Wedding Spreadsheet
Content
WEDDING GUEST LIST
Wedding Guest List
Guest Name Address Total #RSVP # RSVP YES RSVP NO Save the Date S.t.D. sent? Invitations Needed Likely to Attend? Attendant? Out of State? Under 21? Child under 10? Relation
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Page 1
WEDDING GUEST LIST
Wedding Guest List
08/01/2011
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WEDDING GUEST LIST
Wedding Guest List
TOTALS
0
0
0
0
0
0
0
0
0
0
08/01/2011
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SHOWER GUEST LIST
Shower Guest List
Guest Name Address (STREET INFO, CITY, STATE, ZIP) #RSVP YES RSVP RSVP NO Count Likely to Attend? Attendant? of State? Out 12? Number Relation
08/01/2011
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SHOWER GUEST LIST
Shower Guest List
TOTALS
0
0
0
0
0
0
0
Relationship-To Key Immediate = Immediate to Bride and Groom Extended = Extended Family to Bride and Groom Friend = Friend of Bride and Groom Family Friend = Friend of Parents Vendor = Vendor (Photographer, DJ, Band, etc.)
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REHEARSAL DINNER GUEST LIST
Rehearsal Dinner Guest List
Guest Name Address RSVP #RSVP YES RSVP NO
Invitation Child under Likely to Attend? Attendant? of State? Out Count 12?
Table Number
Relation
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REHEARSAL DINNER GUEST LIST
Rehearsal Dinner Guest List
TOTALS
0
0
0
0
0
0
0
0
Relationship-To Key Immediate = Immediate to Bride and Groom Extended = Extended Family to Bride and Groom Friend = Friend of Bride and Groom Family Friend = Friend of Parents Vendor = Vendor (Photographer, DJ, Band, etc.)
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WEDDING GIFTS
Wedding Gift List
Guest Name Gift Description Thank You Sent (YES OR NO)
08/01/2011
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WEDDING GIFTS
Wedding Gift List
08/01/2011
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WEDDING GIFTS
Wedding Gift List
08/01/2011
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SHOWER GIFTS
Shower Gift List
Guest Name Gift Description Thank You Sent
08/01/2011
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SHOWER GIFTS
Shower Gift List
08/01/2011
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SHOWER GIFTS
Shower Gift List
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SHOWER GIFTS
Shower Gift List
08/01/2011
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BRIDAL PARTY CONTACT INFO
Bridal Party Contact Info
Name Address Role in Wedding Phone # Email
Child Out of State? under 12?
08/01/2011
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BUDGET
Wedding Budget
Bride Parents Groom Parents Bride and GroomPossible Cuts Notes Stationary Invitations $0.00 $0.00 $0.00 Announcements $0.00 $0.00 $0.00 Thank You's $0.00 $0.00 $0.00 Response Cards $0.00 $0.00 $0.00 Postage for invites and response $0.00 $0.00 $0.00 Reception Napkins $0.00 $0.00 $0.00 Calligraphy $0.00 $0.00 $0.00 Bridesmaid Cards $0.00 $0.00 $0.00 Save the Date $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $0.00 Flowers/Decorations Reception Ceremony Attendants' bouquets Mothers' Corsages Buffet decorations Table centerpieces Cake table Band/DJ area Rose petals Other Other Other Other Other Other
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Photography
08/01/2011 Page 16
BUDGET
Wedding Budget
Formal Portraits Disposable Cameras Develop film Other Other Other Other Other Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Music Ceremony DJ
$0.00 $0.00 Subtotal $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
Catering/Event Location Bridesmaids' Luncheon $0.00 Deposit $0.00 Reception site fee $0.00 Reception food/cost total $0.00 Wine $0.00 Keg $0.00 Champagne $0.00 Wait staff, bartender, etc $0.00 Table and Chair rental $0.00 Peti Fours passed w/ Champagne $0.00 Wedding Cake $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Subtotal $0.00
08/01/2011
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
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BUDGET
Wedding Budget
Bridal Outfit Dress Headpiece and Veil Shoes Jewelry Other Other Other Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Decorations Topiaries with twinkle lights $0.00 Rentals $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Subtotal $0.00 Gifts Attendants Bride and Groom Parents Favors Other Other Other Other Other Other
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Transportation/Accommodations Limo for Groom $0.00
08/01/2011
$0.00
$0.00
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BUDGET
Wedding Budget
Limo for Bride $0.00 Limo for Bride and Groom After $0.00 Wedding Night Suite $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Subtotal $0.00 Rehersal Dinner Catering Flowers Favors Other Flowers Flowers $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Misc Fees Church donation Wedding Rings Bride's Hair Bride's Makeup Pedi's for girls Honeymoon Other Other Other Other Other Other Other Other
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00 TOTAL $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
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08/01/2011
VENDOR LIST
Vendor Contact List
Vendor Type Bakery Florist Event Location Officiant Band DJ Wedding Coordinator Caterer Jeweler Limo Hotel Other Other Other Other
Vendor Name
Contact Name Address
Email
Phone
Cell PhoneFax
URL
Notes
08/01/2011
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WHO IS DOING WHAT
Who's Doing What on “The Day”
NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here
This sheet is used to keep track of things people are doing on the day of. Example: Who is responsible for taking your gifts home? Who is setting up the centerpiece Who is taking the centerpieces home? Who is bringing home the guestbook?
08/01/2011
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TIMELINE
Wedding Day Timeline of Events
Activity
11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00
1:00pm – 12:00am 9:00am – 3:00pm 12:00pm – 1:00pm 9:00am – 3:00pm 9:00am – 3:00pm 9:00am – 3:00pm 9:00am – 3:00pm 12:00pm – 1:00pm 1:00pm – 2:00pm 1:30pm – 2:00pm 2:30pm – 3:00pm 2:30pm. 2:30pm – 3:00pm 3:30pm. 3:00pm – 3:45pm 3:45pm. 3:45pm – 4:00pm 4:00pm – 4:30pm 4:15pm. 4:30pm. 12:30pm – 3:00pm 12:30pm – 12:45pm 3:00pm. 3:00pm. 3:00pm. 3:45pm. 3:15pm. 4:00pm – 4:30pm 4:00pm – 4:30pm 4:00pm – 4:30pm
1. Pre-Wedding Activities 1pm – 4:30pm
1a. Pre-Wedding Activity: Girls 12:00pm – 4:30pm
Reception Center Open for All Vendors Girls arrive and are in Bride's room getting ready Lunch available for girls Hairdresser 1 Arrives Hairdresser 2 Arrives Makeup Artist Arrives Girls hair and makeup Bride's hair Bride's Makeup Photographer arrives to take photos of girls getting ready Bride put dress on and do final adjustments Videographer Begins Videographer visits girls in room LIMOS 1&2 Arrive at Hotel and is on duty Girls take Pictures outside Hotel Photographer leaves girls and drives to Reception Girls freshen up in limo LIMOS 1&2 leaves Hotel with girls and drives to Reception Girls Arrive at the Reception Out of BUS 1 and prepare to walk down aisle
1a. Pre-Wedding Activity: Guys
1:30pm – 4:30pm
Boys arrive and are in Groom's room getting ready Lunch available for boys BUS 2 Arrives at Hotel & is on duty Guys walk down to BUS 2 BUS 2 Leaves Hotel, takes guys, and Drives to Piedmont CC Guys arrive at the Hall Guys take candid photos with assistant photographer Videographer visits guys at Reception Hall Guys put programs Guys are ushering guests in
1c. Pre-Wedding Activity: Vendor/Event Set-up/Shuttle
1:00pm – 4:00pm
1pm 1pm 1pm 1pm – – – – 12am 4pm 4pm 4pm
Facility Rental timeframe Florist arrives and decorates Caterer Arrives Band arrives and sets-up Band sets-up ceremony PA system and handheld mics Band sets-up dinner PA system (outside the Reception Hall) Carol Alban Trio arrives and sets-up BUS 2 Arrives at Hotel to take hotel guests to Reception Hall BUS 2 Arrives at Reception Hall with Hotel guests Cake is delivered to Reception Hall Florist delivers bouquets and boutineers to the Hote Florist decorates the ceremony and reception site with flowers/petals Florist decorates the ceremony site with fresh rose petals down the aisle Florist to put sprig of rosemary on every placesetting Florist set-up floral centerpieces Florist to put out urns at ceremony location Florist to put out floral garland at ceremony locations Florist to spinkle petals on inside reception facility cocktail tables Florist to sprinkle petals on cake table Florist to put out centerpieces on rect. dinner tbl, bathroom, 2 guestbook, tble by bath Florist to fill the urns inside the hall with flowers Wedding Coordinator to pick up items from Bride and Groom's house Wedding Coordinator set-up apple centerpieces with pink water
08/01/2011
AM AM AM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM
3:00pm – 4:00pm 3:45pm – 4:15pm 4:15pm. 1:30pm – 3:30pm by 2:00pm 1pm – 4pm 1pm 1pm 1pm 1pm – – – – 4pm 4pm 4pm 4pm 1pm – 4pm 1pm – 4pm 1pm – 4pm 1pm – 4pm 12pm – 1pm 1pm – 4pm Page 22
TIMELINE
Wedding Day Timeline of Events
Activity
Wedding Coordinator set-up apple placecards Wedding Coordinator set-up guest book table Wedding Coordinator set-up camera on tables Wedding Coordinator set-up tuele ring ceremony fixtures Wedding Coordinator set-up ring ceremony ribbon Wedding Coordinator to set-up brown overcloth on cake table Wedding Coordinator to set out cake knife and server Wedding Coordinator to set-up photo easles inside and outside reception hall Wedding Coordinator to set-up rose petals at the ceremony location Wedding Coordinator to set-up rice bags at the ceremony location in inner aisle seats Wedding Coordinator to set-out bar menu on bar (2) Wedding Coordinator to put out the menu cards on each placesetting Wedding Coordinator to set-up toasting goblets at headtable Wedding Coordinator and caterer to work together to put flashlights under the cocktail tables Wedding Coordinator to hang the tealight lamps in the tree in the center of the outside reception area Wedding Coordinator to set-up table name cards (three apples in vase, pink water, and stick with namecard Caterer to take one cocktail table to the ceremony site for the unity candle and put brown cloth on Caterer to set-up tableclothes indoor and outdoor Caterer to set-up tea-light lamps inside reception area on tables 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00
1pm – 4pm 1pm – 4pm 1pm – 4pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm – – – – – – – – – – – – – 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 1pm – 4pm 1pm – 4pm 4:00pm – 7:00pm 4:30pm. 4:30pm. 4:30pm. 5:00pm – 6:00pm 5:00pm – 6:00pm end time 6:00pm. 6:15pm. 6:50pm. end time 6:15pm –7:15pm 6:15pm –7:15pm 6:15pm –7:15pm 7:15pm 7:15pm 7:15pm 7:15pm 7:15pm – – – – – 10:15pm 8:00pm 8:00pm 8:00pm 8:00pm 8:00pm –8:15pm 8:15pm –8:20pm 8:15pm – 9:00pm 9:00pm –9:15pm 9:15pm –10:00pm 9:15pm –10:00pm 10:30pm. 10:45pm. 11:00pm. 11:00pm. 11:00pm – 12:00am 9:45pm. 10:00pm. 10:45pm. 11:00pm.
