South San Antonio ISD Signed Corrective Action
Content
TEA
Texas Education Agency
1701 North Congress Avenue • Austin, Texas 78701-1494 • 512 463-9734 • 512 463-9838 FAX • tea.texas.gov
Michael Williams
Commissioner
July 16, 2015
Certified Mail
Return Receipt Requested
Immediate Attention Required
Abe Saavedra
Superintendent
South San Antonio Independent School District
5622 Ray Ellison Blvd.
San Antonio, TX 78242-2214
RE:
Corrective action and refund due to TEA
Dear Dr. Saavedra:
The purpose of this letter is to notify you that the Office for Grants and Federal Fiscal
Compliance at the Texas Education Agency is imposing a corrective action on South San
Antonio ISO, which includes an enforcement action. The enforcement action requires your
organization to return funds to TEA.
Reason for Corrective Action
This corrective action is based upon findings identified by TEA as part of its subrecipient
monitoring functions. Specifically, the findings are related to a complaint investigation conducted
by TEA's Division of Federal Fiscal Monitoring .
The findings are related to the following grants:
Grant Name
Title I, Part A , Improving
Basic Programs
Title I, Part A: ARRA
IDEA-B Formula: ARRA
ARRA Title XIV SFSF
Education Jobs Fund
NOGA ID/Project ID
Grant Period
12610101015908
7/1 /2011-9/30/2012
10551001015908
10554001015908
11557001015908
11550101015908
4/15/2009-9/30/2011
6/17/2009-9/30/2011
9/1/2010-9/30/2011
8/10/2010-9/30-2012
Completing the Corrective Action
You must complete the corrective action with the required activities described in the table below.
You must demonstrate that you have completed the corrective action by submitting
documentation to TEA by the given deadline.
CON : 015-908
Finding
Finding #1
Your organization did not adhere
to cash management
requirements.
Finding #2
Your organization's accounting
records did not adequately
identify the source and
application of funds provided for
financially assisted activities.
Finding #3
Your organization expended
grant funds for payroll costs that
were not adequately supported.
Finding #4
Your organization expended
grant funds for non-payroll costs
that did not constitute allowable
costs and/or were not
adequately supported.
Finding #5
Your organization did not
demonstrate that it adequately
complied with program
requirements of Title I, Part A of
the Elementary and Secondary
Education Act (ESEA).
Required Activities
Provide a detailed general ledger that
includes all revenue and expenditures
for the 2015-2016 Title I, Part A grant
through December 31, 2015.
Provide a list of training , policies, and
procedures that were implemented to
address the finding .
Deadline
January 29, 2016
January 29, 2016
1. Provide a list of all employee
salaries paid from the 2015-2016
Title I, Part A grant through
December 31, 2015.
2. Provide time and effort
documentation supporting all
employees paid from the 20152016 Title I, Part A grant through
December 31, 2015.
Provide documentation, such as
invoices and purchase orders,
supporting any non-payroll
expenditures for the 2015-2016 Title I,
Part A grant through December 31 ,
2015.
January 29, 2016
1. Provide documentation that
identifies any expenditures for
funds reserved in the PS3101
schedule for the 2015-2016 Title I,
Part A grant through December
31 , 2015.
2. Provide a detailed list of
expenditures budgeted by campus
for the 2015-2016 Title I, Part A
grant.
3. Provide calculations used to
allocate budgeted expenditures by
campus for the 2015-2016 Title I,
Part A grant.
