Training 1 for Bookkeeping

 

Training 1 for Bookkeeping

1. How to get a daily Rate for consultant when the project is all inclusive -

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From the total amount of the daily Rate – Rate – calculate travelling which are the kilometers we are billing the client R3.90. E.g NIA – NIA – 160Km return – return – billing client R3.90. 16Km X 3.90 = 624.00 Take a Daily Rate minus travel cost which is R624.00, e.g 7424.00 – 7424.00  – 624.00 = R6800.00 The amount received will be a new daily Rate with travel cost included, then dived that by 8 hours a consultant work at the client a day. e.g R6800.00

÷ 8 = R850.00 per hour 

2. When the project is all inclusive: - It means NokusaEI does not bill the client travel cost - It means that NokusaEI consultant can claim kilometers from NokusaEI, and the rate is R2.52

3. When the project is all exclusive, there will be a table on the proposal where the sales manager will worked out how much is the rate of the consultant per day, also how much is the travel cost.

Training 2 for Bookkeeping- Petty Cash

1. Wilna & Michelle keep the Petty cash box key 2. Petty Cash has to be done every last day of the month 3. Inside the Petty Cash box there is 2 Vodacom Sim Card to use to send out messages when one of the staff members has a birthday coming. If the Sim Card requires a code (0000) this the code for the sim cards 4. There is always a opening balance in the Petty Cash Box

 

  5. When cash the cheque always add to the opening Balance 6. There after whatever money you payed out it must be minus from the opening opening balance 7. Always add coins to your opening balance, balance , -

8.

Silver  Bronze

Paulina’s wage

is R260.00 X 4 = R1040.00 per month - Paulina money must be kept separate with all the total amount of each week week e.g R270.00 Monday and R140.00 Thursdays. 9. If there is there AIIM AIIM training inhouse course in that month - Public courses gets R700.00 for expense - Inhouse course gets R15.00 per delegates for gifts - Always make sure that you keep that money separate as well, Indicate what is that money for . 10. Keeping all monies separate that needs to be paid with the Petty cash, it will help you to see that you have enough cash flow for the month,

Always update your Notes, Silver , Bronze , when paying out monies from the Petty Cash Box.

Cashing the Cheque for Petty Cash

1. Call Anelize from FNB – FNB – 083 282 7944 ( 076 812 2992) or branch 057 352 352 4291 Lynette (0847532890) or Ansie  2. Request her to put a Petty Cash Cheque through the system 3. Give her the following details: details: - Cheque Number  - Amount - Bank where the cheque would be cashed ( RandParkridge - Date 4. When writing out the cheque for Petty Cash, Be Aware that you are not allowed to use a cheque that is stamped or if or bearer is cross out : DO NOT CASH THAT CHEQUE 5.

important)  Pastel Training: 06 August 2009- ( very important) 

 

 As an account account assistant assistant you’ll you’ll need to draw up a Daily Schedule, and the Monthly Schedule,

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Daily Schedule – Schedule – consists of: Monthly Schedule – Schedule – Consist of  1. Medical Aid 2. Fixed Assets

6. PAYE: Subcontractors -

If the subcontractor works for a Private company, NokusaEI issue the PAYE form to be completed and certified by commissioner, confirming that the company is registered for PAYE with SARS.

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Issue NokusaEI forms to Subcontractor to be completed, then check with Wilna if the information is sufficient then continue with the procedure.

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If the subcontractor is not w working orking under any company , NokusaEI will will deduct PAYE on the subcontractors salary every month Below is the Percentage:

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NokusaEI company rate = 28% Plus 5% the normal rate of PAYE that is adds up to 33% How to calculate: PAYE for the Subcontractor: 23607.00 (total amount before VAT)multiply by 33% = Thereafter total amount Less the PAYE you have calculated is equal to the amount must be paid .

Note: when capturing on Pastel put the amount on the invoice inclusive VAT

7. Pastel -

Bank a account ccount must be posted every day day , any changes on the ban bank k accoun accountt should be posted daily, Wilna will print the statement every day ,

 

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7.1 Bank Forex Form : Bank Purchase ( Receiving money from international companies) Bank Sale ( Paying international co companies mpanies on our specific bank account CFC) CFC – is only used to pay Botswana because of the NokusaEI Partner in Botswana ICL, we CFC – have to pay them in Pula, in order for us not to lose money we had to open the Foreign account.

7.2

Fixed Assets

Update the spreadsheet on the server, if there’s new stuff stuff that needs to be added, it must be added and then forward the spread to Success brokers to update their records according to the spreadsheet you have provided to them .

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If there is a claim that must claimed, Request a claim form from the insurance The pe person rson who is responsible for the claim should complete the claim forms, attached the invoice for the claimed item.

7.3 Discovery Health -

When member join NokusaEI, the following steps must be followed: Notify Naomi at Discovery Health Provide her with the new employees details If the new has the medical scheme that they belong to to –  – the member must provide a proof of  their medical Aid Scheme to NokusaEI and have the records on the members file Notify Morné at Discovery Life  Provide him with the new employees detail such as , ID , Name, Salary  You need to do the above steps when the member is resigning from NokusaEI. 

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7.4 Posting of Discovery Life & Health on Pastel -

Compare Amounts on Statements Current Statements Previous Statement

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Bank Statement will show only a total amount You need to check if there’s any difference, if there is, you’ll need to re-calculate re -calculate your figure and also notify Wilna, Split them in the 3 divisions of the Company, STR, ADMIN, and SAP. When Posting on Pastel you’ll need post it according to 3 divisions of the Company but at the end you’ll have to balance with the amount showing on the statement,

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- 7.5 Different Schemes of Medical Medical Aid Aid -

Classic Saver- this Scheme Scheme is the NokusaEI Scheme where the company pay 50% and the employee pay 50%

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Key Care Plus – Plus – this is the Scheme where NokusaEI only covers 50% and the rest the employee must pay extra ( only Thembisa belongs to this Scheme)

 

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Classic Comprehensive Comprehensive –  – this is the Scheme where NokusaEI pay the same percentage as on Classic Saver, the rest should be claimed to the employee. ( PvdH; CW; LA; LBa) Please note on this scheme they might add vitality amount , that amount you need to let Wilna know about it, then the amount should be claimed to the employee.

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Classic Priority – Priority – The Scheme NokusaEI pay the same percentage as on a classic saver, then the rest the employee pays for it ( BW; BK; BR; NMcL; WB)

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When the Posting is done on Pastel, you need to file everything on a Salaries Folder, this falls under the Monthly Schedule task.

7.6

TMS  – Timesheet Approvals

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Start by approving the timesheet for all the Office Staff first

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Next will be consultant, but you’ll need Clients timesheet first before approving, If there’s no Clients time sheet you must request the consultant to get signed timesheet from the client, Print them and file them with on the Invoice filling file Approve the timesheet if the time corresponds with the one from the signed client timesheet. Sensitive Timesheet – Timesheet  – these timesheet are for the following people- (CW; PvdH) Check Signed client timesheet, if it corresponds make a copy, file a copy on the (Payroll Salaries file) and the other copy should be filed on the invoicing file.

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7.7 BEE Requirements BEE should be updated every month in order to help you to gather information needed for the renewal of the BEE next year. - When there is the Knowledge Café, request the attendees list in order to count that as an internal training for staff that falls under Skills Development on BEE.