2. Ceremony
String Quarter Plays Groom comes out Ceremony “start” time Walk Down the Aisle
4:30pm – 5:00pm
3. Cocktail Hour/Photos
Photos Cocktail and Hor'deourves Hour String Quartet Ends
5:00pm – 6:00pm
4. Reception
6:30pm – 11:00pm
Bridal party heads to reception Bridal Party announced in by Band Toast, after dinner – Band to handle mics String Quarter Ends Dinner is served Vendors meals are available Ambient Music to be played via CD outside by PushPlay Dancing Band Announces First Dance Band Announces Father/Daughter Dance Band Announces Bridal Party Dance Open Dancing Band Takes Break Band Announces Cut the cake Round 2 of Dancing Band Takes Break Round 3 of Dancing Band Announces Bouquet and Garter Toss Videographer Off Duty Band Ends Groom and Bride leave via Limo Party's Over! Vendor Clean-up BUS 1 Arrives to shuttle people to Hotel BUS 1 Arrives to shuttle people to Hotel BUS 1 Arrives to shuttle people to Hotel BUS 1 Off Duty Exit Hall
5. Break Down and Clean Up
Caterer Clean-up
08/01/2011
11:00pm – 12:00am
11:00pm – 12:00am Page 23
AM AM AM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM
midnigh
Band Clean-up Exit Facility
Wedding Day Timeline of Events
08/01/2011
Activity
TIMELINE
Page 24 11:00pm – 12:00am midnigh
11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00
AM AM AM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM
TO DO LIST
To-Do List
Planning Phase Timeframe Category Sub Category Bridal Luncheon General Beauty Item Description Plan the bridal luncheon (pick a place, gather guest list) Experiment with your beauty routine (ie: self-tanners, skincare, facials, etc..) Design where the tables will be placed in the reception area, how the chairs will be set-up at the ceremony (if you have a choice) Purchase disposable cameras Begin to shop for the bridesmaid dresses. Plan a day to take your gals shopping. Create the songs list for muscians Phase 1: Just Beginning 3-9 Months To Go! Bridal Luncheon Phase 1: Just Beginning 3-9 Months To Go! Beauty/Hair/Makeup
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Furniture Set-up Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Disposable Cameras Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Music Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Bridesmaids Music
Groomsmen/Fathers Have the guy's submit their sizes to the retailer/renter Select and Purchase/Rent the Groom's accessories he will need: shoes, shirt stays, cufflinks, and a Groom pocket square Select and Purchase/Rent the Groom's Tux/suit – place order Design how the Table Numbers will be displayed Research and book a limo company Design signage for guest shuttles from the hotel to the wedding (include pick up times, etc) Design Wedding Program
Groom Table Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 1: Just Beginning 3-9 Months To Go! Limo Limo
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Ceremony Programs Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Wedding Rings Phase 1: Just Beginning 3-9 Months To Go! Gifts for People
Groomsmen/Fathers Select the Groomsmen's and Fathers' tux/suit – place order Bride Wedding Rings Gifts for People Schedule first fitting and final fitting Shop for & purchase wedding bands (send them out for engraving, but make sure they’ll be back in time for the ceremony) Find & purchase bridal party attendants gifts
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations Purchase your Wedding Invitations Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Favors Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Rehearsal and Rehearsal Dinner Phase 1: Just Beginning 3-9 Months To Go! Gift Registry Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Bride Ceremony Rehearsal Gift Registry Flowergirl Purchase/Make your favors Buy any special lingerie your gown requires prior to first fittings Book the ceremony venue for the rehearsal. Sometimes they allow you to have it the day before, but sometimes you have to pick another day. Let folks know where you registered by word of mouth or put it in the shower invite. Keep in mind it's VERY bad taste to put registry info into your actual wedding invitation. Confirm the delivery date of the flowergirl dresses (some dress makes require 3 months lead-time) Reserve rental items needed for ceremony and reception Talk to Publix Take a day and go shopping with your Mom's. Make it special – take her to lunch and have a blast! Select your favorite retailers and go register! Research hotels for out-of town guests to stay at – Schedule a block of rooms Confirm delivery date for dress. (some dress makers requires 3 months lead time) Make final dress selection and place order Place final order with florist Make final dress selection and notify her mom of how to send in sizes, etc. Purchase flowergirl dresses Plan a day to take your lil' gal out – make it all about her. Maybe even do her hair and makeup before. Go shop for dresses! Buy fake rose petals to see what they look like – or order real ones Assign a vendo/person to put out all signage for ceremony and reception Pick “THE” dress and place your order (some designers require at least 6-9 months lead time when ordering) Make sure attendants have purchased their dresses Figure out what the names of the tables will be (Love table, Tahoe table, etc.) Make final dress selection and notify your gals of the dress choice (how to send sizes in, payment, etc) Select bridesmaid shoes and let your gals know how to order
Page 25
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Rentals Phase 1: Just Beginning 3-9 Months To Go! Wedding Cake Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Gift Registry Wedding Cake Mothers' Attire Gift Registry
Phase 1: Just Beginning 3-9 Months To Go! Hotel for Guests/Wedding Night Hotel for Guests Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Mothers' Attire Mothers' Attire
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Flowers Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Flowergirl Flowergirl Flowergirl
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Rose Petals Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Bride
Bridesmaids Table Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party
08/01/2011
Bridesmaids Bridesmaids
TO DO LIST
To-Do List
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Beauty/Hair/Makeup Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Bridesmaids Bridesmaids Hair Bride Design entry signage for ceremony and reception (if needed) Confirm the delivery date of the bridesmaid dresses (some dress makers require at least 3 months lead time) Begin to clip out magazine clippings of your favorite dresses. Share them with your gals – if they don't like your choices say “though sh&t” and make them wear orange tafetta with a matching parasol. Gather magazine clippings for how you want to do your hair Begin to break-in your shoes Design and build a way to display photographs during reception of you and your man and family and friends
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Photo Displays
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Powder Room Basket Design/Select Items for Powder Room Basket Phase 1: Just Beginning 3-9 Months To Go! Rehearsal and Rehearsal Dinner Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Rehearsal and Rehearsal Dinner Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Music Phase 1: Just Beginning 3-9 Months To Go! Honeymoon Phase 1: Just Beginning 3-9 Months To Go! Venue Phase 1: Just Beginning 3-9 Months To Go! Venue Rehearsal Dinner Bride Rehearsal Dinner Bride Mothers' Attire Music Honeymoon Venue Venue Mail invitations to rehearsal dinner (traditionally done by parent's of the groom) Purchase wedding dress accessories (shoes, lingerie, etc..) Reserve rehearsal dinner location (traditionally done by parent's of the groom) Purchase veil and hair jewelry Let your Mom's know what color you'd like them to wear Research bands/DJ's and call to speak with them Get online or talk to a travel agent about your honeymoon. Book it as soon as you decide. Make sure your décor is OK with the venue. Sometimes they restrict candle use, etc. Book your Venue Design how the placecards will be done (already on the dinner table with a sign to tell them where they sit OR on a separate table where they go pick them up then go to their seat) Purchase supplies for your centerpieces Research unique ceremony traditions and adapt your favorites to you own ceremony Let guests know about the hotel (Rates, how to book, etc). You can put this info in your invitations or on your website. Gather magazine clippings for how you want to do your makeup Design your floral scheme, and negotiate prices with florist create signage for ceremony and reception Research and book your favorite photographer Design how the Guest Book table will be set-up (special linens, candles, flowers, signage) Make final decision on caterer to use, as soon as possible Call Venue Manager and get a list of all available furniture and a floor plan if they have it Call various caterers to see what they're about (menus, pricing, services offered) Purchase your Guest Book and Special Pen Select flowergirl shoes and submit the order Make a date with your mom/family/friends to go help you try on gowns – make it a whole day of fun! Design how the Unity Candle table will be set-up (special linens, candles, flowers)
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Placecards Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Centerpieces Phase 1: Just Beginning 3-9 Months To Go! Ceremony Ceremony
Phase 1: Just Beginning 3-9 Months To Go! Hotel for Guests/Wedding Night Hotel for Guests Phase 1: Just Beginning 3-9 Months To Go! Beauty/Hair/Makeup Makeup
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Flowers Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 1: Just Beginning 3-9 Months To Go! Photography Photography
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Guest Book Phase 1: Just Beginning 3-9 Months To Go! Caterer Phase 1: Just Beginning 3-9 Months To Go! Venue Phase 1: Just Beginning 3-9 Months To Go! Caterer Caterer Venue Caterer
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Guest Book Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Flowergirl Bride
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Unity Candles
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations Design/Shop around for your Wedding Invitations Phase 2: Becoming Real 1-3 Months To Go! Beauty/Hair/Makeup Phase 2: Becoming Real 1-3 Months To Go! Honeymoon Hair Honeymoon Schedule and go to hair trial
Buyyour honeymoon wardrobe! Buy lot's of sassy lingerie... you pussy cat, you! Plan a Wedding Invitation Party with your family and friends to stuff, address,lick, stamp, and prep Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations the invitations to be mailed Phase 2: Becoming Real 1-3 Months To Go! Ceremony Ceremony Decide how and who will pass out the programs and tell them that at the rehearsal Assign someone the task of taking the photo displays to the reception site Call the hotel and see how many people have booked – keep record in case you need to remind some folks to get a reservation. Pick up dress and get alterations if needed. Write/Print names on Placecards Assign someone the task of bringing the signage (easles) home after the wedding Assign someone the task of sweeping up the rose petals after ceremony (vendor)
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Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Photo Displays Phase 2: Becoming Real 1-3 Months To Go! Hotel for Guests/Wedding Night Hotel for Guests Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Mothers' Attire
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Placecards Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Rose Petals
08/01/2011
TO DO LIST
To-Do List
