Watertown City School District
Content
WATERTOWN CITY SCHOOL DISTRICT ANNUAL ORGANIZATIONAL MEETING 4 p.m., Tuesday, July 3, 2012 District Office – H.T. Wiley School WATERTOWN, NY 13601 AGENDA
4 p.m.
I. Call to Order A. Pledge of Allegiance II. III. Administration of Oath to District Clerk and Re- elected Board Member. Election of Officers a. Election of the President of the Board of Education for the 2012-13 School Year. b. Election of the Vice President of the Board of Education for the 2012-13 School Year. Administer Oath of Faithful Performance in Office to Above.
c. IV. V. VI. VII.
Agenda Changes Board President’s Comments Visitor’s Comments Communications
VIII. Board and Staff Report : IX. Items for Consent Agenda: A. Appointment of Officers a. Clerk of the Board b. Treasurer c. Deputy Treasurer d. Tax Collector e. Claims Auditor f. Alternate Claims Auditor B. a. b. c. d. Other Appointments School Attorney School Medical Officer Central Treasurer – Extra Classroom Activity Accounts Dignity Act Coordinators e. Independent Auditor f. Internal Auditor
g. h. i. C.
Records Access and Records Management Officer Asbestos (LEA) Designee Purchasing Agent
Designations a. Official Bank Depositories for the Deposit of School Funds for either collection of taxes for the School District and/or for investments of the School District providing the investment collateral. b. Official Newspaper Authorizations a. To Certify Payrolls b. To Attend Conferences, Conventions, Workshops by Board Members and Staff c. To establish Petty Cash Funds d. Designation of Signature on Checks e. Superintendent of Schools to Apply for Grants in Aid (State and Federal) f. Treasurer to Invest Funds g. Coordinator, Committee on Special Education to Sign STAC-1 Forms for Preschool Special Education Children Official Undertakings (Bonds) a. District Treasurer b. Deputy Treasurer c. District Tax Collector d. Central Treasurer Activity Funds e. Internal Claims Auditor f. All Persons and Positions Required by Law or Regulation to be Bonded F. a. Other: Approval of the Minutes of the Board of Education meetings on June 5 and June 26, 2012. Approval of the Monthly Treasurer’s Report for June 2012 Approval of the Monthly Financial Report for June 2012 Approval of Committee on Pre-School Special Education Minutes. Approval of Committee on Special Education Minutes. Appointment of the Members of the Committee and Subcommittees on Special Education: Coordinators Parent Representative School Psychologist School Physician Action on the Appointment of the Members of the Committee on PreSchool Special Education. Coordinators Parent Representative Service Provider Representatives County Representative Re-adoption of all Board of Education Policies in Effect During the 201112 School Year.
D.
E.
b. c. d. e.
f.
g.
h.
i. X.
Approval of IRS Reimbursable Mileage Rate for the 2012-13 School Year.
Other Items for Board Action: A. Approval to Participate in the St. Lawrence/Lewis BOCES Cooperative Purchasing Program.
B. Approval of Payment of Dues for the 2012-13 School Year to the Jefferson-Lewis
School Boards Association. C. Approval of District-Owned Cell Phones to Selected District Employees. D. Approval of Dues for National Association of Federally Impacted Schools. E. Approval of Increase for School Attorney monthly charges. F. Approval of Disposal/Recycling of 159 books at H.T. Wiley. G. Approval of Stipulation of Settlement.
H. Approval of Personnel Report
Resignation Appointment o Probationary o Recall o Part-time o Tenure o Summer School o Summer Camp I. Action on the Election of an Official Delegate and an Alternate to Attend the New York State School Boards Association Meeting in October 2012. J. Election of a Member and an Alternate of the Board of Education to Serve on the Executive Committee of the Jefferson-Lewis School Boards Association. XI. A. B. XII. Items for Information/Discussion: District Credit Cards – Report Superintendent of Schools’ Report
Upcoming Dates: July 10 (Tuesday) Personnel Committee Meeting, 11:00 @ D.O. July 10 (Tuesday) Policy/Legislation Committee Meeting, 12:30 @ D.O. July 24 (Tuesday) Board of Education Meeting, 4 p.m. @ Wiley BOE Room August 7 (Tuesday) Board of Education Meeting, 4 p.m. @ Wiley BOE Room August 23 (Thursday) Summer School Graduation, 7 p.m. @ WHS Auditorium XIII. Adjournment
4 p.m.
