Windows 2008 Print Server

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Working with Printer Server in Windows Server 2008

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Content

Configuring Windows Server 2008
Printing

03/07/16

1

Learning Objectives (cont’d.)
• Understand how Windows Server 2008 printing
works
• Install local and shared printers
• Configure printer properties
• Configure a nonlocal or Internet printer
• Manage print jobs
• Use the Print Management tool

2

An Overview of Windows Server 2008
Printing
• Clients can print on local print devices or network
print devices
• Network print client
– Workstation or application that generates the print job

• Network print server
– Computer or print server device offering the printer
share

3

An Overview of Windows Server 2008
Printing (cont’d.)
• Print job
– Document or items to be printed

• Shared network printer device
– Object that is made available to network users for
print services

• Spooling
– Frees the server CPU to handle other processing
requests in addition to print requests

• Printer driver
– Provides the formatting instructions for a given printer
4

How Network Printing Works
• Software application at client generates a print file
• Application communicates with the Windows
graphics device interface (GDI)
• Print file formatted with control codes to implement
the special graphics, font, and color characteristics
of the file
• Software application places print file in client’s
spooler by writing spool file to spooling subfolder
• Remote print provider makes a remote procedure
call to network print server
5

How Network Printing Works (cont’d.)
• Network print server uses four processes to receive
and process a print file:
– Router, print provider, print processor, and print
monitor

• Server service calls Print Spooler service
• Print provider works with print processor to ensure
that file is formatted to use right data type
• Print monitor pulls file from spooler’s disk storage
and sends it to printer
6

How Network Printing Works (cont’d.)
• Print Spooler Service

Figure 6-1 Viewing the
description of the Print Spooler
service

7

How Internet Printing Works
• Internet Information Services (IIS) must be installed
and running in Windows Server 2008
• Client must connect to the Windows Server 2008 IIS
using a Web browser
• Internet Printing Protocol (IPP)
– Encapsulates the remote procedure call and print
process information and is transported in HTTP

8

Using the Printers Window
• Enhanced from previous versions to enable more
versatility
• Left pane - Favorite links to folders, folders on the
server
• Right pane - Name, Documents, Status, Comments,
Location
• Use File menu to:
– Add a printer, configure a shared printer, use a printer
offline, configure a printer’s properties

9

Using the Printers Window (cont’d.)
• Activity 6-4: Configuring the Print Server Properties
– Objective: Configure the print server properties from
the Printers window

Figure 6-3 Print Server Properties
dialog box

10

Installing Local and Shared Printers
• Any server or workstation can host a shared printer

Figure 6-4 Shared network printers
11

Installing a Printer
• Steps depend on the type of printer you are adding
– Plug and play
– Or Add Printer Wizard

12

Installing a Printer (cont’d.)

Figure 6-5 Setting up a local printer

13

Installing a Printer (cont’d.)

Figure 6-6 Sharing a printer

14

Enabling Printer Sharing on a Network
• Network printer sharing
– Enables printer sharing through the Windows Firewall

15

Configure Printer Properties
• Available by opening Control Panel
• Properties dialog box







General printer information
Printer sharing
Printer port setup
Printer scheduling and advanced options
Security
Device settings

16

General Printer Specifications
• General tab
– Name
– Location and Comment boxes
• Store special notes about the printer

– Printer model name
– Printing Preferences button
• Used to specify additional information

17

General Printer Specifications (cont’d.)

Figure 6-7 Printer Properties General tab

18

Sharing Printers
• Sharing tab
– Enable or disable a printer for sharing
– Specify name of the share

• List in the directory option
– To publish the printer through Active Directory

• Render print jobs on client computers option
– Print job is first prepared by software on the client and
submitted to the spooler on the client

• Additional Drivers button
– Add new types of clients
19

Sharing Printers (cont’d.)