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Unity Candles Phase 2: Becoming Real 1-3 Months To Go! Photography Phase 2: Becoming Real 1-3 Months To Go! Photography Photography Photography Assign vendor with task of putting overclothes on the tables Pick the photo site for the girls photos before the wedding and guys' photos Prepare a must take photo list naming important family members and guests Assign someone the task of taking the signage to the hotel and setting it up Remind bridesmaids where they can pick up their dresses (make sure everything fits properly or get alternations) Finalize rehearsal dinner plans, order rehearsal invitations, menus, table numbers, (traditionally done by parent's of the groom) Send out invitations or just let your gals know when it is. Print out signage for guest shuttles from the hotel to the wedding (include pick up times, etc)
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Phase 2: Becoming Real 1-3 Months To Go! Rehearsal and Rehearsal Dinner Phase 2: Becoming Real 1-3 Months To Go! Bridal Luncheon Bridesmaids Rehearsal Dinner Bridal Luncheon
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Signage
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Powder Room Basket Purchase items for Powder Room Baskets Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Powder Room Basket Assign someone to take the Powder Room Basket to the reception site and set it up in the powder room Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Shop for and buy Rehearsal Dinner outfit Take the invitations to the post office and have them “hand canceled” w/ a rubber stamp instead of Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations my machine. It looks nicer. Remind your flowergirl's mom where she can pick up the dresses (make sure everything fits properly Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Flowergirl or get alternations) Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Everything Phase 2: Becoming Real 1-3 Months To Go! Beauty/Hair/Makeup Phase 2: Becoming Real 1-3 Months To Go! Schedule/Plan-o-Gram/Seating Phase 2: Becoming Real 1-3 Months To Go! Music Phase 2: Becoming Real 1-3 Months To Go! Rehearsal and Rehearsal Dinner Makeup Timeline Music Rehearsal Dinner Plan a “craft day” party with your family and friends so they can help you put everything together! Schedule and go to makeup trial Create a detailed schedule of events/timeline for the entire wedding day (include prep time) Finalize “must play” and “do not play” list with Band Keep a log of RSVPs (traditionally done by parent's of the groom) Purchase Supplies/Make your photo displays Assign someone the task of bringing the photo displays home after the wedding Assign someone the task of bringing the table names/numbers to the reception Assign someone the task of bringing the guest book and pen home after the wedding Go get marriage license, bring valid drivers license Finalize the “show-flow” of your ceremony (what happens when, who does what, what music plays when, etc.) Assign someone (Maid of Honor/Best Man) the task of bringing home the marriage certificate Find “something old, new, borrowed, blue” Bride
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Photo Displays Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Photo Displays Table Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Guest Book Phase 2: Becoming Real 1-3 Months To Go! Legal Phase 2: Becoming Real 1-3 Months To Go! Ceremony Phase 2: Becoming Real 1-3 Months To Go! Ceremony Phase 2: Becoming Real 1-3 Months To Go! Ceremony Ceremony Ceremony Ceremony
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations Take a wedding invitation to the post office and have it weighed to make sure you buy enough postage Assign someone the task of bringing the centerpieces to the site and setting them up (oftentimes the Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Centerpieces caterer will do this) Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Disposable Cameras Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Centerpieces Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Centerpieces Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Ceremony Programs Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Ceremony Programs Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Phase 2: Becoming Real 1-3 Months To Go! Ceremony Flowergirl Ceremony Assign someone the task of bringing the cameras home after the wedding Design your centerpieces Assign someone the task of bringing the centerpieces home after the wedding Assign someone the task of bringing the left-over Programs home after the wedding Assign someone the task of bringing the programs and getting them to the ushers on the day-of Confirm with your flowergirl's mom that she has her dress and everything fits. Finalize ceremony readings or other traditions you will have during your ceremony. Notify everyone involved.
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations Mail your Invitations – 8 weeks before your event Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Phase 2: Becoming Real 1-3 Months To Go! Wedding Invitations Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Groom Call and confirm the order (if renting)
Wedding Invitations Keep log of RSVPS Bridesmaids Purchase lipstick, nail polish, etc you want bridesmaids to wear Assign someone the task of taking the Welcome Baskets to the Hotel one day prior to your first guests arrival Select your gals accessories (jewels, etc). This is traditionally a gift you can give your gals. Finalize menu, beverage, and alcohol order with caterer Assign someone to take the gifts back to my home
Page 27
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Welcome Baskets Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Phase 2: Becoming Real 1-3 Months To Go! Caterer Phase 2: Becoming Real 1-3 Months To Go! Roles for People
08/01/2011
Bridesmaids Caterer
TO DO LIST
To-Do List
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Ring Pillow Phase 2: Becoming Real 1-3 Months To Go! Roles for People Phase 2: Becoming Real 1-3 Months To Go! Roles for People Phase 2: Becoming Real 1-3 Months To Go! Caterer Caterer Table Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 2: Becoming Real 1-3 Months To Go! Schedule/Plan-o-Gram/Seating Plan-o-Gram
Assign someone the task of bringing the pillow to the reception site and getting it to the Ring Bearer (or ring bearer's parent) Notify family/friends whom you would like to give readings, sing solos, serve as guest book attendant, etc.. Prepare “Wedding Party Responsibility” Cards Schedule tasting with caterer you selected Assign someone the task of bringing the table names/numbers home after the wedding Create a plan-o-gram (Furniture set-up) for the ceremony, reception hall, guest book area, etc) Coordinate with the hotel how/if they will pass these out for you when guests arrive or put them in their rooms Check with newspaper for wedding announcements Assign someone the task of bringing home left-over Welcome Baskets home from the hotel or just give them to the hotel staff Check that there are enough options left on your registry Send the Venue Manager your desired furniture set-up Create a card box to be displayed on your gift table so that if folks brought a card it can be slipped into the box rather than just laying on the table (could have money in it, etc) Assign someone the task of taking the guest book and pen to the reception site Confirm delivery times, locations, and final arrangement count with florist Schedule walk-thru's with your vendors if they have never worked at this venue before Communicate your furniture set-up design (plan-o-gram) to the ceremony and reception location Finetune facility rental timeframe Assign someone the task of taking the Unity Candle to the ceremony site and setting up the table display Purchase your Unity Candles Assign someone the task of bringing the Unity Candle home after the wedding Wrap all gifts for the wedding party and write them a nice note Find and purchase parents gifts
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Welcome Baskets Phase 2: Becoming Real 1-3 Months To Go! Newspaper Your Announcement
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Welcome Baskets Phase 2: Becoming Real 1-3 Months To Go! Gift Registry Phase 2: Becoming Real 1-3 Months To Go! Venue Phase 2: Becoming Real 1-3 Months To Go! Thank You's and Gifts Gift Registry Venue Gifts
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Guest Book Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Flowers Phase 2: Becoming Real 1-3 Months To Go! Venue Venue
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Furniture Set-up Phase 2: Becoming Real 1-3 Months To Go! Venue Venue
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Unity Candles Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Unity Candles Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Unity Candles Phase 2: Becoming Real 1-3 Months To Go! Gifts for People Phase 2: Becoming Real 1-3 Months To Go! Gifts for People Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Gifts for People Gifts for People
Groomsmen/Fathers Remind groomsmen/fathers where they can pick up their attire (make sure everything fits properly) Assign someone the task of taking the favors to the reception site Arrange for someone to return rental items after the wedding Author, design and print the table camera to-do lists to explain to people what you'd like pictures of Assign someone the task of bringing the cameras to the site and setting them up Ask the baker how they display the cake – for instance is it on an UGLY doily? If you don't like doilies then find out what other alternatives are. Go have your first fitting a soon as your dress arrives. Schedule alternations Design the “Welcome Baskets” that guests will receive when checking into hotel (what they will look like, what will be in them) Assign someone the task of monitoring the guest book during the wedding
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Favors Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Rentals Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Disposable Cameras Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Disposable Cameras Phase 2: Becoming Real 1-3 Months To Go! Wedding Cake Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Wedding Cake Bride
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Welcome Baskets Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Guest Book
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Powder Room Basket Assign someone the task of bringing the Powder Room Baskets home after the wedding Make appt. to take your veil to your hairstylist to make sure it will work with your current hair style Phase 2: Becoming Real 1-3 Months To Go! Beauty/Hair/Makeup Hair choice Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Placecards Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Flowergirl Table Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 2: Becoming Real 1-3 Months To Go! Wedding Cake Wedding Cake Assign someone the task of taking the placecards to the reception site and putting them out Select your flowergirl's accessories (jewels, etc). This is traditionally a gift you can give her. Print/Order/Make Table Names/Numbers Finalize wedding cake design Assign someone the task of bringing the left-over favors home after the wedding Print/Order program Send caterer the final seating chart including menu selections (if applicable) Call or email the bridal party to relay all important information related to rehearsal and wedding (dates, times, transportation, duties, etc...) Box up the Welcome Baskets for someone to take to the hotel Box up the Table Names/Numbers for someone to take
Page 28
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Favors Phase 2: Becoming Real Phase 3: OMG – So much to do! Phase 3: OMG – So much to do! Phase 3: OMG – So much to do! Phase 3: OMG – So much to do!
