is a compelling case, an entire proposal should not be labeled
confidential but just those portions that can reasonably be shown to be proprietary or confidential.


(RFP)
Page 9 of 34
3.1.3. Executive Summary

The Offeror shall condense and highlight the contents of the Technical Proposal in a separate
section titled “Executive Summary.” The summary shall identify any exceptions the Offeror has
taken to the requirements, terms and conditions contained in this RFP.

Warning: Exceptions to terms and conditions may result in having the proposal
deemed unacceptable or classified as not reasonably susceptible of being selected for
award. If an Offeror takes no exception to TOC terms and conditions, the Executive
Summary should so state.

3.2 Work Plan

The offeror shall present an approach for meeting the requirements set forth in the
Statement of Work described in Exhibit I. At a minimum, please address the following:

a. Contract Organization (identify and explain the specific
organization of your company and how this contract fits in with
other areas of your company's operation).

b. Provide resumes of personnel who might be responsible for the
items set forth in the Statement of Work described in Exhibit I.
Personnel Commitment: By submitting the names for consideration
under this Key Personnel Section, the Proposer is committing these
people to TOC for the duration of this contract. No personnel
changes will be permitted without written authorization from TOC
via a contract amendment issued by TOC.

c. Pre-construction Schedule

3.3 Description of Offeror

The offeror shall provide a brief overview of the offeror, including history, size, number
of employees, etc. Please provide a description for all firms that are intended to participate in
this project, including joint venture partners and subconsultants.

3.4 Experience of Offeror

List relevant experience within the past five (5) years. In particular, identify any
comparable projects that have been completed and provide at least three (3) project references.

3.5. Intentionally Omitted

3.6. Intentionally Deleted




(RFP)
Page 10 of 34



4. FINANCIAL PROPOSAL FORMAT AND CONTENT

4.1. Under separate sealed cover from the Technical Proposal and clearly identified with the
same information noted on the Technical Proposal, the Offeror must submit an unbound
original of the financial proposal (Attachment A), so identified, one (1) original signed
paper copy,

4.2. The detailed Financial Proposal (Attachment A) shall state the following:

4.2.1. Pre-Construction Fee inclusive of all costs that will be charged to TOC
including reimbursables (lump sum value)
4.2.2. Construction CM Fee (as a percentage)
4.2.2. Construction Insurance (as a percentage)
4.2.2 General Conditions (indicate # of month assumed)




5. Intentionally Deleted

6. MANDATORY CONTRACTUAL TERMS

By submitting an offer in response to this RFP, the Offeror, if selected for award, shall be deemed to have
accepted all of the requirements, terms and conditions set forth in this RFP. Any exceptions must be
clearly identified in the Executive Summary of the Technical Proposal. A Proposal that takes exception to
these terms may be rejected.


(RFP)
Page 11 of 34


SECTION 4 – EVALUATION CRITERIA AND SELECTION PROCEDURE

1.1. EVALUATION CRITERIA

Evaluation of the Proposals will be performed by a committee established for that purpose and will be
based on the criteria set forth below. Technical merit shall be given more weight than price in the process.

1.12. TECHNICAL CRITERIA

The criteria to be applied to each Technical Proposal are listed in descending order of
importance:

• Experience of key personnel

• Description and experience of offeror.

• Work Plan

• Price (30%)

• Interviews

• References

1.2. N/A

1.3. N/A

1.4. Intentionally Deleted


1.5. GENERAL SELECTION PROCESS

1.5.1. The Contract will be awarded in accordance with the competitive sealed proposals
process under TOC’s Procurement Policies.

1.5.2. Prior to award of a contract pursuant to this RFP, TOC may require any or all Offerors to
submit such additional information bearing upon the Offeror’s ability to perform the
contract as TOC may deem appropriate. TOC may also consider any information
otherwise available concerning the financial, technical and other qualifications or abilities
of the Offeror.


(RFP)
Page 12 of 34
1.5.3. TOC may hold discussions with any or all Offerors judged reasonably susceptible of
being selected for award, or potentially so. TOC also reserves the right to develop a
short-list of Offerors deemed most qualified based upon their Technical Proposals and
conduct discussions with only the short-listed Offerors. However, TOC also reserves the
right to make an award without holding discussions. Whether or not discussions are held,
TOC may determine an Offeror to be not reasonably susceptible of being selected for
award, in its sole and absolute discretion, at any time after the initial closing date for
receipt of proposals and the review of those proposals.

1.6. AWARD DETERMINATION

1.6.1. Upon completion of all evaluations, discussions and negotiations, the selection committee
will recommend award of the contract to the responsible Offeror(s) whose proposal is
determined to be the most advantageous to the TOC considering technical evaluation
factors and price factors as set forth in this RFP.

1.6.2. Based upon the Selection Committee’s recommendation, the Procurement Officer may
recommend award of the contract to the Mayor and City Council.


(RFP)
Page 13 of 34
SECTION 5 – TERMS AND CONDITIONS

1. ABBREVIATIONS AND DEFINITIONS

For purposes of this RFP, the following abbreviations and terms have the meanings indicated below:

1.2. COMAR - Code of Maryland Regulations (available at www.dsd.state.md.us).

1.3. Contract Administrator (CA) – The TOC representative for this Contract that is primarily
responsible for Contract administration functions, including issuing written direction,
compliance with terms and conditions, monitoring this Contract to ensure compliance with the
terms and conditions of the Contract and to assist the consultant in achieving on budget/on
time/on target (e.g., within scope) completion of the Contract requirements. TOC may change
the CA at any time by written notice to the Consultant.

1.5. Intentionally Deleted

1.6. Consultant – The Offeror selected to receive the Contract award under the procedures
contained in this RFP.

1.7. Local Time – Time in the Eastern Time Zone as observed by the State.

1.8. Management Agreement– The agreement entered into between TOC and the selected Offeror
responding to this RFP. The agreement will include all general TOC terms and conditions, and
will incorporate the entire RFP, including any amendments/addenda, and all or indicated
portions of the selected Offeror’s proposal.


1.9. TOC – TheTown of Ocean City Maryland.

1.10. TOC Business Hours – 8:00 A.M. to 5:00 P.M., local time, Monday through Friday, excluding
City holidays.

1.11. TOC Procurement Policies – Town of Ocean City Purchasing & Procurement Policies and
Procedures.

1.12. Notice To Proceed (NTP) – A formal notification issued by the Procurement Officer that: (1)
directs the Consultant to perform work, and (2) as of a date contained in the NTP, to begin
performance of the work.

1.13. Offeror – An entity that submits a Proposal in response to this RFP.

1.14. Procurement Officer (PO) – The TOC representative responsible for this RFP and for the
resulting Contract. The Procurement Officer is also responsible for issuing notices to proceed,
determining scope issues, and is the only TOC representative that can authorize changes to the
Contract. TOC may change the Procurement Officer at any time by written notice to the
Consultant.

1.15. Proposal - The technical and financial response provide by Offerors in response to this RFP.

1.16. RFP – This solicitation.



(RFP)
Page 14 of 34

2. OFFEROR RESPONSIBILITIES

The Consultant shall be responsible for all products and/or services required by this RFP. The Consultant
shall retain responsibility for all work performed by and any deliverable submitted by a subConsultant. If
the Consultant that seeks to perform or provide the services required by this RFP is the subsidiary of
another entity, all information submitted by the Consultant such as, but not limited to, references and
financial reports, shall pertain exclusively to the Consultant, unless the parent organization will guarantee
the performance of the subsidiary. If applicable, the Consultant’s proposal must contain an explicit
statement that the parent organization will guarantee the performance of the subsidiary.

