Sharepoint cheatsheet

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SharePoint Cheat Sheets Navigate to individual school web pages at www.catawbaschools.net  www.catawbaschools.net   Please remember to sign in with ccs180\firstname_lastname and email password in the upper right corner of the page. How to Upload Images into a Picture Library How to Create a Picture Library The pictures being uploaded will also need to have A new picture library must be created for each “This been previously saved into a folder either on the Week In Pictures” slide show displayed on a web network or hard drive.  drive.   page. Ex. Fire safety training, fall festival, etc.   Click View All Site Content.  Content.     Click Site Actions.  Actions.    Locate the Picture Libraries section Libraries section and click   Click Create. Create.   on the specific Picture Library.   Click Picture Library which Library which is located under the   Click the down arrow beside Upload Upload,, scroll libraries section. section.  down to and click on Upload Multiple   Name Name-- type in a name to describe the pictures Pictures.. Pictures that will be stored within the library.   If prompted, log in.   Description Description-- optional   Locate and click Add Picture Shortcut link Shortcut link   NavigationNavigation- choose  choose NO NO   under Picture Shortcuts down the left side of   Incoming Email- choose Email- choose NO NO   the upload pictures window.   Picture Version HistoryHistory- choose NO NO     Navigate to the location where the pictures   Click Create Create.. have been saved. Note: The pictures will not actually be seen in this window. This step is used to map the location of the pictures.  pictures.   **Be sure that students have permission to be   Click the Add Add button.  button. The shortcut should then photographed before putting them on the web** be added on the left side of the screen and the desired pictures should show in the middle of the window.   Choose the desired pictures (multiple pics can be chosen by holding down the ctrl key and clicking on each picture).   Click Send Pictures Optimized for Viewing on the Web. Web.   Click Upload and Close  Close  •





































How to Create a Document/Web Page Library Document libraries can be used to house more than  just documents. They are also created to store additional web pages created off the main site.   Click Site Actions.  Actions.    Click Create. Create.     Click Document Library which Library which is located under the Libraries Libraries section  section..    Name the picture library according to the documents that will be stored within the library.   Description Description-- optional   Navigation Navigation-- choose NO NO     Incoming Email- choose Email- choose NO NO     Document Version HistoryHistory- choose NO   Document Template section: Choose NONE NONE   unless a web page library is being being created. For a web page library choose Web Part Page. Page.   Click Create Create.. •







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How to Upload Documents into a Document Library The documents being uploaded will also need to have been previously saved into a folder either on the network or hard drive. Remember to save all documents as PDFs. (See page 3 for directions)     Click View All Site Content.  Content.     Locate the Document Libraries section Libraries section and click on the specific Document Library. If storing documents follow the steps below.   Click the down arrow beside Upload Upload,, scroll down to and click Upload Multiple Documents.. Documents   Navigate to the location where the documents have been saved. Check the appropriate boxes beside the documents to be uploaded.   Click OK OK     Click YES at warning message If creating web pages follow the steps below.   Click New New..   Name Name-- type in a name to describe the web page. Leave the “Overwrite if file already exists?” option unchecked.   LayoutLayout- Choose  Choose the desired layout template   Click Create Create.. •



















Catawba County Schools – Instructional Technology Specialists Revised 11/30/2008 1

 