08/01/2011
1-3 Months To Go! Decor/Invitations/Programs/etc. Ceremony Programs 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! Schedule/Plan-o-Gram/Seating Roles for People Decor/Invitations/Programs/etc. Welcome Baskets Table Decor/Invitations/Programs/etc. Names/Numbers Seating Chart
TO DO LIST
To-Do List
Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 1 Week To Go! 1 Week To Go! Roles for People Roles for People Wedding Rings Venue Schedule/Plan-o-Gram/Seating Wedding Rings Venue Timeline Provide each member of the wedding party with detailed schedule of events for the wedding day Provide list of duties to Maid of Honor & Best Man Pick up wedding bands and make sure the inscription is correct before leaving store Call location manager to make sure vendors have access to location when they need it Finalize your ‘day of’ schedule/timeline and share with attendants, parents, coordinator, and all vendors Confirm Hotel Reservations for Wedding Night
Hotel for Guests/Wedding Night Wedding Night Wedding Invitations
Wedding Invitations Contact guests who have not RSVP’d Box up the cameras for someone to take Box up the Unity Candle for someone to take Box up the Signage for someone to take tot he ceremony/reception/hotel Box up the Photo Displays for someone to take Confirm Rehearsal Times with Officiant Go for a teeth cleaning. Finish up all whitening services (if applicable). Confirm honeymoon and travel arrangements Confirm reservations for out-of-town guests Make sure eveyone knows where the ceremony rehearsal is (if different than where the dinner is) Box up the Guest Book for someone to take Confirm location, date, and time with videographer Attend final dress fitting Give seating chart to caterer or location manager Box up the Centerpieces for someone to take Check that there are enough options left on your registry Confirm final reservations (you'll need this info in case you want to provide welcome baskets, etc) Confirm the delivery date or pick-up date for your gown Confirm Hair appointments Email/Mail/Pass a copy of the program to the officiant so they know how you want it to work in advance
Decor/Invitations/Programs/etc. Disposable Cameras Decor/Invitations/Programs/etc. Unity Candles Decor/Invitations/Programs/etc. Signage Decor/Invitations/Programs/etc. Photo Displays Rehearsal and Rehearsal Dinner Beauty/Hair/Makeup Honeymoon Ceremony Rehearsal Dentist Honeymoon
Hotel for Guests/Wedding Night Hotel for Guests Rehearsal and Rehearsal Dinner Ceremony Rehearsal
Decor/Invitations/Programs/etc. Guest Book Videographer Dress/Tux/Bridal Party Videographer Bride
Decor/Invitations/Programs/etc. Seating Chart Decor/Invitations/Programs/etc. Centerpieces Gift Registry Gift Registry
Hotel for Guests/Wedding Night Hotel for Guests Dress/Tux/Bridal Party Beauty/Hair/Makeup Ceremony Bride Hair Ceremony
Decor/Invitations/Programs/etc. Powder Room Basket Box up the Powder Room Basket for someone to take Dress/Tux/Bridal Party Caterer Photography Bridesmaids Caterer Photography Confirm with your gals that everyone has their dresses and they fit, etc. Give final head count to caterer; confirm set-up instructions and menu items Confirm location, date, and time with photographer; give them a must-take photo list. Box up the Programs for someone to take Send caterer the plan-o-gram Confirm reservation with band – confirm they've received play songs and they know when and where they should set-up at the venue. Confirm all final payment amounts with vendors Confirm plans for bridal luncheon (reservations, catering, etc) Box up the Ring Pillow for someone to take Finalize seating chart for guests at reception Box up the Favors for someone to take Confirm delivery times/method for rental items Confirm Makeup appointments Confirm reservations and get transportation providers a schedule and addresses for pickups on wedding day Get your hair colored and trimmed Box up the Placecards for someone to take with instructions that include the seating chart
Page 29
Decor/Invitations/Programs/etc. Ceremony Programs Schedule/Plan-o-Gram/Seating Music Payment Bridal Luncheon Plan-o-Gram Music Payment Bridal Luncheon
Decor/Invitations/Programs/etc. Ring Pillow Decor/Invitations/Programs/etc. Seating Chart Decor/Invitations/Programs/etc. Favors Decor/Invitations/Programs/etc. Rentals Beauty/Hair/Makeup Limo Beauty/Hair/Makeup Makeup Limo Hair
Phase 4: AUGHHHHH! Phase 4: AUGHHHHH!
08/01/2011
Decor/Invitations/Programs/etc. Placecards
TO DO LIST
To-Do List
Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! Wedding Cake Caterer Ceremony Caterer Bridal Luncheon Wedding Cake Caterer Ceremony Caterer Bridal Luncheon Take special ribbon or decorations you want on the cake to the baker Take items to the caterer that they have offered to set up for you (Centerpieces, etc) Determine ceremony seating for special guests (give list to ushers) Give final attendance numbers to caterer and confirm all plans Have the Bridal Luncheon Reconfirm accommodations for out-of-town guests Re-Confirm all Hair appointments Inform all vendors of any changes Assign vendor to arrange rose petals for ceremony Get a sweet card for your hubby for the day-of Pick up wedding dress from bridal salon (can do this a day or two before). Make sure you have a place to hang it to avoid wrinkles. Meet with officiant to finalize ceremony including attendant formations Check that there are enough options left on your registry Re-Confirm all Makeup appointments Pick up groom’s attire, make sure it fits and gather all accessories (be sure to try it on….don’t wait until the day-of to do this!!) Re-confirm limo reservations, pick-up times, addresses, etc. Have a rehearsal with everyone involved in the ceremony Review ceremony seating with ushers at rehearsal Pull together wedding gown, veil, shoes, stockings, and a last-minute emergency kit (aspirin, makeup, safety pins, mints, etc..) Get married, party,and have a blast, gal! Have bestman/maid of honor take the marriage certificate home with them for safe keeping Assign someone the task of bringing home your gifts after the wedding Make sure all vendor bills have been paid Within two months of your wedding set aside some romantic evenings to write that stack of Thank You notes Take any film to be developed (these will be the first photos available since most photographers can take weeks) Go pick up (of have someone do it for you) items that the caterer brought home for you Freeze the top layer of the wedding cake to be eaten on your first anniversary Take gown and veil to be cleaned (or have someone do it for you). Assure cleaner is experienced in cleaning wedding gowns Write a thank you for each vendor (That did a good job of course) and send it to them before departing to the honeymoon. Keep a careful record of all gifts received (write thank you notes immediately to save time when you get back) Tell your parent's/family who helped thank you. Take the bridal bouquet and other wedding mementos to be preserved (if you are a true sentimentalist) Arrange for someone to pick up your wedding dress and other personal belongings after you depart
Hotel for Guests/Wedding Night Hotel for Guests Beauty/Hair/Makeup Schedule/Plan-o-Gram/Seating Hair Timeline
Decor/Invitations/Programs/etc. Rose Petals Gifts for People Dress/Tux/Bridal Party Ceremony Gift Registry Beauty/Hair/Makeup Dress/Tux/Bridal Party Limo Ceremony Ceremony Dress/Tux/Bridal Party Partae – like a Rock Star! Ceremony Thank You's and Gifts Payment Thank You's and Gifts Photography Caterer Wedding Cake Dress/Tux/Bridal Party Gifts for People Thank You's and Gifts Gifts for People Gifts for People Bride Ceremony Gift Registry Makeup Groom Limo Ceremony Ceremony Bride Party like a Rock Star! Ceremony Gifts Payment Thank You's Photography Caterer Wedding Cake Bride Gifts for People Thank You's Gifts for People
Phase 5: I am SO ready Day Before Phase 5: I am SO ready Day Before Phase 5: I am SO ready Day Before Phase 5: I am SO ready Day Before Phase 5: I am SO ready Day Before Phase 6: I'm a MRS!!!! Phase 6: I'm a MRS!!!! Phase 6: I'm Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! a MRS!!!! It can't It can't It can't It can't It can't It can't It can't It can't It can't It can't It can't Day of Day of Day of Day After Day After Day After Day After Day After Day After Day After Day After Day After Day After Day After
Decor/Invitations/Programs/etc. Floral Preservation Dress/Tux/Bridal Party Bride
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Wedding Guest List
Guest Name Address Total #RSVP # RSVP YES RSVP NO Save the Date S.t.D. sent? Invitations Needed Likely to Attend? Attendant? Out of State? Under 21? Child under 10? Relation
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WEDDING GUEST LIST
Wedding Guest List
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WEDDING GUEST LIST
Wedding Guest List
TOTALS
0
0
0
0
0
0
0
0
0
0
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SHOWER GUEST LIST
Shower Guest List
Guest Name Address (STREET INFO, CITY, STATE, ZIP) #RSVP YES RSVP RSVP NO Count Likely to Attend? Attendant? of State? Out 12? Number Relation
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SHOWER GUEST LIST
Shower Guest List
TOTALS
0
0
0
0
0
0
0
Relationship-To Key Immediate = Immediate to Bride and Groom Extended = Extended Family to Bride and Groom Friend = Friend of Bride and Groom Family Friend = Friend of Parents Vendor = Vendor (Photographer, DJ, Band, etc.)