January 29, 2016
January 29, 2016
The findings identified by TEA include questioned costs that illustrate the degree to which your
organization failed to comply with laws, regulations , and grant requirements and to maintain
proper internal controls over its federal programs. Therefore, pursuant to Title 34 of the Code of
Federal Regulations (CFR) §§80.43(a)(2) and 80.51, TEA is disallowing the questioned costs
described in the following table and requesting that the funds be returned to TEA:
CON : 015-908
2
Grant Name
Title I, Part A,
Improving Basic
Proqrams
Title I, Part A: ARRA
IDEA-B Formula:
ARRA
ARRA Title XIV SFSF
Education Jobs Fund
Disallowed
Costs
NOGA ID/Project ID
NOGA Period
12610101015908
7/1/2011-9/30/2012
$59,713.24
10551001015908
4/15/2009-9/30/2011
$203 ,991 .74
10554001015908
6/17/2009-9/30/2011
$21 ,392.33
11557001015908
11550101015908
9/1/2010-9/30/2011
8/10/2010-9/30-2012
Total Disallowed Costs
$9,442.38
$2,800.00
$297 ,339.69
Deadline for Refund
The total disallowed costs amount must be sent to TEA within 30 calendar days of the date of
this letter. Please submit a check made payable to the Texas Education Agency for the total
amount due. Please complete the attached refund form (shaded fields only) , and send the
refund form and your check to:
Texas Education Agency-MSC
P. 0. Box 13717
Austin, TX 78711-3717
In accordance with 34 CFR §§80.43(a)(1) and (4), TEA may withhold all further cash payments
to your organization related to the grant awards listed above , and also withhold further awards
for those programs , if the full amount of the refund is not submitted to TEA within 30 calendar
days of the date of this letter.
Please note that the refund must be made using state and local funds . Federal funds cannot be
used.
Potential Consequences of Failing to Comply
Failure to complete the corrective action in a timely and adequate manner may result in TEA
taking further enforcement actions against your organization. TEA is authorized by Title 34 of
the Code of Federal Regulations (CFR) , §80.43(a) to take one or more of the following
enforcement actions related to federal grants as appropriate:
• Temporarily withhold cash payments pending correction of the deficiency or more severe
enforcement action.
• Disallow all or part of the cost of an activity or action not in compliance.
• Wholly or partly suspend or terminate the current award .
• Withhold further awards for the program.
• Take other remedies that may be legally available.
CON : 015-908
3
TEA Contact Information
Should you have any questions related to these matters, please contact the TEA federal fiscal
compliance officer at [email protected] .gov or at (512) 463-9127.
Sincerely,
Nora Ibanez Hancock, EdD
Associate Commissioner
Office for Grants and Federal Fiscal Compliance
Enclosure
cc:
Lizzette C. Gonzalez Reynolds, Chief Deputy Commissioner
Monica Martinez, Associate Commissioner, Office for Standards and Programs
Alice McAfee, Associate Commissioner, Office for Complaints, Investigations, and
Enforcement
Von Byer, General Counsel, Office of Legal Services
Chris Jones, Senior Counsel, Office of Legal Services
Eric Marin, Attorney , Office of Legal Services
Cory Green, Chief Grants Administrator
Yolanda Cantu, Senior Director, Division of Grants Administration
Gene Lenz, Director, Division of Federal and State Education Policy
Ed Santiago, Director, Division of Federal Fiscal Compliance and Reporting
CON : 015-908
4
Texas Education Agency
Compliance Refund Form
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LEA Name: South San Antonio ISO
CON: 015-908
SSA Fiscal Agent if applicable:
SSA CON if applicable :
NOGA Period
Disallowed
Costs
Amount being
Refunded to
TEA
12610101015908
7/1/2011-9/30/20 12
$59,713.24
$
Title I, Part A: ARRA
10551001015908
4/15/2009-9/30/2011
$203,991 .74
15-016
IDEA-8 Formula: ARRA
10554001015908
6/17/2009-9/30/2011
$21 ,392.33
15-016
ARRA Title XIV SFSF
11557001015908
9/1/2010-9/30/2011
$9,442.38
15-016
Education Jobs Fund
11550101015908
8/10/2010-9/30-2012
$2,800.00
NOGA Description
15-016
Title I, Part A, Improving Basic
Programs
15-016
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Check Number:
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I certify that the refund submitted to TEA is refunded from non-federal funds:
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Typed Name of Authorized
Officer
Date
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NOGA ID/Project
Enforcement Number
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Mail Refund Check To:
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Phone Number
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Sianature of Authorized Officer
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Texas Education Agency - MSC
P.O. Box 13717
Austin, Texas 78711-3717
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'
.
.