3. ARREARAGES

The Consultant represents that it is not in arrears in the payment of any obligations due and owing the
Town of Ocean City, including, by way of example only, the payment of taxes and employee benefits,
and that it will not become so in arrears during the term of the Contract if selected for contract award.

4. PROTESTS

Any protest related to this RFP will be subject to TOC’s Procurement Policies and Procedures or the
relevant provisions of the Contract.


5. NON-EXCLUSIVE USE

It is TOC’s intention to obtain the services described in this RFP under the resulting Contract. This
Contract shall not be construed to require the TOC to use this Contract exclusively. TOC reserves the
right to obtain services of any nature from other sources when it is in the best interest of TOC to do so
and without notice to the Consultant. TOC makes no guarantee that it will purchase any products or
services under the resulting Contract.

6. RIGHTS TO RECORDS

9.1. The Consultant agrees that all documents and materials, including but not limited to
software, reports, drawings, studies, specifications, estimates, tests, maps, photographs,
designs, graphics, mechanical, artwork, computations, and data prepared by the
Consultant solely for purposes of this Contract with and delivered to TOC shall be the
sole property of TOC and shall be available to TOC at any time. TOC shall have the
right to use the same without restriction and without compensation to the Consultant
other than that specifically provided by this Contract.

9.2. The Consultant agrees that, at all times during the term of this Contract and thereafter,
works created as deliverables under this Contract, and services performed under this
Contract, shall be “works made for hire,” as that term is interpreted under U.S. copyright
law. To the extent that any products created as deliverables under this Contract are not
works for hire for the State, the Consultant hereby relinquishes, transfers, and assigns to
the State all of its rights, title, and interest (including all intellectual property rights) to
such products, and will cooperate reasonably with the State in effectuating and
registering any necessary assignments.


(RFP)
Page 15 of 34
9.3. The Consultant shall report to the Procurement Officer, promptly and in written detail,
each notice or claim of copyright infringement received by the Consultant with respect to
all data delivered under this Contract.

9.4. The Consultant may not affix any restrictive markings upon any data or materials
provided under this Contract, and if such markings are affixed, TOC shall have the right
at any time to modify, remove, obliterate, or ignore such warnings.


10. PATENTS, COPYRIGHTS, AND INTELLECTUAL PROPERTY

10.1. If the Consultant furnishes any design, device, material, process, or other item, that is
covered by a patent or copyright or that is proprietary to or a trade secret of another, it
shall obtain the necessary permission or license to permit TOC to use such item.

10.2. The Consultant will defend or settle, at its own expense, any claim or suit against TOC
alleging that any such item furnished by the Consultant infringes any patent, trademark,
copyright, or trade secret. If a third party claims that a product infringes that party’s
patent, trademark, copyright, or trade secret, the Consultant will defend TOC against that
claim at the Consultant’s expense and will pay all damages, costs, and attorneys fees that a
court finally awards, provided TOC: (i) promptly notifies the Consultant in writing of the
claim; and (ii) allows the Consultant to control, and cooperates with the Consultant in, the
defense and any related settlement negotiations. The obligations of this Section 6.2 are in
addition to those stated in Section 6.3 below.

10.3. If any products furnished by the Consultant become, or in the Consultant's opinion are
likely to become, the subject of a claim of infringement, the Consultant will, at its option
and expense: a) procure for TOC the right to continue using the applicable item; b) replace
the product with a non-infringing product substantially complying with the item's
specifications; or c) modify the item so that it becomes non-infringing and performs in a
substantially similar manner to the original item.


11. CONFIDENTIALITY

Subject to the Maryland Public Information Act and any other applicable laws, all confidential or
proprietary information and documentation relating to either party (including without limitation any
information or data stored within the Consultant’s computer systems) shall be held in absolute confidence
by the other party. Each party shall, however, be permitted to disclose relevant confidential information
to its officers, agents, and employees to the extent that such disclosure is necessary for the performance of
their duties under this Contract, provided that the data may be collected, used, disclosed, stored, and
disseminated only as provided by and consistent with the law. The provisions of this section shall not
apply to information that (a) is lawfully in the public domain; (b) has been independently developed by
the other party without violation of this Contract; (c) was already in the possession of such party; (d) was
supplied to such party by a third party lawfully in possession thereof and legally permitted to further
disclose the information; or (e) such party is required to disclose by law.

12. LOSS OF DATA

In the event of loss of any TOC data or records where such loss is due to the intentional act or omission or
negligence of the Consultant or any of its subconsultants or agents, the Consultant shall be responsible for
recreating such lost data in the manner and on the schedule set by the Procurement Officer. The
Consultant shall ensure that all data is backed up and recoverable by the Consultant.

(RFP)
Page 16 of 34

13. INSURANCE

13.1. The Consultant and its subconsultants shall maintain Commercial General Liability
Insurance or its equivalent, for bodily injury and property damage, including loss of use.
It is preferred that coverage be provided on an “occurrence” basis. If “claims made”
forms are submitted, the requirements noted after section “G” must be met. Such
Commercial General Liability policy shall include the following extensions:

13.1.1. It is preferred that the general aggregate limit apply separately to this contract;

13.1.2.. Premises/Operations;

13.1.3. Actions of Independent Consultants;

13.1.4. Products/completed Operations to be maintained for two (2) years after
completion of the contract;

13.1.5. Contractual liability assumed under this contract;

13.1.6. Personal injury liability including coverage for offenses related to employment,
and for offenses assumed under this contract (delete any standard employment
and contractual exclusions if contained in the personal injury coverage section).

13.2. The Consultant and its subconsultants shall maintain Business Automobile Liability
Insurance which will pay for liabilities arising out of accidents involving the
ownership, operation, maintenance or use of any owned, hired, or non-owned motor
vehicles, uninsured motorist’s insurance and automobile contractual liability.
NOTE: INSURANCE MUST BE ON A PRIMARY BASIS. CONTRACTUAL
REQUIREMENTS MUST BE CLEARLY INDICATED ON CERTIFICATE OR
BY ENDORSEMENTS.

13.3. The Consultant and its subconsultants shall maintain Worker’s Compensation
Insurance as required by Maryland law.

13.4. The coverage listed above shall be written for not less than the following limits of
liability. Limits can be furnished by a combination of primary and excess (umbrella)
policies.

Commercial General Liability Insurance including all extensions –
$1,000,000 each occurrence;
$1,000,000 personal injury;
$1,000,000 products liability;
$1,000,000 general aggregate

Business Automobile Liability -
$1,000,000 each accident

Worker’s Compensation Insurance – statutory requirements. Employers liability
insurance - $1,000,000 each accidental injury; and $1,000,000 each employee,
$1,000,000 policy limit for disease.

13.5. All insurance policies required hereunder shall be endorsed to include the following

(RFP)
Page 17 of 34
provision: “It is agreed that this policy is not subject to cancellation, non-renewal,
material change, or reduction in coverage until forty-five (45) days prior written
notice has been given to TOC.