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REHEARSAL DINNER GUEST LIST
Rehearsal Dinner Guest List
Guest Name Address RSVP #RSVP YES RSVP NO
Invitation Child under Likely to Attend? Attendant? of State? Out Count 12?
Table Number
Relation
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REHEARSAL DINNER GUEST LIST
Rehearsal Dinner Guest List
TOTALS
0
0
0
0
0
0
0
0
Relationship-To Key Immediate = Immediate to Bride and Groom Extended = Extended Family to Bride and Groom Friend = Friend of Bride and Groom Family Friend = Friend of Parents Vendor = Vendor (Photographer, DJ, Band, etc.)
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WEDDING GIFTS
Wedding Gift List
Guest Name Gift Description Thank You Sent (YES OR NO)
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WEDDING GIFTS
Wedding Gift List
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WEDDING GIFTS
Wedding Gift List
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SHOWER GIFTS
Shower Gift List
Guest Name Gift Description Thank You Sent
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SHOWER GIFTS
Shower Gift List
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SHOWER GIFTS
Shower Gift List
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SHOWER GIFTS
Shower Gift List
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BRIDAL PARTY CONTACT INFO
Bridal Party Contact Info
Name Address Role in Wedding Phone # Email
Child Out of State? under 12?
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BUDGET
Wedding Budget
Bride Parents Groom Parents Bride and GroomPossible Cuts Notes Stationary Invitations $0.00 $0.00 $0.00 Announcements $0.00 $0.00 $0.00 Thank You's $0.00 $0.00 $0.00 Response Cards $0.00 $0.00 $0.00 Postage for invites and response $0.00 $0.00 $0.00 Reception Napkins $0.00 $0.00 $0.00 Calligraphy $0.00 $0.00 $0.00 Bridesmaid Cards $0.00 $0.00 $0.00 Save the Date $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $0.00 Flowers/Decorations Reception Ceremony Attendants' bouquets Mothers' Corsages Buffet decorations Table centerpieces Cake table Band/DJ area Rose petals Other Other Other Other Other Other
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Photography
08/01/2011 Page 16
BUDGET
Wedding Budget
Formal Portraits Disposable Cameras Develop film Other Other Other Other Other Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Music Ceremony DJ
$0.00 $0.00 Subtotal $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
Catering/Event Location Bridesmaids' Luncheon $0.00 Deposit $0.00 Reception site fee $0.00 Reception food/cost total $0.00 Wine $0.00 Keg $0.00 Champagne $0.00 Wait staff, bartender, etc $0.00 Table and Chair rental $0.00 Peti Fours passed w/ Champagne $0.00 Wedding Cake $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Subtotal $0.00
08/01/2011
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
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BUDGET
Wedding Budget
Bridal Outfit Dress Headpiece and Veil Shoes Jewelry Other Other Other Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Decorations Topiaries with twinkle lights $0.00 Rentals $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Subtotal $0.00 Gifts Attendants Bride and Groom Parents Favors Other Other Other Other Other Other
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Transportation/Accommodations Limo for Groom $0.00
08/01/2011
$0.00
$0.00
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BUDGET
Wedding Budget
Limo for Bride $0.00 Limo for Bride and Groom After $0.00 Wedding Night Suite $0.00 Other $0.00 Other $0.00 Other $0.00 Other $0.00 Subtotal $0.00 Rehersal Dinner Catering Flowers Favors Other Flowers Flowers $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Misc Fees Church donation Wedding Rings Bride's Hair Bride's Makeup Pedi's for girls Honeymoon Other Other Other Other Other Other Other Other
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $0.00 TOTAL $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
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VENDOR LIST
Vendor Contact List
Vendor Type Bakery Florist Event Location Officiant Band DJ Wedding Coordinator Caterer Jeweler Limo Hotel Other Other Other Other
Vendor Name
Contact Name Address
Phone
Cell PhoneFax
URL
Notes
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WHO IS DOING WHAT
Who's Doing What on “The Day”
NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here NAME HERE to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here to do's here
This sheet is used to keep track of things people are doing on the day of. Example: Who is responsible for taking your gifts home? Who is setting up the centerpiece Who is taking the centerpieces home? Who is bringing home the guestbook?
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TIMELINE
Wedding Day Timeline of Events
Activity
11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00
1:00pm – 12:00am 9:00am – 3:00pm 12:00pm – 1:00pm 9:00am – 3:00pm 9:00am – 3:00pm 9:00am – 3:00pm 9:00am – 3:00pm 12:00pm – 1:00pm 1:00pm – 2:00pm 1:30pm – 2:00pm 2:30pm – 3:00pm 2:30pm. 2:30pm – 3:00pm 3:30pm. 3:00pm – 3:45pm 3:45pm. 3:45pm – 4:00pm 4:00pm – 4:30pm 4:15pm. 4:30pm. 12:30pm – 3:00pm 12:30pm – 12:45pm 3:00pm. 3:00pm. 3:00pm. 3:45pm. 3:15pm. 4:00pm – 4:30pm 4:00pm – 4:30pm 4:00pm – 4:30pm
1. Pre-Wedding Activities 1pm – 4:30pm
1a. Pre-Wedding Activity: Girls 12:00pm – 4:30pm
Reception Center Open for All Vendors Girls arrive and are in Bride's room getting ready Lunch available for girls Hairdresser 1 Arrives Hairdresser 2 Arrives Makeup Artist Arrives Girls hair and makeup Bride's hair Bride's Makeup Photographer arrives to take photos of girls getting ready Bride put dress on and do final adjustments Videographer Begins Videographer visits girls in room LIMOS 1&2 Arrive at Hotel and is on duty Girls take Pictures outside Hotel Photographer leaves girls and drives to Reception Girls freshen up in limo LIMOS 1&2 leaves Hotel with girls and drives to Reception Girls Arrive at the Reception Out of BUS 1 and prepare to walk down aisle
1a. Pre-Wedding Activity: Guys
1:30pm – 4:30pm
Boys arrive and are in Groom's room getting ready Lunch available for boys BUS 2 Arrives at Hotel & is on duty Guys walk down to BUS 2 BUS 2 Leaves Hotel, takes guys, and Drives to Piedmont CC Guys arrive at the Hall Guys take candid photos with assistant photographer Videographer visits guys at Reception Hall Guys put programs Guys are ushering guests in
1c. Pre-Wedding Activity: Vendor/Event Set-up/Shuttle
1:00pm – 4:00pm
1pm 1pm 1pm 1pm – – – – 12am 4pm 4pm 4pm
Facility Rental timeframe Florist arrives and decorates Caterer Arrives Band arrives and sets-up Band sets-up ceremony PA system and handheld mics Band sets-up dinner PA system (outside the Reception Hall) Carol Alban Trio arrives and sets-up BUS 2 Arrives at Hotel to take hotel guests to Reception Hall BUS 2 Arrives at Reception Hall with Hotel guests Cake is delivered to Reception Hall Florist delivers bouquets and boutineers to the Hote Florist decorates the ceremony and reception site with flowers/petals Florist decorates the ceremony site with fresh rose petals down the aisle Florist to put sprig of rosemary on every placesetting Florist set-up floral centerpieces Florist to put out urns at ceremony location Florist to put out floral garland at ceremony locations Florist to spinkle petals on inside reception facility cocktail tables Florist to sprinkle petals on cake table Florist to put out centerpieces on rect. dinner tbl, bathroom, 2 guestbook, tble by bath Florist to fill the urns inside the hall with flowers Wedding Coordinator to pick up items from Bride and Groom's house Wedding Coordinator set-up apple centerpieces with pink water
08/01/2011
AM AM AM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM
3:00pm – 4:00pm 3:45pm – 4:15pm 4:15pm. 1:30pm – 3:30pm by 2:00pm 1pm – 4pm 1pm 1pm 1pm 1pm – – – – 4pm 4pm 4pm 4pm 1pm – 4pm 1pm – 4pm 1pm – 4pm 1pm – 4pm 12pm – 1pm 1pm – 4pm Page 22
TIMELINE
Wedding Day Timeline of Events
Activity
Wedding Coordinator set-up apple placecards Wedding Coordinator set-up guest book table Wedding Coordinator set-up camera on tables Wedding Coordinator set-up tuele ring ceremony fixtures Wedding Coordinator set-up ring ceremony ribbon Wedding Coordinator to set-up brown overcloth on cake table Wedding Coordinator to set out cake knife and server Wedding Coordinator to set-up photo easles inside and outside reception hall Wedding Coordinator to set-up rose petals at the ceremony location Wedding Coordinator to set-up rice bags at the ceremony location in inner aisle seats Wedding Coordinator to set-out bar menu on bar (2) Wedding Coordinator to put out the menu cards on each placesetting Wedding Coordinator to set-up toasting goblets at headtable Wedding Coordinator and caterer to work together to put flashlights under the cocktail tables Wedding Coordinator to hang the tealight lamps in the tree in the center of the outside reception area Wedding Coordinator to set-up table name cards (three apples in vase, pink water, and stick with namecard Caterer to take one cocktail table to the ceremony site for the unity candle and put brown cloth on Caterer to set-up tableclothes indoor and outdoor Caterer to set-up tea-light lamps inside reception area on tables 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00
1pm – 4pm 1pm – 4pm 1pm – 4pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm 1pm – – – – – – – – – – – – – 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 4pm 1pm – 4pm 1pm – 4pm 4:00pm – 7:00pm 4:30pm. 4:30pm. 4:30pm. 5:00pm – 6:00pm 5:00pm – 6:00pm end time 6:00pm. 6:15pm. 6:50pm. end time 6:15pm –7:15pm 6:15pm –7:15pm 6:15pm –7:15pm 7:15pm 7:15pm 7:15pm 7:15pm 7:15pm – – – – – 10:15pm 8:00pm 8:00pm 8:00pm 8:00pm 8:00pm –8:15pm 8:15pm –8:20pm 8:15pm – 9:00pm 9:00pm –9:15pm 9:15pm –10:00pm 9:15pm –10:00pm 10:30pm. 10:45pm. 11:00pm. 11:00pm. 11:00pm – 12:00am 9:45pm. 10:00pm. 10:45pm. 11:00pm.
