University of Washington Case Study
Content
Athletics scheduling finally finds a 21st-century solution
University of Washington athletic department adopts Tandem’s online calendar program
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ike many schools, the UniAll users can view the events they follow vers i t y o f Wa s h i n g t o n on their Google or Outlook calendars p r i d e s itself on a culture of or from their Facebook account, and innovation. But in one area—the they can choose to have schedule scheduling of athletic events and reminders and changes sent to them via facilities—the university was email or text message. trying to meet the needs of At the University of Washington, Van smartphone-savvy staff and Winkle uses Tandem to schedule the students with 20th-century athletic facilities for all teams. “I sit down technology. with each coach and we decide where and “We had been scheduling when each practice will be held,” she said. ourselves the same way for 10 to “We enter it in Tandem, and every coach 15 years, with Microsoft Access,” instantly sees the updated practice schedsaid Darla Van Winkle, the event ule on their computer or smartphone.” “It’s become a necessity for manager for the university’s When an intramural club or commuour department. Tandem is a nity group wants to rent a university athletic department. “There was tool that is ballooning into no calendar view, no flexibility, no sports facility, they use Tandem to check online access, and data entry was availability and submit their rental something that I wouldn’t difficult. It was archaic.” request for Van Winkle to review and have envisioned.” Athletic scheduling at a school approve. Once that happens, the facility’s Darla Van Winkle like the University of Washington availability is immediately updated on Event Manager poses special challenges. Over 650 the master schedule for all users. University of Washington Athletic Department student athletes participate on 21 Learning to use Tandem and integratteams. In addition, the school’s ing it with the university’s website was intramural sports clubs rent use of the varsity facilities and remarkably easy, Van Winkle said. “It’s simple and userfields. “The only way for coaches to find out where and friendly, so very little training was necessary,” she explained. when they could practice would be to call us,” said Van “And whene ver we have a question, the vendor is Winkle. “We knew we needed to find a better way.” very responsive.” Then, last fall, the department took advantage of a free Reaction to Tandem has been highly favorable throughtrial offer of Tandem for Schools, a Web-based scheduling out the university. “The coaches love it because they can and calendar program for colleges and universities. keep track of their schedules right in their email,” Van “Tandem met all our needs, and we implemented it fully Winkle said, adding that other departments rely on Tandem in January,” Van Winkle said. as well. “Parking services uses it to know when they need to Developed by Intand, a company in Bellevue, WA, staff events, and security uses it to know when they can lock Tandem for Schools provides a sophisticated scheduling up a facility for the night.” and calendar solution to colleges and universities. Behind For the athletic department, Van Winkle noted that the the scenes, event managers at athletic, music, arts and other biggest benefits from Tandem have been time savings, departments use it to schedule facilities and resources. convenience and improved communication within the Community groups can use it to rent facilities when those university. “It’s become a necessity for our department,” she resources are not being used by the school. said. “Tandem is a tool that is ballooning into something Meanwhile, Tandem’s calendar view allows faculty, that I wouldn’t have envisioned.” students and community members to keep track of whatever games, performances or other public events they wish to follow. Athletes, band members and other authorized users can view private events, such as practices or rehearsals.
For more information about Tandem, please visit www.tandemcal.com/colleges or call 866-685-3449.
University of Washington athletic department adopts Tandem’s online calendar program
L
ike many schools, the UniAll users can view the events they follow vers i t y o f Wa s h i n g t o n on their Google or Outlook calendars p r i d e s itself on a culture of or from their Facebook account, and innovation. But in one area—the they can choose to have schedule scheduling of athletic events and reminders and changes sent to them via facilities—the university was email or text message. trying to meet the needs of At the University of Washington, Van smartphone-savvy staff and Winkle uses Tandem to schedule the students with 20th-century athletic facilities for all teams. “I sit down technology. with each coach and we decide where and “We had been scheduling when each practice will be held,” she said. ourselves the same way for 10 to “We enter it in Tandem, and every coach 15 years, with Microsoft Access,” instantly sees the updated practice schedsaid Darla Van Winkle, the event ule on their computer or smartphone.” “It’s become a necessity for manager for the university’s When an intramural club or commuour department. Tandem is a nity group wants to rent a university athletic department. “There was tool that is ballooning into no calendar view, no flexibility, no sports facility, they use Tandem to check online access, and data entry was availability and submit their rental something that I wouldn’t difficult. It was archaic.” request for Van Winkle to review and have envisioned.” Athletic scheduling at a school approve. Once that happens, the facility’s Darla Van Winkle like the University of Washington availability is immediately updated on Event Manager poses special challenges. Over 650 the master schedule for all users. University of Washington Athletic Department student athletes participate on 21 Learning to use Tandem and integratteams. In addition, the school’s ing it with the university’s website was intramural sports clubs rent use of the varsity facilities and remarkably easy, Van Winkle said. “It’s simple and userfields. “The only way for coaches to find out where and friendly, so very little training was necessary,” she explained. when they could practice would be to call us,” said Van “And whene ver we have a question, the vendor is Winkle. “We knew we needed to find a better way.” very responsive.” Then, last fall, the department took advantage of a free Reaction to Tandem has been highly favorable throughtrial offer of Tandem for Schools, a Web-based scheduling out the university. “The coaches love it because they can and calendar program for colleges and universities. keep track of their schedules right in their email,” Van “Tandem met all our needs, and we implemented it fully Winkle said, adding that other departments rely on Tandem in January,” Van Winkle said. as well. “Parking services uses it to know when they need to Developed by Intand, a company in Bellevue, WA, staff events, and security uses it to know when they can lock Tandem for Schools provides a sophisticated scheduling up a facility for the night.” and calendar solution to colleges and universities. Behind For the athletic department, Van Winkle noted that the the scenes, event managers at athletic, music, arts and other biggest benefits from Tandem have been time savings, departments use it to schedule facilities and resources. convenience and improved communication within the Community groups can use it to rent facilities when those university. “It’s become a necessity for our department,” she resources are not being used by the school. said. “Tandem is a tool that is ballooning into something Meanwhile, Tandem’s calendar view allows faculty, that I wouldn’t have envisioned.” students and community members to keep track of whatever games, performances or other public events they wish to follow. Athletes, band members and other authorized users can view private events, such as practices or rehearsals.
For more information about Tandem, please visit www.tandemcal.com/colleges or call 866-685-3449.
