Setting Up IPA Email Account in Gmail

Setting Up IPA Email Account in Gmail



Produced by Kristia D Sianipar (IPA Secretary)

Table of Contents
Sending email using IPA address in Gmail ............................................................................................................................................................................. 2
Setting up Signature for IPA account ..................................................................................................................................................................................... 5
Setting up a Filter for emails addressed to your IPA account ............................................................................................................................................ 12

Page 2 of 16

Sending email using IPA address in Gmail

We can send email from Gmail using our other email account(s). The steps are as follows.

1. Go to “Settings”
2. Go to “Accounts and Import”
3. Click on “Send mail from another address”
4. Note that we can choose to reply from the same address the message was sent to


1
2
3
4
Page 3 of 16


5. Add another email address we own
6. Follow the instructions after we click “Next Step”
7. We have to login to your other email account. A verification email will be sent by Gmail and we have to enter verification code or click on
the activation link in the email.






5
Page 4 of 16

8. Voila! We can send email from Gmail using our other email accounts J










8
Page 5 of 16

Setting up Signature for IPA account

We can set up unique Signature for each of our accounts in Gmail. The steps are as follows.

1. Go to “Settings”
2. Go to “General”





1
2
Page 6 of 16

3. Scroll down to “Signature”
4. Choose the account which you want to create the signature












4
Page 7 of 16

5. Create you signature











5
Page 8 of 16

6. To standardize, please use the following as a sample for your signature.

Please use the title convention in http://www.indoprof.com/AboutUs/MainCommittee/tabid/87/Default.aspx

KRISTIA DAVINA SIANIPAR
Honorary General Secretary
Indonesian Professionals' Association (IPA)
Email address: [email protected]

------------------
Indonesian Professionals' Association (IPA) is a duly registered
non-profit organisation in Singapore. Our Core Objectives are
to provide networking opportunities among Indonesian and
non-Indonesian professionals, to gather, publish, and disseminate
useful and relevant information of interest to its members,
to enhance professional growth among members of the Association,
and to make a difference among the Indonesian society.
For more information, visit us at www.indoprof.com.
















Page 9 of 16

7. To standardize, highlight your signature and remove formatting. Fancy fonts when sent to other mailboxes may not be read properly.




8. For easier read, please use the following color [RGB (0, 0, 153) for name only. All other should be BLACK.








7


8
Page 10 of 16

9. Voila! The signature appears ONLY on your IPA account.












Page 11 of 16

10. This is how it looks like when sent out to a Lotus Notes. Notice that the font of the Signature received by Lotus Notes is different from our
original signature.





Page 12 of 16

Setting up a Filter for emails addressed to your IPA account

If our IPA emails are forwarded to our Gmail, we can set up a filter to identify emails sent to IPA account. A filter acts like a folder in Gmail. The
steps are as follows.

1. Click on “Create Filter”





1
Page 13 of 16

2. Enter our IPA email account in the “To:” field
3. We can test search to see that this filters will filter which emails currently already in our inbox
4. Once we are satisfied that the filter filters the emails we intend it to, click on “Next Step”








2
3 4
Page 14 of 16

5. We can create a new label (e.g. “IPA 2010”)













5
Page 15 of 16

6. Choose the label we want the filtered emails to be labeled with











6
Page 16 of 16

7. Voila! Our emails from IPA account is labeled with our desired label (e.g. “IPA 2010”)
8. If we archived them, they will not appear in our inbox but in the “IPA 2010” folder instead







7
8