Working with Printer Server in Windows Server 2008
Comments
Content
Configuring Windows Server 2008
Printing
03/07/16
1
Learning Objectives (cont’d.)
• Understand how Windows Server 2008 printing
works
• Install local and shared printers
• Configure printer properties
• Configure a nonlocal or Internet printer
• Manage print jobs
• Use the Print Management tool
2
An Overview of Windows Server 2008
Printing
• Clients can print on local print devices or network
print devices
• Network print client
– Workstation or application that generates the print job
• Network print server
– Computer or print server device offering the printer
share
3
An Overview of Windows Server 2008
Printing (cont’d.)
• Print job
– Document or items to be printed
• Shared network printer device
– Object that is made available to network users for
print services
• Spooling
– Frees the server CPU to handle other processing
requests in addition to print requests
• Printer driver
– Provides the formatting instructions for a given printer
4
How Network Printing Works
• Software application at client generates a print file
• Application communicates with the Windows
graphics device interface (GDI)
• Print file formatted with control codes to implement
the special graphics, font, and color characteristics
of the file
• Software application places print file in client’s
spooler by writing spool file to spooling subfolder
• Remote print provider makes a remote procedure
call to network print server
5
How Network Printing Works (cont’d.)
• Network print server uses four processes to receive
and process a print file:
– Router, print provider, print processor, and print
monitor
• Server service calls Print Spooler service
• Print provider works with print processor to ensure
that file is formatted to use right data type
• Print monitor pulls file from spooler’s disk storage
and sends it to printer
6
How Network Printing Works (cont’d.)
• Print Spooler Service
Figure 6-1 Viewing the
description of the Print Spooler
service
7
How Internet Printing Works
• Internet Information Services (IIS) must be installed
and running in Windows Server 2008
• Client must connect to the Windows Server 2008 IIS
using a Web browser
• Internet Printing Protocol (IPP)
– Encapsulates the remote procedure call and print
process information and is transported in HTTP
8
Using the Printers Window
• Enhanced from previous versions to enable more
versatility
• Left pane - Favorite links to folders, folders on the
server
• Right pane - Name, Documents, Status, Comments,
Location
• Use File menu to:
– Add a printer, configure a shared printer, use a printer
offline, configure a printer’s properties
9
Using the Printers Window (cont’d.)
• Activity 6-4: Configuring the Print Server Properties
– Objective: Configure the print server properties from
the Printers window
Figure 6-3 Print Server Properties
dialog box
10
Installing Local and Shared Printers
• Any server or workstation can host a shared printer
Figure 6-4 Shared network printers
11
Installing a Printer
• Steps depend on the type of printer you are adding
– Plug and play
– Or Add Printer Wizard
12
Installing a Printer (cont’d.)
Figure 6-5 Setting up a local printer
13
Installing a Printer (cont’d.)
Figure 6-6 Sharing a printer
14
Enabling Printer Sharing on a Network
• Network printer sharing
– Enables printer sharing through the Windows Firewall
15
Configure Printer Properties
• Available by opening Control Panel
• Properties dialog box
–
–
–
–
–
–
General printer information
Printer sharing
Printer port setup
Printer scheduling and advanced options
Security
Device settings
16
General Printer Specifications
• General tab
– Name
– Location and Comment boxes
• Store special notes about the printer
– Printer model name
– Printing Preferences button
• Used to specify additional information
17
General Printer Specifications (cont’d.)
Figure 6-7 Printer Properties General tab
18
Sharing Printers
• Sharing tab
– Enable or disable a printer for sharing
– Specify name of the share
• List in the directory option
– To publish the printer through Active Directory
• Render print jobs on client computers option
– Print job is first prepared by software on the client and
submitted to the spooler on the client
• Additional Drivers button
– Add new types of clients
19
Sharing Printers (cont’d.)
Figure 6-8 Configuring printer sharing
20
Port Specifications
• Ports tab
– Specify which server port is used for the printer
– Options to set up bidirectional printing and printer
pooling
• Bidirectional printing
– Used with printers that have bidirectional capability
• Printer pooling
– Configuring two or more identical printers connected
to one print server
21
Port Specifications (cont’d.)
Figure 6-9 Configuring printer policies
22
Port Specifications (cont’d.)
Figure 6-10 Configuring printer ports
23
Port Specifications (cont’d.)
• The Add Port button enables you to add a new port
– Local Port
– Standard TCP/IP Port
Figure 6-11 Port options
24
Printer Scheduling and Advanced
Options
• Advanced tab
– Have printer available at all times or limit the time to
range of hours
– Priority can be set from 1 to 99
– Use spooled printing or bypass the spooler and send
print files directly to the printer
• Printer scheduling
– Useful when there is one printer and two printer
objects (shares) for that printer
25
Printer Scheduling and Advanced
Options (cont’d.)
• Hold mismatched documents option
– Causes the system to compare the setup of the
printer with the setup in the document
• Print spooled documents first
– Enables jobs that have completed spooling to be
printed, no matter what their priority
• Keep printed documents option
– Retains documents in the spooler after they have
printed
26
Printer Scheduling and Advanced
Options (cont’d.)
• Enable advanced printing features option
– Use special features associated with a particular
printer
• Printing Defaults button
– Specify default settings for print jobs
27
Printer Scheduling and Advanced
Options (cont’d.)
• Separator Page option
– Prints a blank page at start of each job
28
Configuring Security
• Shared printer can be set up to use security features
– Share permissions, auditing, ownership
• Make sure memory reported in device settings
matches the memory installed in printer
33
Figure 6-14 Configuring shared
printer auditing
Figure 6-15 Configuring printer device
settings
34
Managing Print Jobs
• Users with Print permissions can:
– Send print jobs to the printer
– Pause, resume, and restart their own print jobs
– Cancel their own print jobs
• Print Operators, Server Operators, and other groups
having Manage documents permissions can:
– Send print jobs to the printer
– Pause, resume, and restart any user’s print jobs
– Cancel any user’s print jobs
35
Controlling the Status of Printing
• Printer control and setup information for a particular
printer associated with that printer’s properties
• Can pause a printer to fix a problem
Figure 6-16 Pausing printing
36
Controlling Specific Print Jobs
• Pause, resume, restart, or view the properties of one
or more documents in the print queue of a printer
• Print queue
– Stack of print jobs
– First job submitted at the top of the stack and the last
job submitted at the bottom
– Contains all jobs waiting to be sent from the spooler to
the printer
• Change print priority
• Set time for selected jobs to print
37
Using the Print Management Tool
• Also called the Print Management Console or PMC
• Centralizes shared printer control in one place
– Enables printer administrators and operators to
manage the print functions of some or all of the
shared printers on a network
• Tasks performed with Print Management tool
• Activity 6-14: Using the Print Management Tool
– Objective: Learn how to use the Print Management
tool
38
Using the Print Management Tool
(cont’d.)
Figure 6-18 Print Management tool
39
Troubleshooting Common Printing
Problems
• Windows Server 2008 Print Spooler service
– Experiences a temporary difficulty
– Gets out of synchronization
– Hangs
• Solution: stop and restart the print spooler service