13.6. No acceptance and/or approval of any insurance by TOC shall be construed as
relieving or excusing the Consultant, or the surety or bond, if any, from any liability
or obligation imposed upon either or both of them by the provisions of the Contract
Documents.

13.7. Intentionally deleted

13.8. Insurance coverage required herein shall be in force throughout the Contract term.
Should the Consultant fail to provide acceptable evidence of current insurance
within ten (10) days of receipt of written notice at any time during the Contract
term, TOC shall have the absolute right to terminate the Contract without any
further obligation to the Consultant, and the Consultant shall be liable to TOC for
the entire additional cost of procuring substitute performance and the cost of
performing the incomplete portion of the Contract at the time of termination.

13.9. Contractual and other liability insurance provided under this Contract shall not
contain a supervision, inspection or engineering service exclusion that would
preclude TOC from supervising or inspecting the operations of the Consultants as the
end result.

13.10. The Consultant shall assume all on-the-job responsibilities as to the control of
persons directly employed by it and of agents or subconsultants and anyone directly
or indirectly employed by any of them, or by anyone for whose acts any of them
may be liable. Consultant shall be as fully responsible to TOC for the acts and
omissions of the subconsultants and of persons employed by them as it is for acts
and omissions of persons directly employed by the Consultant.

13.11. TORT CLAIMS ACT. It is agreed that the Consultant and its insurers will not raise
or use, in the adjustment of claims or in the defense of suits against TOC, any
immunity of the insured from tort liability (including Maryland Tort Claims Act),
including any limitation of liability, unless requested by TOC.

13.12. The Consultant shall furnish subconsultants’ certificates of insurance to TOC upon
request.

14. INTENTIONALLY OMITTED


15. INTENTIONALLY OMITTED


16. DISPUTES

16.1. All disputes arising under or as a result of a breach of the resulting Contract which are not
disposed of by mutual agreement shall be resolved in accordance with this Section 7.


(RFP)
Page 18 of 34
16.2. When a controversy cannot be resolved by mutual agreement, the Consultant shall submit
a written request for a final decision to the City Engineer of the TOC. The written request
shall set forth all the facts surrounding the controversy.

16.3. The City Engineer shall render a written decision within 90 days of receipt of the
Consultant's written request for final decision, unless the time is extended by mutual
agreement of the parties to this Contract. This decision shall be furnished to the
Consultant by certified mail, return receipt requested or by any other method that provides
evidence of receipt. The decision shall be deemed the final action of the TOC. If a
decision is not issued within 90 days, or within such extension of time as may be agreed
upon by the parties to the Contract, it shall be deemed to be a decision not to grant the
relief requested by the Consultant.

16.4. Pending resolution of a controversy, the Consultant shall proceed diligently with the
performance of the Contract in accordance with Procurement Officer's directions.


17. MARYLAND LAW

This Contract shall be construed, interpreted, and enforced according to the laws of the State of Maryland.


18. NONDISCRIMINATION IN EMPLOYMENT

The Consultant agrees: (a) not to discriminate in any manner against an employee or applicant for
employment because of race, color, religion, creed, age, sex, marital status, sexual orientation, national
origin, ancestry, or disability of a qualified individual with a disability; (b) to include a provision similar
to that contained in subsection (a) above in any subcontract except a subcontract for standard commercial
supplies or raw materials; and (c) to post, and to cause subconsultants to post, in conspicuous places
available to employees and applicants for employment, notices setting forth the substance of this clause.


19. CONTINGENT FEE PROHIBITION

The Consultant warrants that it has not employed or retained any person, partnership, corporation, or
other entity, other than a bona fide employee, bona fide agent, bona fide salesperson or commercial
selling agency working for the Consultant, to solicit or secure the Contract, and that it has not paid or
agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona
fide agent, bona fide salesperson or commercial selling agency, any fee or other consideration contingent
on the making of the Contract.


20. NON-AVAILABILITY OF FUNDING

If the City Council fails to appropriate funds or if funds are not otherwise made available for continued
performance for any fiscal period of the Contract succeeding the first fiscal period, the Contract shall be
canceled automatically as of the beginning of the fiscal year for which funds were not appropriated or
otherwise made available; provided, however, that this will not affect either TOC’s rights or the
successful Consultant’s rights under any termination clause in the Contract. The effect of termination of
the Contract hereunder will be to discharge both the Consultant and TOC from future performance of the
Contract, but not from their rights and obligations existing at the time of termination. The Consultant
shall be reimbursed for the reasonable value of any nonrecurring costs incurred but not amortized in the

(RFP)
Page 19 of 34
price of the Contract. TOC shall notify the Consultant as soon as it has knowledge that funds may not be
available for the continuation of this Contract for each succeeding fiscal period beyond the first.


21. TERMINATION FOR CAUSE

If the Consultant fails to fulfill its obligations under the resulting Contract properly and on time, or
otherwise violates any provision of the Contract, TOC may terminate the Contract by written notice to the
Consultant. The notice shall specify the acts or omissions relied upon as cause for termination. All
finished or unfinished work provided by the Consultant shall, at TOC’s option, become TOC’s property.
TOC shall pay the Consultant fair and equitable compensation for satisfactory performance prior to
receipt of notice of termination, less the amount of damages caused by the Consultant’s breach. If the
damages are more than the compensation payable to the Consultant, the Consultant will remain liable
after termination and TOC can affirmatively collect damages.


22. TERMINATION FOR CONVENIENCE

The performance of work under the resulting Contract may be terminated by TOC in accordance with this
clause in whole, or from time to time in part, whenever TOC shall determine that such termination is in
the best interest of TOC. TOC will pay all reasonable costs associated with this Contract that the
Consultant has incurred up to the date of termination, and all reasonable costs associated with termination
of the Contract; provided, however, the Consultant shall not be reimbursed for any anticipatory profits
that have not been earned up to the date of termination.


23. DELAYS AND EXTENSIONS OF TIME

23.1. The Consultant agrees to perform this Contract continuously and diligently. No charges or
claims for damages shall be made by the Consultant for any delays or hindrances from any
cause whatsoever during the progress of the work specified in this Contract.

23.2. Time extensions will be granted only for excusable delays that arise from unforeseeable
causes beyond the control and without the fault or negligence of the Consultant, including
but not restricted to acts of God, acts of the public enemy, acts of the State or TOC in
either its sovereign or contractual capacity, acts of another Consultant in the performance
of a contract with TOC, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, or delays of subconsultants or suppliers arising from unforeseeable causes
beyond the control and without the fault or negligence of either the Consultant or the
subconsultants or suppliers.


24. SUSPENSION OF WORK
The Procurement Officer unilaterally may order the Consultant in writing to suspend, delay, or interrupt
all or any part of its performance for such period of time as the Procurement Officer may determine to be
appropriate for the convenience of TOC.


25. INTENTIONALLY OMITTED

26. INTENTIONALLY OMITTED



(RFP)
Page 20 of 34


27. RETENTION OF RECORDS

The Consultant shall retain and maintain all records and documents in any way relating to this Contract
for three years after final payment by TOC under this Contract or until the expiration of any applicable
statute of limitations, whichever is longer, and shall make them available for inspection and audit by
authorized representatives of TOC, including the Procurement Officer or the Procurement Officer’s
designee, at all reasonable times.