2. Ceremony
String Quarter Plays Groom comes out Ceremony “start” time Walk Down the Aisle
4:30pm – 5:00pm
3. Cocktail Hour/Photos
Photos Cocktail and Hor'deourves Hour String Quartet Ends
5:00pm – 6:00pm
4. Reception
6:30pm – 11:00pm
Bridal party heads to reception Bridal Party announced in by Band Toast, after dinner – Band to handle mics String Quarter Ends Dinner is served Vendors meals are available Ambient Music to be played via CD outside by PushPlay Dancing Band Announces First Dance Band Announces Father/Daughter Dance Band Announces Bridal Party Dance Open Dancing Band Takes Break Band Announces Cut the cake Round 2 of Dancing Band Takes Break Round 3 of Dancing Band Announces Bouquet and Garter Toss Videographer Off Duty Band Ends Groom and Bride leave via Limo Party's Over! Vendor Clean-up BUS 1 Arrives to shuttle people to Hotel BUS 1 Arrives to shuttle people to Hotel BUS 1 Arrives to shuttle people to Hotel BUS 1 Off Duty Exit Hall
5. Break Down and Clean Up
Caterer Clean-up
08/01/2011
11:00pm – 12:00am
11:00pm – 12:00am Page 23
AM AM AM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM
midnigh
Band Clean-up Exit Facility
Wedding Day Timeline of Events
08/01/2011
Activity
TIMELINE
Page 24 11:00pm – 12:00am midnigh
11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00
AM AM AM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM AM
TO DO LIST
To-Do List
Planning Phase Timeframe Category Sub Category Bridal Luncheon General Beauty Item Description Plan the bridal luncheon (pick a place, gather guest list) Experiment with your beauty routine (ie: self-tanners, skincare, facials, etc..) Design where the tables will be placed in the reception area, how the chairs will be set-up at the ceremony (if you have a choice) Purchase disposable cameras Begin to shop for the bridesmaid dresses. Plan a day to take your gals shopping. Create the songs list for muscians Phase 1: Just Beginning 3-9 Months To Go! Bridal Luncheon Phase 1: Just Beginning 3-9 Months To Go! Beauty/Hair/Makeup
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Furniture Set-up Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Disposable Cameras Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Music Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Bridesmaids Music
Groomsmen/Fathers Have the guy's submit their sizes to the retailer/renter Select and Purchase/Rent the Groom's accessories he will need: shoes, shirt stays, cufflinks, and a Groom pocket square Select and Purchase/Rent the Groom's Tux/suit – place order Design how the Table Numbers will be displayed Research and book a limo company Design signage for guest shuttles from the hotel to the wedding (include pick up times, etc) Design Wedding Program
Groom Table Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 1: Just Beginning 3-9 Months To Go! Limo Limo
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Ceremony Programs Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Wedding Rings Phase 1: Just Beginning 3-9 Months To Go! Gifts for People
Groomsmen/Fathers Select the Groomsmen's and Fathers' tux/suit – place order Bride Wedding Rings Gifts for People Schedule first fitting and final fitting Shop for & purchase wedding bands (send them out for engraving, but make sure they’ll be back in time for the ceremony) Find & purchase bridal party attendants gifts
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations Purchase your Wedding Invitations Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Favors Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Rehearsal and Rehearsal Dinner Phase 1: Just Beginning 3-9 Months To Go! Gift Registry Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Bride Ceremony Rehearsal Gift Registry Flowergirl Purchase/Make your favors Buy any special lingerie your gown requires prior to first fittings Book the ceremony venue for the rehearsal. Sometimes they allow you to have it the day before, but sometimes you have to pick another day. Let folks know where you registered by word of mouth or put it in the shower invite. Keep in mind it's VERY bad taste to put registry info into your actual wedding invitation. Confirm the delivery date of the flowergirl dresses (some dress makes require 3 months lead-time) Reserve rental items needed for ceremony and reception Talk to Publix Take a day and go shopping with your Mom's. Make it special – take her to lunch and have a blast! Select your favorite retailers and go register! Research hotels for out-of town guests to stay at – Schedule a block of rooms Confirm delivery date for dress. (some dress makers requires 3 months lead time) Make final dress selection and place order Place final order with florist Make final dress selection and notify her mom of how to send in sizes, etc. Purchase flowergirl dresses Plan a day to take your lil' gal out – make it all about her. Maybe even do her hair and makeup before. Go shop for dresses! Buy fake rose petals to see what they look like – or order real ones Assign a vendo/person to put out all signage for ceremony and reception Pick “THE” dress and place your order (some designers require at least 6-9 months lead time when ordering) Make sure attendants have purchased their dresses Figure out what the names of the tables will be (Love table, Tahoe table, etc.) Make final dress selection and notify your gals of the dress choice (how to send sizes in, payment, etc) Select bridesmaid shoes and let your gals know how to order
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Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Rentals Phase 1: Just Beginning 3-9 Months To Go! Wedding Cake Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Gift Registry Wedding Cake Mothers' Attire Gift Registry
Phase 1: Just Beginning 3-9 Months To Go! Hotel for Guests/Wedding Night Hotel for Guests Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Mothers' Attire Mothers' Attire
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Flowers Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Flowergirl Flowergirl Flowergirl
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Rose Petals Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Bride
Bridesmaids Table Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party
08/01/2011
Bridesmaids Bridesmaids
TO DO LIST
To-Do List
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Beauty/Hair/Makeup Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Bridesmaids Bridesmaids Hair Bride Design entry signage for ceremony and reception (if needed) Confirm the delivery date of the bridesmaid dresses (some dress makers require at least 3 months lead time) Begin to clip out magazine clippings of your favorite dresses. Share them with your gals – if they don't like your choices say “though sh&t” and make them wear orange tafetta with a matching parasol. Gather magazine clippings for how you want to do your hair Begin to break-in your shoes Design and build a way to display photographs during reception of you and your man and family and friends
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Photo Displays
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Powder Room Basket Design/Select Items for Powder Room Basket Phase 1: Just Beginning 3-9 Months To Go! Rehearsal and Rehearsal Dinner Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Rehearsal and Rehearsal Dinner Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Music Phase 1: Just Beginning 3-9 Months To Go! Honeymoon Phase 1: Just Beginning 3-9 Months To Go! Venue Phase 1: Just Beginning 3-9 Months To Go! Venue Rehearsal Dinner Bride Rehearsal Dinner Bride Mothers' Attire Music Honeymoon Venue Venue Mail invitations to rehearsal dinner (traditionally done by parent's of the groom) Purchase wedding dress accessories (shoes, lingerie, etc..) Reserve rehearsal dinner location (traditionally done by parent's of the groom) Purchase veil and hair jewelry Let your Mom's know what color you'd like them to wear Research bands/DJ's and call to speak with them Get online or talk to a travel agent about your honeymoon. Book it as soon as you decide. Make sure your décor is OK with the venue. Sometimes they restrict candle use, etc. Book your Venue Design how the placecards will be done (already on the dinner table with a sign to tell them where they sit OR on a separate table where they go pick them up then go to their seat) Purchase supplies for your centerpieces Research unique ceremony traditions and adapt your favorites to you own ceremony Let guests know about the hotel (Rates, how to book, etc). You can put this info in your invitations or on your website. Gather magazine clippings for how you want to do your makeup Design your floral scheme, and negotiate prices with florist create signage for ceremony and reception Research and book your favorite photographer Design how the Guest Book table will be set-up (special linens, candles, flowers, signage) Make final decision on caterer to use, as soon as possible Call Venue Manager and get a list of all available furniture and a floor plan if they have it Call various caterers to see what they're about (menus, pricing, services offered) Purchase your Guest Book and Special Pen Select flowergirl shoes and submit the order Make a date with your mom/family/friends to go help you try on gowns – make it a whole day of fun! Design how the Unity Candle table will be set-up (special linens, candles, flowers)
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Placecards Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Centerpieces Phase 1: Just Beginning 3-9 Months To Go! Ceremony Ceremony
Phase 1: Just Beginning 3-9 Months To Go! Hotel for Guests/Wedding Night Hotel for Guests Phase 1: Just Beginning 3-9 Months To Go! Beauty/Hair/Makeup Makeup
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Flowers Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 1: Just Beginning 3-9 Months To Go! Photography Photography
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Guest Book Phase 1: Just Beginning 3-9 Months To Go! Caterer Phase 1: Just Beginning 3-9 Months To Go! Venue Phase 1: Just Beginning 3-9 Months To Go! Caterer Caterer Venue Caterer
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Guest Book Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Phase 1: Just Beginning 3-9 Months To Go! Dress/Tux/Bridal Party Flowergirl Bride
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Unity Candles
Phase 1: Just Beginning 3-9 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations Design/Shop around for your Wedding Invitations Phase 2: Becoming Real 1-3 Months To Go! Beauty/Hair/Makeup Phase 2: Becoming Real 1-3 Months To Go! Honeymoon Hair Honeymoon Schedule and go to hair trial
Buyyour honeymoon wardrobe! Buy lot's of sassy lingerie... you pussy cat, you! Plan a Wedding Invitation Party with your family and friends to stuff, address,lick, stamp, and prep Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations the invitations to be mailed Phase 2: Becoming Real 1-3 Months To Go! Ceremony Ceremony Decide how and who will pass out the programs and tell them that at the rehearsal Assign someone the task of taking the photo displays to the reception site Call the hotel and see how many people have booked – keep record in case you need to remind some folks to get a reservation. Pick up dress and get alterations if needed. Write/Print names on Placecards Assign someone the task of bringing the signage (easles) home after the wedding Assign someone the task of sweeping up the rose petals after ceremony (vendor)
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Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Photo Displays Phase 2: Becoming Real 1-3 Months To Go! Hotel for Guests/Wedding Night Hotel for Guests Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Mothers' Attire
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Placecards Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Rose Petals
08/01/2011
TO DO LIST
To-Do List
