Supplier Auction Guide. V7

Supplier Guide
AUCTION




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1. Support
2. Introduction: Logging on
3. Welcome page
4. Opening the Auction
4.1 Accepting Event Terms
5. Auction
5.1 Auction Home page
5.2 Section: “Header”
5.3 Section: “Exchange Rate”
5.4 Section: "Schedule"
5.5 Section: "Information“
5.6 Section: “Line Items”
5.7 Bidding Page
5.7.1 Bidding - Items
5.7.2 Bidding – Place Bid
5.7.3 Bidding – Closed
5.8 Discussions
5.8.1 Ask a Question
5.8.2 Respond to a Question
5.9 Chat (Instant Messaging)


Contents
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Project Related/Commercial Questions:
-Commercial questions can be asked directly to the Buyer by
clicking on the tab “Discussions”

Technical/Response Related Questions:
- If you have eSourcing platform related questions, you can contact the Hubwoo eSourcing Support via email
or telephone:
1. Support
For this auction, your contact person is;

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2. Introduction: Logging on
Enter your
Username and
Password and click
Log On


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3. Welcome Page
Click on
bold dates
to see
tasks/event
due
Update your
user profile
List of
Active
Events.
Click here
to access
event
directly
Click on
log off to
leave the
eSourcing
portal
Change
Password
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Click on the links to access the Auction
4. Open the Auction
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4.1 Accepting Event Terms
Review the
Event Terms
and then
click on the
‘Accept’
radio
button and
then click
‘Finish’
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5.1 Auction Home page (1/3)
•Click Confirm Participation to
participate in the Auction

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5.1 Auction Home page (2/3)
See Bid reports
View all
attachments
Ask the buyer
a question
Refresh the
Screen
Chat with the
buyer if online
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5.1 Auction Home page (3/3)
Header: General
Information
Schedule: Starting /
closing date, possible
extension
Information:
information about
Items, company…
Line Items:
Description, and detail
of the Items
Bidding: Where you
can place your bid

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5.2 Header
After you have
confirmed your
participation you
can review the
auction
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5.4 Schedule
• Details of the Timelines in the auction

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5.5 Information
• Information provided by the
Buyer will be available here if
necessary

2. Click on
“Attachments”
to download
the files
1. Click on to
the section
name e.g.
Specifications
3. Click on the
file name and
the document
will open
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5.6 Line Items
• Details of the Line items in the Auction
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5.7 Bidding Page
Auction
Information
(Timelines; Phase
etc.)
Use the Event Message Board or
the CHAT function to
communicate with the buyer.
Individual item details
1. Tick Items you want to bid on
2. Click “Bid on Selected Items” to place bids

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5.7.1 Bidding - Items
•Click on any of the items to open the item page
•Item Status, Description, Quantity, Pricing and
Line Item Specification are available
•Click to go back
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5.7.2 Bidding – Place Bid
1. Click on “Bid on
Selected Items”
2. Enter Unit Price for
each item
3. Click on “Next” to
proceed

•Click “Clear Bid Field”
to re-enter the bids
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5.7.2 Bidding – Place Bid (Continue 1)
1. Click on
“Place Bid”
to confirm
the bid
2. Bid
successful
placed
window pops
up
3. Click on “OK”
to complete
the bid
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5.7.2 Bidding – Place Bid (Continue 2)
You can see your bid rank
Your last bid that has been
submitted
• Rank will display after a bid has been placed
• Continue to start next bid
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5.7.3 Bidding – Closed
• Auction has Closed and no further bids can be placed
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5.8 Discussions
1) Click on the
Discussions tab
2) Click on the General
discussions link
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5.8.1 Ask Buyer a Question
1) Click on “New Message” to
create your question
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5.9 Chat (Instant Messaging)
1) Click on the Chat tab
• During the Auction, it is recommended you use the Chat function to send the Buyer an Instant
Message. This can also be accessed on the Bidding Page under “Event Message Board”
2) Enter your Message
and click “SEND”
You will be able to see
the Buyers that are
Currently logged in