SharePoint Cheat Sheets Navigate to individual school web pages at www.catawbaschools.net  www.catawbaschools.net   Please remember to sign in with ccs180\firstname_lastname and email password in the upper right corner of the page. How to Add a New Web Part How to Create A This Week In Pictures Slideshow The steps below are used to create a This Week in Pictures slideshow (photo gallery) after  a  a new picture Actions.   Click Site Actions. library has been created, the pictures uploaded, and   Click Edit Page. Page. the web part added to the specific web page.   Click Add a Web Part.  Part.    Place a checkmark beside each web part to be   Click Site Actions. Actions. added. (see the list of common web parts below)   Click Edit Page. Page.   Click Add Add   Web Part Choices   Locate the “This Week In Pictures” web part.   Click the edit edit drop  drop down menu to choose Announcements:   (Ex. Assignments, News Stories, Announcements: Modify Shared Web Part. Part. Articles, etc.)   Locate the “Image Library Name” text box and   Information posted as an announcement can be type the specific name of the Picture Library given an expiration date which automatically you created. deletes the content from the web page. Note: The pictures can not be stored in Calendar: (Ex. Calendar:  (Ex. Schedules- Athletic, PTO, Events) separate folders within a Picture Library.   Each teacher page can have as many different All pictures uploaded into the Library will calendars as necessary according to the be posted within the slideshow. information to be posted.   Click Ok Ok..  Note: To create a new calendar follow the steps listed under How to Create A New Calendar section of this handout. This Week In Pictures: (Ex. Pictures: (Ex. Field Trips, Events, How to Create A New Calendar Activities, Photo Gallery, etc.)   This is a great way to display digital pictures of   Click Site Actions. Actions. what is going on in the classroom. It creates a   Click Create Create.. slide show of all pictures that you have uploaded   Click Calendar Calendar located  located under the Tracking Tracking   into a specific Picture Library. section. Summary Links Web Part: ( Part: ( Best option for web links)   Name Name-- type in a name to describe the   The summary links web part will allow links to be calendar. posted to a web page, and allow for short   Description Description-- optional descriptions of each to be posted.   NavigationNavigation- choose  choose NO NO   Content Editor Web Part (Ex. Part (Ex. Welcome Message,   Incoming Email- choose Email- choose NO NO   Contact Information, About Me, Daily Schedule, etc.)   Click Create. Create.     This web part allows teachers to add creativity to different parts of the web page. The content editor web part allows users to format font style, size, and color. Users can insert graphics/pictures or create tables. • •













































How to Add Links to a Summary Link Web Part      

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Click Site Actions  Actions  Click Edit Page  Page  Locate the Summary Link Web Part and Part  and click New Link. Link. Title-- Type the name of the web site. Title Description- optional Description optional   Link URL- Type URL- Type the URL including http:// http://   Open Link in New Window- Check this box when linking to websites outside of Catawba County Schools pages. Click OK OK  

Catawba County Schools – Instructional Technology Specialists Revised 11/30/2008 2

 

SharePoint Cheat Sheets Navigate to individual school web pages at www.catawbaschools.net  www.catawbaschools.net   Please remember to sign in with ccs180\firstname_lastname and email password in the upper right corner of the page. How to Create a New Web Page How to Edit the Current Navigation (Links on left side of page)   Click View All Site Content  Content    Click Web Pages Document Pages Document Library   Click Site Actions  Actions  Note: If you don’t have have a Web Pages Document Library, you will need to create   Click Site Settings  Settings  one. Refer to page 1 - How to Create a   Click Navigation Navigation under  under Look and Feel. Feel. Document/Web Page Library   Scroll down to Navigation Editing and   Click New drop-down Sorting.   Sorting.   Click New Document  Document  Note: The links can be separated and organized by creating different headings.   Name – type in the name of your web page. To Add a New Heading  Heading     Layout - select a web page layout   Click Add Heading. Heading.   Click Create    Title Title-- Type the name of heading  heading   Note: Refer to How to Edit the Current Navigation to add a Heading or Link to your   URLURL-   optional unless a specific link is web page.  needed   Description- optional. How to Edit the Content Editor Web Part  Part    Audience Audience-- used to grant viewing rights to   Click Site Actions. Actions. specific users. Page.   Click Edit Page.   Click OK OK   To Add a New Link  Link     Click the edit drop down and choose Modify Shared Web Part.   Click specific Heading Heading..   Click Rich Text Editor located Editor located in the right   Click Add Link. Link. hand column in the Content Editor. Editor.    Title TitleType the name of heading heading    Note: If pictures are to be added they must have URL-   must include http:// URLhttp:// or  or click Browse Browse   previously been uploaded into a picture library. If to locate a specific document or web page not already loaded click cancel and follow the within the current site. directions on page 1.   Description- optional.   Click OK OK     Audience Audience-- used to grant viewing rights to specific users. How to Remove the Title of a Web Part  Part    Click OK OK     Click Site Actions  Actions    Click Edit Page  Page  How to Save a Document as a PDF  PDF     Click the edit drop down and choose Modify   Open the document to be saved as a PDF. Shared Web Part.   Click File File     Click the plus sign beside Appearance Appearance.. Print     Click Print   Scroll down to Chrome Type and Type and click the   Choose CutePDF Writer from Writer from the Printer drop down. Choose NONE NONE.. Name drop Name  drop down. •











































