28. WARRANTIES

The Consultant represents and warrants that:

28.1. It is qualified to do business in the State and that it will take such action as, from time to
time hereafter, may be necessary to remain so qualified;

28.2. It is not in arrears with respect to the payment of any monies due and owing the State, or
any department or unit thereof, including but not limited to the payment of taxes and
employee benefits, and that it shall not become so in arrears during the term of this
Contract;

28.3. It shall comply with all federal, State, and local laws, regulations, and ordinances
applicable to its activities and obligations under this Contract;

28.4. It shall obtain, at its expense, all licenses, permits, insurance, and governmental
approvals, if any, necessary to the performance of its obligations under this Contract.


29. COST AND PRICE CERTIFICATION

By submitting cost or price information, the Consultant certifies, to the best of its knowledge, that the
information submitted is accurate, complete, and current as of the date of the Consultant’s offer.

The price under this Contract and any change order or modification hereunder, including profit or fee,
shall be adjusted to exclude any significant price increases occurring because the Consultant furnished
cost or price information that, as of the date of its offer, was inaccurate, incomplete, or not current.


30. SUBCONTRACTING; ASSIGNMENT

The Consultant may not subcontract any portion of the services provided under this Contract without
obtaining the prior written approval of TOC, nor may the Consultant assign this Contract or any of its
rights or obligations hereunder without the prior written approval of TOC. Any such approval shall be in
TOC’s sole and absolute subjective discretion. TOC shall not be responsible for the fulfillment of the
Consultant’s obligations to any subconsultant or assignee.


31. INTENTIONALLY OMITTED




(RFP)
Page 21 of 34
Exhibit I.



STATEMENT OF WORK
CONSTRUCTION MANAGEMENT SERVICES
OCEAN CITY FIRE HEADQUARTERS
RENOVATIONS AND ADDITONS

(RFP)
Page 22 of 34
Contents

1. Contract Documents and Other References

2. Project Overview

3. Description of Work to be Performed

4. Deliverables

5. Schedule

6. Warranty

7. Reimbursable Expenses

(RFP)
Page 23 of 34
1. Project Documents and Other References

a. Request for Proposals

b. Conceptual Drawings

c. Resulting Contract

2. Project Overview

a. Executive Summary

The Town of Ocean City (“TOC”) is issuing this Request for Proposals (RFP) to contract
with a Construction Manager to provide preconstruction services, with the possibility of
entering into a GMP for the construction of renovations and additions to the Fire
Department Headquarters Building located at 1409 Philadelphia Ave.


3. Scope of Work to be Performed


This section provides a description of the project goals and objectives and of the major tasks to
be accomplished. The scope of services to be provided by the Consultant shall be divided into
two specific phases— Preconstruction, and Construction with the possibility of entering a
Guaranteed Maximum Price (GMP) for the Construction Phase. The description of the project is
as follows:

• Preconstruction
It is expected that the Construction Manager will work closely with TOC, and the
design team including the architect, Becker Morgan & Associates to perform pre-
construction services. The pre-construction services should include the following, but
are not limited to:

- Monthly meetings
- Project Cost Estimating and Budgeting for each Design Phase
- Scheduling
- Project Phasing
- Constructability Reviews
- Value Engineering
- Quality Assurance
- Scope Definitions
- Bid Packaging and Preparations
- Monthly Project Reports

• Construction
Construct renovations and additions to the Fire Department Headquarters Building as shown
conceptually in the attached Preliminary Design (Attachment I.A.)

It is the intent of TOC to enter into a Guaranteed Maximum Price (GMP) contract for the
construction of the project and be involved in the bidding of subcontracts. TOC may elect to

(RFP)
Page 24 of 34
continue or to not continue to work with the CM firm selected for the pre-construction phase.
This decision will be based on in part, but not limited to, performance during the pre-
construction phase and the ability to negotiate an acceptable GMP.

4. Deliverables

During the pre-construction phase, the following deliverables shall be included:

• Schematic Design Cost Estimate
• Design Development Cost Estimate
• Final Design (CD) Cost Estimate
• Construction schedule, Gantt Chart
• Value Engineering report

5. Schedule

Schematic design, including floor plans, sections and elevations have been completed, the first
cost estimate will be due two weeks after contract Notice to Proceed. Construction may begin as
soon as practicable, based on the attached design schedule from the architect. The building will
be occupied during construction and in order for the Fire Company to be able to operate at full
capacity during the summer season the attached constraint milestone deadlines must be met.





(RFP)
Page 25 of 34
ATTACHMENTS



ATTACHMENT I.A. – Becker Morgan Group – Conceptual Design Drawings











(RFP)
Page 26 of 34

ATTACHMENT I.A.




(RFP)
Page 28 of 34

Attachment 1-B

Date Constraints and Anticipated Schedule


Fire Headquarters Date Constraints

Complete west addition structural shell work by Memorial Day 2015

Have west engine bay available for use by J uly 1, 2015

No work permitted on existing interior between Memorial Day and Sept 14, 2015

No obstructions to main entrance or engine bays (except NW OHD ) between Memorial Day and
Sept 14, 2015

General anticipated sequence of construction to meet these constraints:

Design: Sept 2014 – Dec 2014
Construction Procurement: J an 2015 – Feb 2015
West Addition Shell: March 2015 – May 2015
South Addition Shell: April 2015 – August 2015
West addition Interior: J une 2015 – Aug 2015 (Engine Bay Available J uly 1 2015)
South Additions Interior: Sept 2015 – Nov 2015
Interior renovations: Sept 2015 – Dec 2015
Exterior Finishes, Renovations and new roof : Aug 2015 – Nov 2015
Project complete: Dec 2015

Red indicates critical tasks










(RFP)
Page 29 of 34
BID/PROPOSAL AFFIDAVIT
A. AUTHORIZED REPRESENTATIVE
I HEREBY AFFIRM THAT:
I am the (title) and the duly authorized representative of

(business) and that I possess the legal authority to make this

Affidavit on behalf of myself and the business for which I am acting.

A. AFFIRMATION REGARDING BRIBERY CONVICTIONS
I AFFIRM THAT:
Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in
Section 16-101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or
any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved
in the business's contracting activities including obtaining or performing contracts with public bodies has
been convicted of, or has had probation before judgment imposed pursuant to Criminal Procedure Article,
§6-220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted
bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal
law, except as follows (indicate the reasons why the affirmation cannot be given and list any conviction,
plea, or imposition of probation before judgment with the date, court, official or administrative body, the
sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities
with the business):



B. AFFIRMATION REGARDING OTHER CONVICTIONS
I FURTHER AFFIRM THAT:
Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its
officers, directors, partners, controlling stockholders, or any of its employees directly involved in the
business's contracting activities including obtaining or performing contracts with public bodies, has:
(1) Been convicted under state or federal statute of:
(a) A criminal offense incident to obtaining, attempting to obtain, or performing a public or private
contract; or
(b) Fraud, embezzlement, theft, forgery, falsification or destruction of records or receiving stolen
property;

(2) Been convicted of any criminal violation of a state or federal antitrust statute;