For TEA Use Onlv
Date Refund Received
o;
Texas Education Agency
1701 North Congress Avenue • Austin, Texas 78701-1494 • 512 463-9734 • 512 463-9838 FAX • tea.texas.gov
Michael Williams
Commissioner
July 16, 2015
Certified Mail
Return Receipt Requested
Immediate Attention Required
Abe Saavedra
Superintendent
South San Antonio Independent School District
5622 Ray Ellison Blvd.
San Antonio, TX 78242-2214
RE:
Corrective action and refund due to TEA
Dear Dr. Saavedra:
The purpose of this letter is to notify you that the Office for Grants and Federal Fiscal
Compliance at the Texas Education Agency is imposing a corrective action on South San
Antonio ISO, which includes an enforcement action. The enforcement action requires your
organization to return funds to TEA.
Reason for Corrective Action
This corrective action is based upon findings identified by TEA as part of its subrecipient
monitoring functions. Specifically, the findings are related to a complaint investigation conducted
by TEA's Division of Federal Fiscal Monitoring .
The findings are related to the following grants:
Grant Name
Title I, Part A , Improving
Basic Programs
Title I, Part A: ARRA
IDEA-B Formula: ARRA
ARRA Title XIV SFSF
Education Jobs Fund
NOGA ID/Project ID
Grant Period
12610101015908
7/1 /2011-9/30/2012
10551001015908
10554001015908
11557001015908
11550101015908
4/15/2009-9/30/2011
6/17/2009-9/30/2011
9/1/2010-9/30/2011
8/10/2010-9/30-2012
Completing the Corrective Action
You must complete the corrective action with the required activities described in the table below.
You must demonstrate that you have completed the corrective action by submitting
documentation to TEA by the given deadline.
CON : 015-908
Finding
Finding #1
Your organization did not adhere
to cash management
requirements.
Finding #2
Your organization's accounting
records did not adequately
identify the source and
application of funds provided for
financially assisted activities.
Finding #3
Your organization expended
grant funds for payroll costs that
were not adequately supported.
Finding #4
Your organization expended
grant funds for non-payroll costs
that did not constitute allowable
costs and/or were not
adequately supported.
Finding #5
Your organization did not
demonstrate that it adequately
complied with program
requirements of Title I, Part A of
the Elementary and Secondary
Education Act (ESEA).
Required Activities
Provide a detailed general ledger that
includes all revenue and expenditures
for the 2015-2016 Title I, Part A grant
through December 31, 2015.
Provide a list of training , policies, and
procedures that were implemented to
address the finding .
Deadline
January 29, 2016
January 29, 2016
1. Provide a list of all employee
salaries paid from the 2015-2016
Title I, Part A grant through
December 31, 2015.
2. Provide time and effort
documentation supporting all
employees paid from the 20152016 Title I, Part A grant through
December 31, 2015.
Provide documentation, such as
invoices and purchase orders,
supporting any non-payroll
expenditures for the 2015-2016 Title I,
Part A grant through December 31 ,
2015.
January 29, 2016
1. Provide documentation that
identifies any expenditures for
funds reserved in the PS3101
schedule for the 2015-2016 Title I,
Part A grant through December
31 , 2015.
2. Provide a detailed list of
expenditures budgeted by campus
for the 2015-2016 Title I, Part A
grant.
3. Provide calculations used to
allocate budgeted expenditures by
campus for the 2015-2016 Title I,
Part A grant.
January 29, 2016
January 29, 2016
The findings identified by TEA include questioned costs that illustrate the degree to which your
organization failed to comply with laws, regulations , and grant requirements and to maintain
proper internal controls over its federal programs. Therefore, pursuant to Title 34 of the Code of
Federal Regulations (CFR) §§80.43(a)(2) and 80.51, TEA is disallowing the questioned costs
described in the following table and requesting that the funds be returned to TEA:
CON : 015-908
2
Grant Name
Title I, Part A,
Improving Basic
Proqrams
Title I, Part A: ARRA
IDEA-B Formula:
ARRA
ARRA Title XIV SFSF
Education Jobs Fund
Disallowed
Costs
NOGA ID/Project ID
NOGA Period
12610101015908
7/1/2011-9/30/2012
$59,713.24
10551001015908
4/15/2009-9/30/2011
$203 ,991 .74
10554001015908
6/17/2009-9/30/2011
$21 ,392.33
11557001015908
11550101015908
9/1/2010-9/30/2011
8/10/2010-9/30-2012
Total Disallowed Costs
$9,442.38
$2,800.00
$297 ,339.69
Deadline for Refund
The total disallowed costs amount must be sent to TEA within 30 calendar days of the date of
this letter. Please submit a check made payable to the Texas Education Agency for the total
amount due. Please complete the attached refund form (shaded fields only) , and send the
refund form and your check to:
Texas Education Agency-MSC
P. 0. Box 13717
Austin, TX 78711-3717
In accordance with 34 CFR §§80.43(a)(1) and (4), TEA may withhold all further cash payments
to your organization related to the grant awards listed above , and also withhold further awards
for those programs , if the full amount of the refund is not submitted to TEA within 30 calendar
days of the date of this letter.