Figure 6-8 Configuring printer sharing
20

Port Specifications
• Ports tab
– Specify which server port is used for the printer
– Options to set up bidirectional printing and printer
pooling

• Bidirectional printing
– Used with printers that have bidirectional capability

• Printer pooling
– Configuring two or more identical printers connected
to one print server

21

Port Specifications (cont’d.)

Figure 6-9 Configuring printer policies
22

Port Specifications (cont’d.)

Figure 6-10 Configuring printer ports
23

Port Specifications (cont’d.)
• The Add Port button enables you to add a new port
– Local Port
– Standard TCP/IP Port

Figure 6-11 Port options

24

Printer Scheduling and Advanced
Options
• Advanced tab
– Have printer available at all times or limit the time to
range of hours
– Priority can be set from 1 to 99
– Use spooled printing or bypass the spooler and send
print files directly to the printer

• Printer scheduling
– Useful when there is one printer and two printer
objects (shares) for that printer

25

Printer Scheduling and Advanced
Options (cont’d.)
• Hold mismatched documents option
– Causes the system to compare the setup of the
printer with the setup in the document

• Print spooled documents first
– Enables jobs that have completed spooling to be
printed, no matter what their priority

• Keep printed documents option
– Retains documents in the spooler after they have
printed

26

Printer Scheduling and Advanced
Options (cont’d.)
• Enable advanced printing features option
– Use special features associated with a particular
printer

• Printing Defaults button
– Specify default settings for print jobs

27

Printer Scheduling and Advanced
Options (cont’d.)
• Separator Page option
– Prints a blank page at start of each job

28

Configuring Security
• Shared printer can be set up to use security features
– Share permissions, auditing, ownership

• Default permissions
– Everyone group—Print
– Creator Owner—Manage documents
– Administrator account—Print, Manage printers, and
Manage documents
– Administrators, Server Operators, Print Operators
groups—Print, Manage printers, and Manage
documents
29

Configuring Security (cont’d.)

Figure 6-13 Configuring security
Courtesy Course Technology/Cengage Learning
30

Configuring Security (cont’d.)

Table 6-1 Printer share permissions

31

Configuring Security (cont’d.)
• Advanced button on the Security tab
– Special permissions
• Fine-tune shared printer permissions

– Printer auditing

32

Configuring Device Settings
• Device Settings tab
– Specify printer-specific settings

• Make sure memory reported in device settings
matches the memory installed in printer

33

Figure 6-14 Configuring shared
printer auditing

Figure 6-15 Configuring printer device
settings

34

Managing Print Jobs
• Users with Print permissions can:
– Send print jobs to the printer
– Pause, resume, and restart their own print jobs
– Cancel their own print jobs

• Print Operators, Server Operators, and other groups
having Manage documents permissions can:
– Send print jobs to the printer
– Pause, resume, and restart any user’s print jobs
– Cancel any user’s print jobs
35

Controlling the Status of Printing
• Printer control and setup information for a particular
printer associated with that printer’s properties
• Can pause a printer to fix a problem

Figure 6-16 Pausing printing

36

Controlling Specific Print Jobs
• Pause, resume, restart, or view the properties of one
or more documents in the print queue of a printer
• Print queue
– Stack of print jobs
– First job submitted at the top of the stack and the last
job submitted at the bottom
– Contains all jobs waiting to be sent from the spooler to
the printer

• Change print priority
• Set time for selected jobs to print
37

Using the Print Management Tool
• Also called the Print Management Console or PMC
• Centralizes shared printer control in one place
– Enables printer administrators and operators to
manage the print functions of some or all of the
shared printers on a network

• Tasks performed with Print Management tool
• Activity 6-14: Using the Print Management Tool
– Objective: Learn how to use the Print Management
tool

38

Using the Print Management Tool
(cont’d.)

Figure 6-18 Print Management tool
39

Troubleshooting Common Printing
Problems
• Windows Server 2008 Print Spooler service
– Experiences a temporary difficulty
– Gets out of synchronization
– Hangs

• Solution: stop and restart the print spooler service

40

Table 6-2 Troubleshooting
printing problems

41

42

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