(RFP)
Page 30 of 34

(3) Been convicted under the provisions of Title 18 of the United States Code for violation of the
Racketeer Influenced and Corrupt Organization Act, 18 U.S.C. §1961 et seq., or the Mail Fraud Act, 18
U.S.C. §1341 et seq., for acts in connection with the submission of bids or proposals for a public or
private contract;

(4) Been convicted of a violation of the State Minority Business Enterprise Law, §14-308 of the State
Finance and Procurement Article of the Annotated Code of Maryland;

(5) Been convicted of a violation of §11-205.1 of the State Finance and Procurement Article of the
Annotated Code of Maryland;

(6) Been convicted of conspiracy to commit any act or omission that would constitute grounds for
conviction or liability under any law or statute described in subsections (1)—(5) above;

(7) Been found civilly liable under a state or federal antitrust statute for acts or omissions in connection
with the submission of bids or proposals for a public or private contract;

(8) Been found in a final adjudicated decision to have violated the Commercial Nondiscrimination Policy
under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland with
regard to a public or private contract; or
(9) Admitted in writing or under oath, during the course of an official investigation or other proceedings,
acts or omissions that would constitute grounds for conviction or liability under any law or statute
described in §§B and C and subsections D(1)—(8) above, except as follows (indicate reasons why the
affirmations cannot be given, and list any conviction, plea, or imposition of probation before judgment
with the date, court, official or administrative body, the sentence or disposition, the name(s) of the
person(s) involved and their current positions and responsibilities with the business, and the status of any
debarment):



C. AFFIRMATION REGARDING DEBARMENT
I FURTHER AFFIRM THAT:
Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its
officers, directors, partners, controlling stockholders, or any of its employees directly involved in the
business's contracting activities, including obtaining or performing contracts with public bodies, has ever
been suspended or debarred (including being issued a limited denial of participation) by any public entity,
except as follows (list each debarment or suspension providing the dates of the suspension or debarment,
the name of the public entity and the status of the proceedings, the name(s) of the person(s) involved and
their current positions and responsibilities with the business, the grounds of the debarment or suspension,
and the details of each person's involvement in any activity that formed the grounds of the debarment or
suspension).


(RFP)
Page 31 of 34


D. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES
I FURTHER AFFIRM THAT:
(1) The business was not established and it does not operate in a manner designed to evade the application
of or defeat the purpose of debarment pursuant to Sections 16-101, et seq., of the State Finance and
Procurement Article of the Annotated Code of Maryland; and
(2) The business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred business,
except as follows (you must indicate the reasons why the affirmations cannot be given without
qualification):



E. SUB-CONTRACT AFFIRMATION
I FURTHER AFFIRM THAT:
Neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly
entered into a contract with a public body under which a person debarred or suspended under Title 16 of
the State Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or
indirectly, supplies, services, architectural services, construction related services, leases of real property,
or construction.
H. AFFIRMATION REGARDING COLLUSION
I FURTHER AFFIRM THAT:
Neither I, nor to the best of my knowledge, information, and belief, the above business has:
(1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the
compilation of the accompanying bid or offer that is being submitted;
(2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the bid price or
price proposal of the bidder or offeror or of any competitor, or otherwise taken any action in restraint of
free competitive bidding in connection with the contract for which the accompanying bid or offer is
F. CONTINGENT FEES
I FURTHER AFFIRM THAT:
The business has not employed or retained any person, partnership, corporation, or other entity, other than
a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for

(RFP)
Page 32 of 34
the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any
person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona
fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the
making of the Contract.
G. REPEALED
H. ACKNOWLEDGEMENT
I ACKNOWLEDGE THAT this Affidavit is to be furnished to the Procurement Officer and may be
distributed to units of: (1) the State of Maryland; (2) the Town of Ocean City; and (3) the federal
government. I further acknowledge that this Affidavit is subject to applicable laws of the United States
and the State of Maryland, both criminal and civil, and that nothing in this Affidavit or any contract
resulting from the submission of this bid or proposal shall be construed to supersede, amend, modify or
waive, on behalf of the Town of Ocean City, or any unit of the State of Maryland having jurisdiction, the
exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with
respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken
by the above business with respect to (1) this Affidavit, (2) the contract, and (3) other Affidavits
comprising part of the contract.
I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJ URY THAT THE
CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY
KNOWLEDGE, INFORMATION, AND BELIEF.
Date: By:
(Authorized Representative and Affiant)
SUBMIT THIS FORM WITH BID

(RFP)
Page 34 of 34
Conflict of Interest Affidavit/Disclosure

A. “Conflict of Interest” means that because of other activities or relationships with other persons, a
person is unable or potentially unable to render impartial assistance or advice to the State, or the
person’s objectivity in performing the contract work is or might be otherwise impaired, or a
person has an unfair competitive advantage.”

B. “Person” has the meaning stated in COMAR 21.01.02.01B (64) and includes a Offeror,
Consultant, consultant, or subconsultant or subconsultant at any tier, and also includes an
employee or agent of any of them if the employee or agent has or will have the authority to
control or supervise all or a portion of the work for which a bid or offer is made.

C. The Offeror warrants that, except as disclosed in §D, below, there are no relevant facts or
circumstances now giving rise or which could, in the future, give rise to a conflict of interest.

D. The following facts or circumstances give rise or could in the future give rise to a conflict of
interest (explain in detail—attach additional sheets if necessary).

E. The Offeror agrees that if an actual or potential conflict of interest arises after the date of this
affidavit, the Offeror shall immediately make a full disclosure in writing to the Procurement
Officer of all relevant facts and circumstances. This disclosure shall include a description of
actions, which the Offeror has taken and proposes to take to avoid, mitigate, or neutralize the
actual or potential conflict of interest. If the Contract has been awarded and performance of the
Contract has begun, the Consultant shall continue performance until notified by the Procurement
Officer of any contrary action to be taken.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJ URY THAT THE
CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY
KNOWLEDGE, INFORMATION, AND BELIEF.



Date: _____________ By:___________________________________________________
(Authorized Representative and Affiant)






















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

J. Request to Accept Grant Funds to Purchase Network
Back-up Hardware and Software



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Terence J. McGean, PE, City Engineer
RE: Network Back Storage Solution
DATE: September 10, 2014


ISSUE(S): Request to accept grant funding and purchase network back-up
hardware and software off State Contract

SUMMARY: The City has received grant funds from the State to purchase
network back-up hardware and software.

FISCAL IMPACT: Funding for IT's "Network Back-up Storage Solution" will be
coming from the FY 2013 Emergency Management Performance
Grant (EMPG) program. The grant is a supplemental award to
Ocean City on top of the $78,173 already received under the
FY 2013 EMPG award. The additional $139,600 grant award
originates from FEMA. The Maryland Emergency Management
Agency (MEMA) is a State agency that administers the program
and passes the funding through to Local government.

This supplemental award is a "bonus" funding opportunity to the
Town. Some other jurisdiction within the State must not have
executed their award, and their inability to execute is an
opportunity for Ocean City. The timeframe for execution of the
grant is extremely tight. The items need to be on order by
9/30/14, then paid and submitted for reimbursement within 45
days.

RECOMMENDATION: Accept the grant proceeds from MEMA and purchase the required
Network Back-up Hardware and Software from the ePlus through
Maryland State Contracts for an amount not to exceed $132,000.