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Unity Candles Phase 2: Becoming Real 1-3 Months To Go! Photography Phase 2: Becoming Real 1-3 Months To Go! Photography Photography Photography Assign vendor with task of putting overclothes on the tables Pick the photo site for the girls photos before the wedding and guys' photos Prepare a must take photo list naming important family members and guests Assign someone the task of taking the signage to the hotel and setting it up Remind bridesmaids where they can pick up their dresses (make sure everything fits properly or get alternations) Finalize rehearsal dinner plans, order rehearsal invitations, menus, table numbers, (traditionally done by parent's of the groom) Send out invitations or just let your gals know when it is. Print out signage for guest shuttles from the hotel to the wedding (include pick up times, etc)
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Signage Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Phase 2: Becoming Real 1-3 Months To Go! Rehearsal and Rehearsal Dinner Phase 2: Becoming Real 1-3 Months To Go! Bridal Luncheon Bridesmaids Rehearsal Dinner Bridal Luncheon
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Signage
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Powder Room Basket Purchase items for Powder Room Baskets Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Powder Room Basket Assign someone to take the Powder Room Basket to the reception site and set it up in the powder room Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Shop for and buy Rehearsal Dinner outfit Take the invitations to the post office and have them “hand canceled” w/ a rubber stamp instead of Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations my machine. It looks nicer. Remind your flowergirl's mom where she can pick up the dresses (make sure everything fits properly Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Flowergirl or get alternations) Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Everything Phase 2: Becoming Real 1-3 Months To Go! Beauty/Hair/Makeup Phase 2: Becoming Real 1-3 Months To Go! Schedule/Plan-o-Gram/Seating Phase 2: Becoming Real 1-3 Months To Go! Music Phase 2: Becoming Real 1-3 Months To Go! Rehearsal and Rehearsal Dinner Makeup Timeline Music Rehearsal Dinner Plan a “craft day” party with your family and friends so they can help you put everything together! Schedule and go to makeup trial Create a detailed schedule of events/timeline for the entire wedding day (include prep time) Finalize “must play” and “do not play” list with Band Keep a log of RSVPs (traditionally done by parent's of the groom) Purchase Supplies/Make your photo displays Assign someone the task of bringing the photo displays home after the wedding Assign someone the task of bringing the table names/numbers to the reception Assign someone the task of bringing the guest book and pen home after the wedding Go get marriage license, bring valid drivers license Finalize the “show-flow” of your ceremony (what happens when, who does what, what music plays when, etc.) Assign someone (Maid of Honor/Best Man) the task of bringing home the marriage certificate Find “something old, new, borrowed, blue” Bride
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Photo Displays Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Photo Displays Table Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Guest Book Phase 2: Becoming Real 1-3 Months To Go! Legal Phase 2: Becoming Real 1-3 Months To Go! Ceremony Phase 2: Becoming Real 1-3 Months To Go! Ceremony Phase 2: Becoming Real 1-3 Months To Go! Ceremony Ceremony Ceremony Ceremony
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations Take a wedding invitation to the post office and have it weighed to make sure you buy enough postage Assign someone the task of bringing the centerpieces to the site and setting them up (oftentimes the Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Centerpieces caterer will do this) Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Disposable Cameras Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Centerpieces Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Centerpieces Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Ceremony Programs Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Ceremony Programs Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Phase 2: Becoming Real 1-3 Months To Go! Ceremony Flowergirl Ceremony Assign someone the task of bringing the cameras home after the wedding Design your centerpieces Assign someone the task of bringing the centerpieces home after the wedding Assign someone the task of bringing the left-over Programs home after the wedding Assign someone the task of bringing the programs and getting them to the ushers on the day-of Confirm with your flowergirl's mom that she has her dress and everything fits. Finalize ceremony readings or other traditions you will have during your ceremony. Notify everyone involved.
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Wedding Invitations Mail your Invitations – 8 weeks before your event Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Phase 2: Becoming Real 1-3 Months To Go! Wedding Invitations Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Groom Call and confirm the order (if renting)
Wedding Invitations Keep log of RSVPS Bridesmaids Purchase lipstick, nail polish, etc you want bridesmaids to wear Assign someone the task of taking the Welcome Baskets to the Hotel one day prior to your first guests arrival Select your gals accessories (jewels, etc). This is traditionally a gift you can give your gals. Finalize menu, beverage, and alcohol order with caterer Assign someone to take the gifts back to my home
Page 27
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Welcome Baskets Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Phase 2: Becoming Real 1-3 Months To Go! Caterer Phase 2: Becoming Real 1-3 Months To Go! Roles for People
08/01/2011
Bridesmaids Caterer
TO DO LIST
To-Do List
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Ring Pillow Phase 2: Becoming Real 1-3 Months To Go! Roles for People Phase 2: Becoming Real 1-3 Months To Go! Roles for People Phase 2: Becoming Real 1-3 Months To Go! Caterer Caterer Table Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 2: Becoming Real 1-3 Months To Go! Schedule/Plan-o-Gram/Seating Plan-o-Gram
Assign someone the task of bringing the pillow to the reception site and getting it to the Ring Bearer (or ring bearer's parent) Notify family/friends whom you would like to give readings, sing solos, serve as guest book attendant, etc.. Prepare “Wedding Party Responsibility” Cards Schedule tasting with caterer you selected Assign someone the task of bringing the table names/numbers home after the wedding Create a plan-o-gram (Furniture set-up) for the ceremony, reception hall, guest book area, etc) Coordinate with the hotel how/if they will pass these out for you when guests arrive or put them in their rooms Check with newspaper for wedding announcements Assign someone the task of bringing home left-over Welcome Baskets home from the hotel or just give them to the hotel staff Check that there are enough options left on your registry Send the Venue Manager your desired furniture set-up Create a card box to be displayed on your gift table so that if folks brought a card it can be slipped into the box rather than just laying on the table (could have money in it, etc) Assign someone the task of taking the guest book and pen to the reception site Confirm delivery times, locations, and final arrangement count with florist Schedule walk-thru's with your vendors if they have never worked at this venue before Communicate your furniture set-up design (plan-o-gram) to the ceremony and reception location Finetune facility rental timeframe Assign someone the task of taking the Unity Candle to the ceremony site and setting up the table display Purchase your Unity Candles Assign someone the task of bringing the Unity Candle home after the wedding Wrap all gifts for the wedding party and write them a nice note Find and purchase parents gifts
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Welcome Baskets Phase 2: Becoming Real 1-3 Months To Go! Newspaper Your Announcement
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Welcome Baskets Phase 2: Becoming Real 1-3 Months To Go! Gift Registry Phase 2: Becoming Real 1-3 Months To Go! Venue Phase 2: Becoming Real 1-3 Months To Go! Thank You's and Gifts Gift Registry Venue Gifts
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Guest Book Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Flowers Phase 2: Becoming Real 1-3 Months To Go! Venue Venue
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Furniture Set-up Phase 2: Becoming Real 1-3 Months To Go! Venue Venue
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Unity Candles Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Unity Candles Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Unity Candles Phase 2: Becoming Real 1-3 Months To Go! Gifts for People Phase 2: Becoming Real 1-3 Months To Go! Gifts for People Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Gifts for People Gifts for People
Groomsmen/Fathers Remind groomsmen/fathers where they can pick up their attire (make sure everything fits properly) Assign someone the task of taking the favors to the reception site Arrange for someone to return rental items after the wedding Author, design and print the table camera to-do lists to explain to people what you'd like pictures of Assign someone the task of bringing the cameras to the site and setting them up Ask the baker how they display the cake – for instance is it on an UGLY doily? If you don't like doilies then find out what other alternatives are. Go have your first fitting a soon as your dress arrives. Schedule alternations Design the “Welcome Baskets” that guests will receive when checking into hotel (what they will look like, what will be in them) Assign someone the task of monitoring the guest book during the wedding
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Favors Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Rentals Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Disposable Cameras Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Disposable Cameras Phase 2: Becoming Real 1-3 Months To Go! Wedding Cake Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Wedding Cake Bride
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Welcome Baskets Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Guest Book
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Powder Room Basket Assign someone the task of bringing the Powder Room Baskets home after the wedding Make appt. to take your veil to your hairstylist to make sure it will work with your current hair style Phase 2: Becoming Real 1-3 Months To Go! Beauty/Hair/Makeup Hair choice Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Placecards Phase 2: Becoming Real 1-3 Months To Go! Dress/Tux/Bridal Party Flowergirl Table Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Names/Numbers Phase 2: Becoming Real 1-3 Months To Go! Wedding Cake Wedding Cake Assign someone the task of taking the placecards to the reception site and putting them out Select your flowergirl's accessories (jewels, etc). This is traditionally a gift you can give her. Print/Order/Make Table Names/Numbers Finalize wedding cake design Assign someone the task of bringing the left-over favors home after the wedding Print/Order program Send caterer the final seating chart including menu selections (if applicable) Call or email the bridal party to relay all important information related to rehearsal and wedding (dates, times, transportation, duties, etc...) Box up the Welcome Baskets for someone to take to the hotel Box up the Table Names/Numbers for someone to take
Page 28
Phase 2: Becoming Real 1-3 Months To Go! Decor/Invitations/Programs/etc. Favors Phase 2: Becoming Real Phase 3: OMG – So much to do! Phase 3: OMG – So much to do! Phase 3: OMG – So much to do! Phase 3: OMG – So much to do!