     







   





Click OK OK   The Save As option should appear. Save In- Choose In- Choose the location from the drop down menu File NameName- Type in the document name Click Save Save  



  Click OK  OK   Edit Mode to verify the change. Note: Click Exit

     

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How to Change the Title of A Web Part   Click Site Actions  Actions  Click Edit Page  Page  Click the edit drop down and choose Modify Shared Web Part. Click the plus sign beside Appearance Appearance.. Title-- Type in the new web part name. Title Click OK OK..

Catawba County Schools – Instructional Technology Specialists Revised 11/30/2008 3

 

SharePoint Cheat Sheets Navigate to individual school web pages at www.catawbaschools.net  www.catawbaschools.net   Please remember to sign in with ccs180\firstname_lastname and email password in the upper right corner of the page. How to Delete Web Parts How to Delete a Document Do not click X to delete a web part. This will only hides   Click View All Site Content  Content   the web part and it can not be restored.   Click the specific library under Documents and   Click Site Actions Libraries   Click Edit Page   Hover over the specific document to be deleted   Click the edit edit drop  drop down menu on the specific   Click on the drop down and choose Delete Delete.. web part to be deleted.   Click Ok Ok.. 

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How to Delete Web Pages Click View All Site Content Click Web Pages under Pages under Documents and Libraries. Hover over the specific web page to be deleted. Click on the drop down and choose Delete Delete..  Click OK OK..

     

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How to Delete Library Click Site Actions Click Site Settings Locate Content and Structure under Site Administration   Administration   Place a checkmark beside the specific library to be deleted.   Click Actions drop down and choose Delete..  Delete   Click OK OK.. How to Assign Permissions for Library/List Click View All Site Content Click the specific library or list. Click the Settings Settings drop  drop down and choose List/Library Settings. Click Permissions for this list/library      













     



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Click Actions Actions drop  drop down and choose Edit Permissions. Click OK at the warning message. Click New drop down and choose Add Users  Users  Type in the person you want to add (Last, First; Last, First) and check their permissions level. Give User Permissions DirectlyDirectly- Nothing Above Approve should be checked. Welcome Email- Remove Email- Remove check  check  Click OK OK   To make a list/library Not viewable to the general public (only viewable to appropriate authenticated users), Click Settings Settings drop  drop down and choose Anonymous Access. Uncheck the four check boxes.

 

Click OK OK  

     







 



     



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How to Rename Library Click View All Site Content Click the specific library to be renamed. Click the Settings Settings drop  drop down and choose Document Library Settings. Settings.  Click Title, Description, and Navigation  Navigation  under general settings.  settings.  Name-- Type the new library name  Name name  Click Save Click Save

How to Resize Pictures Using - Image Resizer (This software must be loaded on your computer. It is free PowerToy from Microsoft.com)   Click the picture that you want to resize. Note: If you want to resize more than one picture, click on the first picture, hold down the Control key and click on the other pictures you want to resize. resize. Release the Control key when you have selected all the pictures you want to resize.   Right Click one Click one of the pictures and select Resize Pictures.  Pictures.    Select the Advance Advance button.  button.   Select Small Small..   Place a checkmark in the check box “Make box “Make pictures smaller, but not larger.”  larger.”    Click OK OK..   This will create a new copy for each picture that you selected.   The resized pictures will contain (small) (small) in  in their names. Only upload the small pictures to your web page. 





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Catawba County Schools – Instructional Technology Specialists Revised 11/30/2008 4

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