Financially Sound Town
Government

Excellent Service through a High
Performing Town Organization

ALTERNATIVES: Decline grant and budget for back-up system next fiscal year.

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Joe Theobald, Emergency Services Director
Wayne Pryor, Grants Coordinator
Robert Morand, Network Administrator

ATTACHMENT(S): 1) Project Summary Sheet
2) ePlus price quotations

Agenda Item # 5J
Council Meeting Sept. 15, 2014
Network Backup Storage Solution
Currently we are unable to fully back up our network 
and data to a seperate appliance, limited backups 
when made are on the same storage appliance as the 
primary data. This is due to three factors as follows:
1: Poor switching infrastructure between the 
network servers and data storage appliance reduces 
the speed of the back up.
2: inadequate back‐up software, uses too much 
system resources, slowing the entire network when 
back ups are made
3: There is no separate storage appliance for 
backups.
The recommended solution/grant request is as 
follows:
Item Description Cost
a: Purchase of a new NetApp Storage appliance 
which would be dedicated to back‐ups $85,681
b: Purchase of VEEAM Back‐up solution software & 
maintenance $12,130
c: Purchase of 10gb Network switch and related 
infrastructure $33,387
Total estimated project cost $131,198
TOWN098
Page 1 of 1 Bill To
Quotation
Ship To Quotation
Quotation Date:
Expiration Date:
Client Reference:
Account Rep:
Quotation #: TOWN OF OCEAN CITY
PO BOX 158
OCEAN CITY MD 21843
TOWN OF OCEAN CITY 21665940
07/25/14
08/24/14
Jennifer Eslin
Qty Part Number MFG Name Unit Price Extended Price Description
ePlus
N3K-C3524P-10G 59 NEXUS 3524 24 SFP+10G PORTS MODEL 8,547.37 2 CISCO 17,094.74
CON-SNT-3524P10G 59 SMARTNET 8X5XNBD NEXUS 3548, 24 PORTS 786.20 2 CISCO 1,572.40
N2200-PAC-400W 59 CTO N2K/N3K AC P/S STD AIRFLOW PT SIDE 0.00 4 CISCO 0.00
CAB-9K12A-NA 59 CTO PWR CORD 125VAC 13A NEMA 5-15 PLUG N 0.00 4 CISCO 0.00
N3548-24P-LIC 59 NEXUS 3524 FACTORY INSTALLED 24 PORT LICENSE 0.00 2 CISCO 0.00
N3K-C3064-ACC-KIT 59 CTO NEXUS 3064PQ ACCY KIT 0.00 2 CISCO 0.00
SFP-H10GB-CU1M 59 CTO 10GBASE-CU SFP + 1M CBL GTW S/W RELE 91.58 2 CISCO 183.16
N3KUK9-602A3.1 59 NX-OS RELEASE 6.0(2)A3(1) 0.00 2 CISCO 0.00
DCNM-LAN-N3K-K9 59 DCNM FOR LAN ADVANCED EDT. FOR NEXUS 3000 610.53 2 CISCO 1,221.06
CON-SAU-N3LDCNM 59 S/W APP SUP + UPG DCNM FOR LAN ADV 162.10 2 CISCO 324.20
N3548-BAS1K9 59 NEXUS 3548 BASE LIC 0.00 2 CISCO 0.00
NXA-FAN-30CFM-F 59 NEXUS 2K/3K SINGLE FAN, STD AIRFLOW (PORT SIDE EXHAUST) 0.00 8 CISCO 0.00
SFP-H10GB-CU1M= 59 1M 10GBASE-CU SFP+ CBL 91.58 2 CISCO 183.16
SFP-H10GB-CU3M= 59 3M 10GBASE-CU SFP CBL 128.21 22 CISCO 2,820.62
SFP-H10GB-CU5M= 59 5M CBL 10GBASE-CU SFP+ 1000BASE-X - SFP 158.74 1 CISCO 158.74
X1160A-R6 59 CARD MEZZANINE 2-PORT 10GBE 1,244.12 2 NETAPP 2,488.24
X6589-R6 59 SFP+OPTICAL 10GB SHORTWAVE 415.76 4 NETAPP 1,663.04
X6553-R6 59 CABLE,OPT,50U,2GHZ/KM,MM,LC/LC,2M,R6 94.12 4 NETAPP 376.48
593717-B21 59 NC523SFP 10GB 2PT SVR ADPT 662.68 8 HP 5,301.44
By placing an order with ePlus for products or services you agree to comply with the Terms and Conditions for Purchasing Products and Services located at http://www.eplus.com/terms-and-conditions/Pages/Products-Services-Terms-and-Conditions.aspx (the "Order Terms"). Unless there is a separate written
agreement signed on behalf of both you and ePlus by a duly authorized officer, the Order Terms shall be the only terms and conditions applicable to transactions between you and ePlus, and no additional or contrary terms referenced in a purchase order, document, or electronic communication shall apply. In no
event shall ePlus performance under a purchase order be deemed to constitute acceptance of any terms and conditions set forth therein.
$33,387.28
TBD if Applicable
TBD
Sales: Kristen Zawislak
SubTotal:
Est. Tax:
Freight:
This is a solicitation for an offer and is subject to credit approval. No contract is formed unless a
purchase order or other offer is received and accepted by our office. If you accept this quotation
with the intent to have your chosen leasing company to pay the costs directly, please note that if the
Lessor does not pay ePlus for any reason, you will be responsible for payment to ePlus.
This quotation is confidential for your internal use only.
Signature: Date:
PO #: Name:
Ship VIA: Title:
Total: $33,387.28 Address: 130 Futura Drive - Pottstown, PA 19464
email: [email protected]
Fax: 610-495-1208
Phone: 610-495-1294
Thank you for your inquiry. Please note the following about this quotation: It will expire on the date stated above. Unless freight amount is indicated, or is zero, freight will be added to the invoice. Unless Bill-To company is
exempt from Sales Tax, it will be added to the invoice. Extended Warranties and Professional Services are available.
To Place An Order , Please Contact: Customer Acceptance
ePlus offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capability, overcome limited budgets, and manage the lifecycle of your assets. Contact an ePlus
Leasing Coordinator at 1-703-984-8021 or [email protected] to receive a lease quote today.
town098
Page 1 of 1 Bill To
Quotation
Ship To Quotation
Quotation Date:
Expiration Date:
Client Reference:
Account Rep:
Quotation #: TOWN OF OCEAN CITY
PO BOX 158
OCEAN CITY
ATTN: ACCOUNTS PAYABLE
MD 21843
TOWN OF OCEAN CITY 21680628
09/04/14
10/04/14
Jennifer Eslin
Qty Part Number MFG Name Unit Price Extended Price Description
ePlus
FAS2552A-HA-SSA-R6 59 FAS2552 HIGH AVAILABILITY SYSTEM 0.00 2 NETAPP 0.00
SW-2-2552A-ISCSI-C 59 SW-2,ISCSI,2552A,-C 0.00 2 NETAPP 0.00
SW-2-2552A-NFS-C 59 SW-2,NFS,2552A,-C 0.00 2 NETAPP 0.00
SW-2-2552A-CIFS-C 59 SW-2,CIFS,2552A,-C 0.00 2 NETAPP 0.00
SW-2-2552A-FCP-C 59 SW-2,FCP,2552A,-C 0.00 2 NETAPP 0.00
FAS2552A-202-R6 59 FAS2552,HA,24X900GB,10G,CTL 26,925.00 1 NETAPP 26,925.00
DS2246-21.6TB-1P-SK-R5 59 DSK SHLF,24X900GB,IOM6,1P,SK 19,368.75 1 NETAPP 19,368.75
X5526A-R6 59 RACKMOUNT KIT,4-POST,UNIVERSAL,R6 82.67 2 NETAPP 165.34
X800E-R6 59 POWER CABLE NORTH AMERICA,R6 0.00 4 NETAPP 0.00
OS-ONTAP-CAP2-1P-P 59 OS ENABLE,PER-0.1TB,ONTAP,PERF-STOR,1P,-P 36.56 432 NETAPP 15,793.92
X6558-R6 59 CABLE,SAS CNTLR-SHELF/SHELF-SHELF/HA,2M 120.00 4 NETAPP 480.00
X6561-R6 59 CABLE,ETHERNET,2M RJ45 CAT6 7.68 2 NETAPP 15.36
X6562-R6 59 CABLE,ETHERNET,5M RJ45 CAT6 11.09 1 NETAPP 11.09
CS-O2-NOINSTALL-4HR 59 SUPPORTEDGE PREMIUM 4HR ONSITE, W/O INSTALL 8,795.75 1 NETAPP 8,795.75
X1160A-R6 59 CARD MEZZANINE 2-PORT 10GBE 1,321.88 2 NETAPP 2,643.76
X-SFP-H10GB-CU5M-R6 59 CABLE,CISCO N5020 10GBASE COPPER SFP+ 5M 139.00 12 NETAPP 1,668.00
SERVICES 395 SERVICES OUTLINED IN SOW 214-141 9,215.00 1 EPLUS 9,215.00
Maryland Master Hardware Contract # 060B2490022.
Shipping charge is for standard ground shipping (dock to dock). If a lift-gate or inside delivery
is needed, there will be an additional charge.
By placing an order with ePlus for products or services you agree to comply with the Terms and Conditions for Purchasing Products and Services located at http://www.eplus.com/terms-and-conditions/Pages/Products-Services-Terms-and-Conditions.aspx (the "Order Terms"). Unless there is a separate written
agreement signed on behalf of both you and ePlus by a duly authorized officer, the Order Terms shall be the only terms and conditions applicable to transactions between you and ePlus, and no additional or contrary terms referenced in a purchase order, document, or electronic communication shall apply. In no
event shall ePlus performance under a purchase order be deemed to constitute acceptance of any terms and conditions set forth therein.
$85,081.97
TBD if Applicable
$600.00
Sales: Kristen Zawislak
SubTotal:
Est. Tax:
Freight:
Note: Have a great day!
This is a solicitation for an offer and is subject to credit approval. No contract is formed unless a
purchase order or other offer is received and accepted by our office. If you accept this quotation
with the intent to have your chosen leasing company to pay the costs directly, please note that if the
Lessor does not pay ePlus for any reason, you will be responsible for payment to ePlus.
This quotation is confidential for your internal use only.
Signature: Date:
PO #: Name:
Ship VIA: Title:
Total: $85,681.97 Address: 130 Futura Drive - Pottstown, PA 19464
email: [email protected]
Fax: 610-495-1208
Phone: 610-495-1294
Thank you for your inquiry. Please note the following about this quotation: It will expire on the date stated above. Unless freight amount is indicated, or is zero, freight will be added to the invoice. Unless Bill-To company is
exempt from Sales Tax, it will be added to the invoice. Extended Warranties and Professional Services are available.
To Place An Order , Please Contact: Customer Acceptance
ePlus offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capability, overcome limited budgets, and manage the lifecycle of your assets. Contact an ePlus
Leasing Coordinator at 1-703-984-8021 or [email protected] to receive a lease quote today.
Qty  Pa
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REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