Please note that the refund must be made using state and local funds . Federal funds cannot be
used.
Potential Consequences of Failing to Comply
Failure to complete the corrective action in a timely and adequate manner may result in TEA
taking further enforcement actions against your organization. TEA is authorized by Title 34 of
the Code of Federal Regulations (CFR) , §80.43(a) to take one or more of the following
enforcement actions related to federal grants as appropriate:
• Temporarily withhold cash payments pending correction of the deficiency or more severe
enforcement action.
• Disallow all or part of the cost of an activity or action not in compliance.
• Wholly or partly suspend or terminate the current award .
• Withhold further awards for the program.
• Take other remedies that may be legally available.
CON : 015-908
3
TEA Contact Information
Should you have any questions related to these matters, please contact the TEA federal fiscal
compliance officer at [email protected] .gov or at (512) 463-9127.
Sincerely,
Nora Ibanez Hancock, EdD
Associate Commissioner
Office for Grants and Federal Fiscal Compliance
Enclosure
cc:
Lizzette C. Gonzalez Reynolds, Chief Deputy Commissioner
Monica Martinez, Associate Commissioner, Office for Standards and Programs
Alice McAfee, Associate Commissioner, Office for Complaints, Investigations, and
Enforcement
Von Byer, General Counsel, Office of Legal Services
Chris Jones, Senior Counsel, Office of Legal Services
Eric Marin, Attorney , Office of Legal Services
Cory Green, Chief Grants Administrator
Yolanda Cantu, Senior Director, Division of Grants Administration
Gene Lenz, Director, Division of Federal and State Education Policy
Ed Santiago, Director, Division of Federal Fiscal Compliance and Reporting
CON : 015-908
4
Texas Education Agency
Compliance Refund Form
....
~
"
~
.
...
•··
•
-
-·
-
\~
.
"
LEA Name: South San Antonio ISO
CON: 015-908
SSA Fiscal Agent if applicable:
SSA CON if applicable :
NOGA Period
Disallowed
Costs
Amount being
Refunded to
TEA
12610101015908
7/1/2011-9/30/20 12
$59,713.24
$
Title I, Part A: ARRA
10551001015908
4/15/2009-9/30/2011
$203,991 .74
15-016
IDEA-8 Formula: ARRA
10554001015908
6/17/2009-9/30/2011
$21 ,392.33
15-016
ARRA Title XIV SFSF
11557001015908
9/1/2010-9/30/2011
$9,442.38
15-016
Education Jobs Fund
11550101015908
8/10/2010-9/30-2012
$2,800.00
NOGA Description
15-016
Title I, Part A, Improving Basic
Programs
15-016
j,m.,:; ,_ .+.
,· .• -
~-...,.>:".."''
..;;
lo"'
-
,
..
-
. .. •
ID
,, ..
1./ -
.
Check Number:
.~
..
.
I certify that the refund submitted to TEA is refunded from non-federal funds:
,.
- -~-,,
- ·-.-
'-x,>
...
Typed Name of Authorized
Officer
Date
.
NOGA ID/Project
Enforcement Number
...
' ..
"' -
cf+'
ic •
Mail Refund Check To:
·•
-
, .
Phone Number
' ,,
Sianature of Authorized Officer
;
.
·:..
Texas Education Agency - MSC
P.O. Box 13717
Austin, Texas 78711-3717
.•if
'
.
.
For TEA Use Onlv
Date Refund Received
o;