I. Call to Order A. Pledge of Allegiance II. III. Administration of Oath to District Clerk and Re- elected Board Member. Election of Officers a. Election of the President of the Board of Education for the 2012-13 School Year. b. Election of the Vice President of the Board of Education for the 2012-13 School Year. Administer Oath of Faithful Performance in Office to Above.
c. IV. V. VI. VII.
Agenda Changes Board President’s Comments Visitor’s Comments Communications
VIII. Board and Staff Report : IX. Items for Consent Agenda: A. Appointment of Officers a. Clerk of the Board b. Treasurer c. Deputy Treasurer d. Tax Collector e. Claims Auditor f. Alternate Claims Auditor B. a. b. c. d. Other Appointments School Attorney School Medical Officer Central Treasurer – Extra Classroom Activity Accounts Dignity Act Coordinators e. Independent Auditor f. Internal Auditor
g. h. i. C.
Records Access and Records Management Officer Asbestos (LEA) Designee Purchasing Agent
Designations a. Official Bank Depositories for the Deposit of School Funds for either collection of taxes for the School District and/or for investments of the School District providing the investment collateral. b. Official Newspaper Authorizations a. To Certify Payrolls b. To Attend Conferences, Conventions, Workshops by Board Members and Staff c. To establish Petty Cash Funds d. Designation of Signature on Checks e. Superintendent of Schools to Apply for Grants in Aid (State and Federal) f. Treasurer to Invest Funds g. Coordinator, Committee on Special Education to Sign STAC-1 Forms for Preschool Special Education Children Official Undertakings (Bonds) a. District Treasurer b. Deputy Treasurer c. District Tax Collector d. Central Treasurer Activity Funds e. Internal Claims Auditor f. All Persons and Positions Required by Law or Regulation to be Bonded F. a. Other: Approval of the Minutes of the Board of Education meetings on June 5 and June 26, 2012. Approval of the Monthly Treasurer’s Report for June 2012 Approval of the Monthly Financial Report for June 2012 Approval of Committee on Pre-School Special Education Minutes. Approval of Committee on Special Education Minutes. Appointment of the Members of the Committee and Subcommittees on Special Education: Coordinators Parent Representative School Psychologist School Physician Action on the Appointment of the Members of the Committee on PreSchool Special Education. Coordinators Parent Representative Service Provider Representatives County Representative Re-adoption of all Board of Education Policies in Effect During the 201112 School Year.
D.
E.
b. c. d. e.
f.
g.
h.
i. X.
Approval of IRS Reimbursable Mileage Rate for the 2012-13 School Year.
Other Items for Board Action: A. Approval to Participate in the St. Lawrence/Lewis BOCES Cooperative Purchasing Program.
B. Approval of Payment of Dues for the 2012-13 School Year to the Jefferson-Lewis
School Boards Association. C. Approval of District-Owned Cell Phones to Selected District Employees. D. Approval of Dues for National Association of Federally Impacted Schools. E. Approval of Increase for School Attorney monthly charges. F. Approval of Disposal/Recycling of 159 books at H.T. Wiley. G. Approval of Stipulation of Settlement.
H. Approval of Personnel Report
Resignation Appointment o Probationary o Recall o Part-time o Tenure o Summer School o Summer Camp I. Action on the Election of an Official Delegate and an Alternate to Attend the New York State School Boards Association Meeting in October 2012. J. Election of a Member and an Alternate of the Board of Education to Serve on the Executive Committee of the Jefferson-Lewis School Boards Association. XI. A. B. XII. Items for Information/Discussion: District Credit Cards – Report Superintendent of Schools’ Report
Upcoming Dates: July 10 (Tuesday) Personnel Committee Meeting, 11:00 @ D.O. July 10 (Tuesday) Policy/Legislation Committee Meeting, 12:30 @ D.O. July 24 (Tuesday) Board of Education Meeting, 4 p.m. @ Wiley BOE Room August 7 (Tuesday) Board of Education Meeting, 4 p.m. @ Wiley BOE Room August 23 (Thursday) Summer School Graduation, 7 p.m. @ WHS Auditorium XIII. Adjournment