K. Upcoming Bid Notification for Airport Fencing

25166

TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Hal O. Adkins, Public Works Director
RE: Airport Security/Wildlife Fence Installation
DATE: September 9, 2014


ISSUE(S): Airport fence installation

SUMMARY: Staff, working in conjunction with the FAA/MAA/Delta Aviation
will be bidding the next phase of security/wildlife fencing, per the
attached site plan.

FISCAL IMPACT: This project will be grant funded via the FAA/MAA/Local at a rate
of 90/5/5.

RECOMMENDATION: Proceed with sealed bid process.

ALTERNATIVES: Continue Aviation operations as is.

RESPONSIBLE STAFF:

Hal O. Adkins, Public Works Director
COORDINATED WITH: Jaime Giandomenico, Airport Manager
Mindy Lee, FAA
Ashish Solanki, MAA
David Jones, P.E., Delta Aviation

ATTACHMENT(S): Fencing Layout

Agenda Item # 5K
Council Meeting Sept. 15, 2014


















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


5. CONSENT AGENDA

L. Upcoming Bid Notification for Transit Buses

25166

TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: George T. Thornes, Superintendent of Transportation
RE: Notification of upcoming Bus Bid
DATE: September 9, 2014


ISSUE(S): Upcoming bus bid

SUMMARY: Request approval to advertise a RFP for bus procurements. In
2014, the town was awarded 3 buses.

FISCAL IMPACT: Use of grant funds based on 80/10/10, federal, state, and local
match.

RECOMMENDATION: Approve request as written.

ALTERNATIVES: None suggested.

RESPONSIBLE STAFF:

George T. Thornes, Superintendent of Transportation
COORDINATED WITH: Hal O. Adkins, Director of Public Works

ATTACHMENT(S): 2014 Grant Award

Agenda Item # 5L
Council Meeting Sept. 15, 2014


















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


7 – CONTINUATION OF PUBLIC HEARING

A. Proposed Closure and Conveyance of 50 Foot Portion of
Caine Stable Road



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Terence J. McGean, PE, City Engineer
RE: Public hearing to close and sell city right-of-way
DATE: September 10, 2014


ISSUE(S): Request to close and convey a portion of the South end of Caine
Stable Rd.

SUMMARY: This request was discussed at the July 21, 2014, regular session
when the Council voted to proceed with a public hearing.

Mr. Ralph Sita, Jr. the owner of 745 Laurel Ave and lot#22 as
shown on the attached drawing is requesting that the unimproved
portion of Caine Stable Rd located between his two properties be
closed and sold to him.

FISCAL IMPACT: To be determined

RECOMMENDATION: Staff has no objection to the closure and sale of this portion of
Caine Stable Rd. The staff foresees no current or future use for the
right of way and because it is an unprotected shoreline, it will at
some point require investment by the city in a shoreline
stabilization structure. Council may wish to require deed
consolidation with 745 Laurel.


More livable community for residents

ALTERNATIVES: Do not pursue the closure/sale.