08/01/2011
1-3 Months To Go! Decor/Invitations/Programs/etc. Ceremony Programs 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! Schedule/Plan-o-Gram/Seating Roles for People Decor/Invitations/Programs/etc. Welcome Baskets Table Decor/Invitations/Programs/etc. Names/Numbers Seating Chart
TO DO LIST
To-Do List
Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! Phase 3: OMG much to do! – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So – So 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 2 Weeks To Go! 1 Week To Go! 1 Week To Go! Roles for People Roles for People Wedding Rings Venue Schedule/Plan-o-Gram/Seating Wedding Rings Venue Timeline Provide each member of the wedding party with detailed schedule of events for the wedding day Provide list of duties to Maid of Honor & Best Man Pick up wedding bands and make sure the inscription is correct before leaving store Call location manager to make sure vendors have access to location when they need it Finalize your ‘day of’ schedule/timeline and share with attendants, parents, coordinator, and all vendors Confirm Hotel Reservations for Wedding Night
Hotel for Guests/Wedding Night Wedding Night Wedding Invitations
Wedding Invitations Contact guests who have not RSVP’d Box up the cameras for someone to take Box up the Unity Candle for someone to take Box up the Signage for someone to take tot he ceremony/reception/hotel Box up the Photo Displays for someone to take Confirm Rehearsal Times with Officiant Go for a teeth cleaning. Finish up all whitening services (if applicable). Confirm honeymoon and travel arrangements Confirm reservations for out-of-town guests Make sure eveyone knows where the ceremony rehearsal is (if different than where the dinner is) Box up the Guest Book for someone to take Confirm location, date, and time with videographer Attend final dress fitting Give seating chart to caterer or location manager Box up the Centerpieces for someone to take Check that there are enough options left on your registry Confirm final reservations (you'll need this info in case you want to provide welcome baskets, etc) Confirm the delivery date or pick-up date for your gown Confirm Hair appointments Email/Mail/Pass a copy of the program to the officiant so they know how you want it to work in advance
Decor/Invitations/Programs/etc. Disposable Cameras Decor/Invitations/Programs/etc. Unity Candles Decor/Invitations/Programs/etc. Signage Decor/Invitations/Programs/etc. Photo Displays Rehearsal and Rehearsal Dinner Beauty/Hair/Makeup Honeymoon Ceremony Rehearsal Dentist Honeymoon
Hotel for Guests/Wedding Night Hotel for Guests Rehearsal and Rehearsal Dinner Ceremony Rehearsal
Decor/Invitations/Programs/etc. Guest Book Videographer Dress/Tux/Bridal Party Videographer Bride
Decor/Invitations/Programs/etc. Seating Chart Decor/Invitations/Programs/etc. Centerpieces Gift Registry Gift Registry
Hotel for Guests/Wedding Night Hotel for Guests Dress/Tux/Bridal Party Beauty/Hair/Makeup Ceremony Bride Hair Ceremony
Decor/Invitations/Programs/etc. Powder Room Basket Box up the Powder Room Basket for someone to take Dress/Tux/Bridal Party Caterer Photography Bridesmaids Caterer Photography Confirm with your gals that everyone has their dresses and they fit, etc. Give final head count to caterer; confirm set-up instructions and menu items Confirm location, date, and time with photographer; give them a must-take photo list. Box up the Programs for someone to take Send caterer the plan-o-gram Confirm reservation with band – confirm they've received play songs and they know when and where they should set-up at the venue. Confirm all final payment amounts with vendors Confirm plans for bridal luncheon (reservations, catering, etc) Box up the Ring Pillow for someone to take Finalize seating chart for guests at reception Box up the Favors for someone to take Confirm delivery times/method for rental items Confirm Makeup appointments Confirm reservations and get transportation providers a schedule and addresses for pickups on wedding day Get your hair colored and trimmed Box up the Placecards for someone to take with instructions that include the seating chart
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Decor/Invitations/Programs/etc. Ceremony Programs Schedule/Plan-o-Gram/Seating Music Payment Bridal Luncheon Plan-o-Gram Music Payment Bridal Luncheon
Decor/Invitations/Programs/etc. Ring Pillow Decor/Invitations/Programs/etc. Seating Chart Decor/Invitations/Programs/etc. Favors Decor/Invitations/Programs/etc. Rentals Beauty/Hair/Makeup Limo Beauty/Hair/Makeup Makeup Limo Hair
Phase 4: AUGHHHHH! Phase 4: AUGHHHHH!
08/01/2011
Decor/Invitations/Programs/etc. Placecards
TO DO LIST
To-Do List
Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! Phase 4: AUGHHHHH! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! 1 Week To Go! Wedding Cake Caterer Ceremony Caterer Bridal Luncheon Wedding Cake Caterer Ceremony Caterer Bridal Luncheon Take special ribbon or decorations you want on the cake to the baker Take items to the caterer that they have offered to set up for you (Centerpieces, etc) Determine ceremony seating for special guests (give list to ushers) Give final attendance numbers to caterer and confirm all plans Have the Bridal Luncheon Reconfirm accommodations for out-of-town guests Re-Confirm all Hair appointments Inform all vendors of any changes Assign vendor to arrange rose petals for ceremony Get a sweet card for your hubby for the day-of Pick up wedding dress from bridal salon (can do this a day or two before). Make sure you have a place to hang it to avoid wrinkles. Meet with officiant to finalize ceremony including attendant formations Check that there are enough options left on your registry Re-Confirm all Makeup appointments Pick up groom’s attire, make sure it fits and gather all accessories (be sure to try it on….don’t wait until the day-of to do this!!) Re-confirm limo reservations, pick-up times, addresses, etc. Have a rehearsal with everyone involved in the ceremony Review ceremony seating with ushers at rehearsal Pull together wedding gown, veil, shoes, stockings, and a last-minute emergency kit (aspirin, makeup, safety pins, mints, etc..) Get married, party,and have a blast, gal! Have bestman/maid of honor take the marriage certificate home with them for safe keeping Assign someone the task of bringing home your gifts after the wedding Make sure all vendor bills have been paid Within two months of your wedding set aside some romantic evenings to write that stack of Thank You notes Take any film to be developed (these will be the first photos available since most photographers can take weeks) Go pick up (of have someone do it for you) items that the caterer brought home for you Freeze the top layer of the wedding cake to be eaten on your first anniversary Take gown and veil to be cleaned (or have someone do it for you). Assure cleaner is experienced in cleaning wedding gowns Write a thank you for each vendor (That did a good job of course) and send it to them before departing to the honeymoon. Keep a careful record of all gifts received (write thank you notes immediately to save time when you get back) Tell your parent's/family who helped thank you. Take the bridal bouquet and other wedding mementos to be preserved (if you are a true sentimentalist) Arrange for someone to pick up your wedding dress and other personal belongings after you depart
Hotel for Guests/Wedding Night Hotel for Guests Beauty/Hair/Makeup Schedule/Plan-o-Gram/Seating Hair Timeline
Decor/Invitations/Programs/etc. Rose Petals Gifts for People Dress/Tux/Bridal Party Ceremony Gift Registry Beauty/Hair/Makeup Dress/Tux/Bridal Party Limo Ceremony Ceremony Dress/Tux/Bridal Party Partae – like a Rock Star! Ceremony Thank You's and Gifts Payment Thank You's and Gifts Photography Caterer Wedding Cake Dress/Tux/Bridal Party Gifts for People Thank You's and Gifts Gifts for People Gifts for People Bride Ceremony Gift Registry Makeup Groom Limo Ceremony Ceremony Bride Party like a Rock Star! Ceremony Gifts Payment Thank You's Photography Caterer Wedding Cake Bride Gifts for People Thank You's Gifts for People
Phase 5: I am SO ready Day Before Phase 5: I am SO ready Day Before Phase 5: I am SO ready Day Before Phase 5: I am SO ready Day Before Phase 5: I am SO ready Day Before Phase 6: I'm a MRS!!!! Phase 6: I'm a MRS!!!! Phase 6: I'm Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! Phase 7: No! be over!!! a MRS!!!! It can't It can't It can't It can't It can't It can't It can't It can't It can't It can't It can't Day of Day of Day of Day After Day After Day After Day After Day After Day After Day After Day After Day After Day After Day After
Decor/Invitations/Programs/etc. Floral Preservation Dress/Tux/Bridal Party Bride
08/01/2011
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