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Hal Adkins, Public Works Director

ATTACHMENT(S): 1) City Policy for transferring property
2) Diagram of right of way
3) Aerial photograph
4) Email from residents

Agenda Item # 7A
Council Meeting Sept. 15, 2014
LEGAL NOTICE 
NOTICE OF PUBLIC HEARING 
RE:  STREET CLOSING 
Notice is hereby given by the Mayor and Council of Ocean City that a public hearing will be 
held on:  Monday September 15, 2014  at 6:00 P.M. at the City Council Chambers, City Hall, 
301 Baltimore Ave, Ocean City, Maryland, for the purpose of considering whether to close a 
50 foot portion of the bed of Caine Stable Rd, beginning approximately 50 feet south of the 
intersection with Laurel Ave and thereafter to convey all the right, title, interest and estate of 
the Mayor and Council of Ocean City unto Ralph P. Sita Jr  & Donna L. Sita 
At said public hearing, the Council will consider whether or not it is in the public’s interest to 
close the bed of Caine Stable Road at this location. 
 
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Buildings Tax Parcels Parcel Info #
Town of Ocean City, MD
200
Feet
April 3, 2014


TOWN OF OCEAN CITY
OCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL

SECTION: Property Management
PPM 700-1 SUBJECT: Sale of Real Property
_______________________________________________________________

In accordance with the Ocean City Charter C-414 Powers of Council Enumerated, “The
Council shall have, in addition, the power to pass ordinances not contrary to the laws
and Constitution of this State, for the following purposes:”
. . .

“(49) Property – To acquire by conveyances, purchase or gift, real or leasable property
for any public purposes; to erect buildings and structures thereon for the benefit of the
town and its inhabitants; and to convey any real or leasehold property when no longer
needed for public use, after having given at least twenty (20) days public notice of the
proposed conveyance; to control, protect and maintain public buildings, grounds and
property of the town.”

Based upon this charge, the following policy is hereby adopted with regard to disposal
of municipal property.

1. When the Council decides that property no longer serves a public purpose it shall
cause a public hearing to be scheduled with a 20-day notification period. If an
individual, or other legal entity, wishes to purchase public property that is
believed to no longer serve a public purpose, they may appear before the
Council for a determination on whether to proceed to a public hearing on the
specific property. If the request is initiated from an individual or other legal entity,
that individual or entity shall pay the cost of advertising for the public hearing
notice.

2. Once the public hearing is completed, the Mayor and Council will cause an
appraisal to be done of the property. The cost of the appraisal will be borne by
the Town if the proposed sale was initiated by the Town or by the proposed
buyer if initiated by them.

3. Upon receipt of the appraisal, the Mayor and Council will review the appraisal
and either negotiate the price, terms and conditions with the proposed buyer or
put the property out for public bid or public auction.

Date: 9/24/02 Page 1 of 2



4. If the property is put out for bid or auction, a notice shall be placed in the paper of
record notifying interested parties of the property offer. Bids shall be submitted in
a sealed bid format to the City Manager’s office by noon of the day due.

5. The Mayor and City Council shall open bids at their work session. The Town
reserves the right to reject any and all bids.

6. If a determination is made to accept the high bid, the Council shall direct the City
Solicitor to draft the appropriate ordinance allowing the conveyance of the
property.

7. Settlement shall occur no later than 90 days after the passage of the ordinance.



























Date: 9/24/2002 Page 2 of 2
728 N Surf Road
Ocean City, Maryland 21842
September 5, 2014

Town of Ocean City
301 N. Baltimore Avenue
Ocean City, Maryland 21842


Dear Mayor Rick Meehan and City Council of Ocean City, Maryland (Lloyd Martin, President Mary
Knight, Secretary Brent Ashley ,Doug Cymek, Dennis Dare, J oe Mitrecic, Margaret Pillas):


I am opposed to the closing of the street bed per the notice sent out via U.S. mail. My home is at 728
North Surf Road. I enjoy the use and access of the subject property as I walk my dog to the edge of the
water, kayak, as well as cast a fishing rod occasionally into the water. The drawings sent out to us are NOT
accurate in the description, as much of what is shown is currently underwater and not accessible.
Additionally, if you look carefully you will see the area ALL of us currently utilize to launch our kayaks
and fish is NOT legally ours to use as it fronts on (2) Lots Owned by McIntee. We are now aware of this,
and even though it has not been an issue it will be one day when other private owners add piers and close
off that access.
We were told we would still enjoy access if the street is closed and deeded to the persons at the corner
adjoining the area. This is NOT likely to be true. When those lots are developed with boat piers they
will be as the others are along Caine Stable, PRIVATE Property-No Trespassing.
We have been told that only 50% of the street would be handed over - the 50% closest to
the house. That's our only access as the other 50% is TOTALLY UNDERWATER and doesn't exist
anymore. To be clear the half they are intending to deed over is WHAT WE NEED TO RETAIN. I also
feel the ENTIRE Street Bed as existing and platted needs to remain as city owned and open to the
community’s citizens. Our ONLY access legally is the area between two Piling as this is Town of Ocean
City Owned land, and our access to water thereby NOT traversing across land owned by others.

I am OPPOSED to the sale and deeding of this land to any private person, IT SHOULD REMAIN
PUBLIC AS NORTH SURF PARK IS AND SHOULD BE ENJ OYED BY ALL.
Ken McKinney
Chris McKinney

CITIZENS AGAINST THE CLOSING OF THE BED OF STREET AT CAINE
STABLE ROAD-CAINE WOODS OCEAN CITY MARYLAND


Dear Mayor and City Council,
I am opposed to the closing of the street bed per the Notice sent out via U.S. Mail.

I live at 729 North Surf Road. I enjoy the use and access of the subject property as I
Kayak as do many of my neighbors.

The Drawings sent out to us are NOT Accurate in the description as much of what is
shown is currently UNDERWATER and not accessible.
Furthermore if you look at my marked up drawing as attached you will see the area ALL
of us currently utilize to launch our Kayaks and Fish is NOT Legally ours to use as it
fronts on (2) Lots Owned by McIntee. We are now aware of this, and even though it has
not been an issue it will be one day when other private owners add piers and close off that
access.
We were told we would still enjoy access if the (Shaded yellow) street is closed and
deeded to the persons at the corner adjoining the area. This is NOT true. When those lots
are developed with Boat Piers they will be as the others are along Caine Stable,
PRIVATE Property-No Trespassing.

I was told that only 50% of the street would be handed over, the 50% closest to the
house.
Well that's OUR ONLY Access as the other 50% is TOTALLY UNDERWATER and
doesn't exist anymore (Hard Fast Land). To be clear the half They are intending to deed
over is WHAT WE NEED TO RETAIN. I also feel the ENTIRE Street Bed as existing
and plated needs to remain as City Owned and open to the communities people.

Our ONLY Access Legally is the area between the two Piling (see my drawing and visit
the site to see the actual Piling.) as this is Town of Ocean City Owned land, and our
access to water. NOT Traversing across land owned by others.

To be clear I am OPPOSED to the Sale and deeding of this land to any private person, IT
SHOULD REMAIN PUBLIC AS NORTH SURF PARK IS AND BE ENJOYED BY
THE COMMUNITIES RESIDENCE AS IT HAS ALWAYS BEEN.

Sincerely,
Steven J. Cirile
Year round resident.



















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


10 – COMMENTS FROM THE PUBLIC

Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of five (5) minutes or
such time as may be deemed appropriate by the Council President. Anyone
wishing to be heard shall state their name, address and the subject on which he
or she wishes to speak.





















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


11 – COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for
September 30, 2014



















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, SEPTEMBER 15, 2014


12 – COMMENTS FROM MAYOR AND CITY COUNCIL

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